2651524024 Construct Perimeter Roads and Parking Lots GAAF Mandatory Pre Bid Meeting Minutes.pdf
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- Solicitation number
- RFQ 171 260000000247 3
- Issued by
- Clinton County, Michigan
About this file
This document is the mandatory pre-bid meeting minutes for a construction project managed by the Department of Military and Veterans Affairs (DMVA) at Grayling Army Airfield (GAAF). The project involves constructing perimeter roads and parking lots, with products and services including asphalt paving, concrete work, earthwork, aggregate base and base courses, and construction waste management. The project includes four deductive alternates allowing bidders to propose cost reductions for removing specific work scopes: North Military Parking Lot construction and paving, South POV Parking Lot and road construction and paving, existing POV Parking Lot paving, and existing Readiness Center Military Vehicle Parking Lot paving. The mandatory pre-bid meeting was held on Wednesday, April 15, 2026 at 10:00 AM at Building 1135, with attendance required and sign-in mandatory for bid acceptance. Requests for information and questions are due by April 22, 2026 at 10:00 AM, with an addendum to be issued thereafter. Bid opening is scheduled for Wednesday, April 29, 2026 at 2:00 PM. Project completion is required within 270 calendar days after the preconstruction meeting, with DTMB typically requiring 45 days to award the contract following bid receipt.
Bidding is conducted electronically through the SIGMA portal, with bid security of 5% of the awarded base bid cost required. The project includes a $100,000 contingency allowance and liquidated damages of $500 per day. Contractors must comply with the Federal Davis-Bacon Act, with prevailing wages included in specifications, and must certify compliance with Build America, Buy America Act requirements. The work location operates Monday through Friday from 7:45 AM to 4:30 PM, with a full-time superintendent or project manager required on site. Additional requirements include submission of shop drawings prior to construction commencement, soil erosion and sedimentation control permitting, a construction waste management plan with a goal to salvage or recycle 60 percent by weight of non-hazardous solid waste, daily load ticket submissions, and compliance with Department of Military and Veterans Affairs special working rules. Adam Pohl serves as the project manager and design point of contact, while Melissa Mead is the construction field representative point of contact.
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MANDATORY PRE-BID MEETING MINUTES for Construct Perimeter Roads and Parking Lots – GAAF DMVA Project No. 2651524024 Index No. 1070 DTMB Project No. 511/26117.AGY
Meeting Date: Wednesday, April 15, 2026 at 10:00 AM, Bldg. 1135, Grayling Army Airfield
Bidding RFI’s/Questions are due up to April 22, 2026 by 10:00am. An addendum will be issued following this date with all RFI’s submitted including response.
Bid Opening Date: Wednesday April 29, 2026 at 2:00 PM
Introductions: Adam Pohl (Project Manager), Melissa Mead (Construction Field Representative)
Design POC is Adam Pohl
Construction Field Representative POC is Melissa Mead.
Bidding Documents - Sets of Bidding Documents may be downloaded from the following website: https://sigma.michigan.gov/PRDVSS1X1/Advantage4
Today is the only site visit for bidding purposes. Bidders must be present and sign the pre bid sign in sheet or the bids will not be accepted by DTMB.
Must comply with Federal Davis-Bacon Act. Wages are included in the specifications.
There are four deductive alternates for this project.
Alternate No. 1: STATE THE AMOUNT TO BE DEDUCTED FROM THE BASE PROPOSAL SUM TO REMOVE THE
MATERIAL/LABOR AND PARTS/PIECES ASSOCIATED WITH CONSTRUCTING & PAVING THE NORTH MILITARY
PARKING LOT AS SHOWN ON SHEET C7, C8, C9, C10.
Alternate No. 2: STATE THE AMOUNT TO BE DEDUCTED FROM THE BASE PROPOSAL SUM TO REMOVE
THE MATERIAL/LABOR AND PARTS/PIECES ASSOCIATED WITH CONSTRUCTING AND PAVING OF THE
SOUTH POV PARKING LOT AND ROAD AS SHOWN ON SHEET C7, C8, C9, C10, E1, E2.
Alternate No. 3: STATE THE AMOUNT TO BE DEDUCTED FROM THE BASE PROPOSAL SUM TO REMOVE
THE MATERIAL/LABOR AND PARTS/PIECES ASSOCIATED WITH PAVING OF THE EXISTING POV PARKING
LOT AS SHOWN ON SHEET C11.
Alternate No. 4: STATE THE AMOUNT TO BE DEDUCTED FROM THE BASE PROPOSAL SUM TO REMOVE
THE MATERIAL/LABOR AND PARTS/PIECES ASSOCIATED WITH PAVING OF THE EXISTING READINESS
CENTER MILITARY VEHICLE PARKING LOT AS SHOWN ON SHEET C12.
There is a $100,000 Contingency Allowance for this project.
There are liquidated damages for this project at $500/day.
Bid Security (bond) of 5% of awarded base bid cost is required.
Follow Section 00100 Instructions to Bidders carefully for instructions on submitting bids.
Bidding will be electronic.
Time is of the essence for this contract award, interview, pre-award bid submittals, and forms need to be completed and available right after bid opening.
The contractor is to certify compliance with the Build America, Buy America Act (BABAA) requirements by completing and signing the form included on Sigma.
Project completion date is 270 calendar days after preconstruction meeting. DTMB is typically taking 45 days to award contracts after receipt of the bids. Preconstruction meeting will take place on site. Notice To Proceed will be given at the Pre-Construction Meeting. No work is to begin until the written notice is given to the General Contractor.
Soil Erosion and Sedimentation Control (SESC) requirements will be required as part of this contract.
Permits-
• SESC permit is required for this project.
Hour of work at location – 7:45AM to 4:30PM, Monday through Friday.
Contractor to have full time superintendent/project manager to remain on site while construction work is being performed and document daily reports.
Contractor is required to remove all construction debris per specs.
All excess topsoil and spoils shall be handled in accordance with special requirements for the
Grayling Army airfield listed on the drawings.
Site access concerns: Comply with all Department of Military and Veterans Affairs special working rules listed in the specifications.
Contractor must submit shop drawings prior to construction scope of work. No work shall commence until an adequate amount of approved shop drawings have been issued by the designer.
All work is to be per the contract documents.
Contractor to coordinate all work with Melissa Mead, Construction Field Representative.
Pre award submittals/shop drawings are listed in Section 260400 Basic Medium Voltage
System Requirements, 260513 Medium Voltage Cables, 261219 pad-mounted, liquid-filled, medium voltage transformers, 261323 Deadfront Switch Enclosures, 262413
Switchboards for this project.
The work under this contract includes, but is not limited to providing all labor, equipment, and materials to construct perimeter roads and parking lots at GAAF as shown on the drawings and specifications.
All work must be scheduled and coordinated so that all site operations are maintained.
There must be a construction waste management and disposal plan in place for this project.
Goal is to salvage/recycle 60 percent by weight of total non-hazardous solid waste generated by the work.
Testing is required and is the responsibility of the contractor. Some items included but not limited to are asphalt paving, concrete, earthwork, aggregate base and base courses.
Load tickets are to be submitted to Melissa Mead each day for all materials.
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