26122_A RFQ.pdf

GENERAL TERMS AND CONDITIONS

RFQ 26122-A: Annual Contract for Printing and Mailing of Tax Assessors Notices

1. Definitions:

a. Responder: A company or individual who submits a quote in response to this RFQ.

b. Successful Responder: The Responder that is awarded a contract.

c. Contractor: The Successful Responder, upon execution of the contract.

d. County: Fayette County, Georgia.

2. Quote is Offer to Contract: Each quote constitutes an offer to become legally bound to a contract with the County, incorporating the Request for Quotes and the Responder’s quote. The binding offer includes compliance with all terms, conditions, special conditions, specifications, and requirements stated in the Request for Quotes, except to the extent that a Responder takes written exception to such provisions, and the County agrees to the exceptions. All such terms, conditions, special conditions, specifications, and requirements will form the basis of the contract. The Responder should take care to answer all questions and provide all requested information, and to note any exceptions in the quote submission. Failure to observe any of the instructions or conditions in this Request for Quotes may result in rejection of the quote.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each quote shall constitute a firm offer that is binding for ninety (90) days from the received by date to the date of award.

4. References: Include with your quote a list of three (3) jobs that your company has done that are of the same or similar nature to the work described in this Request for Quotes, on the form provided. Include all information as requested on the form.

5. Preparation Costs: The Responder shall bear all costs associated with preparing the quote.

6. More Than One Quote: Do not submit alternate quotes or options, unless requested or authorized by the County in the Request for Quotes. If a Responder submits more than one quote without being requested or authorized to do so, the County may disqualify the quotes from that Responder, at the County’s option.

7. Defects or Irregularities: The County reserves the right to waive any defect or irregularity in any quote received. In case of a discrepancy between unit prices and extended prices, the unit price will govern unless the facts or other considerations indicate another basis for correction of the discrepancy.

8. Prices Held Firm: Prices quoted shall be firm for the period of the contract, unless otherwise specified in the quote. All prices for services, printing, mailing, and related deliverables shall be quoted FOB Destination, Fayette County or job site.

9. Quantities are Estimates: Quantities listed herein are estimates for the period specified. This will be an indefinite-quantity type contract, with County requirements fulfilled on an “as ordered” basis. No guarantee to purchase the amounts shown is intended or implied. The

County reserves the right to order larger or smaller quantities at the prices stated in the quote.

10. Responder Substitutions: Responders offering substitutions or deviations from specifications stated in the Request for Quotes, shall list such substitutions or deviations on the “Exceptions to Specifications” sheet provided, or on a separate sheet to be submitted with the quote. The absence of such list shall indicate that the Responder has taken no exception to the specifications. The evaluation of quotes and the determination as to equality and acceptability of products or services offered shall be the responsibility of the County.

11. Non-Collusion: By responding to this Request for Quotes, the Responder represents that the quote is not made in connection with any competing Responder, supplier, or service provider submitting a separate response to this Request for Quotes, and is in all respects fair and without collusion or fraud.

12. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is recommended for award to the Board of Commissioners or the County Administrator, or before the County renews, extends, or otherwise modifies a contract after it has been awarded, the Contractor must disclose certain relationships with any County Commissioner or County Official, or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood, adoption, or marriage (including in-laws). A relationship that must be reported exists if any of these individuals is a director, officer, partner, or employee, or has a substantial financial interest the business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of Ethics).

If such relationship exists between your company and any individual mentioned above, relevant information must be presented in the form of a written letter to the Director of Purchasing. You must include the letter with any bid, proposal, or price quote you submit to the Purchasing Department.

In the event that a Contractor fails to comply with this requirement, the County will take action as appropriate to the situation, which may include actions up to and including rejection of the bid or offer, cancellation of the contract in question, or debarment or suspension from award of a County contract for a period of up to three years.

13. Evaluation: Award will be made to the lowest responsive, responsible Responder, taking into consideration payment terms, vendor qualifications and experience, quality, references, any exceptions listed, and/or other factors deemed relevant in making the award. The County may make such investigation as it deems necessary to determine the ability of the Responder to perform, and the Contractor shall furnish to the County all information and data for this purpose as the County may request. The County reserves the right to reject any item, any quote, or all quotes, and to re-solicit for pricing.

14. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any deviation from standard payment terms must be specified in the resulting contract, and both parties must agree on such deviation. Cash discounts offered will be a consideration in awarding the quote, but only if they give the County at least 15 days from receipt of invoice to pay. For taking discounts, time will be computed from the date of invoice acceptance by the County, or the date a correct invoice is received, whichever is the later date. Payment is deemed made, for the purpose of earning the discount, on the date of the check.

15. Trade Secrets – Confidentiality: If any person or entity submits a quote that contains trade secrets, an affidavit shall be included with the quote. The affidavit shall declare the specific included information which constitutes trade secrets. Any trade secrets must be either (1) placed in a separate envelope, clearly identified and marked as such, or (2) at a minimum, marked in the affidavit or an attached document explaining exactly where such information is, and otherwise marked, highlighted, or made plainly visible. See O.C.G.A. § 50-18-72 (A)(34).

16. Trade Secrets – Internal Use: In submitting a quote, the Responder agrees that the County may reveal any trade secret materials contained in the quote to all County staff and officials involved in the selection process, and to any outside consultant or other third parties who may assist in the selection process. The Responder agrees to hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material which the Responder has designated as a trade secret.

17. Contract Execution & Notice to Proceed: After an award is made, and all required documents are received by the County, and the contract is fully executed with signature of both parties, the County will issue a written Notice to Proceed. The County shall not be liable for payment of any work done or any costs incurred by any Responder prior to the County issuing the Notice to Proceed.

18. Term of Contract: The term of this agreement shall begin July 1, 2026 and continue for a period of one (1) year through June 30, 2027. Thereafter, this agreement may be renewed by the County for two additional one-year renewal terms (each a “Renewal Term” and together with the Initial Term, the “Term”), which renewal will be by letter or other written correspondence from the County to the Contractor ninety (90) days prior to expiration of the Initial Term or the then-current Renewal Term. If the County fails to provide notice of renewal, this Agreement will terminate at the end of the Initial Term or the then-current Renewal Term. This agreement is subject to the multi-year contractual provisions of O.C.G.A. 36-60-13(a).

19. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the contract.

20. Unauthorized Performance: The County will not compensate the Contractor for work performed unless the work is authorized under the contract, as initially executed or as amended.

21. Assignment of Contract: Assignment of any contract resulting from this Request for Quotes will not be authorized, except with express written authorization from the County.

22. Indemnification: The Contractor shall indemnify and save the County and all its officers, agents and employees harmless from all suits, actions, or other claims of any character, name and description brought for or on account of any damages, losses, or expenses to the extent caused by or resulting from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of the contract. The Contractor shall pay any judgment with cost which may be obtained against the County growing out of such damages, losses, or expenses.

23. Severability: The invalidity of one or more of the phrases, sentences, clauses or sections contained in the contract shall not affect the validity of the remaining portion of the contract.

If any provision of the contract is held to be unenforceable, then both parties shall be relieved of all obligations arising under such provision to the extent that the provision is unenforceable. In such case, the contract shall be deemed amended to the extent necessary to make it enforceable while preserving its intent.

24. Delivery Failures: If the Contractor fails to deliver contracted goods or services within the time specified in the contract, or fails to replace rejected items in a timely manner, the County shall have authority to make open-market purchases of comparable services or printed materials. The County shall have the right to invoice the Contractor for any excess expenses incurred, or deduct such amount from monies owed the Contractor. Such purchases shall be deducted from contracted quantities.

25. Inspection and Acceptance of Deliveries: The County reserves the right to inspect all Services and printed materials. The County will decide whether to accept or reject items delivered. The inspection shall be conclusive except with respect to latent defects, fraud, or such gross mistakes as shall amount to fraud. Final inspection resulting in acceptance or rejection of the products will be made as soon as practicable, but failure to inspect shall not be construed as a waiver by the County to claim reimbursement or damages for such products which are later found to be in non-conformance with specifications. Should public necessity demand it, the County reserves the right to use or consume articles delivered which are substandard in quality, subject to an adjustment in price to be determined by the Purchasing Director.

26. Termination for Cause: The County may terminate the contract for cause by sending written notice to the Contractor of the Contractor’s default in the performance of any term of this agreement. Termination shall be without prejudice to any of the County’s rights or remedies by law.

27. Termination for Convenience: The County may terminate the contract for its convenience at any time with 10 days’ written notice to the Contractor. In the event of termination for convenience, the County will pay the Contractor for services performed. The County will compensate partially completed performance based upon a signed statement of completion.

28. Force Majeure: Neither party shall be deemed to be in breach of the contract to the extent that performance of its obligations is delayed, restricted, or prevented by reason of any act of God, natural disaster, act of government, or any other act or condition beyond the reasonable control of the party in question.

29. Governing Law: This agreement shall be governed in accordance with the laws of the State of Georgia. The parties agree to submit to the jurisdiction in Georgia, and further agree that any cause of action arising under this agreement shall be required to be brought in proper venue in Fayette County, Georgia.

30. Open Records Act: In the event that the Contractor receives, and responds to, a request for information as provided in Georgia’s Open Records Act (O.C.G.A. § 50-18-70 et seq.), the Contractor shall promptly provide the County the same information provided to the initiator of the request for information. Contractor shall email such information to the county’s Custodian of Records at tsmith@fayettecountyga.gov.

mailto:tsmith@fayettecountyga.gov

Checklist of Required Documents

(Be Sure to Return This Checklist and the Required Documents in the order listed below)

Company information – on the form provided __________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) __________

Pricing sheet __________

List of exceptions, if any – on the form provided __________

References – on form provided __________

Addenda, signed, if any are issued __________

COMPANY’S NAME: ______________________________________________________

COMPANY INFORMATION

A. COMPANY

Company Name: _________________________________________________

Physical Address: ________________________________________________

Mailing Address (if different): _______________________________________

Website (if applicable): ____________________________________________

B. AUTHORIZED REPRESENTATIVE

Signature: _______________________________________________________

Printed or Typed Name: ____________________________________________

Title: ___________________________________________________________

E-mail Address: __________________________________________________

Phone Number: __________________________________________________

C. PROJECT CONTACT PERSON

Name: _________________________________________________________

Title: __________________________________________________________

E-mail Address: _________________________________________________

Phone Number: __________________________________________________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13- 10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

_____________________________________________ 26122-A: Annual Contract for Printing Tax Notices Name of Contractor Name of Project

Fayette County, Georgia_ ________________________ Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______.

NOTARY PUBLIC

My Commission Expires: _____________________________

PRICING SHEET

Responder agrees to perform all the work described in the Request for quote for the following prices:

TOTAL (NOT INCLUDING POSTAGE) $

ALLOWANCE FOR ESTIMATED POSTAGE COSTS (THIS

AMOUNT CAN ONLY BE INCREASED WITH COUNTY

APPROVAL)

DESCRIPTION

ESTIMATED

QUANTITY

UNIT PRICE

EACH

EXTENDED

TOTAL PRICE

ASSESSMENT NOTICE

(REAL PROPERTY) PT306

46,500 EACH $ $

ASSESSMENT NOTICE

(CONSERVATION) PT306

700 EACH $ $

ASSESSMENT NOTICE

(PERSONAL PROPERTY)

PT-306

3,000 EACH $ $

Postcards PT-50P Business Personal Property 5,200 EACH $ $

Postcards PT-50M Marine Equipment

600 EACH $ $

Postcards PT-50A Aircraft 200 EACH $ $

FREEPORT EXEMPTION

(FORM PT-50PF)

100 EACH $ $

NATIONAL CHANGE OF

ADDRESS (NCOA) REPORT

1 EACH $ $

NOT-TO-EXCEED TOTAL INCLUDING POSTAGE

ALLOWANCE

STATE # DAYS TO COMPLETE PERSONAL PROPERTY POSTCARDS ______ DAYS

STATE # DAYS TO COMPLETE ASSESSMENT NOTICES ______________ DAYS

STATE PAYMENT TERMS, IF DIFFERENT THAN NET 30 DAYS ______________

(As per General Terms and Conditions #14)

ALL APPLICABLE CHARGES SHALL BE INCLUDED IN YOUR TOTAL QUOTED PRICES,

INCLUDING POSTAGE, MAILING, SORTING, FORMS/PAPER, ENVELOPES, PRINTING SETUP

CHARGE, ETC.

COMPANY NAME _________________________________________________

EXCEPTIONS TO SPECIFICATIONS

Please list below any exceptions or clarifications to the specifications of this bid. Explain any exceptions in full.

REFERENCES

Please list three (3) references for current or recent customers who can verify the quality of service your company provides. Projects of similar size and scope are preferable.

1. Government/Company Name ________________________________________________

City & State ________________________________________________________________

Work or Service Provided_____________________________________________________

Approximate Completion Date _________________________________________________

Contact Person and Title ______________________________________________________

Phone _________________________ Email ____________________________________

2. Government/Company Name _______________________________________________

City & State _______________________________________________________________

Work or Service Provided_____________________________________________________

Approximate Completion Date ________________________________________________

Contact Person and Title _____________________________________________________

3. Government/Company Name _______________________________________________

City & State ________________________________________________________________

Work or Service Provided_____________________________________________________

Approximate Completion Date ________________________________________________

Contact Person and Title _____________________________________________________

EXHIBIT A

ANNUAL NOTICE OF ASSESSMENT

SPECIFICATIONS

EXHIBIT A

Official Tax Matter – Assessment Notice (Conservation Use, Personal and Real):

Assessment Notices are typically mailed around the First Week of May Each Year.

Assessment Notices are to be printed and mailed within 5 business days of approval of proofs.

Each form shall contain:

Fayette County Board of Assessors Address and Telephone Number Owner(s) Name and Complete Address Date Notice is being mailed Last Date to File Appeal in bold Text for information for property record cards and web address (see attached example) OFFICIAL TAX MATTER – Tax Year ASSESSMENT in bold Text as specified by law – which includes the basis for notice, right to appeal, appeal options (includes website for Georgia Department of Revenue – see attached example) Filing appeal information (includes website address, specific contact information – see attached example) Property ID Number (Map Number for Conservation and Real; Account Number for

Personal) Acreage (if any) Tax District Covenant Year (if any) Homestead (if any) Property Description Property Address Values (see attached for examples):

o Fair Market Value 100% (Return Value (if any) / Previous Year Value / Current Year Value / Other Value (if any)) o Conservation Use Value 100% ((Return Value (if any) / Previous Year Value / Current Year Value / Other Value –(if under covenant)) o Assessed Value (40%) - (Return Value (if any) / Previous Year Value / Current Year Value / Other Value (if any))

Reason(s) for Notice Estimate of ad valorem tax bill – total county tax due in bold 20lb Paper AS PER THE ATTACHED SAMPLE (Fayette County Assessment Notices are all one-sided and will be sent over as .pdf files; there will be up to 5 separate files)

EXHIBIT B

PERSONAL PROPERTY POSTCARD FOR ACCESSING

ELECTRONIC PT-50A, PT-50M, AND PT-50P

EXHIBIT B

Official Tax Matter – Personal Property Postcard for Accessing Electronic PT50

“To Be Printed and Mailed no later than the First Business Day of January Each Year”

Personal Property Postcard for Accessing Electronic PT50A, PT50M, or PT50P

The following specified pages should be completed according to the instructions below and the layout shown in the sample postcard which illustrates the numbered fields.

a) Front of Postcard

1) LEFT SIDE

i. From:

Fayette County Board of Assessors Personal Property Division 140 Stonewall Ave. West, Suite 108 Fayetteville, GA 30214

ii. County Logo

2) RIGHT SIDE

i. Account Number: PERSKEY (1)

ii. Owner name and mailing address

b) Back of Postcard

1) LEFT SIDE:

i. County Name:

Fayette County Board of Assessors (bold, centered)

ii. OFFICIAL TAX INFORMATION (bold, centered, ALL CAPS)

iii. Your Personal Property Return Form is now available and can be accessed online. (centered)

iv. Please go online to: www.fayettecountyga.gov to E-FILE your (TAX

YEAR) return. (centered)

v. You will need the following to search for your specific return: (centered)

vi. Filing Type – (ACCOUNT TYPE) - centered

(e.g., AIRCRAFT, BOAT, or BUSINESS) – (ALL CAPS)

vii. Tax Account Number – (PERSKEY) - centered

viii. Divider: Asterisks (centered)

ix. The deadline to file is April 1st of the tax year. (centered)

x. Please contact our office should you need a paper copy mailed to you.

(centered)

xi. Address: (left column) 140 Stonewall Ave. West, Ste 108 Fayetteville, GA 30214

xii. Phone: (right column) 770-305-5892 770-305-5402

2) RIGHT SIDE:

QR Code (County to provide link to E-File website)

3) 4.25” x 6” Postcard, White, 80#, Gloss Cover Stock

4) AS PER THE ATTACHED SAMPLE

EXHIBIT C

APPLICATION FOR FREEPORT EXEMPTION INVENTORY

FORM:PT-50PF

EXHIBIT C

Official Tax Matter – Application For Freeport Exemption Inventory

“To Be Printed and Mailed no later than the First Business Day of January Each Year”

Application For Freeport Exemption Inventory: PT-50PF

The following specified pages should be completed with the following information as designated below in each numbered section.

a) Mailer Page

1) From:

Fayette County Board of Assessors 140 Stonewall Ave. West St 108 Fayetteville, GA. 30214

2) To:

Owner name and mailing address in bold

b) Back of Mailer Page – BLANK

c) Page 1 – Application for Freeport Inventory Exemption

1) County Name and Return Address:

Fayette County Board of Assessors 140 Stonewall Ave. West St 108 Fayetteville, GA. 30214

2) Tax Year:

3) If assistance needed call:

770-305-5274

4) Account Number:

(Six-digit Account Number Ex. P2002-1111)

5) Due Date (04/01/2024)

6) Map and Parcel I.D NO.

(Tax District Name)

7) NAICS NO.

(Business Type)

8) Taxpayer Name and Address:

(Owner name and mailing address)

9) Business Physical Location

(Business site address)

10) 24lb Paper

11) AS PER THE ATTACHED SAMPLE

d) Page 2 – Explanation of What is Exempted by Freeport

AL

AP

AJ

DNE

K

AN

ID

PE

KLD

K

DD

LD

DL

LDL

L

PT50PF

*U802*

ALTERNATE ENERGY SYSTEMS INC

P O BOX 2469

PEACHTREE CITY, GA 30269

Fayette County Board of Assessors 140 Stonewall Ave W Suite 108

Fayetteville, GA 30214

ALTERNATE ENERGY SYSTEMS INC

AP

DNC

ME

NAK

AP

KMJ

OE

IDK

DD

LLL

LD

DDL

ALTERNATE ENERGY SYSTEMS INC

P O BOX 2469

PEACHTREE CITY, GA 30269

April 1, 2026 333410

2026 19780226

210 PROSPECT PARK

*UG00*

Fayette County Board of Assessors 140 Stonewall Ave W Suite 108 Fayetteville, GA 30214

(770) 305-5274

THE FREEPORT APPLICATIONS SHALL BE PRINTED EXACTLY LIKE

THE SAMPLES PROVIDED, THIS INCLUDES: COLORS, GRIDLINES,

STATE OF GEORGIA EMBLEM, TYPE OF FORM, ETC.

THE FREEPORT APPLICATIONS SHOULD BE PRINTED FRONT AND

BACK (RED AND BLACK INK). WITH THE EXCEPTION OF THE

MAILER PAGE. THE MAILER PAGE FOR THE APPLICATIONS SHOULD

BE PRINTED AS A SINGLE PIECE.

INCLUDE IN PRICING THE COST TO PROVIDE THE TAX ASSESSOR’S

OFFICE WITH A NATIONAL CHANGE OF ADDRESS (NCOA) REPORT PRIOR

TO MAILING SO THAT THERE CAN BE A PREEMPTIVE CLEANUP OF BAD

ADDRESSES PERFORMED BY TAX ASSESSOR’S STAFF. TAX ASSESSORS

WILL PROVIDE AN EXCEL SPREADSHEET WITH CURRENT ADDRESSES

FROM THE SYSTEM WHICH WILL CONTAIN PARCEL NUMBERS, OWNER

NAMES AND ADDRESSES IN ORDER FOR SUCCESSFUL BIDDER TO

GENERATE THE NCOA REPORT.

IT IS PREFERRED TO BREAK OUT POSTAGE COSTS INTO A SEPARATE

LINE ITEM.

ALL REAL PROPERTY FILES WILL BE SENT OVER AT THE SAME TIME.

ALL PERSONAL PROPERTY FILES WILL BE SENT OVER AT THE SAME

TIME.

COMBINING OWNERS WITH MULTIPLE PROPERTIES IS ACCEPTABLE.

ADDING BAR CODES TO ADDRESSES IS ACCEPTABLE

YOU SHALL NOT REDESIGN, MOVE DATA TO CLEAR THE CLEAR ZONE

OR SHRINK THE SIZE OF THE DATA TO ACCOMMODATE THE CLEAR

ZONE.

#10 ENVELOPES SHALL BE USED FOR ASSESSMENT NOTICES (SEE

EXHIBIT D) ENVELOPE SIZES MAY NOT BE CHANGED.

DOUBLE WINDOW ENVELOPES MAY BE USED. HOWEVER, THE PHRASE

“OFFICIAL TAX MATTER” SHALL BE PRINTED ON THE FRONT OF THE

ENVELOPES.

NO RETURN ENVELOPES SHALL BE INCLUDED WITH THE ASSESSMENT

NOTICES

ONLY THE PERSONAL PROPERTY POSTCARD DATA CAN BE PROVIDED

ELECTRONICALLY (FLAT FILE) TO THE SUCCESSFUL BIDDER. NO

ELECTRONIC FORMATS ARE AVAILABLE FOR THE ASSESMENT NOTICES

(.PDF ONLY).

DATES FOR TEST FILES SHALL BE COORDINATED BETWEEN THE

SUCCESSFUL BIDDER AND FAYETTE COUNTY.

LIVE PERSONAL PROPERTY DATA FOR POSTCARDS AND FREEPORT

APPLICATIONS WILL BE SUBMITTED TO THE SUCCESSFUL BIDDER

ELECTRONICALLY IN ‘FLAT FILES’ (aka, Delimited Text files) VIA CD OR

FTP UPLOAD. ASSESSMENT NOTICE DATA WILL BE SUBMITTED TO THE

SUCCESSFUL BIDDER ELECTRONICALLY IN ‘PDF DOCUMENT’ VIA CD

OR FTP UPLOAD.

THE SUCCESSFUL BIDDER WILL SUPPLY ELECTRONIC COPIES OF FINAL

PRINTED PERSONAL PROPERTY POSTCARD PROOFS AT TIME OF

MAILING.

A SAMPLE OF EACH FORM SHALL BE SUBMITTED WITH YOUR QUOTE.

INCLUDE WITH YOUR QUOTE A LIST OF THREE (3) JOBS THAT YOUR

COMPANY HAS DONE THAT IS OF THE SAME OR SIMILAR NATURE TO

THE WORK DESCRIBED HEREIN. FOR EACH JOB LISTED INCLUDE A

BRIEF DESCRIPTION OF THE WORK, A CONTACT PERSON, MAILING

ADDRESS, PHONE NUMBER AND THE DATE JOB WAS COMPLETED.

THERE IS A MINIMAL TURN AROUND TIME FROM RECEIPT OF FILES

AND DATE OF PRINTING AND MAILING OF USUALLY NO LESS THAN

ONE WEEK AND NO MORE THAN 7 TO 10 WORKING DAYS. TIME

PARAMETERS INCLUDE SET UP AND THE REVIEW OF PROOFS.

CONTRACTOR SHALL PROVIDE A DIGITAL COPY OF ALL ASSESSEMENT

NOTICES (REAL AND PERSONAL) AS MAILED.

CONTRACTOR SHALL PROVIDE A DIGITAL COPY OF ALL PERSONAL

PROPERTY POSTCARDS AND FREEPORT APPLICATIONS AS MAILED.

EXHIBIT D

SAMPLE ENVELOPE

21. Assignment of Contract: Assignment of any contract resulting from this Request for Quotes will not be authorized, except with express written authorization from the County.