26PSX0130 Exhibit B Price Schedule .xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- 26PSX0130
- Issued by
- Hartford County, Connecticut
About this file
This is a price schedule and bidder instructions exhibit for Connecticut Department of Administrative Services ITB 26PSX0130 soliciting preventative maintenance and repair services for Class 1-8 vehicles. The scope encompasses preventative maintenance, inspection, diagnostic, programming, and repair services for light-duty (Classes 1-5, up to 19,500 lbs. GVWR) and heavy-duty vehicles (Classes 6-8, 19,501 lbs. GVWR and above). Bids are due July 29, 2026 at 2:00 p.m. EDT, with questions due by July 22, 2026 at 2:00 p.m. EDT. The contract is a multi-vendor statewide agreement available to political subdivisions, municipalities, schools, and not-for-profit organizations. The contract term and any renewal options are not specified in this exhibit. Respondents must hold a valid Connecticut Dealer or Repair License and provide two references from separate organizations demonstrating past contract performance with similar vehicle maintenance services.
The pricing schedule establishes state maximum per-service rates that bidders may not exceed, including $183.60 for Class 1-5 preventative maintenance, $366.00 for Class 6-8 Level 1 maintenance and repair, $380.40 for Class 6-8 Level 2 maintenance and repair, and $140.94 per hour for repair and diagnostic services. OEM parts are capped at 15 percent markup and aftermarket parts at 20 percent markup over verifiable invoice cost. Optional services including pickup and delivery, towing, and priority shipping are priced separately with pickup and delivery rates ranging from $67.50 to $112.50 for fixed mileage bands or $2.25 per mile beyond 50 miles, while towing and priority shipping are reimbursed at documented cost only with no markup. Prices remain firm and fixed for the first 24 months; thereafter, price adjustments may be requested annually and are limited to the lesser of applicable index changes, documented manufacturer or supplier increases, or three percent annually. All miscellaneous charges including environmental fees, shop supplies, hardware, and routine road tests must be included in preventative maintenance pricing and are not separately billable unless expressly authorized in writing by the client agency.
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Bidder Instructions
| 26PSX0130 EXHIBIT B - BIDDER INSTRUCTIONS | |
| Preventive Maintenance and Repair Services for Class 1-8 Vehicles | |
| Section | Instruction / Requirement |
| 1. Complete Pricing Sheet | Bidder shall complete column E Contractor Price Per Service column for each line item the Bidder is offering. Prices must not exceed the State Maximum Per Service listed in Exhibit B. |
| 2. No Bid Entries | If the Bidder does not offer a line item, enter "No Bid" in the Contractor Price Per Service column. Do not leave applicable cells blank. |
| 3. Do Not Modify State Fields | Bidder shall not change item numbers, descriptions, units of measure, turnaround time, State Maximum pricing, formulas, or other protected fields unless expressly directed by the State. |
| 4. Pricing Format | Enter dollar amounts for fixed-rate and hourly line items. Enter percentages for OEM and aftermarket parts cost plus line items. |
| 5. Preventive Maintenance Pricing | Preventive maintenance pricing must include all work required in Exhibit A for the applicable vehicle class and service level. Miscellaneous charges, shop supplies, environmental fees, hardware, and routine road tests must be included in the awarded pricing and may not be billed separately. |
| 6. Repair and Diagnostics | Repair and diagnostic rates must be submitted separately where listed. |
| 7. Programming Flat Rate | Programming shall be priced as a flat rate per authorized programming event in accordance with Exhibit A. |
| 8. Parts Pricing | OEM and aftermarket parts shall be priced as a percentage mark-up over verifiable invoice cost. |
| 9. Optional Service Pricing | Optional Service pricing applies only when the Service is expressly authorized in writing by the Client Agency before the Service is Performed. |
| 10. Pickup and Delivery | Pickup and Delivery shall be priced as a flat round-trip rate based on the applicable mileage band and shall not be billed hourly. The rate must include all travel time, mileage, fuel, driver labor, mobilization, administrative costs, and similar expenses. |
| 11. Pass-Through Costs | Towing, transport, and priority shipping shall be reimbursed at documented cost only, with no markup, surcharge, administrative fee, handling fee, or additional charge. Supporting documentation must be submitted with the invoice. |
| 12. Miscellaneous Charges | Environmental fees, shop supplies, hardware, fuel surcharges, administrative fees, third-party administrative fees, mobilization charges, travel time, routine road tests, and similar miscellaneous charges are not separately billable unless specifically listed in Exhibit B and authorized in writing by the Client Agency. |
| 13. Submission Requirement | Bidder shall submit the completed Exhibit B workbook with all required pricing tabs intact. Failure to provide required pricing may result in rejection of the affected line item. |
| Tab | Purpose |
| Exhibit B-Pricing | Primary pricing schedule to be completed by the Bidder. |
| Exhibit B -Truck Classes | Vehicle class/GVWR reference. |
| Price Adjustment | Firm pricing period, cap, documentation requirements, index references, and extension language. |
| Benchmark References | Reference links for Connecticut towing framework, federal mileage benchmark, and index references used for audit support. |
Exhibit B-Pricing
| 26PSX0130 EXHIBIT B - PRICE SCHEDULE | ||||
| CONTRACTOR NAME: | PROMPT PAYMENT: _____% OFF WITHIN_____BUSINESS DAYS | |||
| Preventative Maintenance and Repair Services for Class 1-8 Vehicles | ||||
| Item # | DESCRIPTION OF COMMODITY AND/OR SERVICES | UNIT OF MEASURE | STATE MAXIMUM PER SERVICE | CONTRACTOR PRICE PER SERVICE |
| 1a. | Preventative Maintenance of Class 1 - 5 Light & Medium Duty Vehicles up to 19,500 lbs. GVWR | Each | $183.60 | |
| 1b. | Class 1 - 5 Programming Rate (Flat rate) - in accordance with Exhibit A specification | Each | $211.41 | |
| Item # | DESCRIPTION OF COMMODITY AND/OR SERVICES | UNIT OF MEASURE | STATE MAXIMUM PER SERVICE | CONTRACTOR PRICE PER SERVICE |
| 2a. | Level 1 Maintenance and Repair of Class 6 - 8 Heavy Duty Vehicles 19,501 lbs. GVWR and above | Each | $366.00 | |
| 2b. | Level 2 Maintenance and Repair of Class 6 - 8 Heavy Duty Vehicles 19,501 lbs. GVWR and above- in accordance with Exhibit A specifications | Each | $380.40 | |
| 2c. | Class 6 - 8 Programming Rate (Flat rate) - in accordance with Exhibit A specification | Each | $281.88 | |
| 2d. | CTDOT Federal Annual Inspection | Each | $146.40 | |
| 2e. | STV 90-Day Inspection | Each | $146.40 | |
| 2f. | STV 90-Day Inspection with 6-month brake inspection | Each | $205.50 | |
| Item # | DESCRIPTION OF COMMODITY AND/OR SERVICES | UNIT OF MEASURE | STATE MAXIMUM PER SERVICE | CONTRACTOR PRICE PER SERVICE |
| 3a. | Repair Services, Class 1-8 | Per Hour | $140.94 | |
| 3b. | Diagnostic Fee | Per Hour | $140.94 | |
| 3c. | OEM Parts - cost plus over verifiable invoice | Percent | Not to exceed 15% | |
| 3d. | Aftermarket Parts - cost plus over verifiable invoice | Percent | Not to exceed 20% | |
| Item # | OPTIONAL SERVICES-ONLY WHEN AUTHORIZED IN WRITING BY CLIENT AGENCY | UNIT OF MEASURE | STATE MAXIMUM PER SERVICE | CONTRACTOR PRICE PER SERVICE |
| 4a. | Pickup and Delivery, Round Trip, 0-25 Miles. Flat Rate includes all travel time, mileage, fuel, driver labor, mobilization, administrative costs, and similar expenses. | Each Authorized Round Trip | $67.50 | |
| 4b. | Pickup and Delivery, Round Trip, 26-50 Miles. Flat Rate includes all travel time, mileage, fuel, driver labor, mobilization, administrative costs, and similar expenses. | Each Authorized Round Trip | $112.50 | |
| 4c. | Pickup and Delivery, Round Trip, Over 50 Miles. Per-mile rate applies only to miles after the first 50 round-trip miles, unless otherwise authorized by the Client Agency. | Per Mile | $2.25 | |
| 4d. | Towing or Transport, if authorized by the Client Agency | Pass-through Cost Only | Documented cost only; no markup, surcharge, administrative fee, handling fee, or additional charge | |
| 4e. | Priority Parts Shipping, if authorized by the Client Agency | Pass-through Cost Only | Documented cost only; no markup, surcharge, administrative fee, handling fee, or additional charge | |
| Note: Environmental fees, shop supplies, hardware, fuel surcharges, administrative fees, third-party administrative fees, mobilization charges, travel time, routine road tests, and similar miscellaneous charges shall not be separately billable. |
Truck Classes
| Vehicle Class | GVWR Category |
| Class 1: < 6,000 lbs. | Light Duty < 10,000 lbs. |
| Class 2: 6,001 - 10,000 lbs. | |
| Class 3: 10,001 - 14,000 lbs. | |
| Class 4: 14,001 - 16,000 lbs. | Medium Duty 10,001 - 26,000 lbs. |
| Class 5: 16,001 - 19,500 lbs. | |
| Class 6: 19,501 - 26,000 lbs. | |
| Class 7: 26,001 - 33,000 lbs. | Heavy Duty > 26,001 lbs. |
| Class 8: > 33,001 lbs. |
Price Adjustment
| 26PSX0130 PRICE ADJUSTMENT | |||
| 1 | Prices shall remain firm and fixed for the first twenty-four (24) months of the Contract. No price adjustment shall be permitted during the initial twenty-four (24) month period unless required by law or expressly approved by the State in writing. | ||
| 2 | After the initial twenty-four (24) month period, and only if the Contract is extended or otherwise remains in effect, the Contractor may submit a written request for a price adjustment during each twelve (12) month Contract period. Any request must be submitted thirty (30) calendar days before the applicable Contract anniversary date. | ||
| 3 | Any approved adjustment shall be limited to the lesser of: | ||
| (a) the percentage change in the applicable index for the preceding twelve (12) month period; | |||
| (b) the Contractor’s documented manufacturer, supplier, or market increase directly affecting the applicable line item; or | |||
| (c) three percent (3%) annually. | |||
| 4 | OEM and aftermarket replacement parts shall remain fixed for the Contract Term; actual parts cost may vary based on verifiable invoice cost. | ||
| 5 | The State may approve, deny, or partially approve any price adjustment request in its sole discretion. The State may also require a price decrease if the applicable index decreases. Approved price adjustments shall apply only to future purchase orders issued after written approval by the State and shall not be retroactive. | ||
| 6 | A Contract extension shall not automatically entitle the Contractor to a price adjustment. Any price adjustment requested in connection with a Contract extension must be submitted in accordance with this section and must include the required index, manufacturer, supplier, and cost documentation. If no price adjustment is approved in writing by the State, the then-current Contract pricing shall remain in effect during the extension period. | ||
| Recommended Index References | |||
| Use | Index / Series Name | Source | Link |
| Primary service pricing reference | For preventive maintenance, inspection, diagnostic, programming, and repair service line items, the State may use the Producer Price Index by Commodity: Repair and Maintenance Services (Partial): Motor Vehicle Repair and Maintenance (Partial), Series ID WPU552, as the primary market reference. | U.S. Bureau of Labor Statistics / FRED | https://fred.stlouisfed.org/series/WPU552 |
| Labor-only validation reference | For labor-only adjustments, including hourly repair labor and diagnostic labor, the State may also review the Employment Cost Index: Wages and Salaries for Private Industry Workers in Installation, Maintenance, and Repair, Series ID CIS2020000430000I, as a secondary labor validation reference. | U.S. Bureau of Labor Statistics / FRED | https://fred.stlouisfed.org/series/CIS2020000430000I |
https://fred.stlouisfed.org/series/WPU552https://fred.stlouisfed.org/series/CIS2020000430000I Benchmark References
| Benchmark References for Optional Services | |||
| Reference | Summary | Use in Exhibit B | URL |
| Connecticut towing framework | Conn. Gen. Stat. Sec. 14-66 requires the DMV Commissioner to establish and publish uniform rates for nonconsensual towing, transporting, and storage, and prohibits licensed towers from charging more than the published rates for those nonconsensual services. | Supports pass-through-only treatment for towing/transport instead of creating a profit-generating Contract line item. | https://www.cga.ct.gov/current/pub/chap_246.htm#sec_14-66 |
| 2026 federal mileage benchmark | IRS announced the 2026 standard mileage rate for business use of a car, truck, van, or other vehicle is 72.5 cents per mile effective January 1, 2026. | Used as a reasonableness benchmark. Pickup/delivery caps exceed mileage-only reimbursement because they include driver labor, coordination, vehicle movement, and return trip, but are structured as fixed auditable bands. | https://www.irs.gov/newsroom/irs-increases-2026-business-mileage-rate-by-2-5-cents |
| Primary service pricing index | Producer Price Index by Commodity: Repair and Maintenance Services (Partial): Motor Vehicle Repair and Maintenance (Partial), Series ID WPU552. | Primary market reference for service line price adjustment after the firm period. | https://fred.stlouisfed.org/series/WPU552 |
| Labor-only validation index | Employment Cost Index: Wages and Salaries for Private Industry Workers in Installation, Maintenance, and Repair, Series ID CIS2020000430000I. | Secondary labor validation reference for hourly labor and diagnostic labor adjustments. | https://fred.stlouisfed.org/series/CIS2020000430000I |
https://fred.stlouisfed.org/series/WPU552https://fred.stlouisfed.org/series/CIS2020000430000Ihttps://www.cga.ct.gov/current/pub/chap_246.htmhttps://www.irs.gov/newsroom/irs-increases-2026-business-mileage-rate-by-2-5-cents
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