269 60 14 Trailer Mounted Anti Ice Applicator 3100 Gallon November 2019.docx

Specification No. 269-60-14 Specification No. 269-60-14

Questionnaire for Trailer Mounted Anti-Ice 3,100 Gallon Capacity

State of Illinois Department of Transportation Bureau of Business Services Specifications & Questionnaire for a Trailer Mounted Anti-Ice 3,100 Gallon Capacity November 2019 This specification is designed to aid the Department of Transportation in the purchase of an efficient and dependable trailer mounted anti-ice applicator mounted on a tandem axle, single point suspended trailer for winter maintenance operations.

All bidders are expected to quote upon a manufacturer's latest standard conventional model complete with all standard equipment plus any optional or special equipment required meeting the following specifications.

Each bidder shall submit with his bid two sets of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on specified equipment must submit with their bid.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Bid for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds

Trailer:

Tag trailer, Tandem axle, dual wheel, eight (8) pneumatic tires, for the supported mounting of a single or joined poly tank(s).

Complies: Yes |_| No |_| The trailer’s capacity shall be calculated as:

The ability to transport 40,000 lbs. minimum load capacity at a highway speed of 55 M.P.H.

Complies: Yes |_| No |_|

The trailer frame, tongue, crossmembers, tank supports, etc. shall be fabricated then coated with hot dipped galvanizing material, to provide extended life while exposed to corrosive chemicals in winter maintenance operations. The axles, tires, wheels are exempt from this requirement.

Frame:

Main beams shall be wide flange beams pierced to allow full through crossmember installation.

Complies: Yes |_| No |_| All frame members shall be 50,000 psi. minimum steel mainrails from front to drawbar to rear of trailer.

Complies: Yes |_| No |_|

Main beams shall be approximately 14" X 22 lbs. per foot wide flange beam minimum.

Tank Platform:

Platform height dimension is critical to maintain the tipping balance of the trailer. Trailers considered must have loaded platform height of approximately 38" Complies: Yes |_| No |_|

The tank platform shall be constructed of heavy formed or structural channel spaced to provide full support to the underside of the tank.

Trailer Width - 96" minimum 102” maximum

The trailer shall be approximately 25’ in overall length.

Tongue:

The tongue shall extend approximately 90” ahead of the tank. Length shall allow for swing clearance on IDOT dump trucks equipped with an under the tailgate salt spreader or other winter attachments.

Complies: Yes |_| No |_|

Note: A longer tongue length will be allowed to achieve balance and weight transfer. This will be discussed with the successful bidder prior to construction.

The tongue shall be an “A”-frame, designed with ample safety factor to withstand a minimum 20 percent of the rated gross vehicle weight of the trailer.

Complies: Yes |_| No |_|

Load Transfer:

The trailer shall be capable of transferring a minimum of 15 percent and a maximum of 20 percent of its load to the towing vehicle.

Complies: Yes |_| No |_|

Brakes:

Type - All wheels full air, anti-lock meeting Federal requirements 4S2M system.

Effective Lining Area - As required for 40,000 lb. rating Complies: Yes |_| No |_| The trailer shall utilize a single air tank mounted so as not to interfere with the operation of the device.

Complies: Yes |_| No |_| Brake Connections:

One standard air brake connector kit shall be provided with each trailer. The glad hands shall be Meritor Wabco part number 952 201 018 0 filtered units or IDOT approved equal Complies: Yes |_| No |_| The trailer shall be furnished with bright colored, coiled air lines at the "A" frame.

Axles:

Type – Two each 22,500 lbs. axle capacity minimum with oil bath hubs. Capacity at Ground - 40,000 lbs. minimum. Axle spacing shall be approximately 49” center to center.

Complies: Yes |_| No |_| Component:

Suspension:

Type – Hutchens, Holland Duralite or equal adjustable suspension as required and recommended for tandem axle configuration.

Total Capacity at Ground - 40,000 lbs. minimum

Component:

Wheels:

Type - Dual, cast spoke or steel disc Rim Size - 17.5 X 6.75 HC minimum Wheel Seals - Oil type Complies: Yes |_| No |_| Component:

One spare tire and wheel provided and mounted in a location where it does not interfere with the operation of the anti-icing or the turning movement of the trailer.

Tires:

Type - Tubeless, radial, trailer, designed primarily for on highway use.

Size - 235/75R X 17.5, Load Range H or as needed to meet load capacity.

Component:

Hitch:

Type - Pintle eye for use with Premier Model 2200 Capacity – 90,000 lbs. Gross trailer weight. Minimum 15,000 lbs. Tongue weight, Inside diameter 3 in.

Height – Set to mount at an adjustable height, to ensure level operation.

Complies: Yes |_| No |_| Component:

Safety Chains:

Type - 1/2" steel chain, Grade 70, with matching rated hooks Location - Outside of hitch frame.

Complies: Yes |_| No |_| Fenders:

The wheels of each axle shall be covered by bolt-on poly or fabricated fenders, covered with non-slip material, capable of bearing 500 pounds of weight, each fender.

Landing Stand/Parking Jack:

Mounted in a position to not interfere with snow and ice equipment mounted on the truck. The jack shall be 2-speed, screw adjustable, rated for the capacity of the loaded trailer.

Complies: Yes |_| No |_| Component:

Electrical System:

Type - 12 volt Complies: Yes |_| No |_| Wiring and Lights:

Wiring shall be complete 12 volt system with sealed modular wiring harness. All connections shall be in a weatherproof junction box. All lights shall be LED style, mounted in shock-proof mountings, complying with all “Vehicle Code” guidelines and statutes. All holes shall be grommetted and sealed junction boxes provided when necessary. There shall be no connections made outside of sealed junction boxes. Quick-disconnected splices, soldered and covered with shrink-wrap are not acceptable.

All lights, wiring, and junction boxes shall combine to form a sealed waterproof system similar to Truck-Lite's 50800 series or equal for commercial vehicles utilizing standard production wiring harnesses where practical.

Component:

A full lighting package shall be included in the tail channel immediately after the rear axle and mounted in stainless steel boxes with stainless steel hardware.

All lamp connections and all junction box post connections shall be treated with a corrosion inhibitor.

Complies: Yes |_| No |_| All wiring passing through metal shall be protected by formed rubber grommets.

Complies: Yes |_| No |_| Note: Use of garden or other styles of hose as grommeting is not acceptable.

All wiring shall be secured utilizing rubber coated clamps bolted to the frame at 18" minimum spacing.

Complies: Yes |_| No |_|

Truck Connection for Lighting and Electrical:

Type: 7-way SAE connector, ATA approved.

Complies: Yes |_| No |_| A seven (7)-wire receptacle for trailer light jumper cable shall be furnished.

Complies: Yes |_| No |_| Lights and Reflectors:

Must meet all Federal and State regulations and comply with the Illinois Law and Vehicle Code in effect at the time of manufacture.

Complies: Yes |_| No |_| Tank:

The single tank shall provide a minimum capacity of 3,100 gallons. UV stabilized polyethylene.

Complies: Yes |_| No |_|

The tank shall be rated to transport solutions weighing 14-pounds per gallon.

The tank shall contain baffling devices (wiffle-ball type) in a quantity required to inhibit sloshing or instability while in transit. Visual sight gauge to view contents.

The tank shall fill from the top through a single 2” hose. The fill hoses join and share a centrally located ON/OFF ball valve, cam-lock nipple and cap.

The tank shall be designed to accept a fill rate of 200-gallons per minute.

Complies: Yes |_| No |_|

To adjust the fill rate, each fill hose shall be equipped with a 2-inch, ON/OFF ball valve.

Note: The transfer pump to fill the tank(s) to be supplied by others.

The tank shall drain by gravity from the front or rear, near the leg of the tank, on the curbside of the trailer.

The tank shall have a shut off valve located to permit service to the pump without entirely draining the tank.

Complies: Yes |_| No |_|

The tank shall be equipped with top mounted lid with vent. The vent shall be sized to provide the fill rate specified.

The rear tank face shall have conspicuity tape installed to comply with Federal requirements. The words “LIQUID DEICER” shall be stenciled on the rear face in a minimum 4” block letters.

Complies: Yes |_| No |_| Pump and Plumbing:

The pump provided must be sized by the supplier to provide the specified flow rate for the anti-iceing device while operating on the available oil supply provided by the valve section from the Illinois Department of Transportation truck. These components will be reviewed with representative of the Department prior to construction to ensure they function with our existing equipment.

Complies: Yes |_| No |_| Component:

An operator adjustable ground speed control system shall be included. The system shall include the proper flow meter, wiring harness, boom switches, etc. Installation is the responsibility of the bidder.

Complies: |_| Yes |_| No Note: This control is necessary if this device is to be used with a truck incapable of operation through a spreader control other than the Force America system presently in use by IDOT.

All hydraulic hoses and fittings shall be rated for use with systems operating at 3,000 PSI.

Complies: Yes |_| No |_| All hydraulic lines shall be run to the front of the trailer and extend a minimum of 8-feet beyond the pintle eye (or long enough to connect to the towing truck). The hoses shall be supported, clamped, bundled and tied to prevent chaffing and damage.

Complies: Yes |_| No |_| The quick-coupler ends to be used will be provided by the receiving location.

The spray boom shall consist of two vertical sections and a horizontal section. The sections shall be constructed of minimum 1 1/2” schedule 40 stainless steel pipe. Each section shall be fitted with nozzles and each section shall include check valves to prevent leaking when not in use.

Note: IDOT will consider the use of properly supported schedule 80 poly as equal.

Each boom lane section left, right, and center will be supplied through an adjustable check valve to prevent liquid in the hose from “dribbling” out when the application is not in use. All nozzles will be balanced to ensure the anti-icing /de-icing liquid is distributed equally to all lanes being sprayed.

Complies: |_| Yes |_| No The nozzle arrangements must be capable of application rate of 60 gallons per lane mile at 50 MPH over three (3) travel lanes.

Complies: Yes |_| No |_| The boom shall be capable of application through any section or combination of sections as selected by the operator.

Complies: Yes |_| No |_| Manuals:

Three (3) copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| One (1) set of “Service or Shop” Manuals shall be provided to each delivery location.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on CD/DVD or flash drive in lieu of paper.

Instruction must be performed by qualified factory or dealer personnel covering the operation, routine service, and maintenance of the equipment, The training shall be provided upon delivery, or immediately thereafter. The training shall be for all personnel in the assigned headquarters location of the equipment.

Complies: Yes |_| No |_|

Note: This is not a sales call. Training not meeting IDOT expectations will be cause to generate a “Complaint-to-Vendor”.

Requirements Covering Items Detailed Above:

The trailer shall be furnished complete with all safety components that are required by the current Federal Safety Standards for the size trailer proposed.

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturers rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: Yes |_| No |_| Standard tool kits shall be supplied if required.

Complies: Yes |_| No |_| |_| Not required Full coverage warranty for a minimum 12 months shall be provided. Bidder shall attach copy of warranty with bid.

Complies: Yes |_| No |_|

Transportation to complete any warranty repair required for the equipment and/or specified accessories or options shall be the responsibility of the bidder or dealer acting as his agent.

Repair Parts and Service:

Since continuous operation of this trailer is of the utmost importance and many times of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment within the receiving District in the State of Illinois in the presence of authorized state personnel to prove out any features which may be in question.

Delivery:

This equipment is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature