26VS103001 Olympus Mail Sorter Maintenance SSJF Part 1.pdf
PDF 1 MB Posted
- Solicitation number
- 25-350SOS-VEHSE-B-47513
- Issued by
- Illinois
About this file
This is a Sole Source Justification Form from the Illinois Secretary of State's Vehicle Services Department for maintenance of Olympus II Mail Sorting Machines and Hand Scanners, with DMT Solutions Global Corp Bluecrest as the vendor. The contract covers repair and maintenance for 2 Olympus Mail Sorters and Scanners, with a contract term from July 1, 2025 to June 30, 2026. The justification is based on equipment compatibility, as the software is proprietary to Bluecrest and cannot be obtained from other vendors. The total value of the initial contract term is $199,790, and the agency has a history of previous maintenance agreements with this vendor dating back to September 2020.
The contract will be funded through state appropriate funds, and the sole source justification emphasizes that Bluecrest technicians receive specific factory training on the equipment, and services performed by any other party could void warranties. The mail sorting machines process approximately 25 million outgoing and 3.5 million incoming pieces of mail annually, and without maintenance, the machines would become inoperable, disrupting the Vehicle Services department's operations. The pricing was determined by asking the vendor to review operational needs and provide appropriate system pricing. The agency indicates that if the maintenance is not approved, mail processing would need to be done manually, causing significant delays in customer service.
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Other files
| File | Type | Posted |
|---|---|---|
| Sole Source Hearing Details Form~6.docx | DOCX document |
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Text version
Sole Source Justification Form
Bulletin Reference Number j26VS103001_
Requesting Agency/University jsecretary of State ,.__ _________________ ___J
Sole Source Justification Form - Part I
Section I - General Information
Department/Bureau/Section: !vehicle Services Department L....---------------------�::::::::::::::::::::::::::::::::-=.------
Need Identified Date: !Feb 25, 2025 I Supply/Service Need By Date: IL...Ju_l _y _1,_2 _ 0_2_5 ____ _J
Project Title: Maintenance of Olympus II Mail Sorting Machines and Hand Scanners
Vendor: jDMT Solutions Global Corp Bluecrest
Provide a description of the supplies or services required: Repair and maintenance contract on 2 Olympus Mail Sorters and Scanners
Value: ._IA_ct_ u_a_l _______ ...., I Value of Initial Term, this Change Order or Amendment: L l1 _9_ 9 _,7 _9 _o _________ _, Will this Sole Source amend a Professional or Artistic Services contract? D Yes [81 No
*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.
Type: INew Sole Source
Section II - Proposed Term
D One-Time Purchase [81 Term Contract
Estimated Contract Begin Date: I ..._J _ul_y _1_, _20_ 2_s _______ _, Estimated Contract End Date:
Number of Potential Renewals:
Length of Each Renewal in Months:
Total Value of All Renewals:
!June 30, 2026
If a Term Contract, does the term, including renewals, exceed 12 months? D Yes [81 No
Section Ill - Funding Source
Select the type of funding to be used (Check all that apply): [81 State Appropriate Funds D Federal Funds D Other (Explain):
Section IV - Sole Source Justification
This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence) Compatibility of Equipment, Accessories, Replacement Parts or Service
Are there secondary justification(s) for this sole source? D Yes [81 No
Version 7.01 Page 1 of 5
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Dave Littrell dlittrell@ilsos.gov
5/20/25
| 2025-05-20T11:52:37-0500 | |
| Dave Littrell |
File details come from the government source that posted it. Updated .