26-13-1100 PD SAM.pdf

26-13-1100

10 NOV 2025 REV

Scope:

This engineering effort shall provide two (2) hard bearing, dual drive, horizontal balance machines that meet or exceed the Society of Automative Engineering (SAE) 1000 class specifications installed at Tinker AFB/ Oklahoma City-Air Logistics Complex (OC-ALC), along with necessary qualification and testing outlined below for certification of each machine, for the purpose of balancing aerospace jet engine rotors for 76 PMXG.

1.0 Description of Service and Commodity to be provided by The Contractor

1.1 The Contractor shall provide turnkey installation at Tinker AFB of two (2) end drive and belt drive (dual drive) hard bearing horizontal balance machines.

1.1.1 One (1) of the two machines shall meet or exceed Aerospace

Recommended Practice (ARP) 4048, 1000 machine class specifications, herein referred to as “Machine 1”.

1.1.2 One (1) of the two machines shall meet or exceed ARP 4048, 3000 machine class specifications, herein referred to as “Machine 2”.

1.1.3 The Contractor shall provide all necessary labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary for the turnkey installation, certification and qualification.

1.2 The Contractor shall provide (2) horizontal balance machines capable of calibrating/certifying to the SAE AS8617 with all reporting and recording of passing of AS8617 supplied to 76 PMXG/MXDE.

1.3 The Contractor shall be responsible for preparing all necessary foundation requirements in accordance with their own specifications.

1.4 The Contractor shall provide two (2) ARP4162 horizontal proving rotors along with appropriate manufacturing and certification documentation of the proving rotors.

1.4.1 One (1) of the two proving rotors shall be applicable for Machine 1.

1.4.2 One (1) of the two proving rotors shall be applicable for Machine 2.

1.5 The balance machines must not be of a prototype nature. Other similar machines must be installed and functioning in similar aerospace environments.

1.6 Machine 1 shall conform to the following specifications:

1.6.1 Shall be capable of handling a total load capacity of 4,500 pounds.

1.6.2 Shall be capable of handling a total pedestal supported load of 1,800 pounds at 1150 RPM.

1.6.3 The power of the belt drive motor shall be at least 50 HP AC.

1.6.4 The power of the end drive motor shall be at least 50 HP AC.

1.6.5 Must have a maximum Wn2 equal to or greater than 2400∙106 lb*rpm2.

1.6.6 Must have an emar of 15 micro inches or less.

1.7 Machine 2 shall conform to the following specifications:

1.7.1 Shall be capable of handling a total load capacity of 9,500 pounds.

1.7.2 Shall be capable of handling a total pedestal supported load of 3000 pounds at 1200 RPM.

1.7.3 The power of the belt drive motor shall be at least 50 HP AC.

1.7.3.1 Sensitivity shall be less than or equal to 0.25 gmm/kg.

1.7.4 The power of the end drive motor shall be at least 75 HP AC.

1.7.4.1 Sensitivity shall be less than or equal to 0.38 gmm/kg.

1.7.5 Must have balancing speed range of at least 500-1500 RPM.

1.7.6 Must have maximum Wn2 equal to or greater than 5000*106 lb*rpm2.

1.7.7 Must have an emar of 15 micro inches or less.

1.7.8 Must be provided with qty. three (3) work support pedestals.

1.7.8.1 Pedestal closest to end drive motor shall be axially positionable such that end drive balancing with the two furthest pedestals is possible.

1.7.9 Must provide a Machine 2 compatible clamshell-type part shroud with the following specifications:

1.7.9.1 Shroud envelope shall be 85-inch diameter and 30-inch axial length, concentric with the end drive coupling when shroud is installed on machine bed.

1.7.9.2 Shall have an annular opening through both shroud walls of at least 9.5-inch diameter to support the use of a balancing arbor, concentric with the end drive coupling when shroud is installed on machine bed.

1.7.9.3 Shall have adequate clearance between support pedestals when using inboard twin roller bearing style rotor supports with a 53-inch center-to-center dimension.

1.7.9.4 Shroud shall open, at minimum, such that full diameter of envelope is accessible from overhead and a rotor can be lowered into place by overhead hoist.

1.7.9.5 Opening and closing shall be actuated remotely from the console.

Operation shall be by switch or button.

1.7.9.6 Shall incorporate a safety interlock that ensures the clamshell is closed prior to the main enclosure being operated or beginning measuring run.

1.7.9.7 Shall have features incorporated to axially moveable on machine bed to facilitate ease of rotor setup. Shall be movable to machine bed end opposite of end drive motor for storage when not in use.

1.7.9.8 Shall be removable from the machine bed. Any shroud-to-machine connections shall be facilitated by quick disconnect.

1.7.9.9 Shall have features incorporated to lift the shroud using standard industrial lifting equipment.

1.8 The machines shall be able to run in both forward and reverse directions.

1.9 Each of the balance machines shall be supplied with two pairs of 13 inch pedestal insert saddles.

1.10 Each of the balance machines shall be supplied with two pairs of pedestal roller assemblies that are capable of running with shaft diameters of 1.25 in – 7.00 inch.

1.11 Each of the balance machines shall be supplied with two drive belts to spin the proving rotor.

1.12 Each of the balance machines shall be supplied with two (2) drive shafts.

1.12.1 Machine 1 shall be supplied with two (2) drive shafts to spin the proving rotor.

1.12.2 Machine 2 shall be supplied with one (1) ARP 1384 500 ft-lb driveshaft and one (1) ARP 1384, 1000 ft-lb drive shaft.

1.13 Each of the balance machine end drive motors and couplings shall have coarse axial adjustment movement of at least 10-inch to support installing and indexing splined rotor adapter balance tooling to the end of a rotor, in addition to a fine axial adjustment capability.

1.14 Each of the balance machine beds shall have the following specifications:

1.14.1 Machine 1 shall have a minimum of 10 feet of axial movement for adjusting the work supports/pedestals.

1.14.2 Machine 2 shall have a minimum of 11 feet of axial movement for adjusting the work supports/pedestals/clamshell part shroud.

1.14.2.1 Machine 2 shall have adequate clearance to balance a rotor of

73-inch length, using 500 ft-lb drive shaft on closest two pedestals, while 85-inch diameter clamshell shroud and furthest pedestal are positioned/stored at opposite end of machine bed.

1.15 Each machine must have at least a rotor envelope per ARP 4048, respective to the machine’s ARP 4048 class.

1.16 The balance machine computer must operate on Microsoft Windows 11 operating system.

1.17 The balancing software shall have tool compensation software with the ability to add/edit each run and the resultant tool compensation. The software shall be able to recall a previously saved first run of the tool compensation.

1.18 The balancer software shall have the ability to save each run indefinitely to the computer’s hard drive or remotely to a networked location.

1.19 The machine shall be provided with a laser printer for balance reporting functions.

1.20 The balance report shall display:

1.20.1 (6) Lines minimum of Operator input data like: P/N, S/N, Name, Task, etc.

1.20.2 Rotor setup tolerance amount

1.20.3 Tool Compensation runs and resultant vector

1.20.4 Rotor setup diagram with A, B, C and R1, R2 dimensions

1.20.5 Ability to timestamp each run

1.20.6 Ability to view amount and angle for each plane for each run

1.20.7 Ability to view each run in respective single plane or two plane mode

1.20.8 Ability to identify each run and each plane in add or remove setting

1.20.9 Ability to identify each run had tool compensation active

1.20.10 Ability to identify if each run was within tolerance

1.21 The balance report shall have the ability to save to a .pdf format on the computer.

1.22 The balance software shall have the ability to create different user profiles that is password protected has the ability to lockout/hide any and all functions of the software that affects or alters the calibration of the machine.

1.23 The balancer software shall have the ability to electronically zero the unbalance of a run (for known weight pull check tests on an unbalanced rotor).

1.24 Each machine shall be furnished with a two (2) year parts and labor warranty.

1.25 The contractor shall implement products and materials accepted by U.S. EPA and

Energy Star rated products where applicable.

1.26 All Electrical components, wires, controls, drives, motors, sensors, relays, and any other applicable components shall be UL compliant.

2.0 Facility Environment Provided by Tinker AFB/ Oklahoma City-Air Logistics Complex (OC-

ALC)

2.1 Each of the machines shall have electric of 480VAC supply power within 30 feet of one of the rear/back corners of the machine.

2.2 Each of the machines shall have 100 PSI compressed air supply within 30 feet of one of the rear/back corners of the machine.

3.0 Safety/Noise Abatement Requirements provided by The Contractor

3.1 Each of the machines shall have permanent safety guards such that an operator is not exposed to any rotating shafts or motor components.

3.2 Each of the machines shall have permanent safety interlocks such that an operator cannot operate the machine with any safety device not in place.

3.3 Each of the machines shall have permanent noise abatement that reduces any internal noise by 20 decibels for noise created between the work supports.

3.4 The safety/noise abatement enclosure shall conform to manufacturing ISO 7475 and ANSI S2.60 standards with protection class of C600.

3.5 The enclosure shall be electrically interlocked with the balancing machine and includes a supervisor key switch override of the electrical interlock. The override switch shall be for maintenance and testing purposes only. This switch will be inside the electrical cabinet.

3.6 The safety/noise abatement enclosure shall have a movable door that allows full reach to the machine bed by an overhead hoist and also from the front of the machine bed. The movable door shall be operated by a switch or button.

3.7 The safety/noise abatement enclosure shall have a man/personnel door that can be accessed separately from the overhead door.

3.8 The interior of the sound abatement shall have working lights that can be turned on and off.

3.9 The front walls of the sound abatement shall have windows for viewing the interior.

3.10 An additional measurement/computer display shall be in the interior of the sound abatement enclosure.

3.11 All electronic cables and cords shall be maintained in conduit or flexible cable trays/conduit to the fullest extent possible.

3.12 All electrical cables of different signal type (AC/DC/Low Voltage/High

Voltage/Signal/Communication) must be run separately or with similar signal together with appropriate grounding/shielding to avoid signal/voltage contamination and interference.

3.13 Machine 2 shall have a total effective dimension parallel to machine bed of 23-foot or less. This dimension is the machine and enclosure required footprint dimension in the fully extended position, not to include panel swings.

4.0 Inspection and Acceptance Criteria

4.1 Manufacturing inspection to be performed at contractor facility, by OC-ALC technical engineering POC at a minimum, to display machine assembly and computer hardware/software functionality by passing AS8617 test with proving rotor.

4.2 Installation and machine acceptance to be performed at Tinker at installation location by performing AS8617 test for each direction and each drive type, along with supplying documentation of test and calibration software factors to OC-ALC technical engineering at a minimum.

5.0 General Requirements

5.1 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contract Officer (KO). All services to be performed by the Contractor during the period of this contract will be subject to review by the KO or COR.

5.2 Quality Control Plan (QCP): The Contractor shall submit a QCP within twenty (20) business days after contract award. The Contractor shall submit revised QCP’s, at no additional cost to the Government, to the COR for acceptance. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in the Service Summary (SS).

5.3 Hours of Operation: The Contractor shall perform work required under this contract during the following days and hours: Monday through Friday, 7am – 7pm. These dates and hours exclude Federal Holidays, base closures due to inclement weather and Furlough Days, as applicable. If additional hours are required the Contractor should contact the KO for approval. Upon approval, the Government Technical POC or COR shall be present with the Contractor.

5.4 Contractor Personnel: The Contractor shall provide the name of the Contract

Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the KO and COR within five (5) business days after contract award. The Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the KO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

5.5 The Contractor and Contractor personnel shall be required to identify themselves as

Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

5.6 Listing of Contractor Employees: The Contractor shall provide an initial listing of

Contractor employees’ names and position titles to the COR within five (5) business days after contract award. The Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract, status changes or position changes within five (5) business days.

5.7 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and/or general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/subcontracts awarded to the Contractor. All contract personnel depending on particular condition, occasion or place or job assignment shall require professional, suitable attire. All Contractor personnel shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management and control of Contractor personnel in performance of this SOW shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this SOW and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

5.8 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

5.9 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB

911. The Contractor shall immediately report all environmental violations to the COR and the Unit Environmental Coordinator (UEC). The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

5.10 One (1) copy to the KO, two (2) copies to the COR, one (1) copy for the UEC and a copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

5.10.1 Name and contact number of person reporting the spill

5.10.2 Date and time of incident

5.10.3 Location and source of spill

5.10.4 Substance or pollutant spilled

5.10.5 Amount spilled and rate of discharge

5.10.6 Any damages or injuries involved

5.10.7 Extent of area impacted

5.10.8 Potential hazards

5.10.9 Actions taken

5.10.10 Organizations contacted

5.10.11 Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded

5.11 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

Contractors shall be compliant Tinker AFB Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker AFBI 32-7004, “Hazardous Waste Management”, and Complex procedures per OC- ALC Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e- Publishing website at www.e-publishing.af.mil for downloading or ordering.

5.12 Safety Data Sheet (SDS): The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this SOW on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. The Contractor shall receive approval (emails are acceptable) from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part

1910.1200. The COR will forward all SDS submittals to 72

ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

http://www.e-publishing.af.mil/

5.13 Hazardous Material (HAZMAT): The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per OC-ALC Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

5.14 Hazardous Waste: The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

5.15 Discharges: Any discharges into Tinker’s Industrial Waste Treatment Plant (IWTP) or sanitary sewer will be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

5.16 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

5.17 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

5.18 One (1) copy to CO, two (2) copies to the COR, one (1) copy for the UEC and a copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

5.18.1 Name and contact number of person reporting the spill

5.18.2 Date and time of incident

5.18.3 Location and source of spill

5.18.4 Substance or pollutant spilled

5.18.5 Amount spilled and rate of discharge

5.18.6 Any damages or injuries involved

5.18.7 Extent of area impacted

5.18.8 Potential hazards

5.18.9 Actions taken

5.18.10 Organizations contacted

5.18.11 Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded

5.19 Environmental Training: Contractor personnel performing duties in the service of this SOW shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279;

applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000 000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this SOW to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per Tinker AFBI 32-7004, “Hazardous Waste Management”.

5.20 Forms, Technical Orders (T.O.), AFI, AFMCI and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction or publication to the Contractor upon written request (e-mail is acceptable) by the http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm%3B http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.e-publishing.af.mil/

Contractor. In the event, laws, regulations, TO’s, AFI’s or Air Force Material Command Instructions (AFMCI’s) change during the term of this contract, the Contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations, AFI 33-322, Chapter 3 in its entirety.

5.21 Housekeeping. The Contractor shall keep the work areas clean and neat IAW

Industry Standards, OSHA, Fire and Safety Standards and this SOW.

5.22 Foreign Object Damage (FOD) and Dropped Object Prevention (DOP).

Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD/DOP training and to comply with Air Force Materiel Command (AFMC) Sup1, Chapter 14, Paragraph 14.41 and Tinker AFBI 21-449, Chapter 4 in its entirety. The Contractor and Contractor personnel shall acknowledge the FOD/DOP training by viewing either the Digital Versatile Disc (DVD) provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a devised certificate to the COR for each employee within five (5) business days after contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date of the training. The Contractor shall also ensure all new employee(s) view the FOD/DOP Training and provide a Contractor devised certificate of training to the COR prior to starting work in the OC- ALC shops. Annually, the Contractor and Contractor personnel shall be required to review the FOD/DOP Training and provide an updated Contractor devised certificate of training to the COR.

5.23 Tool Control and Accountability. While performing contract services in or around Maintenance Production Shops, including ramp areas, the Contractor shall comply with AFI 21-101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs) and OC- ALCI 21-112, paragraph 14.1 & 14.5.3. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor shall turn in a Contractor Tool Listing, MXRIWRS Form 32 checklist to the COR prior to starting work in the OC-ALC Industrial Areas. Contractor personnel shall immediately notify the COR of any tools which are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. Contractor can obtain the Form 32 from the COR. The Contractor http://www.youtube.com/watch?v=tYcbodjFPnM

Manager (CM) shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in OC-ALC Industrial Areas from the COR.

5.24 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116 (in its entirety), Motor Vehicle Traffic supervision. The Contractor shall comply with Tinker AFBI 24-301 (in its entirety) for the operation of POVs within Tinker AFB.

5.25 Contractor IDs: All badges must be surrendered when the contract expires, no longer needed or when the contract personnel are no longer working under the contract or with the Contractor. IDs expire on the last day of the current contract. If the contract is extended, the Contractor and Contractor personnel must get a new ID badge. This includes the CAC ID, the new DBIDS ID and AF Form 1199C Controlled/Restricted Area Badge.

5.26 All CAC cards shall be returned to the Pass and Registration, Building 6611, upon the completion of the contract, when no longer needed, contract personnel are no longer working under the contract or working for the Contractor. The CAC card shall be issued displayed and surrendered IAW the Installation Integrated Defense Plan, Tinker Plan 31-101 in its entirety. The Contractor shall provide the COR with copies of the turn-in receipts by either US Postal Service or email within five (5) calendar days of the return of the badge to Pass and Registration.

5.27 Contractors are assessed a fine of $50.00 if CAC IDs, AF Form 1199C’s AFMC

Form 387s, or DBIDS IDs are lost, stolen or not returned to the Pass and Registration, Building 6611 when expired or no longer required. The 72 Security Forces Squadron (SFS) will attempt to fine the contract if money cannot be collected from the Contractor.

5.28 Foreign National(s): The Contractor shall notify the COR before sending a

Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

5.29 Health and Safety on Government Installations: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the CO of any injuries that occur to Contractor personnel while on the installation. The Contractor shall notify the CO, within one (1) work day of any damage to Government property where the dollar value exceeds $500,000.00 and within two

(2) work days, for any damage to Government property less than $500,000.00 during the execution of the contract.

5.29.1 Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

5.30 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats, etc. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to an emergency for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

5.31 Contractor Manpower Reporting (CMR): The Contractor shall report ALL

Contractor labor hours (including sub-contractor labor hours), required for the performance of services provided under this contract for the US Air Force (AF) via a secure data collection site. The Contractor is required to completely fill in all required data fields at the website http://www.ecmra.mil.

5.32 Reporting inputs shall be for the labor executed during the Period of

Performance (PoP) for each Government fiscal year (FY), which runs from 1 October through 30 September the following year. Although inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMR help desk email listed at http://www.ecmra.mil.

5.33 Government Documents: The Contractor shall ensure requirements in this SOW are accomplished IAW the latest version of the following documentation if it does not impact cost and delivery schedules or if a conflict does not arise in implementation of the new procedures. If any of the preceding conditions occur, a written evaluation, along with specific backup data and estimated cost data for http://www.ecmra.mil/ http://www.ecmra.mil/ those changes which impact the Contractor’s performance shall be provided to the PCO within ten (10) workdays after receipt of an updated publication. The Contractor shall not incorporate these publication changes until approved by the PCO. In the event there are conflicts between two or more referenced documents, the Contractor shall provide written evaluation, along with specific backup data to the PCO within ten (10) workdays after knowledge of the conflict. Resolution of the conflict will be provided by the PCO. In addition, the Contractor shall immediately implement those publication changes that result in no change in contract price or delivery or have no conflicts. The Contractor shall be aware that only those military, federal, and contractor specifications cited in Section II, down to and including the equipment and product specifications and there first-tier references shall be mandatory for use and that lower tier references are for guidance only and will not be contractually binding unless raised to the direct cite level.