26Q0028 - Exhibit A.pdf

EXHIBIT A

Procurement of NEC - High Efficiency AHU Air Filter

Post Location: Panama, Panama

Address: Ave. Basilio Demetrio Lakas, Clayton

Prepared By:

Preparation Date:

The US Department of State

FAC

July, 2026

STATEMENT OF WORK (SOW)

Procurement of High-Efficiency HVAC Air Filters

I. GENERAL INFORMATION

The U.S. Embassy requires the procurement and supply of specific CAMFIL brand high-efficiency HVAC air filters for Embassy facilities. The contractor shall provide all labor, materials, packaging, export preparation, transportation to the designated U.S. port or

Government-designated freight forwarder, and all required documentation necessary to complete this procurement.

This requirement shall be awarded as a Firm Fixed-Price contract.

II. INTENT

The intent of this Statement of Work (SOW) is to procure and deliver the specific CAMFIL brand HVAC air filters identified in this SOW and the associated filter schedule. The contractor shall purchase, inspect, package, and deliver the specified CAMFIL filters to the designated U.S.

port or Government-designated freight forwarder for onward shipment by the U.S. Government.

The contractor shall ensure that all filters are properly packaged to prevent damage during transportation and shall provide all shipping and export documentation required for transfer to the Government's logistics provider.

The contractor's responsibility ends upon successful delivery and acceptance of the shipment at the designated U.S. port or Government-designated freight forwarding facility.

Only the CAMFIL brand products and specific model/part numbers identified in this SOW are acceptable. Products manufactured by another brand or manufacturer, including products represented as equal, equivalent, interchangeable, comparable, substitute, alternate, or similar to the specified CAMFIL products, shall not be accepted.

III. SCOPE OF WORK

The contractor shall furnish all materials, labor, supervision, equipment, and services necessary to procure, inspect, package, and prepare the specified CAMFIL HVAC air filters for shipment.

QTY Size Model Media Number

372 24 x 24 x 12 DU4V-ES3-2424-MV13 855081011 234 24 x 24 x 2 30/30 CL2 24242 MV8 49880005 54 20 x 24 x 2 30/30 CL2 24202 MV8 49880012

The work shall include, but is not limited to:

• Procurement of all specified CAMFIL HVAC air filters.

• Verification of the specified CAMFIL model and media/part number prior to purchase.

• Inspection of the specified CAMFIL products before shipment.

• Packaging suitable for domestic and international transportation.

• Delivery of the shipment to the designated U.S. port or Government-designated freight forwarder.

• Preparation and submission of all required shipping documentation.

• Shipment tracking until delivery to the designated receiving location.

IV. TECHNICAL REQUIREMENTS

The contractor shall supply new, unused, genuine CAMFIL-manufactured air filters corresponding exactly to the CAMFIL model and media/part numbers specified in this SOW.

The manufacturer, brand, model number, and media/part number shall be verified prior to shipment. The Government will not accept products manufactured by another manufacturer or products represented as equal, equivalent, interchangeable, comparable, substitute, alternate, or similar to the specified CAMFIL products.

A. CAMFIL 30/30 CL2 Pleated Panel Air Filter

The required products are:

CAMFIL 30/30 CL2 24242 MV8

CAMFIL Media Number: 49880005

The specified product shall have the following characteristics:

Minimum Performance Requirements

• MERV 8 and MERV-A 8 per ASHRAE 52.2, including Appendix J.

• ISO 16890 rating: ePM10 50.

• Filtration efficiency achieved using mechanical particle capture media.

• Filters utilizing electrostatically charged media that lose efficiency during service shall not be acceptable.

• Media shall maintain or improve efficiency throughout the service life.

Construction Requirements

The specified CAMFIL filter shall consist of:

• Synthetic polyester blended media.

• Uniform lofted media formed into radial pleats, not conventional V-pleats.

• Welded wire support grid bonded to the downstream side.

• Spot welds on 1-inch centers.

• Corrosion-resistant wire backing.

• High wet-strength 28-point beverage board frame.

• Media bonded to the frame on all sides to eliminate bypass.

• Integral diagonal pleat supports bonded to each pleat apex.

• Filter pack capable of withstanding 2.0 in. w.g. without structural failure.

Airflow / Resistance Requirements

Initial resistance shall not exceed:

Filter Depth Maximum Initial Resistance

4 in. 0.27 in. w.g. @ 500 fpm

Recommended final resistance:

• 1.0 in. w.g.

• Energy Requirements

• Energy Cost Index (ECI): Five-Star rating.

• Low average pressure drop over filter life.

• Designed to minimize fan energy consumption.

Quality Requirements

The manufacturer shall provide:

• ISO 9001:2015 certified manufacturing.

• UL 900 listed product.

• ASHRAE 52.2 test reports including Appendix J.

• ISO 16890 test data.

• Published performance data.

Available Depth

• 4 inches.

Required Application

The specified CAMFIL filter is intended for HVAC applications requiring MERV 8 filtration within the applicable facility ventilation systems.

B. CAMFIL DURAFIL ES3 Compact V-Bank Air Filter

The required product is:

CAMFIL DU4V-ES3-2424-MV13

CAMFIL Media Number: 855081011

The specified product shall have the following characteristics:

Minimum Performance Requirements

• MERV 13A, MERV 14A, and MERV 16A efficiencies as applicable to the manufacturer's product configuration.

• MERV 13 / MERV-A 13 – ISO ePM1 60%.

• MERV 14 / MERV-A 14 – ISO ePM1 70%.

• MERV 16 / MERV-A 16 – ISO ePM1 95%.

• Tested in accordance with:

o ASHRAE Standard 52.2-2017.

o ASHRAE Appendix J (MERV-A).

o ISO 16890.

• Filtration efficiency shall be achieved using mechanical micro glass media.

• Filters utilizing electrostatically charged (electret) media shall not be acceptable.

• The filter shall maintain its rated efficiency throughout its service life.

Construction Requirements

The specified CAMFIL filter shall include:

• Proprietary micro glass media.

• Compact V-Bank (mini-pleat) configuration.

• Maximum filter depth of 11.75 inches (nominal 12 inches).

• One-piece durable ABS plastic frame.

• Structural frame supports that also function as carrying handles.

• Integral prefilter spacer section.

• Integrated prefilter clip slots.

• Optional replaceable perimeter gasket capability.

• Optional reusable box conversion kit capability.

• Snap-together sectional frames shall not be acceptable.

Energy Performance Requirements

The specified CAMFIL filter shall provide:

• Low average resistance to airflow throughout service life.

• High dust-holding capacity.

• Extended service life.

• Reduced fan energy consumption.

• Five-Star Energy Cost Index (ECI).

Pressure Drop Requirements

Maximum initial resistance:

Efficiency Maximum Initial Resistance

MERV 13 0.28 in. w.g.

MERV 14 0.31 in. w.g.

MERV 16 0.65 in. w.g.

Final recommended resistance:

• Maximum 1.50 in. w.g.

Maximum operating velocity:

• 625 FPM.

Environmental Requirements

The specified CAMFIL filter shall operate at:

• Continuous temperature up to 175°F (79°C).

• Relative humidity up to 99%.

Quality Requirements

The manufacturer shall provide:

• UL 900 Listed product.

• Performance tolerance per AHRI Standard 850.

• Published ASHRAE 52.2 and ISO 16890 test data.

• Published airflow and pressure-drop data.

Standard Sizes

The specified CAMFIL filters shall correspond to the dimensions and model/part numbers identified in the filter schedule, including the applicable nominal sizes:

• 24 × 24.

• 20 × 24.

• Applicable 2-inch and 12-inch nominal depths as specified in the filter schedule.

V. PACKAGING REQUIREMENTS

The contractor shall package all specified CAMFIL filters to prevent damage during storage and transportation.

Packaging shall include, at a minimum:

• Manufacturer's original CAMFIL packaging.

• Protection against moisture, dust, crushing, and physical damage.

• Heavy-duty export cartons suitable for the required transportation conditions.

• Palletization when required for safe transportation.

• Clearly marked cartons identifying the CAMFIL manufacturer, filter model, media/part number, filter size, and quantity.

Damaged packaging or damaged products may be rejected by the Government.

VI. SHIPPING REQUIREMENTS

The contractor shall transport the completed shipment to the designated U.S. port or

Government-designated freight forwarder's receiving location identified in the contract.

The contractor shall be responsible for:

• Domestic transportation to the designated receiving location.

• Delivery scheduling.

• Shipment tracking.

• Protection of materials during transportation.

• Delivery confirmation.

The contractor shall coordinate shipment with the COR before delivery.

The contractor shall not be responsible for international transportation, customs clearance, overseas freight, or final delivery to the Embassy. These services will be provided separately by the U.S. Government or its designated logistics contractor.

Responsibility for the shipment shall transfer to the Government upon acceptance of the shipment at the designated receiving location.

VII. SHIPPING DOCUMENTATION

The contractor shall provide all documentation required for shipment transfer, including:

• Commercial Invoice.

• Packing List.

• Delivery Receipt or Bill of Lading.

• Certificate of Origin, if applicable.

• CAMFIL Manufacturer's Product Data Sheets.

• Certificate of Conformance.

• Warranty documentation.

Electronic copies of all shipping documents shall be submitted to the COR prior to delivery.

The contractor shall provide shipment tracking information including:

• Carrier name.

• Tracking number.

• Shipment date.

• Estimated delivery date.

• Number of packages or pallets.

VIII. INSPECTION AND ACCEPTANCE

The Government reserves the right to inspect all delivered materials before acceptance.

Inspection may include verification of:

• Quantity.

• Dimensions.

• Manufacturer.

• CAMFIL model number.

• CAMFIL media/part number.

• Product condition.

• MERV rating.

• Packaging condition.

• Compliance with all contract requirements.

The Government may reject damaged, defective, incorrectly identified, or non-conforming materials.

Products that do not correspond to the specified CAMFIL manufacturer, model, and media/part number shall be considered non-conforming and shall be rejected.

Rejected items shall be replaced by the contractor at no additional cost to the Government with the specified CAMFIL products.

Acceptance shall occur only after inspection and approval by the COR.

IX. WARRANTY

The contractor shall warrant that all products supplied under this contract are:

• New and unused.

• Genuine CAMFIL-manufactured products.

• Free from defects in material and workmanship.

• In compliance with the specifications of this contract.

• The exact CAMFIL models and media/part numbers specified in this SOW.

The warranty period shall be a minimum of twelve (12) months from the date of Government acceptance.

Any defective or non-conforming products identified during the warranty period shall be replaced at no additional cost to the Government with the specified CAMFIL products.

X. PERIOD OF PERFORMANCE

The contractor shall complete procurement and deliver all specified CAMFIL materials to the designated U.S. port or Government-designated freight forwarding facility within 45 days after contract award.

The contractor shall immediately notify the COR of any anticipated delays that may affect the delivery schedule.

XI. SUBMITTALS

The contractor shall provide the following:

Prior to shipment:

• CAMFIL Product Data Sheets.

• CAMFIL manufacturer information.

• Delivery schedule.

• Shipping documentation.

• Warranty information.

• Certificate of Conformance identifying the CAMFIL manufacturer, model number, and media/part number.

Upon delivery:

• Final Packing List.

• Delivery Receipt.

• Commercial Invoice.

• Certificate of Conformance.

• Warranty Certificate.

XII. PROJECT COSTS

All incidental expenses required to complete the work described in this Statement of Work shall be included in the contract price.

The contract price shall not include international transportation, overseas freight, customs clearance, or delivery to the Embassy.

XIII. POINT OF CONTACT

The Contracting Officer's Representative (COR) shall be designated by the U.S. Embassy

Facilities Management Office.

The contractor shall coordinate all procurement, shipment scheduling, documentation, and delivery activities with the COR throughout the period of performance.