27_018_LH Cognitive Behavioral Therapy Progra.pdf

MACON-BIBB COUNTY, GEORGIA

Request for Professional Services (RFP)

FOR

Cognitive Behavioral Therapy Program

27-018-LH

94876

MACON-BIBB COUNTY

ISSUE DATE: OCTOBER 20, 2026

DUE DATE: THURSDAY, NOVEMBER 19, 2026

MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business

Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Cherise Stephens, Small

Business Affairs at (478) 300-2297 or csthepens@maconbibb.us

GENERAL

Invitation

Notice is hereby given that Macon-Bibb County will receive responses to the Request for Professional

Services (original plus 5 copies & Flash Drive) in the Procurement Department, 700 Poplar Street Suite

308, Macon, Georgia 31201until 12:00 pm NOON at the time legally prevailing in Macon, Georgia on

Thursday, November 19, 2026. Macon-Bibb County’s Juvenile Court seeks a qualified Behavioral

Therapy (CBT) program for up to 32 youths.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, November 19, 2026, at 2:00 pm. in the Macon-Bibb County Board of Commissioner’s Conference Room, located on the 700 Poplar Street, 2nd

Floor, Macon Georgia 31201. Deadline to submit questions is Friday, November 6, 2026, by 3:00 pm. All questions must be submitted by email to lhardwick@maconbibb.us

A. Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean

Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County

Board of Commissioners.

B. Solicitation Documents

1. Bid documents may be examined and obtained on the Macon-Bibb County and Georgia Procurement Registry websites. They can be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

2. Do not edit any other required documents (Attachment A).

C. Insurance Requirements

Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia.

All coverage should be written with insurance companies with a Best Rating of A or better. Insurance shall be obtained prior to commencement of work and shall remain in force throughout the period of the contract.

Macon-Bibb County shall be named as additional insured on the policy.

Workers’ Compensation: Statutory

Errors and Omission: $1,000,000

General Liability: $1,000,000

D. Submittals

Responses must be sealed and identified on the outside of the package as and delivered to

“Request for Proposal for Cognitive Behavioral Therapy Program”

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Telephone: (478) 803-0550

Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline for closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and formalities. Respondents shall carefully read the information contained herein and submit a complete response to all requirements and questions as directed. Submittals and any other information submitted in response to the RFP shall become the property of Macon-Bibb County.

mailto:lhardwick@maconbibb.us http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100 http://www.maconbibb.us/purchasing

E. Responsiveness

To be considered “responsive” the submission should include completed copies of the following documents:

• Price Proposal Form

• Proposer Qualification Form

• List of Sub-Consultants

• Minority Participation Goal

• Financial & Legal Stability Statement

• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit

• Non-Collusion Affidavit

F. Responsibility

To be considered “responsible” the submitting firm must meet the following minimum qualifications:

• Five to ten years (5 to 10) years of experience providing the services included herein

• Licensed to do business in the State of Georgia

• Financially and legally responsible to perform the services included herein

G. Reservations

Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the

Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law.

Each submission should be prepared simply and economically, providing a straightforward, concise description of your firm’s ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the Owner’s needs.

Macon-Bibb County makes no guarantee that an award will be made as a result of this RFP and reserves the right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical inconsistencies, or delete any item/requirement from this RFP or contract when deemed to be in the Owner’s best interest.

Macon-Bibb County will consider only representations made within the submission in response to this

RFP. Owner will not be bound to act by any previous knowledge, communication, or submission by the firms other than this RFP.

Failure to comply with the requirements contained herein may result in the submission being deemed “non-responsive” or “non-responsible”. Non-responsive submissions will not be reviewed for potential awards.

H. Local Preference

1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Request for Professional Services.

II. BACKGROUND

Macon-Bibb County is a consolidated government in central Georgia and has a Board of Commissioners composed of ten members: the Mayor and nine Commissioners. Macon-Bibb County serves approximately

190,000 residents. Macon-Bibb County’s Juvenile Court objective is to provide a program that shall serve

32 low to moderately at-risk youth referred by the Juvenile Court who demonstrate a need for cognitive and behavioral interventions. The primary focus will be on those youth charged as a Child in Need of Services for habitually Unruly/Ungovernable/Runaway charges.

III. SCOPE OF SERVICES

See “Attachment B” for Scope of Services requirements

IV. SUBMITTAL FORMAT AND REQUIREMENTS

Submissions must be limited to a total of twenty (20) pages and must be organized in a manner to display the required information in easily accessible labelled tabs:

Consultant Background

▪ Letter of Interest

▪ History of the Consultant (including years in business)

▪ Contact information (including address(es), telephone/Fax numbers, email, etc.

▪ Structure of the firm (include principal(s), project team, if applicable)

Experience

▪ Provide resumes/documentation of staff qualifications, training, and supervision, experiences, and key personnel

▪ Licenses and certifications

▪ History of collaboration with the Juvenile Office.

▪ Reference list

▪ List of projects with similar scopes and size

Project Approach

▪ Provide detailed plan for accomplishing the implementation and delivery of a structured cognitive Behavioral Therapy Program

▪ Provide a clear measurement and reporting of impact and sustainability.

Project Timeline

▪ Provide a project schedule outlining each identified deliverable based on phase-by-phase project timeline that details the program implementation and delivery.

Price Proposal

▪ Provide prices on the forms included

Submissions must be organized in a manner to display the required information in easily accessible labelled tabs with a table of contents.

V. SCORING (total possible number of points = 100)

Experience – Maximum 35 points

Project Approach – Maximum 20 Points

Project Timeline – Maximum 20 Points

Price – Maximum 25 Points

VI INTERVIEWS/ORAL PRESENTATION (MAY BE REQUIRED)

Macon-Bibb County Juvenile County may seek interviews/oral presentations after evaluating the proposals of the highest scoring finalists. The County will contact the top-scoring firms to schedule a date, time, and location. The culmination of scores from the technical evaluation, interviews/oral presentations, and cost will determine the apparent successful contractor.

Note: Interview/Oral Presentation (additional potential up to 10 points).

VII. SUBCONTRACTOR REPORTING REQUIREMENTS

A. Contractor shall submit a “Subcontractor/Supplier Participation Report” on this contract quarterly to the Macon-Bibb County Office of Small Business Affairs which shall include the following:

1. The name of each subcontractor or supplier participating in the contract.

2. A description of the work to be performed, materials, supplies, and services provided by each subcontractor or supplier.

3. Whether each subcontractor or supplier is a minority owned, woman owned, LGBTQIA+ owned, veteran owned, disabled person owned, Certified Disadvantaged Business Entity, non-profit, or local business.

4. Whether each subcontractor is a supplier, subcontractor, or other.

5. The dollar value of each subcontract or supply agreement.

6. The actual payment to date of each subcontractor or supplier participating in the contract

B. The report shall be updated during the applicable quarter by the Contractor whenever any of the approved subcontractors or suppliers have completed the portion of the work they were contracted to perform. Copies of this report should be transmitted promptly to the Macon-Bibb County Office of Small Business Affairs.

C. The County may withhold any payment due to the Contractor on any project for failure to submit the Subcontractor/Supplier Report within thirty (30) days following the end of the calendar quarter or for the failure to submit updates to the quarterly report within thirty (30) days of any subcontractor or supplier having completed the portion of work they were contracted to perform.

COGNITIVE BEHAVIORAL

THERAPY

COST PROPOSAL

Cognitive/Mental

Therapy

Unit of Measure Quantity Price

Individual Therapy

1 each

Per Hour

Family Therapy 1 Unit Per Hour

Parenting Therapy 1 Unit Per Hour

Note: There will be a total of 32 participants that will require services from 3 to 6 months.

The approximate hours mentioned below are per person and/or family and consist of the following:

Individual Therapy is from 2 to 4 hours per month with a licensed professional

Therapy with a Mental Health Professional 2 hours per week per family.

Parenting- 12-weeks, 1 hour per week, Minimum 4 hours per month with Mental Health Professionals