26048_RFP_NUISANCE_ABATEMENT_AND_CONTROL_DEMO.pdf

THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY(ACCGov)

DATE: 9-15-26

TO: Construction, Demolition, & Engineering Firms

RFP #26048 TASK ORDER CONTRACT FOR NUISANCE TESTING, ABATEMENT &

CONTROLLED DEMOLITION SERVICES

You are invited to submit a proposal to provide Task Order Contract for Nuisance Testing, Abatement & Controlled Demolition Services for the ACCGov for the House and Community Development Department.

Inquiries regarding proposals should be made to Angie Perteet, Senior Buyer at accbids@accgov.com.

The estimated range of this annual program, including individual projects, is between $20,000- $100,000.

Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements contained in this (RFP) shall not be changed or superseded except by written addendum from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written requirements for this proposal may result in rejection of the proposal by the Unified Government of Athens- Clarke County.

Bid documents may be obtained at https://www.accgov.com/9313/Bids-Proposals or at Georgia Procurement Registry. Links to the web sites to view the advertisement are available at http://www.accgov.com/.

One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing One (1) paper copy of the signed proposal WITHOUT pricing

One (1) Separately Sealed USB Flash drive with copy of section V-D Price Proposal Schedule One (1) paper copy of section V-D Price Proposal Schedule (Must be submitted in a separately sealed envelope)

Proposals are to be sealed, marked with the offeror's name and address and labeled, “RFP #26048 TASK

ORDER CONTRACT FOR NUISANCE TESTING, ABATEMENT, & CONTROLLED DEMOLITION

SERVICES” and delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, Georgia 30601

No later than 11:00 A.M. ET, TUESDAY, OCTOBER 20, 2026

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the Americans with Disabilities Act (ADA).

mailto:accbids@athensclarkecounty.com https://www.accgov.com/9313/Bids-Proposals

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 4:00 p.m. E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.

The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified Government of Athens-Clarke County.

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TABLE OF CONTENTS

SECTION TITLE

I REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

III SCOPE OF SERVICES

A. INTRODUCTION AND PURPOSE

B. GENERAL REQUIREMENTS

C. ADDITIONAL REQUIREMENTS

D. DEFINITIONS

E. SPECIFIC TASKS

IV SELECTION PROCESS AND EVALUATION CRITERIA

V MANDATORY PROPOSAL FORMS

A: PROPOSAL FORM

B: ADDENDA ACKNOWLEDGEMENT

C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

D: PRICE PROPOSAL SCHEDULE

(Must be submitted in a separately sealed envelope)

VI DOCUMENTS CHECKLIST

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SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by the solicitation. The proposal and price schedule must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the offeror.

All proposals received will become a part of the official contract file and may be subject to disclosure.

PROPOSAL FORMAT: All proposals should include the information outlined below and in the following order:

1. Cover Letter: A brief cover letter of introduction and interest.

2. Table of Contents: Including all sections and subsections.

3. Business Information: State the full name and address of your organization and the branch office or subordinate element that will perform the services described in this proposal. Include a telephone number, the point of contact and official signature of an authorized company representative. Indicate whether you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are incorporated and/or licensed to operate.

4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel proposed for the project, including designations of the team leader, the consultant responsible for design, the project architect, the person responsible for all proposed communications with the owner and all proposed sub-consultants and a description of their roles. Information should include the number of years involved in their respective industries, and any professional certifications/licenses held.

a. Current Project Assignments: Identify the current project assignment(s) and the currently identified completion date(s) for projects currently being managed by the key individuals proposed for our project.

b. Understanding of the Project: Statement of the firm's understanding of the project and proposed approach for providing requested services.

c. Additional Services Required: Based on the firm's understanding of the project, identify any additional services that might be required for a successful program.

5. References: Include a minimum of three references for contracts of a similar nature, preferably public sector references. Include the name, address, telephone number, point of contact and description of the contract for each reference. Examples of “reference projects" should include a project summary, address, timeline, project bid cost, final project cost (as installed), contact information for a customer’s representative and when work was completed.

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ALL DOCUMENTS SUBMITTED ON USB FLASH

DRIVE MUST BE IN A SINGLE PDF FILE

6. Other Relevant Information: Include any other relevant information concerning the project in this section.

SUBMITTAL FORMAT: ALL proposal copies must be submitted in a sealed envelope or container with the OUTERMOST container stating the company name, address, telephone number, the RFP number and TITLE

(RFP # 26048 TASK ORDER CONTRACT FOR NUISANCE TESTING, ABATEMENT, &

CONTROLLED DEMOLITION SERVICES).

If you have an ACCGov Vendor Number please include it on the sealed envelope or container. If you do not know your vendor number, please email: vendor@accgov.com. If you do not know or have a vendor number, please note we are not entering “bid only” vendors into our database. We will set up your company if you are awarded the RFP. Please rest assured that the vendor number is not a requirement for submitting your bid and will not count against you in any way.

One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing One (1) paper copy of the signed proposal WITHOUT pricing

One (1) Separately Sealed USB Flash drive with copy of section V-D Price Proposal Schedule One (1) paper copy of section V-D Price Proposal Schedule

(Must be submitted separately in a sealed envelope)

Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper or Improper address. Proposals via facsimile or email will NOT be considered.

mailto:vendor@accgov.com

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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

REQUEST FOR PROPOSAL - RFP # 26048

TASK ORDER CONTRACT FOR NUISANCE TESTING, ABATEMENT, &

CONTROLLED DEMOLITION SERVICES

HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT (HCD)

ATHENS, GEORGIA

SECTION II - REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

A. INTRODUCTION

PURPOSE

The Unified Government of Athens-Clarke County desires to solicit competitive proposals from responsible vendors to provide asbestos and lead testing, nuisance abatement, controlled demolition services, soil clearance testing, as well as CDBG Voluntary Demolition program for the Housing and Community Development Department, Athens, Georgia. This contract will be for a one-year period, with the option to extend the contract for four additional one-year terms, if agreed upon by all parties.

The contractor will provide services per the scope of services as indicated in Section III of this request for proposal (RFP).

B. RFP TIMETABLE

The anticipated schedule for the RFP and contract approval is as follows:

Proposal Documents Available…………………TUESDAY, SEPTEMBER 15, 2026

Deadline for submission of questions ................. 2:00 P.M. ET, TUESDAY, SEPTEMBER 29, 2026

Deadline for receipt of proposal ......................... 11:00 A.M. ET, TUESDAY, OCTOBER 20, 2026

Proposals Valid Until ......................................... Minimum of 120 days from date of opening.

C. CONTACT PERSON

The contact person for this RFP is Angie Perteet. Explanation(s) desired by the offeror(s) regarding the meaning or interpretation of this RFP must be requested from the contact person, in writing Please enter any and all questions into the OpenGov Q&A tool or by email at accbids@accgov.com.

Offerors are encouraged to contact only the contact person stated above to clarify any part of this RFP. Any such unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the rejection of the offeror's submittal.

D. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of 120 days from the date specified for receipt of proposals.

E. ADDITIONAL INFORMATION/ADDENDA

The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the proposal due date.

Offerors should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

mailto:accbids@accgov.com

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Request for additional information or clarifications must be made in writing no later than the date specified in the RFP Timetable. The request must contain the offeror's name, address, phone number, and email address.

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changed the Owner’s requirements.

Offerors who obtain this Request for Proposal from Georgia Procurement Registry, OpenGov or from other than the Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The Unified Government of Athens-Clarke County assumes no responsibility for Offerors’ failure to acknowledge any addenda issued.

F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS AND REJECTIONS

Proposals shall not be modified, withdrawn, or canceled by the offeror for a period of one hundred twenty (120) days following the time and date designated for the receipt of proposals, and each offeror so agrees in submitting his proposal. Negligence on the part of the Offeror in the preparation of his proposal shall not be grounds for the modification or withdrawal of a proposal after the time set for proposal closing. Proposals received after the proposal due date and time are late and will not be considered. Modifications received after the proposal due date are also late and will not be considered.

G. PROPOSAL CLOSING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained via email request to E-Mail: accbids@accgov.com after the proposal due date and time stated herein. A tabulation of prices may be obtained upon award.

H. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any other offeror.

By submitting a proposal, the offeror represents and warrants that no official or employee of the Unified Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached Affidavits, the offeror verifies its compliance with O.C.G.A. §13-10-91. The offeror further agrees to maintain records of such compliance and shall provide a copy of each such verification to Unified Government of Athens-Clarke County, at the time the subcontractor(s) is retained to perform such services.

J. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of proposals to the Unified Government of Athens-Clarke County, or any work performed in connection therewith shall be borne by the offeror(s).

No payment will be made for any responses received or for any other effort required of or made by the offeror(s) prior to the commencement of work as defined by a contract approved by the governing body of the Unified Government of Athens-Clarke County.

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp https://procurement.opengov.com/portal/accgov mailto:accbids@athensclarkecounty.com

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K. EQUAL OPPORTUNITY POLICY STATEMENT

It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

L. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

M. SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site constitute grounds for a claim after contract award.

N. AWARD OF CONTRACT

This is a past performance/technical/price trade-off source selection in which competing offeror’s past and present performance history and technical ability will be evaluated on a basis approximately equal to price. Award will be made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors listed in Section IV herein. The Unified Government of Athens- Clarke County may reject any or all proposals if such action is in the Unified Government’s interest.

O. MULTIPLE AWARDS

In addition to other factors, and notwithstanding the paragraph titled “Award of Contract”, proposals will be evaluated on the basis of advantages and disadvantages to the Unified Government of Athens-Clarke County that might result from making more than one award (multiple awards). Individual awards will be for the items or combination of items or groupings of items that result in the lowest aggregate cost to the Unified Government, including any assumed administrative costs.

P. PLACE OF PERFORMANCE

The Unified Government of Athens-Clarke County will not contemplate traveling outside the City of Athens to the contractor’s facility for custom fitting or alterations. The offeror shall insert in the spaces provided in the price schedule the address of the plants or facilities location(s) that he or she intends to use.

Q. QUALIFICATION OF OFFERORS

The Unified Government of Athens-Clarke County may make such reasonable investigations as deemed proper and necessary to determine the ability of the offeror to perform the work and the offeror shall furnish to the Unified Government all such information and data for this purpose as may be requested.

The Unified Government reserves the right to reject any proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy the Unified Government that such offeror is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

The Unified Government of Athens-Clarke County contractors/vendors must have a current Athens- Clarke County business license if they are physically located in Athens-Clarke County or if they perform a service in Athens-Clarke County.

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Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies due to the Unified Government will not be accepted.

R. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate from the requirements of this solicitation will not be considered. Offerors shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering subject matter thereof.

S. OPEN RECORDS

In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

T. NON-DISCRIMINATION ORDINANCE

Contractor agrees to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia, regarding Unlawful Discrimination and agrees to ensure that any and all subcontractors operating pursuant to this solicitation also agree to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia.”

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SECTION III - SCOPE OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for the scope of services outlined below for the contract period.

A. INTRODUCTION AND PURPOSE

The Unified Government of Athens-Clarke County (ACCGov) is a unified city/county government located in the northeast section of the state of Georgia and is approximately sixty (60) miles northeast of Atlanta, Georgia. The Unified Government of Athens-Clarke County (the government’s official name) was formed in 1991 by a referendum which required the combining of The City of Athens and Clarke County. ACCGov serves an area population of approximately 100,000 with annual growth projected at 1% per year. ACCGov provides a multitude of local and state-funded services, which includes, but is not limited to, Public Safety, Utility, Courts, Corrections, Tax and Fire Services. ACCGov employs approximately 2,000 people.

HCD has been using competitive procurement for nuisance abatement demolition services; however, that process has been marred by long delays. The unique quality of this program is that each site is likely to have a different cost allocation due to the nature of demolition. Thus, some projects require special disposal due to the presence of asbestos, lead-based paint, or large quantities of trash and debris, whereas other projects don’t have these costs. The highly varied technical nature of these projects calls for contracting with entities with the resources to accommodate that variety.

B. GENERAL REQUIREMENTS

1. General Personnel Requirements: The offeror’s personnel shall be capable, competent, and experienced in performing the types of work in this Contract with minimal instruction. Personnel skill level should match the specific job classifications, as set forth herein or in the offeror’s proposal and task complexity. The offeror’s personnel shall be knowledgeable about, and comply with, all applicable State, and Local laws and regulations.

2. Physical Security: The contractor shall safeguard all Unified Government of Athens-Clarke

County property provided for contractor use. At the close of each work period, vehicles, facilities, support equipment, and materials shall be secured.

3. Contract Performance Period: Contract performance period shall be from the date of award for 12 months unless terminated by either party, giving to the other written notice of termination in writing thirty (30) days prior to the proposed date of termination. Termination by the Unified Government of Athens-Clarke County can be immediate upon contractor failure to comply with any of the terms.

4. Contract Requirements: All services will be authorized on a task-order basis in accordance with the executed contract. The selected Contractor(s) shall:

• Provide all required insurance certificates and endorsements in accordance with Insurance Requirements (section 11),

5. Hours Of Operation: 8 AM – 5 PM

6. Ordering and Payment: Performance will be ordered by issuance of a purchase order for the period of performance. Payment for work performed shall be paid upon receiving invoicing with an attached copy of each certificate of receipt of service for completed activities, which is signed by the HCD Department Director or designee. The contractor shall ensure that all invoices clearly

Page | 10 reflect the purchase order number. All original invoices must be mailed or hand-delivered to Athens-Clarke County Accounts Payable, P.O. Box 1748, Athens, GA 30603 or Athens-Clarke County Accounts Payable, 375 Satula Avenue, Room 175, Athens, GA 30601. A duplicate invoice MUST be submitted to Athens-Clarke County Housing and Community Development. Failure to comply with this provision may result in delayed payments for services rendered.

a. The Contractor shall prepare and submit invoices to Athens-Clarke County Housing and Community Development and the Finance Office on individual orders. If the invoice does not comply with these requirements, the invoice will be returned with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to whom payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of the person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

C. ADDITIONAL REQUIREMENTS

1. TERMINATION FOR CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the resulting contract, in whole or in part, for failure to comply with any provisions of the contract as outlined by providing a written notice to the successful vendor at least ten (10) days before the effective date of termination. The successful vendor will not be relieved of any outstanding responsibilities or unfinished obligations under this contract.

The successful vendor has the right to terminate this contract for cause by providing a written notice of intent to the Purchasing Administrator to terminate at least thirty (30) days prior to the effective date of the contract termination.

2. CONTRACT RENEWAL TERMS

The term of this contract shall be automatically extended for four (4) additional periods of one

(1) year each (collectively “Renewal Term”) unless either party gives written notice of its intention not to renew, or the intention to modify, the agreement 90 days before expiration of the effective renewal term.

3. TERMINATION WITHOUT CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the contract at any time without cause, in whole or in part, by providing a written notice to the other party at least thirty (30) days before the effective date of termination. The other party will not be relieved of any outstanding responsibilities or unfinished obligations under this contract that were incurred prior to termination.

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5. REPORTING DISPUTES: The contractor shall report any contract disputes and/or problems to the Purchasing Administrator, both verbally and in writing, within 48 hours of their occurrence.

6. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of the Unified

Government of Athens-Clarke County, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind the Unified Government or to otherwise act on behalf of the Unified Government, except as the Unified Government may expressly authorize in writing.

7. SAFETY: The contractor shall take every precaution at all times for the protection of persons and property, including the Unified Government of Athens-Clarke County's employees and property and its own. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work under this contract.

The contractor shall maintain an adequate safety program to ensure the safety of contractor employees, subcontractor employees, and all other individuals working under this contract. In addition, the contractor must also provide the Unified Government of Athens-Clarke County with a written safety program that he intends to follow in pursuing work under this contract. No work under this contract will be permitted until the Unified Government is assured that the contractor has an adequate safety program in effect.

8. SUBCONTRACTS: No portion of the work shall be subcontracted without the prior written consent of the Unified Government of Athens-Clarke County Purchasing Division. If a portion of the work is approved for subcontracting, the contractor shall remain fully liable and responsible for the work to be done by the subcontractor(s) and shall assure compliance with all requirements of this contract.

9. ESTIMATED QUANTITIES: The quantities of items specified in the Proposal Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Unified Government of Athens-Clarke County requirements do not result in orders in the quantities described as "estimated", that fact shall not constitute the basis for an equitable price adjustment. Delivery shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order clause or elsewhere in this contract, the Contractor shall furnish to the Unified Government all items specified in the Proposal Schedule and called for by orders issued in accordance with the Ordering clause

10. CHANGES: Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

11. INSURANCE: Contractor shall procure and maintain insurance which shall protect the Contractor and ACCGov from any claims for bodily injury, property damage, or personal injury which may arise out of operations under the agreement. Contractor shall procure the insurance policies at the Contractor’s own expense and shall furnish ACCGov an insurance certificate listing ACCGov as certificate holder. The insurance certificate must document that the liability insurance coverage purchased by the Contractor includes contractual liability coverage to protect ACCGov. The insurance certificate must provide the following information:

1) Name and address of authorized agent

2) Name and address of insured

3) Name of insurance company (licensed to operate in Georgia)

4) Description of coverage in standard terminology

5) Policy period

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6) Limits of liability

7) Name and address of certificate holder (ACCGov)

8) Acknowledgement of notice of cancellation to ACCGov

9) Signature of authorized agent

10) Telephone number of authorized agent

11) Details of policy exclusions in comments section of insurance certificate

12) Additional Insured Endorsement

Note: It is the intent of ACCGov that certificates of insurance should comply with the pertinent Rules of the Commissioner of Insurance, which are found in Chapter 120-2-103 of the Official Compilation of the Rules and Regulations of the State of Georgia.

Each policy shall contain a provision that coverage afforded under the policies will not be canceled (or not renewed or allowed to lapse for any reason) until at least thirty (30) days after Owner has received notice thereof as evidenced by return receipt of registered letter. All policies must be issued by an insurance company licensed to do business in the State of Georgia, with a minimum AM Best rating of A-, and signed by an authorized agent.

The Contractor must submit, along with insurance certificate(s), an additional insured endorsement for all coverages as allowed by statute naming the Unified Government of Athens Clarke County, and a notice of cancellation endorsement.

Coverages and Limits Required:

Workers Compensation (WC):

Workers Compensation Insurance (per Occurrence) in the amounts of the statutory limits established by the General Assembly of the State of Georgia (a self-insurer must submit a certificate from the Georgia Board of Works Compensation stating that the supplier qualifies to pay its own workers compensation claims). In addition, the supplier shall require all subcontractors occupying the premises or performing work under the contract to obtain an insurance certificate showing proof of Workers Compensation Coverage with the following minimum coverage:

• Bodily injury by accident – per employee $1,000,000

• Bodily injury by disease – per employee $1,000,000

• Bodily injury by disease – policy limit $5,000,000

Commercial General Liability (CGL):

• Each Occurrence Limit $1,000,000

• Personal & Advertising Injury Limit $1,000,000

• General Aggregate Limit $2,000,000

• Products/Completed Ops. Aggregate Limit $2,000,000

Automobile Liability:

• Combined Single Limit $1,000,000

Umbrella Liability: $2,000,000

Fidelity Bond or Commercial Crime Insurance:

• Contractor must be covered by an amount equal to or greater than the individual task order release amount. A statement must be provided from the Contractor confirming that all employees handling ACCGov disbursed funds under this contract are covered by fidelity or commercial crime insurance.

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Contractor’s Pollution Liability (with 1-year extended reporting period):

• Each Occurrence $3,000,000

Additional Insured: The vendor or contractor shall add “the Unified Government of Athens-Clarke County, its officers, employees, and agents” as an additional insured under the commercial general liability, automobile, environmental, fidelity/crime, and umbrella liability policies. The additional insured endorsement must be provided.

Contractors are responsible for making sure all sub-contractors have the required insurance coverage.

Any individual task order release exceeding $100,000 requires a performance and payment bond in the amount of 100% of the job. No material deviation from this language will be accepted. These documents must be filled out completely and notarized with appropriate power of attorney form attached.

The bonding company will only be accepted if it is in good standing within the state of Georgia through the Insurance Commissioner’s office. It must also be rated A or better with AM Best Company. The bonding company must appear on the Federal register of approved companies.

D. DEFINITIONS:

a. Asbestos: Asbestos is a mineral fiber that occurs in rock and soil. Asbestos fibers may be released into the air by the disturbance of asbestos-containing material during product use, demolition work, building or home maintenance, repair, and remodeling.

b. Lead-based paint: Lead-based paint (LBP) is paint or other surface coatings that contain lead at levels of 1.0 milligrams per square centimeter (mg/cm2) or higher, or 0.5% by weight or more. It can also be defined as containing 5,000 parts per million (ppm) of lead by weight

E. SPECIFIC TASKS:

Regular Nuisance Abatement and Controlled Demolition project tasks include, but are not limited to the following:

• Testing for asbestos and lead-based paint. By a licensed and qualified asbestos abatement contractor.

• Proper clearance of asbestos and lead-based paint materials, when testing presents positive results.

• Removal with proper disposal of any trash and debris on the site.

• Demolition of the housing unit.

• Removal with proper disposal of all materials from the demolition site.

• Grading of the demolition site to a smooth surface.

• Re-seeding of grass at demolition site and coverage with straw.

F. DESCRIPTION

Demolition of residential structures that vary in square footage, located at scattered sites throughout Athens-Clarke County. The dwellings are vacant and unfit for human occupancy. All structures on the property shall be demolished. All debris and trash remaining on the property shall be properly removed and properly disposed of. All properties shall be graded to a smooth surface, re-seeded with grass, and covered with straw, as per Chapter 3-13 of the Athens-Clarke County Code of Ordinances.

Asbestos inspection must be performed. Site-specific asbestos inspection information and disposal of materials to be included with each identified site. Materials containing 1% asbestos are regulated by OSHA, EPA, and the state of Georgia. These inspections must be conducted by a licensed and qualified

Page | 14 asbestos abatement contractor prior to the start of any demolition activities.

Lead inspection must be performed. Site-specific lead inspection information and disposal of materials to be included with each identified site. Demolition work on structures containing lead and the disposal of lead containing materials are regulated by OSHA, EPA, and the state of Georgia. These inspections must be conducted by a license and qualified lead inspector prior to the start of any demolition activities.

All equipment or supplies for the project will be provided by the Vendor.

Specific projects may require a site visit. ACCGov is to be contacted prior to project estimates in order to arrange site visits.

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SECTION IV - SELECTION PROCESS AND EVALUATION CRITERIA

The Unified Government of Athens-Clarke County intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Unified Government reserves the right to conduct discussions if the Unified Government later determines them to be necessary.

EVALUATION CRITERIA

The submittal documents/interviews that the department requests offerors to submit, should address all evaluation criteria, allowing for a complete scoring proposal based ONLY on this information.

Evaluation criteria to be used in determining the selected firm in order of importance are:

1. FIRM EXPERIENCE in providing demolition, lead testing and abatement, asbestos testing and abatement, and/or radon testing and remediation, and site cleanup services. Firms documenting five

(5) or more years of performing satisfactorily on similar in the aforementioned services will receive twenty five (25) points. Firms documenting three to five years of performing satisfactorily on similar in the aforementioned services will receive fifteen (15) points. Firms documenting one to three years of performing satisfactorily on similar in the aforementioned services will receive five (5) points. – Maximum points = 25 points

2. QUALIFICATIONS and CERTIFICATIONS of staff assigned to the contracts. Selected firm must have requisite certifications and qualifications to perform the following;

a. Demolition.

b. Lead testing and abatement.

c. Asbestos testing and abatement.

d. Radon testing and remediation, up to the level consistent with the SOW.

Firms documenting certification and qualifications for the aforementioned services will receive twenty (20) points. – Maximum points = 20 points

3. UNDERSTANDING OF THE REQUIREMENT and the ability to propose a solution that is technically feasible and achievable within the constraints of the SOW. Firms documenting reasonable solutions (all information is consistent and clear, documentation is thorough) within the constraints of thew SOW will receive sixteen (16) points. Firms documenting mostly reasonable solutions (some information is questionable and documentation is limited) within the constraints of thew SOW will receive eight (8) points. – Maximum points = 16 points

4. REFERENCES including applicable past work with the Unified Government of Athens-Clarke

County. Firms documenting customer satisfaction with the vendor on three (3) or more prior projects with the Unified Government of Athens-Clarke County will receive thirteen (13) points. Firms documenting customer satisfaction with the vendor on one or two prior projects with the Unified Government of Athens-Clarke County will receive eight (8) points. – Maximum points = 13 points

5. CONTRACTOR FURNISHED EQUIPMENT including adequacy and relevancy for the performance of the requirements of the contract. Firms documenting access to necessary equipment to accomplish the tasks of the SOW will receive six (6) points. – Maximum points =

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6. PRICING will be scored so that the lowest price receives the maximum number of points; subsequent prices will receive a percentage of the maximum points equal to the percentage difference when compared to the lowest price. Example: Price A (Low Price) = 100 and Price B = 125. Points for Price B are calculated as (100/125) *20 = 16 – Maximum points = 20

PROPOSAL EVALUATION AND CONTRACT AWARD

Athens-Clarke County intends to evaluate proposals and award a contract without discussions with offerors.

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. Athens-Clarke County reserves the right to conduct discussions if the government later determines them to be necessary.

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SECTION V – PROPOSAL FORMS

A: PROPOSAL FORM

Proposal of

(Hereinafter called "Offeror"), organized and existing under the laws of the State of

, doing business as *.

In compliance with your RFP, the Offeror hereby proposes and agrees to perform and furnish all work for the requirement known as RFP #26048 TASK ORDER CONTRACT FOR NUISANCE TESTING, ABATEMENT, & CONTROLLED DEMOLITION SERVICES in strict accordance with the Proposal Documents, within the time set forth therein, and at the price proposed.

By submission of this Proposal, the Offeror certifies, and in the case of a joint Offer, each party thereto certifies as to its own organization that:

1. The Offeror has examined and carefully studied the Proposal Documents and the Addenda, receipt of all of which is hereby acknowledged at Section V-B.

2. The Offeror agrees that this proposal may not be revoked or withdrawn after the time set for the opening of proposals but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

By checking this box, I acknowledge that I have read all insurance requirements and will meet requirements listed in RFP # 26048 TASK ORDER CONTRACT FOR NUISANCE TESTING, ABATEMENT, & CONTROLLED DEMOLITION SERVICES if awarded.

Authorized Representative/Title

(print or type) Authorized Representative

(Signature) Date

MANDATORY SUBMITTAL

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Company Name (printed):

B: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgement Initial

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the Owner’s requirements.

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C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A.

§ 13-10-91, as amended, and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

The Contractor further agrees that its compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02; such affidavit being in the form attached hereto; and

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 as set forth in this Agreement throughout the contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVIT ON FOLLOWING PAGE

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C: CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13- 10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization Company Identification Number Date of Authorization

Name of Contractor:

Name of Project:

Name of Public Employer: The Unified Government of Athens-Clarke County

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 202 in , .

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

DAY OF , 202_

Notary Public My Commission Expires:

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Company Name (printed):

D: SCHEDULE OF SUPPLIES/SERVICES OR PRICE/PROPOSAL SCHEDULE

THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY

RFP #26048

Nuisance Abatement and Control

Demolition Services

D: SCHEDULE OF SUPPLIES/SERVICES AND PRICE PROPOSAL

COMPANY NAME

Basic Services Quantity Unit of

Measure Unit Price Total Estimated Cost Labor 1 per hour Waste Disposal 1 per ton Demolition 1000 per sq. ft.

Rough Grading (Dirt) 1 Per cu. Yd.

Landscaping (Fencing) 100 Linear Ft.

Landscaping - Distributed area (seed & straw) 1000 per Sq. Ft.

Additional Services Asbestos Testing 1 per sample Asbestos Abatement 1000 per sq. ft.

Lead Testing 1 per sample Lead Abatement 1 per unit Radon Testing 1 per unit Radon Abatement 1 per unit

TOTAL

(Must be submitted separately in a sealed envelope)

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SECTION VI DOCUMENTS CHECKLIST:

PROPOSAL DOCUMENTS CHECKLIST:

1. Cover Letter

2. Table of Contents

3. Business Information

4. Qualifications and Experience

5. References

6. Other Relevant Information

MANDATORY PROPOSAL FORMS (SECTION V) Offeror must complete, execute and include with the proposal the following mandatory documents:

A. Proposal form

B. Acknowledgement of Addenda

C. Georgia Security & Immigration Compliance (GSIC) Act Affidavit

D. Schedule of Supplies/Service and Price Proposal (Must be submitted separately in a sealed envelope)

(Must be submitted separately in a sealed envelope)