265-60-02 Brine Production System 600 gal~2.docx

Specification No. 265-60-02

Specification No. 265-60-02 Specifications and Questionnaire for a Salt Brine Production System

State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for a Salt Brine Production System

September 2021

This specification and questionnaire covers a Salt Brine Production System to convert rock salt into finished brine for use in Department of Transportation maintenance operations. In an effort to improve parts and service availability and increase tool life, the Department of Transportation is specifying acceptable units by required accessories as outlined below.

Each bidder shall submit descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

Salt Brine Production System: Varitech SB600 or equal system General Requirements:

The unit shall be delivered complete and fully operational requiring only needing a water supply and an electrical service connection. The unit shall be properly serviced, and all adjustments made prior to delivery.

Complies: Yes |_| No |_| The system shall include a tank, pump, and all associated equipment for use in the generation and storage of salt brine to be used as an anti-icing chemical, de-icing, or as a pre-wetting agent on roadways.

Complies: Yes |_| No |_| Depending on the fresh water supply, the system shall be capable of producing approximately 3,600 gallons of brine per hour with a full range of automatic or manual salinity adjustment.

Complies: Yes |_| No |_| The unit shall be approved for an outdoor mounting location and shall not incur any freeze damage above the freezing temperature of salt brine when properly installed and maintained.

Complies: Yes |_| No |_| All components of the system shall be made of PVC, polypropylene or stainless-steel materials that will not corrode.

Complies: Yes |_| No |_| Complete system shall have approximate footprint fully assembled of 62" W X 62" H X 119" L

Main Salt Brine Tank:

The holding tank shall hold approximately 500 gallons with double wall contaiment.

Complies: Yes |_| No |_| All poly tank resins (HDLPE, XLPE) shall be provided with integral U.V. (ultraviolet) resistance protection in all tank(s).

Complies: Yes |_| No |_| The system shall be designed and constructed to provide for complete cleanout and allow for easy access to all required drains and maintenance points.

Complies: Yes |_| No |_| A watertight cleanout port of approximately 4” shall be located in the bottom of each tank to facilitate cleaning.

Complies: Yes |_| No |_| Salt Hopper:

The salt hopper dump height shall not exceed 65”.

Complies: Yes |_| No |_| The salt hopper shall have an approximate capacity of 3 cu. yds. of rock salt and shall have an approximate dump opening of 105” x 40”.

Pump and Plumbing Components:

The unit shall be plumbed to provide for the pumping of the contents of the holding tank into a storage tank, recirculating the brine back into the salt holding bin, or pumping salt brine from an external source into the brine holding tank.

Complies: Yes |_| No |_| The pump shall be a 1 ½” Stainless Steel Centrifugal Pump. The pump shall be close coupled to a 1/2 H.P. Totally Enclosed Fan Cooled (TEFC) or submerged liquid cooled motor for use in highly corrosive environments. Based on water, the pump and motor assembly shall be capable of pumping 110 gallons per minute at 0 psi head pressure.

Complies: Yes |_| No |_| Water service piping shall be a minimum 1-1/2”" PVC or stainless steel throughout entire system- Water service controlled by a 1-1/2" Glass filled polypropylene, non-electric hydraulic diaphragm valve automatically controlling the water infeed to the hopper tank and maintains the level of brine in the main tank.

Complies: Yes |_| No |_| System shall include a minimum 1-1/2" PVC water infeed and salinity dilution ball valves. Valves are one-piece sealed unit requiring no adjustments with EPDM O-ring seals and Teflon seats.

Complies: Yes |_| No |_| A float valve shall control water to the diaphragm valve; Non-hammering valve type with Buna-N plunger.

Complies: Yes |_| No |_| Minimum 2" Brine overflow pipe shall fill main brine tank with 2" PVC or stainless-steel salinity dilution piping connected to the overflow pipes providing fine-tuning of salinity percentage adjustments.

Complies: Yes |_| No |_| All discharge couplings shall be 2” quick disconnect cam lock design.

Complies: Yes |_| No |_| Electrical:

Entire electrical system for the SBPS shall be protected from hazardous shock through a 110VAC Ground Fault Interrupter Circuit Receptacle. All components shall be enclosed in a waterproof outdoor service type PVC plastic junction box and weatherproof plastic cover.

Complies: Yes |_| No |_| An approximately 15’ tethered, waterproof remote switch to control pump shall be included.

Complies: Yes |_| No |_| General:

One copy of the operator's manual shall be included at delivery of each machine.

Complies: Yes |_| No |_| Two copies of all operator's manuals, parts lists, repair manual, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Instruction and training by qualified factory or dealer personnel covering operation and maintenance of the machine shall be provided for a minimum of two IDOT representatives at the time of delivery.

Complies: Yes |_| No |_| Requirements Covering Items Detailed Above All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturers’ rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: Yes |_| No |_| Standard tool kits shall be supplied.

Complies: Yes |_| No |_| |_| Not required Full coverage warranty for a minimum 12 months shall be provided. Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service to the State of Illinois.

The vendor or manufacturer of the unit considered for award shall, at the request of the State of Illinois, demonstrate this equipment within the receiving District in the State of Illinois and in the presence of authorized IDOT personnel to prove out any features which may be in question.

Complies: Yes |_| No |_| This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature