278-20250516122316 CCSD.pdf

This is a Request for Proposal (RFP) issued by the Choctaw County School District (CCSD) for a 2025 Intercom and Communication Systems Project targeting Choctaw County High School, Choctaw County Career Center, and Opportunity Center. The district is soliciting proposals for a turn-key, school-wide intercom/bell system solution that will be installed, configured, and include brief staff training. The project requires a scalable, expandable system capable of providing communication throughout administrative offices, classrooms, hallways, and common areas, with call buttons, programmable bell scheduling, and the ability to issue various alerts. The mandatory vendor walkthrough is scheduled for May 26, 2025, with sealed bids due by May 30, 2025, at 10:00 A.M. CST. The project timeline includes proposal review on June 4, 2025, and a board recommendation on June 9, 2025.

The proposed system must be a server-based, web-enabled communication platform with privacy protections, optional district-wide command capabilities, emergency "check-in" features, audio monitoring functionalities, and compatibility with existing telephone systems. The district specifies technical requirements including IP and hybrid solution options, Remote Addressable Units (RAU), specific cabling standards, optional uninterruptible power supply, and master clock synchronization capabilities. The vendor must provide a comprehensive solution including equipment, licensing, installation, documentation, technical assistance, maintenance, and training, with the responsibility to restore district property to its pre-existing condition within seven business days after project completion. The district reserves the right to reject any proposals and negotiate equipment specifications.