26Z2AR7 Statement of Work.pdf

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By CERS at 12:02 pm, Feb 19, 2026

STATEMENT OF WORK/SPECIFICATIONS

B&F Project 26Z2AR7

Replace Powerhouse & FSL Pumps

Federal Correctional Institution Elkton 8730 Scroggs Road Lisbon, OH 44432

February 13 th , 2026

United States Department of Justice Federal Bureau of Prisons

B&F PROJECT 26Z2AR7 REPLACE POWERHOUSE & FSL PUMPS

Table of Contents

Section 1.0 - Intent

• Introduction

• Equipment Specification

Section 2.0- Scope of Work

• Part A- Description of Work

• Project Work Description

• Required Product or Equal

• Repair/Maintenance

• Reporting

• Schedule

• Inclement Weather Schedule

• Observed Holidays

• Part B - General Conditions

• Rights to Project Data

• Part C - Project Management

• Contractor Quality Control

• Contractor Requirements

• Performance Evaluation

• Contracting Officer's Representative

• Part D - Project Completion

• Completion Criteria

• Submission of Invoices

• System for Award Management

• Additional Information

1.0 Intent

Introduction The Federal Bureau of Prisons (FBOP), Field Acquisition Office in Grand Prairie, Texas, intends to make a single award to a responsible entity that will provide all replacement equipment within two locations at Correctional Institution - Elkton located at 8730 Scroggs Road in Lisbon, OH. The contract type is a requirements contract with firm-fixed prices. The Contracting Officer holds the rights for the dismissal of the awarded party and dissolution of the contract if contract goals and schedules are not met, or excessive damages have been accrued . The contract shall consist of the delivery of equipment and parts to the institution. The operation wi ll be completed in an authorized manner to limit disruption to the institution(s) and provide isolated avenues to prevent unnecessary costs to the facility.

The contractor must be reputable, and duly licensed. If required, personnel must provide certifications or documented proof of experience, demonstrating competency in executing the project. Proof must be provided to the Contracting Officer (CO) or COR upon request.

2.0 SCOPE OF WORK

A. Description of Service

Project Work Description The contractor must provide the desired equipment as specified by FCI Elkton to ensure compatibi lity and ultimately the effective function of the following designated assets within the various FCI Elkton locations:

• Building No. 8 (Powerhouse) Description: This building contains various Taco pumps which service three stationary boilers. Of the equipment to be replaced are nine (9) centrifugal pumps which are linked to the existing boilers and deliver heated water to the Federal Correctional Institution (FCI). This area remains external from a secure perimeter and allows for immediate access under the supervision of the Facilities Department staff complement. The fo llowing asset designations are provided for the purpose of identification and the tracking of progress:

o 8-P4-ELK o 8-P5-ELK o 8-P6-ELK o 8-P7-ELK o 8-P8-ELK o 8-Pl 3-ELK o 8-P14-ELK o 8-Pl5-ELK o 8-Pl 6-ELK

• Building No. 10 (FSL Administration) Description: This building contains various Bell & Gosset pwnps which service three stationary boilers. Of the equipment to be replaced are six (6) centrifugal pwnps which are linked to the existing boilers and deliver heated water to the Federal Satellite Low (FSL). This area remains in a secure perimeter and allows for escorted access under the supervision of the Facilities Department staff complement. The fo llowing asset designations are provided for the purpose of identification and the tracking of progress:

o 10-P5-ELK o 10-P6-ELK o 10-P7-ELK o 10-P8-ELK o I0-P9-ELK o 10-PlO-ELK

• The following table illustrates the current equipment specifications and requirements for the proposed updates of which this project will meet. The contractor will supply the dependent equipment which are valves, lugs, flange gaskets, diffusers, and bolts. All components must be like or equal to specified original/concurrent parts or approved alternatives.

ID MODEL GPM FT/HD MOTOR VOLTAGE FRAME IMP. DIA.

8-P4-ELK Taco 25 10 3 14 106 15hp 460V 3P 254T I0.3in 8-PS-ELK Taco 2510 3 14 106 15hp 460V 3P 254T I0 .3in 8-P6-ELK Taco 25 10 314 106 15hp 460V 3P 254T 10.3in 8-P7-ELK Taco 2510 326 76 !Ohp 460V 3P 21ST 9.0in 8-PS-ELK Taco 2510 326 76 IOhp 460V 3P 21ST 9.0in 8-P13-ELK Taco 25 13 301 156 25hp 460V 3P 284T l2.55 in 8-P14-ELK Taco 25 l3 30 1 156 25hp 460V 3P 284T l2.55in 8-PIS-ELK Taco 30 13 529 162 40hp 460V 3P 324T l2.95in 8-P16-ELK Taco 30 13 529 162 40hp 460V3P 324T 12 .95 in 10-PS-ELK B&G3G 1510 29 1 104 15hp 2301460V 3P 254T 8.0in I0-P6-ELK B&G 3G 1510 29 1 104 l5hp 2301460V 3P 254T 8.0in I0-P7-ELK B&G2BC 1510 138 65 5hp 2301460V 3P 184T 5-7/8in 10-PS-ELK B&G 2BC 1510 138 65 5hp 2301460V 3P 184T 5-7/8in I0-P9-ELK B&G2E 1510 2 17 99 IOhp 2301460V 3P 21ST 6- l/2in 10-PI0-ELK B&G 2E 1510 217 99 IOhp 2301460V 3P 21ST 6-l l2in

ID MODEL VALVE DIFFUSER

8-P4-ELK Taco 2510 Series 8000 Butterfly Valve Size 4 OD 6.87in, 8 Lug with 5/8i.i1 Bolts MUESSCO # IOI I, 4in x 3in 8-PS-ELK Taco 2510 Series 8000 Butterfly Valve Size 4 OD 6.87m, 8 Lug wi th 5/8in Bolts MUESSCO #10 11 , 4rn x 3in 8-P6-ELK Taco 2510 Series 8000 Butterfl y Va lve Size 4 OD 6.87m, 8 Lug with 518in Bolts MUESSCO #1011 , 4in x 3in 8-P7-ELK Taco 2510 Series 8000 Butterfly Valve Size 4 OD 6.87in, 8 Lug with 5/8in Bolts MUESSCO #1011 , 4in x 3in 8-PS-ELK Taco 2510 Series 8000 Butterfly Valve Size 4 OD 6.87rn, 8 Lug with 518in Bolts MUESSCO #1011 , 4in x 3in 8-PJ3-ELK Taco 2513 Series 8000 Butterfly Valve Size 4 OD 6.87in, 8 Lug with 518in Bolts MUESSCO #1011 , 4in x 3in 8-P14-ELK Taco 2513 Series 8000 Butterfly Va lve Size 4 OD 6.87rn, 8 Lug with 314rn Bolts MUESSCO #1011 , 4rn x 3rn 8-PlS-ELK Taco 3013 Series 8000 Butterfly Va lve Size 5 OD 7.72in, 8 Lug with 314in Bolts MUESSCO #1011 , Sin x Sin 8-Pl6-ELK Taco3013 Series 8000 Butterfly Va lve Size 5 OD 7.72rn, 8 Lug with 314in Bolts MUESSCO # IOI I, 5rn x Sin 10-PS-ELK B&G3G 1510 NIA FE-3 , Sin x 4in, Type X 10-P6-ELK B&G 3G 1510 NIA FE-3, Sin x 4in, Type X 10-P7-ELK B&G2BC 1510 NIA DC-3, 3in x 2 l/2m, Type X 10-PS-ELK B&G2BC 1510 NIA DC-3, 3in x 2 ll2in, Type X 10-P9-ELK B&G2E 1510 NIA ED-3, 4in x 3rn, Type X 10-Pl0-ELK B&G2E 1510 NIA ED-3, 4in x 3rn, Type X

The contractor shall meet the standards of the contract and comply with all local, state, and federal regulations.

The contractor will be responsible for all licenses, permits, and fees associated with this project's scope.

The contractor shall remain responsible for all equipment and property.

Repair/Maintenance It will be the responsibility of the contractor to maintain all components of the new equipment both internally and externally. This includes the monetary cost of all material , equipment, and labor required and provided to repair, replace, or upgrade any defect and nonperfonning part associated. If any part of this system requires replacement, it will be the responsibility of the contractor to provide it within 30 days or a duration set by the Contracting Officer or Contracting Officer's Representative. Correspondence acknowledging any issue presented by FCI Elkton needs must be recognized within 24 hours of written, digital , or verbal notice from the Contracting Officer and or Contracting Officer's Representative.

Reporting Upon completion of each new pump installation/activation, the contractor's supervision will notify the Contracting Officer's Representative through a designated email of this development. All reports and documentation will be provided to the Bureau of Prisons Facility Manager no later than 30 days after processing the material.

It will be the Contractors responsibility to prepare and submit reports of significant accidents at the site and anywhere on the institution property. A significant accident is defined to include events that pose a security breech, damage to Government Property and/or any injury. Record and document date and actions.

Schedule The approved access for contracted personnel throughout the duration of this project, as designated by the Contracting Officer, will be the following weekly schedule:

• Sunday: No access granted

• Monday: 7:30 A.M - 3:30 P.M.

• Tuesday: 7:30 A.M - 3:30 P.M.

• Wednesday: 7:30 A.M. 3:30 P.M .

• Thursday: 7:30 A.M. - 3:30 P.M.

• Friday: 7:30 A.M - 3:30 P.M .

• Saturday: No access granted

This schedule does not account for Federal holidays or when the institution/facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor is required to work after hours or weekends for scheduled shutdowns to make utility service connections in the event disruption to the daily operations of the institution will occur due to incomplete milestones. The Federal Bureau of Prisons will therefore not absorb financial costs for this additional work. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this statement of work when the government facilities are not disrupted for the above reasons. When hiring personnel, the Contractor should keep in mind that the stability and continuity of the workforce are essential.

Inclement Weather Schedule In cases of severe weather, the contracting office may authorize exceptions. When exceptions are granted, the contractor shall make all postponed deliveries within 24 hours after the severe weather has terminated, unless the contracting officer authorizes additional time.

Observed Holidays Contractor is not required to perfonn services on holidays listed below:

perfonn services on holidays listed below.

New Year's Day Independence Day Labor Day Columbus Day Martin Luther King Jr.'s Birthday Veteran ' s Day President's Day Thanksgiving Day Memorial Day Christmas Day

Warrantv Contractor to provide industrial standard warranty for all materials from date of substantial completion.

B. General Conditions

Rights to Project Data The Governn1ent has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Governn1ent with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Governn1ent rights .

C. Project Management

Contractor Quality Control The contractor shall provide a Job Superintendent/manager or equivalent who speaks and writes fluent English and is always accessible when contractor personnel are on the premises. The Superintendent will: a) review and approve submittals, b) inspect the quality of work performed, and c) certify the completed work for payment and other purposes.

The contractor shall develop and maintain an effective quality control program to ensure services are perfom1ed in accordance with this statement of work. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor ' s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall submit QCP on or before the scheduled preconstruction meeting. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan, the contractor shall receive the contracting officer' s acceptance in writing of any proposed change to his QC system.

The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Survei llance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s) .

Contractor Requirements It is the contractor's responsibility to survey the work site and carry out all work in compliance with OSHA, EPA, and NEC national codes and regulations.

The contractor shall provide a full-time Project Manager who shall be available for contact by FCI Elkton representatives at all nonnal work hours, and be responsible for performance of all work. The project manager shall possess a minimum of three year' s experience within the last five years simultaneously managing faci lities of similar magnitude and scope of the total requirements of the contract. The contractor shall employ competent supervisory personnel capable of training employees on methods of accomplishing the work performance and quality standards in this contract. The supervisor shall have in-depth knowledge of perfonnance based and prescriptive HY AC Mechanical systems and quality control processes, procedures, supplies, and equipment. The supervisor shall , at a minimum, have completed a supervisory training course for 5 of this type of work and have prior HV AC Mechanical system experience in similar size and type facilities. The on-site supervisor(s) is required to be fully conversant in English.

Performance Evaluation In accordance with FAR 42.1502 & 42.1503: Agencies shall prepare an evaluation of Contractor Performance and submit to Federal Past Performance Information Retrieval System (P PJRS). The Department of Justice, Federal Bureau of Prisons utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARs) to provide contractor perfonnance evaluations. Contractor shall provide and maintain a current e-mai l address throughout the life of the contract. The Contractor shall register with DOD within 30 days ofreceiving an e-mail from the Focal Point. The e-mail will contain a "USER ID" to complete the registration. The Contractor must be registered to access and review its evaluation and/or provide a response. If assistance is required when registering, please contact the institutional Contracting Staff/Focal Point for assistance, guidance, and instructions.

Contracting Officer's Representative The COR is responsible for the technical aspects of the project and serves as the technical liaison for the contractor. The COR is also responsible for final inspection and acceptance of all reports and other responsibilities as specified by the contract. The COR is not authorized to make any c01mnitments, obligate the government, or authorize any changes, which affect the price, terms, or conditions of this project. All changes shall be made through the authorization of the Contracting Officer. The COR may designate an assistant COR(s) to act for the COR by naming such assistant(s) n writing and sending a written, formal document, to both the Contracting Officer and contractor prior to them assuming that duty.

D. Project Completion

Completion Criteria The Contracting Officer reserves the right to implement a deficiency list to ensure standards and conditions are met prior to the closeout and final payment of the contract.

The contractor shall provide all service manuals and troubleshooting manuals to institution staff at completion of the installation.

The contractor shall haul away and dispose of all demolished equipment, debris and trash legally after job completion.

System for Award Management Contractors intending on submitting fonnal bids for this work must be registered on the System for Award Management website at www.sam.gov. Only those vendors registered will be considered.

Submission of Invoices The contractor shall submit an invoice with detailed additional documents citing material/equipment that has been delivered. No invoice will be considered for payment unless accompanied by the relevant documentation.

All invoices should be on an official company letterhead including that organization's name, address, bank number, and this project title.

Submit invoices to both the COR and Contracting Officer for review and approval.

Additional Information

• Time of Completion: 90-Calander Days

• Submittals After Award: Submit samples, cut sheets, and shop drawings to the Contracting Officer' s

Representative for review.