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135 Santilli Highway, Everett, MA 02148 | Main Telephone: (781) 338-3000 | TTY: N.E.T. Relay 1-800-439-2370
EVALUATION CRITERIA SCORECARD
Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation)
| Name of Bidder: |
| Name of Reviewer(s): |
| Date Reviewed: |
Required Qualifications Criteria (Bidder must receive a “yes” on all the following criteria to move on to the next evaluation section)
| 1 |
| The bidder has sufficient space to warehouse and/or vehicles to protect all frozen, refrigerated, and dry products in accordance with requirements outlined in Massachusetts Department of Public Health Regulations 105 CMR 500.00 and 21 CFR Part 110.00? |
| Yes |_| |
| No |_| |
| 2 |
| The bidder can provide exceptional customer service and sufficient warehouse and transportation staff to expedite the distribution of MA procured foods to recipient agencies per delivery frequency? |
| Yes |_| |
| No |_| |
| 3 |
| The bidder can attest to carrying "all risk" insurance escalating insurance equal to the value of the estimated donated foods in its possession prior to the contract approval? |
| Yes |_| |
| No |_| |
| 4 |
| The bidder has a current license to operate in accordance with Massachusetts General Laws, Chapter 94, Section 305 C |
| Yes |_| |
| No |_| |
| 5 |
| The bidder has a Continuity of Operations Plan, Food Defense Plan and Food Recall Procedures |
| Yes |_| |
| No |_| |
| 6 |
| The bidder submitted samples of all reporting-related paperwork that will be provided to the Department |
| Yes |_| |
| No |_| |
| 7 |
| The bidder submitted samples of all delivery paperwork that will be provided to Recipient Agency |
| Yes |_| |
| No |_| |
Scoring rubric:
| Non-Responsive |
| Qualifications is not applicable to request; elements missing / non-responsive to request |
| Unsatisfactory: |
| Little evidence of qualification. Many required elements are missing. |
| Below Average: |
| Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing. |
| Average: |
| Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise. |
| Above Average: |
| Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise. |
| Outstanding: |
| Application materials is complete, suggesting exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise. |
Alternate ID: 27NUTRL4 COMMBUYS Document #: BD-27-1026-DOE02-DOE01-130526 Non-Responsive 0 pts.
Unsatisfactory 1 pt.
Below Average 2 pts.
Average 3 pts.
Above Average 4 pts.
Outstanding 5 pts.
Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)
Additional Evaluation Criteria:
| 1 |
| Contractor has sufficient financial resources to purchase MA state procured food products and sustain operations. |
| (x5) |
| 25 |
| 2 |
| Fees charged are reasonable for the services provided. |
| (x4) |
| 20 |
| 3 |
| Contract is reasonable for the Department and recipient agencies to manage (i.e. Location: distance to travel; Delivery schedule and paperwork clarity for recipient agencies. |
Additional services provided to recipient agencies – inventory monitoring assistance and technical support for online ordering.
| 4 |
| Contractor has computer capabilities including internet access to provide the Department monitoring of inventory including, but not limited to, stock status, product utilization, expiration/best if used by dates, daily sales, and NOI discounts. All Department required reports must be prompt, precise and sent in an electronic manner, provide user-friendly on-line access to inventory and RA ordering, provide the necessary product tracking systems, and provide daily and monthly activity reports as required. |
| (x4) |
| 20 |
| 5 |
| Contractor's previous relevant experience, performance, and is in good standing with the Department. |
| (x3) |
| 15 |
Comments:
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