27_002_MWA (Vechicles).pdf

1 page

INVITATION FOR BID

FOR

VEHICLES (TRUCKS)

Bid Number: 27-002-MWA

Bids are due no later than 12:00 NOON on Wednesday, October 21, 2026 and will be opened at 2:00 PM

MACON WATER AUTHORITY

790 Second Street

MACON, GEORGIA 31201

2 page

INVITATION FOR BIDS

for

VEHICLES (TRUCKS)

I. GENERAL

Invitation

Notice is hereby given that the Macon Water Authority is accepting sealed bids until 12:00 NOON, at the time legally prevailing in Macon, Georgia, on

Wednesday, October 21, 2026, for NEW VEHICLES (TRUCKS).

Bid envelopes should be CLEARLY MARKED on the outside as

“BID FOR NEW VEHICLES”

and delivered to:

Macon Water Authority Attn: Rhonda Smith 790 Second Street Macon, Georgia 31201

NO BIDS WILL BE ACCEPTED AFTER THE ABOVE DESIGNATED TIME.

Bids will be publicly opened starting at 2:00 PM.

Bid Documents

Bid documents are available at:

The Macon Water Authority website at http://www.maconwater.org/invitations-to bid

The Georgia Procurement Registry website at http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=33561

The Macon Water Authority Purchasing Department via email to rhsmith@maconwater.org.

II. INSTRUCTIONS TO BIDDERS

A. Definitions

1. Wherever the term “Owner”, “Authority”, “MWA”, or “Macon Water Authority” occur in these specifications, it shall mean the Macon Water Authority, a political subdivision of the State of Georgia acting through its Board of Directors.

B. Bidder’s Representation

1. Each bidder, by making his bid, represents that he has:

http://www.maconwater.org/invitations-to%20%20bid http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=33561 mailto:rhsmith@maconwater.org

3 page

a) Read and understands the bidding documents; and,

b) Become familiar with the work to be performed.

C. Related Documents

1. These general conditions

2. Attached specifications

3. Addenda (if any) issued prior to receipt of bids

4. Bid Form

D. Document Discrepancies

1. Should the bidder find discrepancies in, or omissions from, these documents; he shall at once notify the Macon Water Authority Purchasing Office.

2. Requests for Interpretations of Specifications shall be made in writing to rhsmith@maconwater.org of the Macon Water Authority Purchasing Office not later than five o’clock pm on Friday, October 16, 2026 .

All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid Form, and the proposed Contract Documents, including any addenda issued prior to receipt of bids.

a) Addenda are written or graphic instruments issued prior to the opening of bids that may modify or interpret the bidding documents by deletion, additions, clarifications, or corrections.

b) It shall be incumbent upon each bidder to check for addenda that may have been issued and to comply with its contents.

c) Addenda (if issued) will be available as described in section I.B.1., above.

d) All addenda shall be enumerated in the Bid Form.

e) Addenda will become part of the Contract Documents when the Contract is executed.

A. Validity

1. No bid may be withdrawn for a period of sixty- (60) days after time has been called on date of bid opening.

B. Purchasing Policy

1. The Macon Water Authority Purchasing Policy is available for review at http://www.maconwater.org/purchasing-policy

III. CONTRACT AWARD

A. Firms may bid on individual vehicles or all vehicles. Unit prices shall prevail if an error in extensions exists.

B. The Macon Water Authority reserves the right to award individually or as a lump sum.

C. Quoted delivery dates shall be adhered to. All prices shall be Delivered prices, FOB Destination, after deducting all non –applicable taxes.

D. Manufacturers Statement of Origin (MSO) free and clear of all liens and encumbrances for each vehicle mailto:rhsmith@maconwater.org http://www.maconwater.org/purchasing-policy

4 page shall be provided at time of delivery.

E. Vehicles shall be ready to use upon delivery.

F. The enclosed bid forms shall be used. Use of other bid documents may deem the bid to be non-responsive.

IV. RESERVATIONS

A. The bidder acknowledges that the Macon Water Authority reserves full freedom (in addition to the right to reject any or all bids) in awarding bids to consider all available factors including, but not limited to, price, the provision of needed and unneeded features, usefulness to the using department and prior experience.

B. The bidder recognizes the right of the Macon Water Authority to reject a bid if the bidder failed to furnish any required submittals on the date required by the bidding documents, or if the bid is in any way incomplete or irregular.

C. The Macon Water Authority may award bids to other than the lowest bidder if in the judgment of its staff and with approval by its Board, the interest of the Macon Water Authority will be best served by award to another.

D. By signing the bid documents, bidder certifies his bid meets the requirements of the specifications.

E. Manufacturer’s names, trade names, brand names, information and/or catalog numbers listed herein are intended only to identify the quality level desired. They are not intended to limit competition. The bidder may offer any equivalent product that meets or exceeds the specification. If bids are based on equivalent products, the bidder shall indicate on the bid form the alternate manufacturer’s name and catalog number and shall include complete descriptive literature and/or specifications along with proof that the proposed equivalent either meets or exceeds this specification. The Authority reserves the right to be the sole judge of what is equal and acceptable. If bidder fails to name a substitute, he shall furnish goods identical to the bid specifications.

5 page

Macon, Georgia 31201 Telephone (478) 464-5629 Telefax (478) 750-2007

Invitation For Bid

Number:

27-002-MWA

Reference: Human Resource (Dept 150) Truck 157 Replacement

Minimum Bid Specifications

QTY DESCRIPTION

1 each NEW, 2026/2027 Ford Explorer Active 200A Mid-size SUV

Make & Model Bid

FEATURE YES NO

Color: Oxford White ( ) ( ) 2.3L EcoBoost I4 engine ( ) ( )

10 Speed Automatic Transmission ( ) ( ) Power Lifegate ( ) ( ) Tilt/Cruise ( ) ( ) Power ABS Breaks ( ) ( ) Aluminum Wheels ( ) ( ) Power Windows / Locks / Mirrors ( ) ( ) AM-FM-XM Radio ( ) ( ) Ford SYNC 3 (Bluetooth) ( ) ( ) Dual zone climate control ( ) ( ) Rear view camera, reverse sensing ( ) ( ) Carpet for Mats ( ) ( ) Cloth Bucket Seats Front ( ) ( ) 2nd and 3rd Row folding split seat ( ) ( ) Rear Window Defroster ( ) ( ) Keyless Remotes (2) ( ) ( ) Power drive seat ( ) ( ) Privacy glass ( ) ( ) Blind spot, lane keeping ( ) ( ) Automatic Emergency braking ( ) ( )

OPTIONS

Spare Tire & Wheel ( ) ( )

6 page

MACON WATER AUTHORITY – PURCHASING OFFICE

Telephone (478) 464-5629 Fax (478) 750-2007

Reference: Human Resource (Dept 150) Truck 157 Replacement

Delivery to Macon Water Authority, 1090 MLK Jr. Blvd, Macon, GA 31201, within _____weeks after receipt of order.

FOR VEHICLES DESCRIBED ABOVE:

A. UNIT PRICE: _______________________

B. TOTAL PRICE: ________________________for One Vehicle

WARRANTY: _________________________________________________________

AUTHORIZED SIGNATURE: ______________________________________DATE: ________________

NAME (TYPED):______________________________________________TITLE:_________________________

COMPANY___________________________________________________________________________

ADDRESS___________________________________________________________________________

CITY: _________________________________________STATE:_________________ZIP: __________

TELEPHONE: _________________________________ FAX: _______________________________

EMAIL ADDRESS: ____________________________________________________________________

FEDERAL TAX ID: __________________________________________

7 page

Reference: Maintenance (DEP 350) Truck #740 Replacement

1 each NEW, 2026/2027 Ford F350 Super Cab Long Bed, Single Rear Wheel, XL

10 Speed Automatic Transmission ( ) ( )

1,0000# GVWR ( ) ( )

Single Rear wheels ( ) ( ) AM-FM Radio MP3 ( ) ( ) 8” screen, bluetooth ( ) ( ) Power windows, locks, mirrors ( ) ( ) Remote keyless entry ( ) ( ) 40/20/40 Vinyl Bench Seat ( ) ( ) Rubber Floor Covering ( ) ( ) Full Size Spare Tire ( ) ( ) Rear Step Bumper ( ) ( ) Solar Tinted Glass ( ) ( ) Trailer brake controller ( ) ( )

2.5” Receiver Hitch (12.5K) ( ) ( ) Rear View Camera ( ) ( ) Tilt Steering Wheel ( ) ( ) Electric Shift (4x4 only) ( ) ( ) Cruise control

OPTIONS

6.7L V8 Diesel Eng. Hi output ( ) ( ) Super Cab Long Bed ( ) ( )

8 page

Reference: Maintenance (DEP 350) Truck #740 Replacement

B. TOTAL PRICE: ________________________for One Vehicle

COMPANY___________________________________________________________________________

ADDRESS___________________________________________________________________________

CITY: _________________________________________STATE:_________________ZIP: __________

TELEPHONE: _________________________________ FAX: _______________________________

9 page

Reference: Water Distribution (DEP 300) Truck #301 and Truck #342 Replacements

2 each NEW, 2026/2027 Ford F250, 8- cylinder, 4X4, Super Cab Long Bed (3/4 ton) w/ utility body XL

Color: Oxford White

6.8L V8 Gasoline/E85 Engine ( ) ( ) 10 Speed Automatic Transmission ( ) ( ) Factory Installed A/C ( ) ( )

9800# GVWR ( ) ( )

AM-FM RadioMP3 ( ) ( ) 8” screen, Bluetooth ( ) ( ) Power windows, locks, mirrors ( ) ( ) Remote keyless entry ( ) ( ) 40/20/40 Vinyl Bench Seat ( ) ( ) Rubber Floor Covering ( ) ( ) Full Size Spare Tire ( ) ( ) Rear Step Bumper ( ) ( ) Solar Tinted Glass ( ) ( ) 2.5” Receiver hitch(12.5k) ( ) ( ) Cruise Control ( ) ( ) Handles (black door & tailgate)

OPTIONS

4X4 Option ( ) ( )

Electronic locking axle ( ) ( )

10 page

Reference: Water Distribution (DEP 300) Truck #301 and Truck #342 Replacements

B. TOTAL PRICE: ________________________for Two Vehicle

COMPANY___________________________________________________________________________

ADDRESS___________________________________________________________________________

CITY: ________________________________________STATE:__________________ZIP: __________

TELEPHONE: _________________________________ FAX: _______________________________

11 page

Reference: Engineering (DEPT 200) Truck #224; Sewer Conveyance (DEPT 310) Truck # 388; Rocky Creek (DEPT 520) Truck #562;

Maintenance (DEPT 350) Truck #738 Replacements

4 each NEW, 2026/2027 F150 Super Cab 4X4, XL

FEATURES YES NO

10 Speed Automatic Transmission ( ) ( )

AM-FM Radio ( ) ( ) 23gal Fuel Tank ( ) ( ) Power Steering/ABS Brakes ( ) ( ) Rear view back up camera ( ) ( ) Vinyl 40/20/40 Bench Seat ( ) ( ) Rubber Floor Covering ( ) ( ) Full Size Spare/Step Bumper ( ) ( ) Autolamp headlights ( ) ( ) Power Windows, Locks & Mirrors ( ) ( ) Cruise control ( ) ( ) 245/70R all season tires ( ) ( ) Ford SYNC ( ) ( )

OPTIONS

5.0L V8 Flex Fuel engine ( ) ( ) 4X4 Option ( ) ( ) Super Cab (6.5 ft bed) ( ) ( )

12 page

Reference: Engineering (DEPT 200) Truck #224; Sewer Conveyance (DEPT

310) Truck # 388; Rocky Creek (DEPT 520) Truck #562; Maintenance (DEPT

350) Truck #738 Replacements

B. TOTAL PRICE: ________________________for 4 Vehicles

COMPANY___________________________________________________________________________

ADDRESS___________________________________________________________________________

CITY: _________________________________________STATE:_________________ZIP: __________

TELEPHONE: _________________________________ FAX: _______________________________

FEDERAL TAX ID: _________________________________________

13 page

Reference: Sewer Conveyance (DEPT 310) Truck 393 Replacement

1 each NEW, 2026/2027 F150 Crew Cab 4X4, XL

AM-FM Radio ( ) ( ) 23gal Fuel Tank ( ) ( ) Power Steering/ABS Brakes ( ) ( ) Rear view back up camera ( ) ( ) Vinyl 40/20/40 Bench Seat ( ) ( ) Rubber Floor Covering ( ) ( ) Full Size Spare/Step Bumper ( ) ( ) Autolamp headlights ( ) ( ) Power Windows, Locks & Mirrors ( ) ( ) Cruise control ( ) ( ) 245/70R all season tires ( ) ( ) Ford SYNC (Bluetooth) ( ) ( )

OPTIONS

5.0L V8 Flex Fuel engine ( ) ( )

Crew Cab (5.5 bed) ( ) ( )

14 page

Reference: Sewer Conveyance (DEPT 310) Truck 393 Replacement

FOR VEHICLE DESCRIBED ABOVE:

B TOTAL PRICE: ________________________for One Vehicle

WARRANTY: ________________________________________________________

AUTHORIZED SIGNATURE: _____________________________________DATE: _________________

NAME (TYPED):___________________________________________TITLE:_________________________

COMPANY__________________________________________________________________________

ADDRESS___________________________________________________________________________

CITY: _________________________________________STATE:_________________ZIP: __________

TELEPHONE: _________________________________ FAX: _______________________________

15 page

Reference: Field Services (DEPT 141) Truck 144 Replacement

1 each NEW, 2026/2027 F150 Regular Cab, 8-cylinder, 4X4, 8’ Long Bed, XL

Factory Installed A/C ( ) ( ) AM-FM Radio ( ) ( ) 23gal Fuel Tank ( ) ( ) Power Steering/ABS Brakes ( ) ( ) Rear view back up camera ( ) ( ) Vinyl 40/20/40 Bench Seat ( ) ( ) Rubber Floor Covering ( ) ( ) Full Size Spare/Step Bumper ( ) ( ) Autolamp headlights ( ) ( ) Power Windows, Locks & Mirrors ( ) ( ) Cruise control ( ) ( ) 245/70R all season tires ( ) ( ) Ford SYNC (Bluetooth) ( ) ( )

OPTIONS

5.0L V8 FlexFuel engine ( ) ( )

16 page

Reference: Field Services (DEPT 141) Truck 144 Replacement

COMPANY__________________________________________________________________________

ADDRESS___________________________________________________________________________

CITY: _________________________________________STATE:_________________ZIP: __________

TELEPHONE: _________________________________ FAX: _______________________________

17 page

Reference: Meter Repair (DEPT 142) Truck 115 Replacement

1 each NEW, 2026/2027 F250 V8 Super Cab Long Bed 4X4 with Utility Body, XL

6.8L V8 Gasoline Automatic Transmission ( ) ( )

10 Speed Automatic Transmission ( ) ( ) Factory Installed A/C ( ) ( )

9800# GVWR ( ) ( )

AM-FM Radio ( ) ( ) 8” Screen, bluetooth ( ) ( ) Power windows, locks, mirrors ( ) ( ) Remote keyless entry ( ) ( ) Rear view back up camera ( ) ( ) Vinyl 40/20/40 Bench Seat ( ) ( ) Rubber Floor Covering ( ) ( ) Full Size Spare Tire ( ) ( ) Rear Step Bumper ( ) ( ) Solar Tented Glass ( ) ( ) Cruise control ( ) ( ) Trailer brake controller ( ) ( )

2.5 inch Receiver Hitch (12.5k) ( ) ( ) Tilt Steering Wheel ( ) ( ) Electric Shift (4x4 only) ( ) ( )

OPTIONS

18 page

Reference: Meter Repair (DEPT 142) Truck 115 Replacement

COMPANY__________________________________________________________________________

ADDRESS___________________________________________________________________________

CITY: _________________________________________STATE:_________________ZIP: __________

TELEPHONE: _________________________________ FAX: _______________________________