26C2024005 Renovate Armory Montague Mandatory Pre Bid Meeting Minutes 7_11_2023.pdf

MANDATORY PRE-BID MEETING MINUTES for Renovate Armory – Montague Armory DMVA Project No. 26C2024005 Index No. 1530 DTMB Project No. 511/23322.AGY Meeting Date: Tuesday, July 11, 2023 at 10:30 AM, Montague Armory

Bidding RFI’s/Questions are due up to July 19, 2023 by 10:00am. An addendum will be issued proceeding this date with all RFI’s submitted including response.

Bid Opening Date: Wednesday July 26, 2023 at 2:00 PM

Introductions: Kurt Maiberger (Project Manager/Engineer), Adam Pohl (Project Site Superintendent), SFC Adam Orazietti (Armory Manager, 1436th Engineer Vertical Construction Company, Unit Readiness/Operations NCO), Mike Church (Maintenance)

Design POC is Kurt Maiberger.

Project inspection POC is Adam Pohl.

Bidding Documents - Sets of Bidding Documents may be downloaded free of charge from the following website: https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

Today is the only site visit for bidding purposes. Bidders must sign the pre bid sign in sheet or the bids will not be accepted by DTMB.

Must comply with Davis-Bacon Act. Wages are included in the specifications.

There are no alternates for this project.

There is a $100,000 Contingency Allowance for this project.

There are liquidated damages for this project at $200/day.

Bid Security (bond) of 5% of awarded base bid cost is required.

If bid is less than $50,000 no payment and performance bonds are required.

Follow Section 00100 Instructions to Bidders carefully for instructions on submitting bids.

Bidding will be electronic.

Contractor will be required to have Builder’s Risk Insurance. This is not provided by the State of Michigan.

Project completion date is 365 calendar days after preconstruction meeting. DTMB is typically taking 45 days to award contracts after receipt of the bids. Preconstruction meeting will take place on site. Notice To Proceed will be given at the PreConstruction Meeting. No work is to begin until the written notice is given to the General Contractor.

Soil Erosion and Sedimentation Control (SESC) requirements will be required as part of this contract.

Permits-

• SESC permit is required for this project.

• All permits from the State of Michigan (LARA) should be applied for upon contract award. This project will be submitted to LARA for plan review by DMVA.

All pertaining permits required.

• LARA Review and permits for Fuel Dispensing and Storage is responsibility of the Contractor.

Hour of work at location – 7:45AM to 4:30PM, Monday through Friday.

Contractor to have full time superintendent/project manager to remain on site while construction work is being performed.

Contractor is required to remove of all construction debris per specs this includes all excess topsoil and spoils.

Site access concerns: Comply with all Department of Military and Veterans Affairs special working rules listed in the specifications.

Contractor must submit shop drawings prior to construction scope of work. No work shall commence until adequate amount of approved shop drawings have been issued by designer.

All work is to be per the contract documents.

Contractor to coordinate all work with Adam Pohl, Project Site Superintendent.

Pre award submittals/shop drawings are listed in Section 223400 Fuel-Fired, Domestic-Water Heaters, 236313 Air Cooled Condensers, 238126 Split-System Air-Conditioners, 254000 Automated Fuel Management System, and 335213 Fuel Distribution and Storage for this project.

This project consists of….. The work under this contract includes, but is not limited to providing all labor, equipment, and materials to renovate armory at the Montague Armory as shown on the drawings and specifications.

Brief description only is listed below, this may not include every item, please see plans and specs for the complete project:

Supply and install storm water sewer system including new catch basins, leaching basins, oil/water separator, and concrete pipe.

Demo and mill entire POV parking area. Grade entire area. Place new asphalt, pavement markings, and signage.

Supply and install new force protection (Rosetta Stone), concrete sidewalks, and entrance.

Construct new POV parking area including asphalt, pavement markings, guardrail, and lighting.

Construct new military parking area including gravel surface, guard posts, fencing and gate, and lighting.

Supply and install new loading ramp including concrete and moveable loading ramp.

Demo existing underground diesel and gasoline storage tanks. Supply and install new diesel fuel dispensing system including concrete, guardrail, electrical, controls, above ground storage tank, dispensing system.

Demo latrines and shower/locker rooms, reconfigure. Install new fixtures and finishes.

Demo partially cold storage room, construct a new lactation room.

Demo PT room, install new flooring, ceiling, windows, paint, etc.

Demo drill hall, install new flooring, ceiling, paint, etc.

Paint and install new flooring in corridors.

Demo Supply room caging and supply office ceiling, install new caging, expand concrete vault, install new ceiling in office, etc.

Supply and install new caging in maintenance room.

Provide and install new electrical in latrines, lactation room, mechanical new equipment, PT, supply, supply office, drill hall, diesel storage and dispensing, and exterior lighting.

Provide and install new plumbing in latrines, shower rooms, and lactation room.

Demo existing mechanical equipment shown. Provide and install new mechanical equipment including split unit, condensers, air handling unit, exhaust fans, diffusers/duct, etc.

Grade entire area as shown including new drainage ditches, culverts, and storm drainage system. Place mulch blanket along entire ditch, storm retention areas, and swale areas.

Place 4” of topsoil, seed, fertilizer, and mulch in all disturbed areas for all portions of the project.

All work must be scheduled and coordinated so that all armory operations are maintained.

There must be a construction waste management and disposal plan in place for this project.

Goal is to salvage/recycle 60 percent by weight of total non-hazardous solid waste generated by the work.

Testing is required and is the responsibility of the contractor. Some items included but not limited to are asphalt paving, concrete, earthwork, aggregate base and base courses.

Load tickets are to be submitted to Adam Pohl each day for all materials.

Questions:

1. Are daily reports required? Yes, the contractor is required to provide daily field reports per Section 00700 General Conditions, Subpart 2.3.

2. Can soil borings be provided? Yes, any soil borings that are available will be provided as part of addendum.

3. What size are the underground fuel tanks to be removed? They are a 3000 gallon gasoline and a 4000 gallon diesel tank.