26RE006_COMSYNSOL_112425.pdf

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

HEADQUARTERS

4800 MARK CENTER DRIVE

ALEXANDRIA, VA 22350-1400

HE125426RE006: Ft. Knox Student Transportation Services

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation: HE125426RE006 is being issued as a Request for Proposal (RFP). All solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06. This procurement is a 100%

Small Business set-aside in accordance with FAR 19.502-2(a). The NAICS code is 485410 and the size standard is $30.0M.

Please review all attachments to this combined solicitation carefully. A list of line-item number(s) and items, quantities, and units of measure for the base year, four (4) option years and the FAR 52.217-8, Option to Extend Services, are attached as well as a description of requirements for the items to be acquired and the dates and delivery and acceptance.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition. The points of contact for this acquisition are:

Contracting Officer: Esther Yi, esther.yi@dodea.edu

Contract Specialist: Batsaikhan Usukh, batsaikhan.usukh@dodea.edu

Ensure the following submittals are sent to the above Points of Contact no later than 12:00pm

Eastern Standard Time (EST) on 16 January 2026 to avoid ineligibility.

Submitting Attachment 7, "Non-Disclosure Agreement"

The Offeror must send an email with the completed Attachment 7 to the Contracting Officer

AND Contract Specialist to receive Attachment 7 (a) "Route List.” The Offeror is required to submit Attachment 7 no later than 16 January 2026. Submissions received after 16 January 2026 may result in the Offeror not receiving Attachment 7(a) prior to proposal submission deadline.

Since these attachments are restricted only to Offerors submitting a completed Attachment

7, failure to do so will result in an Offeror not being eligible for award.

The subject of the e-mail shall be "HE125426RE006, Attachment 7 Submittal." Please provide the company's name and point of contact to include name, title, address, e-mail, phone number, company's Unique Entity Identifier/ID, and NATO Cage Code in the body of the email.

After submitting the completed Attachment 7, the Government will provide the Offeror with

Attachment 7 (a), via email.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER

THAN 12:00 p.m. EST on 12 December 2025. Questions submitted after this date may not be considered for a response.

Submission of Offers/Proposals.

The offeror must send their proposal via e-mail to Esther Yi at esther.yi@dodea.edu and

Batsaikhan Usukh at batsaikhan.usukh@dodea.edu with their attached proposal. The subject of the e-mail shall be "Proposal for HE125426RE006."

Proposals must be submitted via email NO LATER THAN 12:00 p.m. EST, 23 January

2026 in response to this solicitation.

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and are received by the email addresses above no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoDEA's network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g., Word, Excel, etc.)

format by e-mail on or before the closing date and time stated in in this combined synopsis/solicitation.

mailto:esther.yi@dodea.edu mailto:batsaikhan.usukh@dodea.edu

HE125426RE006

Description/Specifications/Statement of Work

Requirements

Student transportation services to the Ft. Knox Military Community in Kentucky in accordance with the PWS requirements.

FAR 52.216-22 MIN AND MAX

MINIMUM AND MAXIMUM QUANTITIES

(a) As referred to in paragraph (b) of FAR Clause 52.216-22, "Indefinite Quantity" of this contract, the contract minimum guaranteed to the offeror is a total of $2,500.00. The maximum quantity is the total quantity for all items combined as set forth in the schedule.

(End of Min & Max)

Instructions, Conditions, & Notices to Offerors or Quoters

52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS--COMMERCIALPRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition. Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Submitting Attachment 7, "Non-Disclosure Agreement"

The Offeror must submit the completed and signed Attachment 7 no later than 12:00PM EST on 16 January 2026 to Batsaikhan Usukh at batsaikhan.

usukh@dodea.edu and Esther Yi at esther.yi@dodea.edu. After submitting the completed Attachment 7, the Government will provide the Offeror with Attachment

7(a) "Route List." Since these attachments are restricted only to Offerors submitting a completed Attachment 7, it is in the best interest of the Offeror to submit

Attachment 7 to receive Attachment 7(a) in order to properly respond to the solicitation requirements. The Offerer is required to submit Attachment 7 no later than12:00PM EST on 16 January 2026. Submissions received after 16 January 2026 may result in the Offerer not receiving Attachment 7(a) prior to proposal submission deadline. If the Offerer fails to submit Attachment 2 as a result of its previous failure to return Attachment 7 by the due date (or for any other reason), the proposal will be assessed deficiencies accordingly and rated "Unacceptable."

The subject of the e-mail shall be "HE125426RE006, Attachment 7 Submittal." Please provide the company's name and point of contact to include name, title, address, e-mail, phone number, company's Unique Entity Identifier/ID, and NATO Cage Code in the body of the email.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 12:00PM. EST on 12 December 2025, .Questions submitted after this date may not be considered for a response.

Submission of Offers.

The offeror must send their proposal via e-mail to Batsaikhan Usukh at batsaikhan.usukh@dodea.edu and Esther Yi at esther.yi@dodea.edu with their attached proposal. The subject of the e-mail shall be "Proposal for HE125426RE006."

Proposals must be submitted via email NO LATER THAN 12:00PM EST on 23 January 2026 in response to this solicitation.

Offerors must ensure that the signed and dated proposal and all attachments are virus free, legible, and are received by Batsaikhan Usukh and Esther Yi to their e-mail addresses no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoDEA's network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror, and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

General Instructions

The offeror shall examine and follow all instructions. Instructions are set forth herein for offerors to prepare and submit a proposal to the Government in response to this solicitation. Offerors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant proposal. Offerers are cautioned that proposals that fail to be fully compliant with these instructions may be assessed deficiencies accordingly and rated "Unacceptable".

1. Page Size and Format:

Offeror shall ensure that the contents of the files print on US standard 8 1/2 by 11" or Europe standard "A4" paper. Offerors shall use Times New Roman 12-point font or larger text, and Times New Roman 8-point font for graphics. When both sides of a sheet display printed material, it shall be counted as two pages.

Submission is in accordance with the format and page limits listed in the table below in paragraph C.

1. Page Limitations:

Offeror shall not exceed the specified word and/or page limitations. If exceeded, the excess pages/words will not be read or considered in the evaluation of the proposal. Page/Word limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links. Each proposal shall be organized and presented in accordance with the following format and page limits listed in the table below.

mailto:usukh@dodea.edu mailto:esther.yi@dodea.edu mailto:batsaikhan.usukh@dodea.edu mailto:esther.yi@dodea.edu

1. Proposal Content and Format Instructions:

The Offerors shall submit a proposal consisting of an Administrative Cover Letter and four (4) separate volumes as stated in the table below. All documents submitted must include, "Controlled Unclassified Information (CUI) - Source Selection Information - See FAR 2.101 and 3.104" in the header and footer.

Volume I

Factor 1 -

Technical

Approach

Complete Attachment 2 "Volume I Technical Proposal:"

Tab 1 - Staffing Capability, Tab 2 -Vehicle Capability

(Not to exceed word limitations in Attachment 2)

Times New Roman, 12-point font

Attach ment2

-MS

Excel

Factor 4 -

Offeror completed Enclosures 1 through 7, and provide additional documentation/evidential matter for the Offeror’s Responsibility Determination (e.g. Subcontracting/Teaming Agreement)(maximum two pages)

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier/ID

c. Complete Business Mailing Address

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Volume I- Factor 1: Technical Approach

The Offeror shall submit Attachment 2: Volume I - Factor 1- Technical Approach, adhering to the word limits specified in the Proposal Content and Format

Instructions. The Offeror shall complete each of the following tabs in Attachment 2 as follows:

Tab 1 -Staffing Capability

Tab 2 - Vehicle Capability

Any cells, marked in yellow and "response required," in Attachment 2 must be completed by the Offeror. For cells requiring a quantity in each labor category and vehicles to be provided, a blank cell will not be assumed to offer zero quantity - it is assumed to be a non-compliant response. The Offeror may be given a weakness, significant weakness, or deficiency if the yellow/"response required" cells are not completed due to insufficient information and/or if there are discrepancies in responses provided by the Offeror in this attachment. The Offeror is not required to provide a response to cells marked in purple as responses provided in purple cells may be considered an offering that exceeds the Government's minimum requirements.

The Government may incorporate elements of an Offeror's proposal that exceed the Government's minimum requirements or otherwise represent beneficial aspects to the performance of services to the Government. This will typically result in updates to the PWS that incorporate these performance benefits into the awarded contract. Once added to the PWS, they become contractually binding.

The specific subfactors in which the Offeror will be evaluated are: Subfactor 1: Staffing Capability and Subfactor 2: Vehicle Capability. The Offeror shall address the following Subfactors:

Subfactor 1 - Staffing Capability

The Offeror shall respond to all yellow-highlighted "response required" cells in Attachment 2: Factor 1 -Technical, Tab 1 - Staffing Capability.

The Offeror's completed Attachment 2 shall provide the Offeror's approach to ensuring continued, uninterrupted student transportation services through effective personnel management. Specifically the Offeror's proposal shall:

Provide the Offeror's approach in providing qualified personnel to ensure full coverage of all routes identified in Attachment 7(a) Route List that are available by 01August 2026 and 01 August of each subsequent contract year.

Provide the Offeror's proposed staffing levels and labor categories (e.g. Contract Manager, Alternate Contract Manager, Drivers, Safety Aides and

Safety Attendants) for ensuring sufficient personnel to meet the operational demands outlined in the PWS.

o The Offeror may include information on any additional personnel credentials or qualifications being offered to the Government that exceeds the Government's minimum requirements.

Provide the Offeror's contingency plans for maintaining continuity of services, minimizing disruptions and ensuring ongoing compliance with PWS requirements despite personnel absences throughout the life of the contract.

Provide details of the Offeror's teaming arrangements, including roles and responsibilities of each teaming partner in meeting the solicitation requirements, as applicable. If the Prime Offeror plans to utilize subcontracting/teaming partners in meeting the solicitation requirements, the Prime Offeror must provide a completed Enclosure 3: Letter of Commitment from each subcontracting/teaming partner. Failure to submit a completed Enclosure 4, as applicable, will result in the Offeror's proposal being assessed a deficiency and an "Unacceptable" rating for Subfactor1.

* NOTE 1: Proposals that demonstrate a proactive and well-integrated personnel management strategy may be evaluated more favorably.

**NOTE 2: Any cells, marked in yellow and "response required," in Attachment 2 must be completed by the Offeror. For cells requiring a quantity in each labor category to be provided, a blank cell will not be assumed to offer zero quantity - it is assumed to be a non-compliant response. The Offeror may be given a weakness, significant weakness, or deficiency if the yellow/"response required" cells are not completed due to insufficient information and/or if there are discrepancies in the responses provided by the Offeror in this attachment. The Offeror is not required to provide a response to cells marked in purple as responses provided in purple cells may be considered an offering that exceeds the government's minimum requirements.

***NOTE 3: The Offeror is limited to a maximum of 250 words for the cells in which an expanded response is required.

Subfactor2 - Vehicle Capability

The Offeror shall response to all yellow-highlighted "response required" cells in Attachment 2: Factor 1 - Technical Tab 2 - Vehicle Capability

The Offeror's completed Attachment 2 shall provide the Offeror's approach to maintaining uninterrupted student transportation services through effective vehicle fleet management. The Offeror's proposal shall:

Demonstrate understanding and sound methodology for ensuring full coverage of all routes listed in Attachment 7(a) Route List and alignment with the anticipated student ridership populations outlined in the solicitation.

Describe how the Offeror intends to provide adequate vehicles that conform to the vehicle specifications in the PWS as well as Federal, State and

Host Nation regulations throughout the performance of the contract.

o The Offeror shall also include information on any additional vehicle specifications that is being offered to the Government that exceeds the Government's minimum vehicle requirements.

Provide the Offeror's contingency plans for maintaining continuity of services, minimizing disruptions and ensuring ongoing compliance with PWS requirements throughout the life of the contract.

Provide details of the Offeror's teaming arrangements, to include the roles and responsibilities of each teaming partner in meeting the solicitation requirements, as applicable. If the Prime Offeror plans to utilize subcontracting/teaming partners in meeting the solicitation requirements, the Prime Offeror must provide a completed Enclosure 3: Letter of Commitment from each subcontracting/teaming partner. Failure to submit a completed Enclosure 4, as applicable, will result in the Offeror's proposal being assessed a deficiency and an "Unacceptable" rating for Subfactor 2.

*NOTE 1: Proposals that demonstrate a proactive and well-integrated vehicle fleet management strategy may be evaluated more favorably.

** NOTE 2: Any cells, marked in yellow and "response required," in Attachment 2 must be completed by the Offeror. For cells requiring a vehicle quantity to be provided, a blank cell will not be assumed to offer zero quantity - it is assumed to be a non-compliant response. The Offeror may be given a weakness, significant weakness, or deficiency if the yellow/"response required" cells are not completed due to insufficient information and/or if there are discrepancies in the responses provided by the Offeror in this attachment. The Offeror is not required to provide a response to cells marked in purple as responses provided in purple cells may be considered an offering that exceeds the government's minimum requirements.

***NOTE 3: The Offeror is limited to the maximum of 250 words for the cells in which an expanded response is required.

3. Volume II - Factor 2: Past Performance.

Past performance will be evaluated to assess the Offeror's ability to successfully perform the contract, based on recent and relevant performance on prior and/or current contracts. The Government will consider information to include, but not limited to, Past Performance Questionnaires (PPQ) (Attachment4) and Contractor Performance Assessment Reporting System (CPARS) to determine the Offeror's overall record of recency, relevancy and quality.

The Offeror shall submit Volume II Past Performance (Attachment 3), listing no more than three (3) recent contract(s) performed by the prime, subcontractors, or teaming partners acting as prime. The Government may choose not to evaluate more than three (3) recent contract references. If more than three (3) recent contract references are submitted, the government will select, at its discretion, which three references to evaluate.

• Prime Offeror Information. The Prime Offeror for this solicitation must submit at least one (1) past performance reference where they served as the Prime

Contractor or Subcontractor/Teaming Partner for the reference submitted.

• Subcontractor/Teaming Information. If an Offerer proposes a subcontracting/teaming arrangement for services, the Prime Offeror shall provide past performance information for their subcontractor or teaming partner as follows:

• If the Prime Offeror teams with a subcontractor, past performance information for that subcontractor must be provided for at least one (1) effort.

The proposal must also include written consent from the proposed subcontractor(s) authorizing the Government to discuss their past performance with the Prime Offeror.

• At a minimum, the Prime Offeror must describe the specific roles and responsibilities assigned to each proposed subcontractor/teaming partner as outlined in their teaming arrangement. The Offeror must provide:

1. the percentage of work each teaming partner will perform;

2. the specific resources each teaming partner will contribute to fulfill the solicitation requirements;

3. A signed Enclosure 3: Letter of Commitment from each subcontracUteaming partner the Prime Offerors will use to meet solicitations requirements; and

4. Any other relevant details.

To be considered recent, efforts must be on going or completed within three (3) years of the solicitation closing date.

To be relevant, the Offeror must demonstrate experience with bus transportation services of similar scope, magnitude of effort and complexities that this solicitation requires.

Past Performance Quality. The Offeror's Past Performance information will also be reviewed to determine the quality of the Offeror's performance and general trends in performance, which will also be a factor in the performance confidence assessment.

The Offeror shall demonstrate recent and relevant past performance by completing and submitting Attachment 3 - Volume II- Past Performance.

In the event the Offeror does not have any past performance record, the Offeror shall still submit the Attachment 3 Past Performance proposal with a statement that past performance is unavailable.

Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), Attachment 4, to their customer's points of contact (POCs) and instruct them to complete the questionnaire in English. Offerors shall make their best effort to distribute sufficient number of PPQs. Completed PPQs must be emailed directly by the customer POC to the Contracting Officer and Contract Specialist listed in the questionnaire. PPQs should be received by the Government no later than the solicitation closing date and time. Customer POCs must:

Indicate the total contract value performed as of the date they received the questionnaire; and

Provide sufficient detail to allow the Government to assess the relevance and quality of the past performance.

Note: PPQs submitted by the Offeror or included in the proposal will not be evaluated.

The Government reserves the right to independently obtain information regarding present and past performance. This may include data beyond what is submitted by the Offeror, such as input from contract and subcontract POC, and publicly available sources. If the Offerer is aware of any contracts listed in the

Contractor Performance Assessment Reporting System (CPARS) that are directly relevant to the requirements of this solicitation, those contracts are to be included as part of the past performance submission. The inclusion of CPARS-reported efforts will assist the Government in evaluating the recency, relevancy and quality of prior work.

4. Volume Ill - Factor 3: Price.

Except as otherwise stated, the Offeror must provide a completed proposal that includes each Sub-contract Line Item (SLIN) listed under the Contract Line Item (CLIN) in Attachment 5. The Offeror shall:

Only fill in the yellow-shaded cells of Attachment 5.

Ensure all yellow-shaded cells are completed foreach SLIN under the proposed CLIN(s).

After entering data, verify that all formulas in Attachment 5 are functioning correctly and reflect accurate pricing.

A dedicated table labeled "FAR 52.217-8 Option to Extend Services" is included in Attachment 5. Offerors must provide a unit price for each CLIN and/or SLIN Description listed in this table. If the Government exercises the FAR 52.217-8 option in a period other than the fourth option year, the rate from the last completed year of performance will be applied.

5. Volume IV – Factor 4: Representations and Certifications.

The Offeror must complete Attachment 6 "Reps & Certs," including Enclosures 1 through 7. For Enclosure 3: Letter of Commitment, the Prime Offeror must obtain completed Letter of Commitments from each subcontractor/partner that they will team with in meeting the solicitation requirements.

Additionally, the Offeror shall provide any supporting documentation necessary to assist the Contracting Officer in making a responsibility determination in accordance with FAR 9. If the Offeror intends to fulfill the requirements through subcontracting or teaming, a copy of the teaming arrangement must be submitted.

At a minimum, the submission shall clearly outline the roles and responsibilities of each teaming partner in relation to the performance of the solicitation requirements.

An Offerer's System for Award Manage (SAM) record must be accurate and active by the proposal due date and time to be eligible for any contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offerer agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

(End of Addendum to FAR 52.212-1)

FAR Clauses Incorporated by Reference

Number Title Effective

Date

Alternate/

Deviation

52.201-1 Acquisition 360: Voluntary Survey. Sep 2023 52.204-7 System for Award Management. Nov 2024 52.204-16 Commercial and Government Entity Code Reporting. Aug 2020 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. Sep 2023

DFARS Clauses Incorporated by Reference

Number Title Effective

Date

Alternate/

Deviation

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023

FAR Clauses Incorporated by Full Text

Variation

Effective

Date

Variation

Effective

Date

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR: www.acquisition.gov/farDFARS: www.acquisition.gov/dfarsDFARS PGI: https://www.acquisition.gov/dfarspgi[lnsert one or more Internet addresses]

(End of provision) https://www.acquisition.gov/dfarspgi

Evaluation Factors for Award

52.212-2 ADDENDUM - EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Addendum to Paragraph (a). Paragraph (a) is changed to read as follows:

Submission of Offers.

The Government intends to award a single Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contract to the Offeror whose proposal represents the best value to the Government. This acquisition will be conducted in accordance with FAR Parts 12 and 15, utilizing the Best Value Tradeoff approach as described in FAR Subpart 15.101-1. In addition, prior to award, the awardee must be determined responsible in accordance with the standards set forth in FAR Part 9.

The Government reserves the right to not consider for award any proposal that fails to comply with the administrative requirements outlined in Addendum52.212-1, Instruction to Offerors. By submitting a proposal, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in the proposal being deemed unacceptable and excluded from further consideration for award.

The Government intends to award without discussions. Therefore, Offeror's are advised to submit initial proposals that reflect the Offeror's best approach/terms for all evaluation factors, including technical approach, past performance, and price. Notwithstanding this intent, the Government reserves the right to conduct discussions if deemed necessary by the Contracting Officer. As stated in the Addendum to FAR 52.212-1, Instruction to Offerors, failure to comply with proposal instruction or any other administrative requirements may result in the proposal being excluded from further evaluation.

To make the best value award decision, the Government will evaluate proposals based on the following four (4) Factors and their associated Subfactors, using the Best Value Tradeoff process outlined in FAR 15.101-1:

1. Factor 1-Technical Approach

Subfactor 1 - Staffing Capability

Subfactor 2 - Vehicle Capability

2. Factor 2-Past Performance

3. Factor 3-Price

4. Factor 4-Representations and Certifications

The relative importance of the evaluation factors is as follows: Technical Approach (Factor 1) is more important than Past Performance (Factor 2). Technical Approach (Factor 1) and Past Performance (Factor 2), when combined, are more important than Price (Factor 3). Technical Approach (Factor 1), Past Performance (Factor 2) and Price (Factor 3), when combined, are important than Representations and Certifications (Factor 4). All Technical Approach (Factor 1) Subfactors are of equal importance. The complete evaluation criteria are outlined below:

Evaluation Factors:

Factor 1: Technical

The Government will evaluate the Offeror's Attachment 2_Technical Proposal to determine whether the Offeror's proposal meets or exceeds the requirements outlined in the Evaluation Factors. The specific subfactors in which the Offeror will be evaluated are: Subfactor 1: Staffing Capability and Subfactor 2: Vehicle Capability. The Offeror's Attachment 2: Factor 1 - Technical Proposal shall provide sufficient information for the Government to assess the Offeror's capability to successfully perform the requirements in accordance with the Evaluation Factors. The Government reserves the right to evaluate the Offeror's responses across all tabs of Attachment 2 and apply relevant information to any of the two subfactors, as appropriate, during the evaluation process.

The Government shall evaluate the following Subfactors:

Subfactor 1 - Staffing Capability

The Government shall evaluate the Offeror's ability to maintain uninterrupted student transportation services through effective personnel management, based on the Offeror's responses to Attachment 2, Subfactor 1. The Government shall evaluate the Offeror's strategy for maintaining continuity of services, minimizing disruptions and ensuring ongoing compliance with PWS requirements throughout the life of the contract. Specifically, the Government will evaluate the following:

Personnel Availability o Offeror's capability to provide qualified personnel in each labor category by 01 August 2026 and each contract year.

o Offeror's approach to ensuring full coverage of all routes in Attachment 7(a) and alignment with anticipated student ridership populations as outlined in Attachment 5 Pricing.

Staffing Sufficiency o Adequacy of proposed staffing levels and labor categories (e.g. Contract Manager, Alternate Contract Manager, Drivers, Safety Aides, Safety Attendants) to meet operational requirements outlined in the PWS.

Operational Readiness o Daily availability of Drivers and Safety Aides/Attendants.

o Contingency plans for unexpected absences or resignations.

o Teaming arrangements, if applicable, including roles and responsibilities of each partner. Offeror is to provide a completed Enclosures 3:

Letter of Commitment for each subcontracting/teaming partner that is proposed in meeting the solicitation requirements. Failure to submit a completed Enclosure 3, as applicable, will result in the Offeror's proposal being assessed a deficiency and an "Unacceptable" rating for Subfactor 1.

Note 1: The Government will use Attachment 7(a) and the Ridership Populations in Attachment 5 - Price Template in evaluating whether the Offeror's staffing levels are adequate in ensuring continued, uninterrupted services. The Government may identify a weakness if the Offeror's proposal reflects only the minimum required staffing levels without demonstrating flexibility, scalability, or contingency planning to address potential changes in route requirements or personnel availability. In addition, proposals that demonstrate a proactive and well-integrated personnel management strategy may be evaluated more favorably.

Note 2: Any cells, marked in yellow and "response required," in Attachment 2 must be completed by the Offeror. For cells requiring a quantity in each labor category to be provided, a blank cell will not be assumed to offer zero quantity - it is assumed to be a non-compliant response. The Offeror may be given a weakness, significant weakness, or deficiency if the yellow/"response required" cells are not completed due to insufficient information and/or if there are discrepancies in the responses provided by the Offeror in this attachment. The Offeror is not required to provide a response to cells marked in purple as responses provided in purple cells may be considered an offering that exceeds the government's minimum requirements.

Subfactor 2 - Vehicle Capability

The Government shall evaluate the Offeror's ability to maintain uninterrupted student transportation services through effective vehicle fleet management, based on the Offeror's responses to Attachment 2, Subfactor 2. The Government shall evaluate the Offeror's strategy for maintaining continuity of services, minimizing disruptions and ensuring ongoing compliance with PWS requirements throughout the life of the contract. Specifically, the Government will evaluate:

Route and Ridership Alignment o Offeror's strategy for covering all routes listed on Attachment 7(a) Route List, in alignment with anticipated student ridership populations outlined in the solicitation.

Vehicle Compliance o Offeror's proposed vehicles to determine whether they meet or exceed requirements in the PWS, Attachment 7(a) Route List, and are in compliance with Federal, State, and Host Nation regulations.

• Vehicle specifications that exceed minimum PWS requirements may be considered strengths in the Offeror's proposal.

Operational Readiness o Daily availability of vehicles, to include replacement vehicles.

o Offeror's regular and preventative maintenance plan.

o Teaming arrangements, if applicable, including roles and responsibilities of each partner. Offeror is to provide a completed

Enclosure 3: Letter of Commitment for each subcontracting/teaming partner that is proposed in meeting the solicitation requirements. Failure to submit a completed Enclosure 3, as applicable, will result in the Offeror's proposal being assessed a deficiency and an "Unacceptable" rating for Subfactor 2.

Note 1: The Government will use Attachment 7(a) and the Ridership Populations in Attachment 5 - Price Template in evaluating whether the Offeror's staffing levels are adequate in ensuring continued, uninterrupted services. The Government may identify a weakness if the Offeror's proposal reflects only the minimum required number of vehicles without demonstrating flexibility, scalability, or contingency planning to address potential changes in route requirements or vehicle availability.

The Offeror will be given a deficiency if the proposed vehicles do not cover all anticipated routes included in Attachment 7(a). In addition, proposals that demonstrate a proactive and well-integrated fleet management strategy may be evaluated more favorably.

Note 2: Any cells, marked in yellow and "response required," in Attachment 2 must be completed by the Offeror. For cells requiring a vehicle quantity to be provided, a blank cell will not be assumed to offer zero quantity - it is assumed to be a non-compliant response. The Offeror may be given a weakness, significant weakness, or deficiency if the yellow/"response required" cells are not completed due to insufficient information and/or if there are discrepancies in the responses provided by the Offeror in this attachment. The Offeror is not required to provide a response to cells marked in purple as responses provided in purple cells may be considered an offering that exceeds the government's minimum requirements.

Factor 1 and all Subfactors will be rated in accordance with the following Adjective Rating Method:

Combined Technical

/Risk Rating Method

Adjectival Rating Description

Outstanding

Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low

Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable

Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable, and/or risk of performance is unacceptably high.

A rating of "Unacceptable" for any Subfactor will result in the proposal being deemed Technically Unacceptable and not eligible for contract award.

Definition of

Strengths

/Weaknesses

/Deficiency

Adjectival Rating Description

Significant Strength An aspect of an Offeror's proposal with appreciable merit or will exceed specified performance or capability requirements of the considerable advantage of the Government during contract performance.

Strength An aspect of the Offeror's proposal with merit or that will exceed specified performance or capability requirements to the advantage of the Government during contract performance.

I Weakness In the proposal, is a flaw that increases the risk of unsuccessful performance

Factor 2: Past Performance.

Past Performance will be evaluated as an indicator of the Government's confidence in the Offeror's ability to successfully perform the contract requirements. The evaluation will consider each Offeror's recent and relevant record of performance in delivering services similar in scope, magnitude and complexity to those outlined in this solicitation. The Government will evaluate the quality and relevance of prior and current contract performance, the Offerors ability to meet performance standards, schedules and customer expectations from responses received from the Past Performance Questionnaire (PPQ), Attachment 4, and the Past Performance Proposal, Attachment 3 - Volume II - Past Performance. The Government may also consider other sources of past performance information, as appropriate, to determine the overall quality and reliability of the Offeror's performance history.

The Government reserves the right to factor in Past Performance information from projects that demonstrate an Offeror's ability to perform a requirement, even if the scope of work is not identical to the requirements in this solicitation.

Past Performance information submitted that is not recent (more than 3 years) will be evaluated as "Not Recent" and will be given a neutral rating. Past

Performance information that is not relevant will be evaluated as "Not Relevant" and will be given a neutral rating.

The Government may choose not to evaluate more than three (3) recent contract references. If more than three (3) recent contract references are submitted, the government will select which three references to evaluate at its discretion.

In evaluating past performance, the Government reserves the right to give greater consideration to individual contracts that are deemed most relevant to the scope, complexity and magnitude described in this solicitation. Additionally, the Government also reserves the right to give greater consideration to the past performance of an individual Offeror rather than the combined past performance of an Offeror and its teaming partner(s) or subcontractors.

Offerors without a record of recent and/or relevant past performance or for whom information on past performance is not available or is so sparse that a past performance rating cannot be reasonably assigned will not be evaluated favorably or unfavorably on past performance and as a result, will receive a "Neutral" rating for the Past Performance factor.

A "Neutral" rating will also be assigned if: 1) The Prime Offeror does not submit at least one past performance reference in which they provided services as a Prime Contractor or Subcontractor/Teaming Partner; and 2) The Prime Offeror fails to describe the specific roles and responsibilities of each proposed subcontractor or teaming partner as outlined in their teaming arrangement. The Government reserves the right to determine that a "Substantial Confidence" or "Satisfactory Confidence" past performance rating is worth more than a "Neutral Confidence" past performance rating in a best value tradeoff.

If the Government chooses to conduct negotiations, Offerors in the competitive range will be provided with an opportunity to address any adverse past performance information not previously addressed. Adverse past performance is defined as past performance information which supports a less than satisfactory rating on any evaluation aspect or any unfavorable comments received from sources without a formal rating system.

The Government reserves the right to reject any proposal if it determines that the Offeror has deleted, misrepresented, or withheld information that could negatively affect its past performance record.

The Government will consider past performance in the aggregate in addition to an individual contract basis when assigning a confidence rating. In addition to past performance information submitted by the contractor, past performance information may be obtained from Contract Performance Assessment Reporting System (CPARS), Federal Award Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Management Agency (DCMA); and interviews with Program Manager, Contracting Officers, or other sources known to the government.

A performance confidence assessment rating will be assigned to each Offeror after reviewing recent and relevant past performance information. A performance confidence rating will be based on the following rating method:

Perfor mance

Confid enceA ssessm ent

Adjectival Rating Description

Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory

Confidence

Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recenUrelevant performance record is available, or the offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror's recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

In assessing the Offeror's probability of meeting the solicitation requirements, the Offeror's evaluation and Overall Rating of Recency, Relevancy and Quality of the

Offeror's Past Performance will be based on the following ratings methods:

Recency Assessment. An assessment of the past performance information will be made to determine if itis recent according to the following:

Past Performance

Recency Ratings

Adjectival Rating Description

Recent The effort must be ongoing or must have been completed within the last three (3) years by the closing date and time of this solicitation.

Not Recent The effort has been completed for more than three (3) years by the closing date and time of this solicitation.

Relevancy Assessment. The Government will determine how relevant the effort accomplished by the Offeror is to the effort to be acquired through the solicitation.

The Government is not bound by the Offeror's assessment of relevancy. To be relevant, the Offeror must demonstrate that their performance involved similar scope, magnitude of effort, and complexities this solicitation requires.

Scope: Refers to the type of work performed in the Offeror's past performance reference when compared to the type of work required in this solicitation. The type of work required is for student transportation services.

Magnitude of effort: Refers to the size of an Offeror's past performance reference. The Offeror's past performance reference will be compared to the Government's estimated amount to perform the work required in the PWS.

Complexity: Refers to the level of complexity of an Offeror's past performance reference. The level of complexity will be compared to the Government's estimated complexity level. The following factors maybe considered for each past performance reference to determine whether each reference is similar in complexity.

1. Providing safe and reliable Daily Commute/SPED student transportation services from designated stops to school, and vice versa.

2. Appropriately managing personnel and vehicles (i.e., Responsiveness to deficiencies and performance issues and making timely corrections. Taking a proactive approach when known performance issues may hinder mission requirements).

3. Responding and reporting incidents and accidents in regard to transporting students on the bus.

4. Maintaining vehicles in accordance with host nation and contractual requirements.

5. Effectively communicating with all stakeholders. Communicating issues as necessary to ensure all stakeholders were informed.

Relevancy will be rated in accordance with the following Rating method:

Past Performance

Relevancy

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Quality Assessment. The Government will review the Offeror's Past Performance information to determine the quality of the Offeror's performance and general trends in performance, which will also be a factor in the performance confidence assessment. The Government will evaluate the quality of the Offeror's past performance based on the relevance, recency and demonstrated outcomes of previously completed contracts or subcontracts. The assessment will consider evidence of successful performance in meeting requirements similar in size, scope and magnitude to the solicitation requirements based on PPQs, CPARS, and other sources available to the Government.

Factor 3: Price.

This factor will not be assigned an adjectival rating. However, the Offeror's proposal, as submitted in Attachment 5, will be evaluated to determine whether the proposed pricing is fair and reasonable in accordance with techniques and procedures outlined in FAR Subpart 15.404-1.

In addition, the Government reserves the right to conduct a Price Realism analysis to determine whether a low-priced offered reflects a lack of technical understanding, or an inherent performance risk due to unrealistically low pricing. If the Price Realism analysis indicates that the proposed price is unrealistically low and poses unacceptable risk to successful performance, the proposal may be rejected.

Evaluation of Options. For award purposes, the Government will evaluate the total proposed price, including the base period, all option periods and the potential extension under FAR 52.217-8, Option to Extend Services (up to six months). The Offerer must submit pricing for the base period and all option periods, including the "FAR 52.217-8 Option to Extend Services" table in Attachment 5. The Offeror shall provide a Unit Price foreach CLIN Description. If the Government exercises the FAR 52.217-8 option in a period other than the fourth option year, the rate from the last completed year of performance will be applied. The Government may consider an offer unacceptable if option pricing is determined to be significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Factor 4: Representations and Certifications.

Failure to provide a completed Attachment 6 and Enclosures 1-7 will result in the Offerer's proposal being assessed a deficiency and an "Unacceptable" rating. If the Prime Offeror plans to utilize subcontracting/teaming partners in meeting the solicitation requirements, the Prime Offeror must provide a completed Enclosure 3:

Letter of Commitment from each subcontracting/teaming partner. Failure to submit a completed Enclosure 3, as applicable, will result in the Offerer's proposal being assessed a deficiency and an "Unacceptable" rating for Subfactor 1 and Subfactor 2.

(End of Addendum to FAR 52.212-2)