26-P-00137_-_EBO-Determination-Letter-SLBE.docx

This is an Equal Business Opportunity (EBO) Determination Letter from the City of Tampa Parks and Recreation Department for grounds maintenance services at special events parks and city-owned properties. The project, identified as 26-P-00137, encompasses approximately 61.3 acres across nine locations including Al Lopez Park, Cotanchobee Fort Brooke Park, Curtis Hixon Waterfront Park, Doyle Carlton Linear Park, Joseph Frye Park, Kiley Gardens, MacDill Park on the Riverwalk, USF Park on the Riverwalk, and Water Works Park. The scope of work includes turf mowing, turf maintenance, and landscape bed maintenance with each site receiving 38 maintenance cuts annually on a cyclical schedule—weekly during the fast growth season (weeks 20-39) and bi-weekly during the slow growth season (weeks 40-19). A mandatory pre-bid meeting and site inspection is scheduled for February 24, 2026, at 9:00 a.m., with sealed bids due by 3:00 p.m. on March 13, 2026, through the OpenGov eProcurement Portal. The contract term is one year from the effective date (January 27, 2026) with options for renewal for three additional one-year periods through mutual written agreement and unilateral City extension rights for up to three additional thirty-day periods. Award notification is expected within 120 days of bid opening.

This nonprofessional service contract, classified as a traditional open market solicitation with an estimated contract amount of $350,000, offers a five percent bid discount (capped at $10,000) for certified Small Local Business Enterprises (SLBEs) for evaluation purposes only. No sheltered market provisions or subcontracting goals have been established for this procurement. Contractors utilizing SLBE subcontractors must complete the DMI-20 Form and submit separate DMI-40 Letter of Intent forms for each SLBE within ten workdays after notice of intent to award, with supporting subcontract agreements required prior to work commencement. All work must be performed Monday through Friday between 7:00 a.m. and one hour prior to sunset, with work completion required within 48 hours of commencement; penalties of $100 per task per calendar day are assessed for work not completed within specified timeframes. The award will be made to the lowest responsive, responsible bidder.