26A-0212_Supporting_Contract_Document.docx

This supporting contract document template is issued by Mohave Educational Services Cooperative (MESC), an Arizona-based statewide purchasing consortium representing approximately 480 public agencies, in conjunction with Request for Proposal 26A-0212 for food safety and sanitation consulting, educational training, and related supplies. The RFP solicitation was issued on January 20, 2026, with a pre-proposal conference scheduled for January 29, 2026, a question submission deadline of February 5, 2026, and a proposal submission deadline of February 12, 2026, at 3:00 p.m. through the OpenGov Procurement portal. The initial contract term is set for one calendar year from the effective date of award, with four optional consecutive one-year extensions available based on satisfactory performance and continued competitive pricing. Vendors must provide comprehensive consulting services including hazard analysis, corrective action plan development, HACCP principles instruction, compliance reviews, on-site audits and evaluations, ANSI certification training and testing, and educational training covering biological and chemical hazards, cleaning and sanitizing, temperature control, food allergies, hand-washing, and personal hygiene for school personnel. Training documentation and final reports must be delivered within 3-5 business days after site visits, with all materials available in bilingual format including Spanish instruction.

This supporting document template requires vendors to complete detailed organizational information including headquarters and Arizona branch office contact details, purchase order processing information, payment remittance addresses, and Arizona Transaction Privilege Tax License Numbers with applicable sales tax rates. Vendors must designate six specific contact representatives for MESC including main representatives, contract administrators, accounting contacts, open order/invoice report contacts, audit contacts, reconciliation contacts, and escalation contacts authorized to make binding decisions. The document also requires vendors to specify warranty service offerings, technical assistance availability via phone, and service response times for both metropolitan and rural areas. Pricing submissions must be completed in unlocked Excel format based on percent discounts off manufacturer price lists, firm fixed prices, or combinations thereof, all subject to MESC's mandatory 1% administration fee. No incumbent vendors or existing contractors are identified in the solicitation. Award will be based on weighted evaluation criteria including pricing (30 points), offer and acceptance documents and specifications compliance (25 points), vendor qualifications and experience (20 points), supporting contract documents (15 points), and additional information demonstrating capability (10 points), with MESC reserving the right to award multiple contracts to one or more responsive and responsible offerors.