Request for Proposal (RFP): Traffic Analysis and Management Services

1.0 Introduction and Background

The PUL Alliance is seeking proposals from qualified traffic engineering and consulting firms to conduct a comprehensive traffic analysis and develop a traffic management plan for a manufacturing facility in Northeast Mississippi. The purpose of this project is to assess the traffic impact of factory operations on the surrounding road network and to identify necessary improvements for safety and efficiency.

1.1 Project Objectives

• Evaluate the factory's traffic characteristics, including employee vehicles, delivery trucks, and other commercial vehicles.

• Analyze existing traffic patterns, circulation, and control devices on-site and on adjacent public roadways.

• Identify potential traffic hazards and conflict points, with a focus on improving safety and efficiency.

• Develop a detailed traffic management plan that addresses internal circulation, queueing, access, and public road access.

• Recommend specific improvements, such as signage, pavement markings, signalization, or other modifications to improve traffic flow and safety.

• Recommend improvements for any future growth patterns or potential increase in traffic volumes.

2.0 Scope of Work

The selected consultant shall perform the following tasks:

2.1 Data Collection and Analysis

• Trip Generation: Based on factory operational data (employee shifts, delivery schedules, vehicle types), quantify the volume of traffic generated by the facility.

• Traffic Counts: Conduct manual or automated traffic counts at designated access points and nearby intersections to capture peak-hour traffic volumes.

• Site Circulation Analysis: Evaluate the efficiency and safety of internal roadways, loading docks, and parking lots.

• Level of Service (LOS) Analysis: Assess the LOS for surrounding public roads and intersections to determine the current traffic conditions and the factory's impact.

• Crash Analysis: Review historical crash data for relevant roadway segments and intersections to identify safety concerns.

2.2 Traffic Management Plan Development

• Access and Circulation: Propose modifications to access points, internal roads, and loading areas to improve efficiency and reduce congestion.

• Traffic Control Devices: Recommend new or modified traffic control devices, such as traffic signals, signs, and pavement markings.

• Truck Routing: Develop a designated truck routing plan to minimize heavy vehicle traffic.

• Operational Management: Identify procedures for managing traffic during peak hours, shift changes, or special events.

2.3 Deliverables

• Detailed Technical Memorandum: A report summarizing the findings of the data collection and analysis, including any deficiencies identified.

• Traffic Management Plan: A comprehensive plan detailing all recommendations for traffic control, circulation, and safety improvements, along with a phased implementation strategy.

• Design Plans: Conceptual or preliminary engineering design plans for any recommended physical improvements (e.g., roadway widening, new signal layouts).

• Permitting Support: Assistance with securing necessary permits from the Mississippi Department of Transportation (MDOT) or local jurisdictions.

3.0 Response Requirements

Proposals must include the following information:

• Company Profile: A brief history of the firm, relevant experience, and qualifications of the project team, including Mississippi professional licenses.

• Project Approach: A clear description of the methodology for completing the scope of work, including the proposed schedule.

• Similar Projects: Provide similar traffic studies or management plans conducted for industrial facilities or other high traffic facilities.

• Cost Proposal: A detailed, itemized cost proposal showing professional fees and any anticipated reimbursable expenses.

4.0 Submission Guidelines

• Pre-Submission Meeting: A mandatory pre-proposal meeting to discuss project parameters will be held at 75 South Main Street, Pontotoc MS, 38863 on November 19th, 2025, at 2:00 P.M.

• Submission Deadline: Proposals must be submitted no later than December 2nd , 2025 at 2:00 P.M.

• Submission Format: One electronic copy in PDF format should be sent to john@trpdd.com along with two printed copies to: The PUL Alliance, 75 South Main Street / P.O. Box 690, Pontotoc, MS 38863.

• Contact: All questions regarding this RFP should be directed to: Randy Kelley or John Byers at 662-489-2415 or john@trpdd.com

5.0 Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Firm Qualifications and Experience: Relevant experience with industrial traffic projects, other high traffic facilities, and credentials of the proposed team.

• Project Understanding: The consultant's grasp of the project's objectives and complexities.

• Proposed Approach: The quality and effectiveness of the proposed methodology and work plan.

• Cost: Reasonableness of the proposed fees.

mailto:john@trpdd.com

6.0 Permits and Regulatory Compliance

The selected consultant will be responsible for ensuring that all recommendations and designs comply with the requirements of the Mississippi Department of Transportation (MDOT) and any local government regulations and traffic requirements.

7.0 Board Discretion:

The PUL Alliance reserves the right to reject any proposal, to not select any proposal, to clarify or edit the RFP, or to cancel the RFP process at any time prior to a contract being executed.

Please publish as a legal ad on Tuesday, November 11th and Tuesday, November 18th, 2025.

Note: Please send certified proof of publication to:

Shelley Adams

Three Rivers PDD C/O The PUL Alliance

Post Office Box 690

Pontotoc, Mississippi 38863

Bill to: Three Rivers PDD C/O The PUL Alliance