26A-0212_Supporting_Contract_Document.docx

This supporting contract document establishes the administrative and operational framework for vendors responding to Request for Proposal 26A-0212 issued by Mohave Educational Services Cooperative (MESC), an Arizona-based statewide purchasing consortium representing approximately 480 public agencies seeking food safety and sanitation consulting, educational training, and related supplies. The RFP encompasses comprehensive consulting services including hazard analysis, corrective action plan development, HACCP principles instruction, compliance reviews, on-site audits, evaluations, staff training, ANSI certification training and testing, and educational training covering biological and chemical hazards, cleaning and sanitizing, temperature control, food allergies, hand-washing, and personal hygiene tailored for various school personnel. Training materials and instruction must be provided in both English and Spanish within three to five business days after site visits. The pre-proposal conference was scheduled for January 29, 2026, with a question submission deadline of February 5, 2026, and proposals due electronically through the OpenGov Procurement portal by February 12, 2026, at 3:00 p.m. The initial contract term is set for one calendar year from the effective date of award, with four optional consecutive one-year extensions available based on satisfactory performance and continued competitive pricing.

Vendors must submit pricing workbooks in unlocked Excel format based on percent discounts off manufacturer price lists, firm fixed prices, or combinations thereof, all subject to MESC's mandatory one percent administration fee, along with current manufacturer price lists or catalogs; undefined pricing terms such as "call for quote" or "TBD" are not acceptable. Award will be based on weighted evaluation criteria including pricing (30 points), offer and acceptance documents and specifications compliance (25 points), vendor qualifications and experience (20 points), supporting contract documents (15 points), and additional information demonstrating capability (10 points). The solicitation contains no identified set-aside designations and no incumbent vendors are identified. Vendors must designate six specific contact representatives including main Mohave representative, contract administrator, accounting, open order/unresolved invoice report, audit, and escalation contacts, and must complete mandatory federal compliance certifications including anti-lobbying certification, debarment and suspension certification, and EDGAR certification. All applicable products must include Safety Data Sheets in English and Spanish with OSHA-compliant labeling and environmentally sustainable packaging. The RFP does not specify an overall budget value or award amount; pricing will be competitively evaluated with MESC reserving the right to award multiple contracts to one or more responsive and responsible offerors.