26CS0010_-_Questions_and_Answers_for_IFB.pdf
PDF 60 KB Posted
- Attached to
- 26CS0010 - Weed Abatement Services
- Solicitation number
- 0000039275
- Issued by
- Los Angeles County, Orange County, Riverside County, San Bernardino County, San Diego County, Orange Cove City, East Los Angeles CDP, Lake Los Angeles CDP, Los Angeles City, Orange City, Lake Riverside CDP, Riverside City, Orangevale CDP, San Bernardino City, Rancho San Diego CDP, San Diego City, San Diego Country Estates CDP, Orange Blossom CDP, California
About this file
This is a Questions and Answers document for Invitation for Bids (IFB) #26CS0010 issued by the State of California, Department of Veterans Affairs, for weed abatement and vegetation management services at the Veterans Home in Chula Vista, California. The procurement encompasses routine maintenance services including eighteen annual fertilizer applications, thirty-six pre-emergent herbicide applications, and thirty-six post-emergent herbicide applications, all distributed on a monthly basis at the discretion of the Contract Manager. Services must be performed during standard business hours of 8:00 a.m. to 4:00 p.m., Monday through Friday, with monthly service reports required within five business days following the end of each month. The bid was posted on May 14, 2026, with a sealed bid submission deadline of May 28, 2026. The contract term is three years with no renewal options specified. Contractors must maintain visible weed growth at no more than five percent ground coverage at all times and perform all work at no additional cost to CalVet beyond the agreed rates.
Pricing submitted on the rate sheet represents the total cost for all three years of the contract, with no monthly pricing option permitted. The evaluation will be based on competitive pricing with award to the lowest responsive and responsible bidder. Contractors must provide qualified service technicians with at least three years of experience and herbicide application certification, current licenses and permits, and compliance with Department of Pesticide Regulation requirements. Insurance requirements include Commercial General Liability of at least $1,000,000 per occurrence, Automobile Liability of at least $1,000,000 per accident with an MCS90 endorsement (waived for this solicitation due to small quantities of herbicide transported), Pollution Liability of at least $1,000,000, and Workers' Compensation coverage. The MCS90 endorsement requirement has been waived as herbicides will be transported onsite in quantities not exceeding 5-10 gallons at a time. Monthly invoices must be submitted to both the CalVet Accounting Office in Sacramento and the Veterans Home of California-Chula Vista. There is no Disadvantaged Veterans Business Enterprise (DVBE) subcontracting goal for this procurement.
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Other files
| File | Type | Posted |
|---|---|---|
| 26CS0010_-_Exhibits_A-D.pdf | ||
| 26CS0010_-_IFB_-_Additional_Forms.pdf | ||
| 26CS0010_-_Addendum_2.pdf | ||
| 26CS0010_-_Addendum_1.pdf | ||
| 26CS0010_-_IFB_NOTICE_TO_BIDDERS_No_Goal.pdf | ||
| 26CS0010_-_Mandatory_Walk-Through_Sign-In_Sheet.pdf | ||
| 26CS0010_-_Rate_Sheet.xlsm | XLSM spreadsheet |
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Text version
Questions and Answers for IFB #26CS0010
1. Service frequency discrepancy; page 1 of the scope of work (1.A) states services will be performed on an as-needed basis, however, page 2 (2.A.2) of the scope of work states different. Can you clarify how many services of each application are being requested annually?
Answer - The scope of work and rate sheet have been revised to match.
2. Does the rate sheet reflect annual pricing or pricing for all 3 years of the contract?
Answer – Yes… All 3 years…
3. Exhibit B, Page 1 Budget Detail and Payment Provisions has information required for original invoices, and information required for approval copy. Can you clarify which information is needed when submitting invoices?
Answer: An itemized invoice is required.
4. The Exhibit B-1 Rate Sheet that includes line items for incidental repairs and emergency services does not show the hours described. Can you provide that information?
Answer: The B-1 Rate Sheet is a sample and is only for CalVet Use. The Bid Rate sheet is for your completion.
5. The non-collusion declaration page is not part of the bidder’s checklist, but is included in the IFB Additional Forms packet. Will this be a required document for submittal? This Document is not required. It has been removed from the solicitation.
6. The line item “Iran, if applicable” is under the bidder’s checklist but there is no supporting form in the IFB Additional Forms packet. Can you clarify what this form is referring to?
Answer: No… this form is not applicable.
7. Herbicides will be transported onsite in small quantities not greater than 5-10 gallons in total at a time. MCS90 endorsement is only required in California for for-hire motor carriers operating in interstate commerce with a Gross Vehicle Weight Rating (GVWR) of 10,001 pounds or more.
This does not apply to the scope of work being requested; therefore, will the department waive the MCS90 endorsement?
Answer: Yes
8. The Bidder Declaration page contains a line under the statement, “CERTIFICATION: By signing the bid response, I certify under penalty of perjury that the information provided is true and correct.” Is a signature required on this line?
Answer: A signature is not required. A completed form is required.
9. Are we allowed to use equipment, such as ‘razor’ or ‘side by side equipped and ready to spray, around the grounds to improve the efficiency of the applications?
Answer: Yes
10. On the bid rate sheet, does column C represent the number of applications per year?
Answer: No... The Rate Represents All 3 Years of the contract.
11. Could you clarify whether the services on the rate sheet are to be performed monthly? Or at the discretion of the contract Administrator?
Answer: The services are at the discretion of the Contract Manager.
12. Would it be possible (If Acceptable to you) to simply have a monthly price for pre/post applications and monthly price for fertilization? .
Answer: No Monthly Pricing.
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