Embossy of the Uniled States of America

Limo, Peru

August 18,2026

1'o: Prospective Quoter

Sub.lect: RFQ 19PE5026Q00058- WHA Budget Officer Workshop l'he Arnerican Ernbassy'. Lima Peru. is looking ibr a vendor to provide 4 Conference facilities. 1 control room. andiovisual equiprnent rental and technical support, lodging facilities up to 130 guests and invites you to submit a quotation.

1'he Request for Quotation (RFQ) consists of the follou ing sections:

Section I - Standard Form SF-1449 and coltinuation shect

Section 2 - Description and Specifications Section 3 - Instructions to Off'erors Section -l Quotation lnlormation Section 5 - FAR & DOSAR Clauses & Certifications and Other Statements of Offerors.

The U.S. Govemmcnt intcnds to arvard a purchasc order to the responsible company submitting an acceptable quotation at the lou'est price. without holding discnssions. although we ma) hold discussions vvith companies in the competitivc range if there is a need to do so. The U.S.

Govemment may cancel this RIrQ or an5' part of it.

Iror a proposal to be considercd, you must completc and submit the lollo*.ing:

Section I - Standard Form SF-1449 in which the SF-1449 cover page (blocks l7a.

19-24. and 30a. 30b. and 30c) has been filled out and continuation sheet (Pricing as detailed).

Section 4 - Provide infonnation as requested under this Section.

Section 5 - Representations and Certifications and Other Statcments of Offerors.

Questions regarding this RFQ should be sent in English NLT-l'hursday. August 20 by 10:00 a.m. Ansrvers to thcsc questions will be advertised in the Systen-r for Award Management (SAM) arrd l-ima Embass-v Contracts Opportunities Section https :/i pe.usembassr'.go1,1r'g., r.rcstllirr-quol:rtions,'

Your quotation must be submitted electronically to Patrick McElroy at mcelrovphtrilstate.gov and copy t o Sara Dyer at dyersrtFlstate.gov on or before 1100 hrs. on Tuesday, August 25, 2026 (local date and time). No quotations will be accepted after this date and t ime. Proposals mu st be in English and incomplete proposals will not be considered for evaluation. It is important to make sure the submission is made in specific size and format. in MSWord 2007 /2010 or MS Excel 2007 12010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. Ifthe file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Sincerely, McElloy. Palrick (Mc€koyPH@state.gov)

08/1 € 2026 22109 GMT

Patrick McElroy Contracting Offrcer bt

Enclosure: As stated.

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16159946

PAGE 1 OF 49 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19PE5026Q00058

6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Sara R Dyer

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/08/25/2026

LOCAL TIME

11:00

9. ISSUED BY CODE PE500 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN:

GSO/Procurement Lima

PERU

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN: GSO/Warehouse Lima

PERU

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN: GSO/Procurement Lima

PERU

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY AMERICAN EMBASSY LIMAAV. Lima Polo cdra 1 s/n Monterrico-Surco, ATTN: FMO /

DBO

Lima 33

PERU

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

08/18/2026

Solicitation for Conference requirements according to the attached Statement of Work (SOW and related documents)

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Offeror

Line Item # Schedule of Supplies/Services Quantity Unit Unit Price Amount

Main conference room rental, catering, and refreshment package – capacity up to 130; classroom setup; setup access November 30 beginning at noon; event use December 1–3, 2026; required furniture, power strips/outlets, and 24-hour organizer access. The quoted rate shall also include, for up to 130 persons on each event day, two snack breaks, continuous coffee, tea, water, and other beverages from 8:00 a.m.–5:00 p.m., and one buffet lunch.

3 Day

Breakout room rental package – three rooms for up to 40 attendees each; setup access November 30 beginning at noon; event use December 1–3, 2026; required furniture, power strips/outlets, and 24-hour organizer access included.

9 Room-day

Secured control room rental – approximately 35 m² for up to 10 persons, including conference table, at least three buffet-style tables, electrical outlets, and controlled 24-hour access; November 30 at noon through December 3 at 6:00 p.m.

1 Lot

Main conference room audiovisual and technical package – projection screens, projector, laptop, videoconferencing, flip charts/whiteboards, podium and microphones, speakers, cables/adapters, writing materials, and dedicated audiovisual technician. Connectivity priced under Line Item 0007.

3 Day

Breakout room audiovisual and technical package – complete required equipment for Breakout Rooms 1, 2, and 3, including screens, projectors, laptops, videoconferencing, flip charts/whiteboards, podiums, microphones, speakers, cables/adapters, and shared technician support. Connectivity priced under Line Item 0007.

9 Room-day

0006 Control room audiovisual and technical package – speakers, required video/audio cables and adapters, and shared audiovisual technician support with technician table. Connectivity priced under Line Item 0007. 1 Lot

Dedicated conference internet/connectivity package – minimum 100 Mbps hard-wired Ethernet and dedicated meeting networks for the main conference room, each breakout room, and the control room, including presenter and videoconferencing connections. Complimentary high-speed Wi-Fi remains required in all guest and meeting rooms.

1 Lot

U.S. Embassy staff lodging – three standard guest rooms for four nights, November 30–December 4, 2026. Rate includes breakfast, guest-room Wi-Fi, and one complimentary parking space per room; no separate parking line item or charge applies.

12 Room-night

$0.00TOTAL GOVERNMENT PURCHASE ORDER AMOUNT

Pricing basis: firm-fixed-price. Quantities marked “up to” are maximum estimates and do not create a participant lodging guarantee. Source: Scope of Work(2).docx, Sections 1–6.

SF-1449 CONTINUATION – PRICING SCHEDULE

ICASS Workshop – Conference Venue, Lodging Availability, Catering, and Audiovisual Services | Lima, Peru

Solicitation/Contract No.

INSTRUCTIONS: Enter unit prices in the blue cells. Prices shall be in U.S. dollars and include all direct and indirect costs, overhead, profit, insurance, taxes, service charges, duties, and fees required by the Scope of Work.

INFORMATIONAL ONLY – The hotel shall make available up to 127 single guest rooms for event participants for four nights, for a maximum of 508 room-nights. Each participant shall reserve and pay for their room directly with the hotel. The U.S. Government does not guarantee a minimum number of reservations or room pickup and shall have no financial responsibility or liability for unreserved or unused rooms, individual cancellations, no-shows, early departures, or any related charges. This informational room rate is excluded from the Government purchase order total.

Page | 4

SECTION 2 - DESCRIPTION & SPECIFICATIONS

HOTEL LODGING AND EVENT SERVICES IN LIMA, PERU

STATEMENT OF WORK

A. Objective Obtain hotel lodging, conference facilities, food and beverage services, audiovisual equipment, and technical support for a three-day U.S. Government event in Lima, Peru, for up to 130 attendees.

B. Summary The Contractor shall provide a complete hotel and event-services package at one hotel property within the Miraflores District of Lima, Peru. Set-up access shall begin at noon on Monday, November 30, 2026. The event shall take place from Tuesday, December 1, through 6:00 p.m. on Thursday, December 3, 2026. The requirement includes guest-room availability, one main conference room, three breakout rooms, one control room, food and beverage service, audiovisual equipment, internet connectivity, and technical support.

C. General

1. Contract Type and Pricing: The resulting Purchase Order will be firm-fixed-price. The quotation shall include a total price for all requirements in this Statement of Work and a technical description of the services offered. All prices shall be stated in U.S. dollars (USD).

2. Price Inclusions: All quoted prices shall include all labor, materials, equipment, supervision, overhead, general and administrative expenses, profit, insurance, applicable taxes, service charges, and fees necessary to meet this Statement of Work. Where applicable, prices shall also include shipping, delivery, customs expenses, duties, and delivery-at-place costs.

3. Location: All services shall be provided at the same hotel property within the Miraflores District of Lima, Peru.

4. Legal, Health, and Safety Compliance: The hotel shall comply with all applicable Peruvian national and local laws, regulations, and official requirements relating to public health, sanitation, fire and life safety, emergency preparedness, building occupancy, and hotel security.

Page | 5

5. Equipment Readiness: All equipment shall be installed, tested, and fully operational before the applicable room is placed into service. The Contractor shall provide all necessary power, signal, video, and audio cables and adapters.

6. Government Access: Authorized U.S. Government event organizers shall have the access specified below, subject to mutually agreed hotel security procedures.

D. Specifications

1. Lodging Availability and Reservations Requirements:

• The hotel shall make available a single room block of up to 130 single guest rooms for four nights, subject to final attendance. The block shall consist of up to 127 rooms for event participants and three rooms for U.S. Embassy staff. The total requirement shall not exceed 130 rooms.

• All guest rooms shall be located at the same hotel as the meeting facilities and shall include complimentary high-speed Wi-Fi.

• Check-in shall be on or about Monday, November 30, 2026, and check-out shall be on or about Friday, December 4, 2026.

• Participant rooms: Up to 127 event participants shall reserve and pay for their rooms directly with the hotel.

• The hotel shall provide attendees with an online reservation link for self-registration. The link shall remain active through October 30, 2026. After that date, the hotel may release any unreserved rooms.

• U.S. Embassy staff rooms: Within the maximum room block of 130 rooms, the hotel shall reserve three standard guest rooms for U.S. Embassy staff supporting the event from November 30 through December 4, 2026. The individuals responsible will be identified in advance. These three rooms will be paid directly by the U.S. Government through a Purchase Order.

• One complimentary parking space for each U.S. Embassy staff room (three spaces total) shall be included in the nightly room rate for those rooms.

• The quoted nightly guest-room rate shall include complimentary breakfast for each registered guest on every morning of the guest's stay. No separate breakfast fee or additional charge shall apply.

Page | 6

• The Offeror shall include its cancellation policy for individual guest-room reservations in its quotation. The Government prefers cancellation without penalty at least 48 hours before the scheduled check-in time. If the preferred period is unavailable, the Offeror shall propose the most favorable terms available and clearly identify all deadlines, penalties, and no-show charges.

INFORMATIONAL ONLY – The hotel shall make available up to 127 single guest rooms for event participants for four nights, for a maximum of 508 room-nights. Each participant shall reserve and pay for their room directly with the hotel. The U.S. Government does not guarantee a minimum number of reservations or room pickup and shall have no financial responsibility or liability for unreserved or unused rooms, individual cancellations, no-shows, early departures, or any related charges. This informational room rate is excluded from the Government purchase order total.

2. Main Conference Room Requirements:

• One main conference room with capacity for up to 130 attendees.

• Set-up access shall begin at noon on Monday, November 30, 2026. The room shall be fully arranged and available for seating organization and distribution of name tags and other materials by 3:00 p.m.

• Participant use shall be available from 8:00 a.m. on Tuesday, December 1, through 6:00 p.m. on Thursday, December 3, 2026.

• The room shall be arranged classroom-style and available from 7:00 a.m. to 7:00 p.m. on December 1 and 2 and from 7:00 a.m. to 6:00 p.m. on December 3.

• Authorized U.S. Government event organizers shall have 24-hour access to the room throughout the performance period, subject to mutually agreed hotel security procedures.

• At least 30 participant seating locations shall be equipped with electrical outlets and power strips for laptop use.

• Hard-wired Ethernet service shall be available with a minimum bandwidth of 100 Mbps.

• A dedicated hard-wired Ethernet connection shall be provided for the presenter at the podium or stage area.

• A dedicated Wi-Fi channel shall be provided with a unique meeting network name or access code and a minimum bandwidth of 100 Mbps for the conference. Participant access by QR code is preferred.

• The main conference room shall be located on the same floor as all three breakout rooms.

Page | 7

3. Breakout Rooms 1, 2, and 3 Requirements:

• Three breakout rooms, each capable of accommodating up to 40 attendees.

• Set-up access shall begin at noon on Monday, November 30, 2026.

Participant use shall be available from 8:00 a.m. on Tuesday, December 1, through 6:00 p.m. on Thursday, December 3, 2026.

• Each room shall be arranged with classroom-style or banquet-style tables and available from 7:00 a.m. to 7:00 p.m. on December 1 and 2 and from 7:00 a.m. to 6:00 p.m. on December 3.

• Authorized U.S. Government event organizers shall have 24-hour access to the contracted breakout rooms throughout the performance period, subject to mutually agreed hotel security procedures.

• Electrical outlets and power strips shall be available under each participant table for laptop use.

• Each breakout room shall have hard-wired Ethernet service with a minimum bandwidth of 100 Mbps and a dedicated Wi-Fi channel with a unique meeting network name or access code and a minimum bandwidth of 100 Mbps for the conference.

• All three breakout rooms shall be located on the same floor as the main conference room.

4. Control Room Requirements:

• One secured control room of approximately 35 square meters for up to 10 people from noon on Monday, November 30, through 6:00 p.m. on Thursday, December 3, 2026.

• The room shall be suitable for securely holding U.S. Embassy equipment and is not required to be adjacent to the main conference room.

• One conference table seating up to 10 people and at least three buffet-style tables.

• Sufficient electrical outlets shall be provided for Government-furnished laptops and printers. The Government will provide its own laptops and printers for this room.

• One individual designated by the U.S. Government shall have 24-hour access to the control room throughout the performance period, subject to mutually agreed hotel security procedures.

Page | 8

5. Food and Beverage Services Requirements:

• Refreshments, including coffee, tea, and snacks, shall be provided for up to 130 people on each of the three event days: Tuesday, December 1, through Thursday, December 3, 2026.

• Snacks shall be served twice daily: once during the scheduled morning break before lunch and once during the scheduled afternoon break after lunch.

• Coffee, tea, water, and other beverages shall be available continuously each day from 8:00 a.m. to 5:00 p.m. and replenished as necessary.

• All refreshment and beverage costs shall be included in the conference-room rental price.

• A buffet lunch shall be provided for up to 130 people on each of the three event days. The cost shall be included in the conference room rental price.

• Complimentary high-speed Wi-Fi shall be provided in all meeting rooms covered by this Statement of Work.

6. Audiovisual Equipment and Technical Support Requirements:

6.1 Main Conference Room

• At least three projection screens, each with a minimum size of 2.44 m x

2.44 m. Placement shall be based on the approved room layout.

• At least one projector capable of interfacing with the podium or stage area and supporting VGA, DVI, and HDMI connections.

• One laptop with an internet connection.

• One video-conferencing package capable of supporting participation by a remote speaker.

• Hard-wired Ethernet service with a minimum bandwidth of 100 Mbps for the video-conferencing connection.

• Three whiteboards or flip charts with easels and markers.

• One podium, one podium microphone, three wireless handheld microphones with stands, and one lapel microphone.

• Audio equipment, including appropriately sized speakers.

• All necessary video and audio cables, including HDMI and VGA-to-HDMI adapters.

• One audiovisual technician and one technician-support table. The technician shall be available throughout the event.

Page | 9

• Writing materials, including paper, pens, and pencils, for up to 130 people on each of the three event days.

6.2 Breakout Room 1

• One projection screen, minimum size 2.44 m x 2.44 m.

• One projector capable of interfacing with the podium or stage area and supporting VGA, DVI, and HDMI connections.

• One laptop with an internet connection.

• One video-conferencing package capable of supporting participation by a remote speaker.

• Hard-wired Ethernet service with a minimum bandwidth of 100 Mbps for the videoconferencing connection.

• One whiteboard or flip chart with easels and markers.

• One podium, one podium microphone, and one wireless handheld microphone with stand.

• Audio equipment, including appropriately sized speakers.

• All necessary video and audio cables, including HDMI and VGA-to-HDMI adapters.

• Shared audiovisual technician support and one technician-support table.

6.3 Breakout Room 2

• One projection screen, minimum size 2.44 m x 2.44 m.

• One projector capable of interfacing with the podium or stage area and supporting VGA, DVI, and HDMI connections.

• One laptop with an internet connection.

• One video-conferencing package capable of supporting participation by a remote speaker.

• Hard-wired Ethernet service with a minimum bandwidth of 100 Mbps for the videoconferencing connection.

• One whiteboard or flip chart with easels and markers.

• One podium, one podium microphone, one wireless handheld microphone with stand, and one lapel microphone.

• Audio equipment, including appropriately sized speakers.

• All necessary video and audio cables, including HDMI and VGA-to-HDMI adapters.

• Shared audiovisual technician support and one technician-support table.

6.4 Breakout Room 3

• One projection screen, minimum size 2.44 m x 2.44 m.

Page | 10

• One projector capable of interfacing with the podium or stage area and supporting VGA, DVI, and HDMI connections.

• One laptop with an internet connection.

• One video-conferencing package capable of supporting participation by a remote speaker.

• Hard-wired Ethernet service with a minimum bandwidth of 100 Mbps for the videoconferencing connection.

• One whiteboard or flip chart with easels and markers.

• One podium, one podium microphone, one wireless handheld microphone with stand, and one lapel microphone.

• Audio equipment, including appropriately sized speakers.

• All necessary video and audio cables, including HDMI and VGA-to-HDMI adapters.

• Shared audiovisual technician support and one technician-support table.

6.5 Control Room

• Hard-wired Ethernet service with a minimum bandwidth of 100 Mbps.

• Audio equipment, including appropriately sized speakers.

• All necessary video and audio cables, including HDMI and VGA-to-HDMI adapters.

• Shared audiovisual technician support and one technician-support table.

END OF STATEMENT OF WORK

Page | 11

SECTION 3 – SOLICITATIONS PROVISIONS & INSTRUCTIONS TO

OFFEROR

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEV JAN 2026)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received

Page | 12 before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors.

Therefore, the Offeror’s initial offer should contain the Offeror’s best terms.

However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

Page | 13

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

ADDENDUM TO 52.212-1

A. Summary of Instructions.

Each offer must consist of the following documentation submitted in English:

A.1. A completed solicitation, in which the SF-1449 cover page (blocks 17, 19-24, and 30 as appropriate), and Section 1 have been filled out.

A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:

• Name of a Project Manager (or other liaison to the U.S. Embassy) who understands written and spoken English;

• Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing; in Peru or plans to establish an office within 30 days of contract award.

• The offeror shall provide proof of SAM registration to include the SAM UEI number. If the quoter will not have an active Federal Government contracts registration in SAM when submitting its quotation, the quoter shall complete the information required by FAR 52.204-90, Offeror identification, including paragraphs (c ) and (d), and submit that information with its quotation. FAR 52.204-90 requires identifying information including the applicable taxpayer-identification information and CAGE/NCAGE information. A quoter located outside the United States shall obtain the applicable NCAGE code in accordance with FAR 52.204-90 and the instructions of the NATO Support and Procurement Agency, as applicable.

The offeror is required to obtain a NCAGE Code at

Page | 14 https://eportal.nspa.nato.int/Codification/CageTool/home and provide documentation demonstrating that it has been issued.

• List of clients over the past 5 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in Peru then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

o Quality of services provided under the contract;

o Compliance with contract terms and conditions;

o Effectiveness of management;

o Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and o Business integrity / business conduct.

• The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

• Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

• The offeror shall provide sufficient information to demonstrate that it has or has the ability to obtain the financial resources, personnel, equipment facilities, and organizational capability necessary to perform the resulting purchase order within the required delivery period.

• The offeror shall provide its Peruvian taxpayer identification number (RUC) and evidence of any licenses, permits, registrations, or insurance specifically required by Peruvian law for performance of this requirement.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Feportal.nspa.nato.int%2FCodification%2FCageTool%2Fhome&data=05%7C02%7CBroggiA1%40state.gov%7Cdc54052f772a4a06e27f08de9af81af8%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C639118587879372319%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=em6V9njY%2FCbD9m744adLlHhdSbgURZUFyqNjBImENPQ%3D&reserved=0

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• The offeror’s strategic plan to provide Conference room, breakout rooms, one control room and lodging services to include but not limited to:

o A work plan taking into account all work elements in Section 2, Performance Work Statement.

o Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

o Plan of ensuring quality of services including but not limited to contract administration and oversight.

• Representations and Certifications. The quoter shall complete all representations, certifications, and disclosures required by the solicitation.

SUBMISSION OF QUOTATIONS

Proposal Format and Content:

Please submit your proposal in one (1) single file in Word or PDF format. For a proposal to be considered you must submit and complete at least the following documentation:

• SF-1449 filled out including Price breakdown and description per item.

• Technical Proposal of the items/services being offered.

• Additional information as required in this Section.

• Copy of permits and licenses to operate in Peru.

• Proof of SAM Registration or NCAGE and TIN/RUC.

Submit your quotation electronically to Patrick McElroy at mcelroyph@state.gov and copy t o Sara Dyer at dyersr@state.gov no later than 11:00 a.am. on August 25, 2026 (local date and time). Late proposals will not be considered for further evaluation unless received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition.

Pricing The proposal shall include a total price for all requirements in Section 2 Specification, it must consider a technical description of the services offered. All pricing shall be in U.S. Dollars. The price shall include all direct and indirect costs, overhead, general and administrative expenses, profit, insurance, service mailto:mcelroyph@state.gov mailto:dyersr@state.gov

Page | 16 charges, and applicable taxes. Where applicable, the price shall also include shipping, delivery, customs expenses, duties, and delivery-at-place costs.

Payment Terms Net 30 days. The Government will issue payment within 30 days after satisfactory receipt of services and a correct, accurate invoice. All quotes must be valid for 60 days from the closing date for this solicitation.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov , this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION

SOLICITATION PROVISIONS ARE INCORPORATED BY REFERENCE:

PROVISION TITLE AND DATE

Number Title Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

JAN 2017

52.204-7 System for Award Management—Registration DEV JAN 2026 52.214-34 Submission of Offers in the English Language APR 1991

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products

FEB 2021

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

NOV 2025

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED IN FULL TEXT:

52.204-90 OFFEROR IDENTIFICATION (DEV JAN 2026)

If the Offeror will not have an active Federal Government contracts registration in the System for Award Management (https://www.sam.gov) when submitting its offer, it shall complete paragraphs (c) and (d) of this provision and include its responses with its offer.

(a) Definitions. As used in this provision—

Commercial and Government Entity (CAGE) code has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

https://www.sam.gov/

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Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer Identification Number means the number required by the Internal Revenue Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

(b) Unique entity identifier (UEI).

(1) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

(2) If the Offeror does not have a UEI, it shall go to https://www.sam.gov to obtain one. The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI.

(c) Taxpayer identification. The Offeror shall provide with its offer the following information that is necessary to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and the implementing IRS regulations:

(1) Taxpayer identification number (TIN)

□ TIN: ______________;

□ TIN has been applied for; or

□ TIN is not required because:

□ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

□ Offeror is an agency or instrumentality of a foreign government; or

Page | 19

□ Offeror is an agency or instrumentality of the Federal Government.

(2) Type of organization.

□ Sole proprietorship;

□ Partnership;

□ Corporate entity (not tax-exempt);

□ Corporate entity (tax-exempt);

□ Government entity (Federal, State, or local);

□ Foreign government;

□ International organization per 26 CFR 1.6049-4; or

□ Other.

(3) Common parent.

□ Offeror is not owned or controlled by a common parent as defined in paragraph

(a) of this provision; or

□ Name and TIN of common parent:

Name: ______________

TIN: ______________

(4) The TIN provided in paragraph (c)(1) of this provision may be matched with IRS records to verify the accuracy of the Offeror's TIN. The Government may use the TIN to collect and report on any delinquent amounts arising out of the Offeror's relationship with the Government (31 U.S.C. 7701(c)(3)).

(d) Commercial and Government Entity (CAGE) code.

(1) The Offeror shall provide its CAGE code with its offer with its name and location address or otherwise include it prominently in its offer. The CAGE code shall be for that name and location address. Insert the word “CAGE” before the code. The Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then…

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Located in the United States or its outlying areas

Submit a request to the DLA CAGE Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and its country is a member of the North Atlantic Treaty Organization (NATO) or a sponsored nation

Contact the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/ contacts)

Located outside the United States and its outlying areas and its country is not a member of NATO or a sponsored nation

Contact the NATO Support and Procurement Agency (NSPA) (https://eportal.nspa.nato.int/AC135Public/s cage/CageList.aspx)

(2) The Offeror shall provide the CAGE code and legal business name (Do not use a “doing business as” name) for—

(i) Its immediate owner(s), if any;

(ii) Its highest-level owner, if any; and

(iii) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a Federal contract or grant within the last three years.

Owner Type CAGE Code Legal Business Name

Immediate owner

Highest-level owner

Predecessor*

* Predecessor CAGE code may be marked “Unknown.”

(3) If the Offeror has more than one immediate owner (such as a joint venture), give the information for each owner (or joint venture participant). If the Offeror https://cage.dla.mil/ https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts https://www.nato.int/structur/ac/135/about/contacts https://www.nato.int/structur/ac/135/about/contacts https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Page | 21 has more than one predecessor, provide information for each predecessor in reverse chronological order.

(End of provision)

(End of provision)

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESNTATIONS AND CERTIFICATIONS (DEV JAN 2026)

(a) Definitions. As used in this provision-—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential components have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is

Page | 22 defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C.

1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

Page | 23

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

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(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx

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(iii) The offeror shall email questions concerning sensitive technology to the Department of State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether…