26A-0212_RFP_Offer_and_Acceptance_Form.docx

This is an Offer and Acceptance Form for Request for Proposal 26A-0212 issued by Mohave Educational Services Cooperative (MESC), an Arizona-based statewide purchasing consortium representing approximately 480 public agencies. The procurement seeks qualified vendors to provide food safety and sanitation consulting, educational training, and related supplies, including hazard analysis, corrective action plan development, HACCP principles instruction, compliance reviews, on-site audits, staff training, ANSI certification training and testing, and bilingual educational training covering biological and chemical hazards, cleaning and sanitization, temperature control, food allergies, hand-washing, and personal hygiene. The pre-proposal conference was scheduled for January 29, 2026, with the deadline for submitting questions set for February 5, 2026, and proposals due electronically through the OpenGov Procurement portal by February 12, 2026, at 3:00 p.m. The contract term is one calendar year from the effective date of award with four optional consecutive one-year extensions available based on satisfactory performance and competitive pricing. Award will be determined based on weighted evaluation criteria: pricing (30 points), offer and acceptance documents and specifications compliance (25 points), vendor qualifications and experience (20 points), supporting contract documents (15 points), and additional information demonstrating capability (10 points).

Vendors must submit completed pricing workbooks in unlocked Excel format based on percent discounts off manufacturer price lists, firm fixed prices, or combinations thereof, all subject to MESC's mandatory 1% administration fee, along with current manufacturer price lists or catalogs; undefined pricing terms such as "call for quote" or "TBD" are not acceptable. The solicitation contains no identified set-aside designations or restrictions limiting responses to particular organization types. No incumbent vendors or existing contractors are identified. Vendors must comply with extensive federal compliance requirements when federal funds are used, including equal employment opportunity provisions, debarment and suspension certifications, clean air and water act compliance, civil rights compliance, buy American provisions for food purchases, E-Verify requirements, and Healthy, Hunger-Free Kids Act of 2010 requirements. Vendors must complete mandatory certifications including the Anti-Lobbying Certification Form, USDA Form AD-1048 Certification Regarding Debarment and Suspension, and the EDGAR Certification; failure to comply with anti-lobbying requirements subjects violators to civil penalties ranging from $10,000 to $100,000 for each violation. Vendors must designate six specific contact representatives, provide their Arizona Transaction Privilege Tax License Number, specify warranty services and technical assistance availability, detail lodging arrangements aligned with Arizona State Travel Policy, and provide Safety Data Sheets in English and Spanish for all applicable products with OSHA-compliant labeling and environmentally sustainable packaging. The RFP does not specify an overall budget value or award amount; MESC reserves the right to award multiple contracts to one or more responsive and responsible offerors.