(Template Version 1)

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

BAYSHORE BEAUTIFICATION MSTU – ROAD

MAINTENANCE

SOLICITATION NO.: 26-8651

VALESKA ESCOBAR, PROCUREMENT STRATEGIST II

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-2220

Valeska.Escobar@collier.gov

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB)

NUMBER:

26-8651

PROJECT TITLE: BAYSHORE BEAUTIFICATION MSTU – ROAD

MAINTENANCE

PRE- BID MEETING: MARCH 13, 2026, AT 11:00 PM (EST)

LOCATION: PARKING LOT OF 4825 BAYSHORE DRIVE, NAPLES, FL 34112

DUE DATE: APRIL 7, 2026, AT 3:00 PM (EST)

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Bayshore CRA Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached. The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.”

The Bayshore Beautification MSTU (Municipal Service Taxing Unit) intends to establish a term contract with a Contractor(s) to provide right-of-way (ROW), easement mowing, and general landscape maintenance within the Bayshore MSTU. Historically, County departments have spent approximately $200,000 annually; however, this may not be indicative of future buying patterns.

BACKGROUND

The Bayshore Beautification MSTU (Municipal Service Taxing Unit) funds and maintains landscaping, irrigation, and landscape features principally on the medians and side ROW of 7 Areas roadways:

• Work Area 1 - North Bayshore Drive from Tamiami Trail, US 41 to Thomasson Drive

• Work Area 2 - South Bayshore Drive at the intersection of Thomasson Drive South to Holly Ave

• Work Area 3 - Thomasson Drive Intersection of Hamilton Ave to Orchid Lane

• Work Area 4 - Lunar Street; All of Luna Street in its entirety and two small triangular pocket parks

• Work Area 5 - Bayview Drive, All of Bayview Drive in its entirety

• Work Area 6 - Community Parking Lot (Corner of Bayshore Drive and Coco Ave)

• Work Area 7 - Hamilton Avenue Intersection of Thomasson Drive to Bay Street.

• Work Area 8- Entry Median at 41 and Bayshore

• Work Area 9- Bayshore Boardwalk

This maintenance pertains to existing plants, shrubs, trees and palms, installation of new landscaping, and the repair and replacement of items damaged or destroyed; as well as irrigation system maintenance, plus irrigation controller operation utilizing cell phone access.

TERM OF CONTRACT/AGREEMENT

The contract term, if an award(s) is intended to be for three (3) years with two (2) one (1) year renewal.

https://procurement.opengov.com/portal/collier-county-fl

Prices shall remain firm for the initial term of the awarded contract. Contractors are advised that any price adjustments permitted under this solicitation are set forth in Section 6 of the Scope of Work.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a Bidder’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible Bidder(s) that represents the best value to the County.

For the purpose of determining the winning bidder, the County will select the Bidder with the lowest price as outlined below:

• Total Base Bid

Collier County reserves the right to select one, or more than one Bidder award on a line-item basis, establish a pool for quoting, or other options that represent the best value to the County; however, it is the intent to:

• Identify Primary and Secondary Awardees If the Primary Vendor is not available, the Division Representative or designee will solicit services from the Secondary Vendor. While the Division intends to use the Primary and Secondary Vendors for the services outlined in this Scope of Work, the County reserves the right to seek services outside of the contract if the primary and secondary are unable to perform or if pricing is not agreeable.

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

The following specifications outline the Scope of Services for a prospective Contractor to enter into a contract with Collier County, principally on the specified roadways within the boundaries of the MSTU. See Exhibit 1

The responsibility to discern the Scope of Service detailed in this specification shall rest solely with the Contractor.

A failure of the Contractor to accurately assess the Scope shall not relieve any of the responsibilities to perform under the Contract Documents, nor shall it be considered the basis for any claim for additional compensation.

SECTION 1. LICENSES/CERTIFICATIONS/DOCUMENTS

Contractor shall maintain the following licenses and certifications throughout the terms of the contract and renewal period(s).

Minimum Standards

The minimum standards necessary to perform services under this contract include proper licensing, certifications, and documentation as listed below. The Contractor is required to perform services for routine landscape maintenance;

however, the Contractor may utilize subcontractors for the services. The Contractor shall be liable in overseeing the subcontractor and that the subcontractor’s services are performed per the specifications.

The Contractor shall provide copies of all required licenses upon bid submission or prior to the Notice of Recommend Award.

All Licenses must be valid through the term of the agreement.

Licenses and certifications pursuant to Collier County, Contractor’s Licensing, Ordinance Number 2006-46 can be found at https://colliercountyfl.qscend.com/311/knowledgebase/article/1097 as amended, and Florida State Statutes.

Licenses

• Commercial Landscape; Landscape; Landscape Restricted; Landscape & Irrigation; or Unlimited Landscape.

• Irrigation License or Certification, plus a minimum of three (3) years’ wet check and intermediate repair experience, including smart controller systems utilizing cell phone access.

• Pest Control OR licensed sub-Contractor (see Certifications, below)

Certifications

• Fertilizer - Limited Urban Commercial Fertilizer Applicator Certification, Chapter 482.1562, F.S.

• Pest Control - Certified Pest Control Operator, Lawn & Ornamental, Chapter 482.111, F.S.

• Employee - Identification Cards for non-certified employees

- OR -

• Sub-contractor - List of employee names and their issued ID card numbers that will perform pest control for the sub-contracted licensed company. Each ID cardholder must be an employee of the licensed company and work under the direct supervision of the certified operator in charge. Chapter, 482.091 F.S.

• Maintenance of Traffic (MOT), Intermediate Level Certificate with three (3) years’ experience.

• Green Industries and/or Best Management Practices Certificate under Chapter 482.1562, F.S. (certificate must be obtained within six (6) months from contract execution).

• Arborist Services

• Irrigation Services

• Fertilizer Application

• Pesticide, Fungicide, and Herbicide Applications

SECTION 2. WORK AREAS

The awarded Contractor shall provide grounds maintenance services detailed in the work areas included in the specifications located below and/or as shown on the attached Work Areas.

The Contractor shall perform all work within the work areas Monday through Saturday between the hours of 7:00 a.m. and 5:00 p.m. Any work outside these days and hours must receive prior written approval from the County.

WORK AREA DESCRIPTIONS:

1. Work Area 1 - North Bayshore Drive East and West sides of Bayshore Drive from US 41 to Thomasson Drive.

Area 1 to include everything within the right-of-way including: Pre-service Cleaning, Mowing, Edging, Weeding, Ornamental & Turf spraying, Fertilizer, Mulch, General Trimming & Pruning, Post-service Cleaning, Miscellaneous responsibilities, Irrigation Maintenance Service and Regular Services. *Service requires two visits per week

2. Work Area 2 – South Bayshore Drive South of Thomasson Drive to the intersection of South Holly Avenue East side of ROW only, No

Irrigation System Area 2 to include everything within the right-of-way including: Pre-service Cleaning, Mowing, Edging, Weeding, Ornamental & Turf spraying, Fertilizer, Mulch, General Trimming & Pruning, Post-service Cleaning, Miscellaneous responsibilities, Irrigation Maintenance Service and Regular Services. *Service requires two

3. Work Area 3 -Thomasson Drive between the intersections of Hamilton Ave and Orchid Lane

Area 3 to include everything within the right-of-way including: Pre-service Cleaning, Mowing, Edging, Weeding, Ornamental & Turf spraying, Fertilizer, Mulch, General Trimming & Pruning, Post-service Cleaning, Miscellaneous responsibilities, Irrigation Maintenance Service and Regular Services. *Service requires two

4. Work Area 4 - Lunar Street ROW, as well as the two (2) triangular pocket park areas between the intersections of Lunar Street and Half Moon and Full Moon Courts. No Irrigation System

Area 4 to include everything within the right-of-way including: Pre-service Cleaning, Mowing, Edging, Weeding, Ornamental & Turf spraying, Fertilizer, Mulch, General Trimming & Pruning, Post-service Cleaning, Miscellaneous responsibilities, Irrigation Maintenance Service and Regular Services. to include everything withing the right-of-way including routine maintenance, area specific pesticides. *Service requires two visits per week on a bi-weekly basis.

5. Work Area 5 - Bayview Drive - North and South ROW lines No Irrigation System

Area 5 to include everything within the right-of-way including: Pre-service Cleaning, Mowing, Edging, Weeding, Ornamental & Turf spraying, Fertilizer, Mulch, General Trimming & Pruning, Post-service Cleaning, Miscellaneous responsibilities, Irrigation Maintenance Service and Regular Services. to include everything withing the right-of-way including routine maintenance, area specific pesticides. *Service requires two visits per week on a bi-weekly basis.

6. Work Area 6 - Community Parking Lot, Corner of Bayshore Drive and Coco Ave, 3321 Bayshore Drive Area 6 to include everything within the right-of-way including: Pre-service Cleaning, Mowing, Edging, Weeding, Ornamental & Turf spraying, Fertilizer, Mulch, General Trimming & Pruning, Post-service Cleaning, Miscellaneous responsibilities, Irrigation Maintenance Service and Regular Services. to include everything withing the right-of-way including routine maintenance, area specific pesticides. *Service requires two visits per week

7. Work Area 7 - Hamilton Ave to Bay Street ROW, Intersections of Thomasson Drive to Bay Street Area 7 to include everything within the right-of-way including: Pre-service Cleaning, Mowing, Edging, Weeding, Ornamental & Turf spraying, Fertilizer, Mulch, General Trimming & Pruning, Post-service Cleaning, Miscellaneous responsibilities, Irrigation Maintenance Service and Regular Services. to include everything withing the right-of-way including routine maintenance, area specific pesticides. *Service requires two visits per week

8. Work Area 8 – Entry Median at 41 and Bayshore Drive Intersection of Bayshore Drive and US 41 Area 8 to include everything within the right-of-way including: Pre-service Cleaning, Mowing, Edging, Weeding, Ornamental & Turf spraying, Fertilizer, Mulch, General Trimming & Pruning, Post-service Cleaning, Miscellaneous responsibilities, Irrigation Maintenance Service and Regular Services. *Service requires two visits per week on a bi-weekly basis.

9. Work Area 9 – Bayshore Boardwalk Boardwalk project- pavers, elevation boardwalk and landscaping connecting Bayshore drive to Sugden Park Area 9 includes everything within boardwalk area to include Paver Cleaning, Mowing, Edging, Weeding, Ornamental & Turf spraying, Fertilizer, Mulch, General Trimming & Pruning, Post-service Cleaning, Miscellaneous responsibilities, Irrigation Maintenance Service and Regular Services. *Service requires four

SECTION 3. GROUNDS MAINTENANCE SERVICES:

Pre-Service Cleaning:

• At the start of Landscape Maintenance Service on the day of service and prior to mowing, the Contractor shall remove and dispose of all trash and debris from the service area and ROW.

• This shall include, but is not limited to, horticultural and non-horticultural debris, palm fronds, tree branches and limbs, loose shrubbery, leaves, rocks, paper, bottles, cans, cigarette butts, and other miscellaneous objects on the ground or attached in the service area and the associated ROW.

• Disposal of trash and debris shall be at a proper landfill or disposal site.

Mowing:

• Mowing shall be performed in specified MSTU areas, including medians, along the outside edge of the sidewalks of adjacent properties which are not currently maintained by the property owners.

• ROW mowing of turf and applicable vegetation is required from back of curb or sidewalk to the ROW line.

• Turf and vegetation shall be cut to a height of no less than three and one-half inches (3½”) and the height of the grass blade shall not exceed six inches (6”).

• Roadside swales shall be mowed throughout the entire year. When mowing is not possible due to standing water or soft ground, string trimmers shall be used to reduce the height of turf and vegetation to the waterline.

• All turf shall be mowed with mulching type mower equipment to eliminate the need to bag and transport grass clippings. Should bagging be necessary, bagged clippings shall be collected and removed at no additional cost to the MSTU. All equipment guards and deflectors are to be installed and functional.

• The Contractor shall use appropriate mowing practices, alternate patterns, or walk-behind equipment within narrow or water-soaked areas so as not to create wheel ruts or wear down the turf.

• Ruts caused by mowers shall be repaired at no additional costs to the MSTU.

• The Contractor shall avoid mowing patterns that eject clippings, rocks, or any miscellaneous debris onto pedestrians and vehicles or into moving traffic.

Edging:

• Mechanical edging of turf boundaries shall be performed with each mowing to establish a clean line of demarcation and eliminate grass root runners.

• Edged areas shall include parking lots, sidewalk edges, back of curbs, plant beds, utility service boxes, streetlight bases, signposts, headwalls, guardrails, timer pedestals, posts and trees; as well as around isolated trees, sprinkler heads, valve boxes, shrubs, signposts, and manholes, etc. where they exist.

• Metal blade edging is not permitted along plant bed and turf boundaries where underground irrigation components are present.

• Chemical herbicides shall not be used for edging.

Weeding:

• Weeding shall be performed weekly (or specified interval) throughout the year to provide a weed-free and well-maintained appearance, removing undesired and invasive vegetation on the ground (including palm pups).

• Areas to be weeded include plant beds, mulched spaces, rocks, sidewalks (concrete, paver, asphalt, etc.), concrete medians, curb joints, utility bases and access boxes, guardrail bases, and tree grates, etc.

• Weeds that are less than three inches (3”) from plantings shall be hand pulled.

• The Contractor may have the option to use chemical weed-killer or pre-emergent, upon pre-approval by the

MSTU Project Manager of both the location and product to be used.

• Any plants damaged or killed by application of chemical weed-killer or pre-emergent shall be replaced at the expense of the Contractor within 72-hours.

• Should concerns be identified regarding chemical weeding, the MSTU Project Manager may direct that hand-weeding be performed.

Ornamental & Turf Spraying Application:

• Spraying of trees, shrubs, plants, and turf is to be performed by the Contractor, who must be certified to apply the chemicals (pesticides) used.

• If the primary Contractor is not certified, a certified sub-Contractor may be hired upon approval by the MSTU Project Manager and at no additional cost to the MSTU.

• Every insecticide, fungicide, and herbicide chemical to be applied shall be approved by the Environmental Protection Agency for its intended use and manner of application.

• The rate of application shall conform to specifications on the manufacturer’s labels.

• Applications shall be performed when the plant material is dry.

• Special applications may be performed upon prior approval of the MSTU Project Manager.

General Schedule:

• Spraying may be performed upon prior approval by the MSTU Project Manager.

• Time frames:

Trees, Shrubs, Groundcovers, Turf

CHEMICAL GENERAL

Insecticide As needed Fungicide As needed

Beds

CHEMICAL GENERAL PRE-EMERGENT POST-EMERGENT

Herbicide As needed Feb Sept – Nov – Jan – Mar

Turf

CHEMICAL GENERAL PRE-EMERGENT POST-EMERGENT

Herbicide As needed Feb Sept – Nov – Jan – Mar

Records:

Records must be kept of all chemicals (pesticide) applications, including:

• Name of person performing the application.

• Trade name & manufacturer.

• Date & time of application.

• Weather conditions.

Fertilizer Application:

• Fertilizer is customarily supplied by Collier County under a separate annual contract at the time of application with delivery coordinated by the receiving Contractor.

• Fertilizing shall be performed at prescribed intervals throughout the year.

• Slow-release formulations shall be used when available.

• Fertilizer shall be broadcast throughout the designated medians, planting beds, and turf areas.

• Tree bases and pit areas shall be fertilized evenly so as not to produce a fertilizer ring.

• Shrubs and groundcovers shall have the fertilizer blown or fan raked off the foliage following the broadcast application.

• Fertilizers shall be removed from curbs, sidewalks, and any surfaces where staining may occur.

• Ensure fertilizer and other chemicals do not come in direct contact with water.

• After fertilizing (other than when watering restrictions apply), irrigate with at least a quarter inch (1/4”) of water following fertilization to avoid the loss of nitrogen and increase uptake efficiency. If water restrictions apply, the Contractor may irrigate as permitted but no more the one-half inch (1/2”) following fertilization.

• Do not exceed the annual nitrogen recommendations in the Fertilizer Guidelines for Established Turfgrass Lawns in Three (3) Regions of Florida as provided on label.

• Palm fertilization has different nutritional requirements from other landscape plants. MSTU Project Manager will provide the fertilization schedule.

• An acceptable formulation is 8-0-12-4 (N, P, K, Mg plus micro-elements)

• Turf fertilization treatments of specific nutrients with applications of lacking nutrients in accordance with

UF/IFAS

Mulch Application:

• Mulch is customarily supplied by Collier County under a separate annual contract at the time of application with delivery coordinated by the receiving Contractor.

• The timetable for installing mulch shall be on an as-needed basis, upon direction by MSTU Project Manager.

• All designated plant beds shall be mulched by covering all unplanted areas in bed.

• The areas to receive mulch shall be raked to establish a level base.

• Areas to receive an initial application of mulch shall have mulch evenly distributed to provide a three inch (3") noncompacted or unsettled depth, measured from the base.

• Mulch distribution within a tree or palm area shall begin six inches (6”) away from trunk of the tree or palm.

• Mulch shall not be piled against any plant branches or trunks.

• Prior to re-mulching the Contractor shall turn and mix all the existing mulch in all medians and ROW areas.

• Areas to be re-mulched shall have mulch evenly distributed to provide a two inch (2") noncompacted or unsettled depth, measured from the base.

• Mulch shall not be placed over valves or valve boxes that are located within mulched areas.

• All adjacent areas not mulched (curbs, sidewalks, roadways, etc.) shall be cleared of any mulch or foreign debris.

• Upon completion of mulching, all excess material, bags and foreign debris shall be collected and disposed of by the Contractor, leaving the overall landscape in a neat and orderly condition.

General Trimming & Pruning:

• General Trimming & Pruning shall be defined as the cutting of all vegetation below a height of ten feet (10’) to keep and maintain a tight, well-maintained appearance throughout the year.

• This includes groundcovers, shrubs, trees (except magnolias), and palms.

• See Specific Plant Maintenance, for specifications and heights for various foliage within the MSTU.

• Within this specification, groundcovers and shrubs are “trimmed,” while trees and palms are “pruned;” with the exception of magnolias.

• Both trimming and pruning shall meet American National Standards Institute (ANSI) and include the removal of all diseased or dead vegetation, old leaf growth, broken branches, and suckers at tree bases.

• Groundcovers and Shrubs shall be kept trimmed:

o At regular intervals, generally monthly, except to allow for flowering.

o With heights and shapes alternating by plant variety, or as determined by the MSTU Project Manager.

o To an angled or rounded shape so as not to encroach over curbs or into roadways and pathways.

o In a consistent manner for each plant variety to give the appearance of continuity throughout the landscape, adjusted as needed for local topography.

o To maintain two feet (2’) of clearance from the edge of curbs, sidewalks, roadways, pathways, etc.

• Ornamental Grasses shall be kept trimmed:

o After flowering, during the first two weeks of October and April (or as approved by the Project Manager).

o At the base to remove old growth.

o In a manner to provide a cone shape and without a flat top.

• Hedges on the ROW shall be kept trimmed:

o To maintain a height of six feet (6’).

o To maintain a flat top and flat, vertical side toward the roadway.

o To not extend over an adjacent sidewalk or roadway.

o Property Owner Exception:

o Effected only upon written request from the Property Owner and signed approval by the MSTU Project Manager.

o Property Owner agrees to maintain hedge at maximum height of ten feet (10’) at their expense consistent with the top and vertical side specifications as described above.

o Exception may be cancelled at any time by the MSTU Project Manager.

• Trees and palms shall be kept pruned:

o Clean out dead limbs, as well as seed pods, fronds, boots, and suckers, etc.

o On a quarterly basis, or as needed, maintain a minimum ten-foot (10’) canopy height over sidewalks and pedestrian pathways.

• For line-of-sight visibility, vegetation of any kind within turn lanes, at median ends, and along intersection roadsides shall be trimmed or pruned to eighteen inches (18”) height by October 1st of each year and subsequently maintained to no more than twenty-four inches (24”) per Florida Department of Transportation (FDOT) Indexes.

• The frequency of trimming or pruning may be adjusted at the direction of the MSTU Project Manager.

The following table lists specific plant varieties and acceptable pruning for each. During the entire term of agreement, pruning specifications may be changed or added at the direction of the MSTU Project Manager. All changes to this table shall be submitted in writing to the Contractor for implementation. If changes in the table result in a different cost of service, the Contractor shall submit a change request in writing to the MSTU Project Manager detailing the additional work and price difference.

BAYSHORE BEAUTIFICATION MSTU TRIM & PRUNE GUIDELINES

Common Name Scientific Name Trimming Guidelines Shrubs

Bougainvillea (Dwarf) Bougainvillea glabra ‘Helen Johnson’ Maintain 24’ round ht. & 2 ft. Offset from back of curb, within limits of clear sight areas Bi-seasonal 50% heavy reduction only upon approval

Bougainvillea ‘Silhouette’ Bougainvillea app. “Silhouette’ Maintain 36” rounded ht. & 2 ft. offset from back of curb Frequency: remove shoots weekly Bi-seasonal 50% heavy reduction upon approval

Bush Allamanda Allamanda schottii Maintain 24’ round ht. & 2 ft. Offset from back of curb, within limits of clear sight areas.

Dwarf Yaupon Holly (Shillings Holly) Maintain 24’ round ht. & 2 ft. Offset from back of curb, within limits of clear sight areas

Firebush (Dwarf) Hamelia patens ‘Glabra’ Trim to 36” rounded ht.

Maintain up to 48” rounded ht.

Frequency: As needed

Green Island Ficus Ficus microcarpa ‘Green Island’ Trim to 36” rounded ht.

Maintain up to 48” rounded ht.

Frequency: As needed

Hawthorne Rhaphiolepis indica Trim to 36” rounded ht.

Maintain up to 48” rounded ht.

Frequency: As needed

Jasmine Genus Jasminum Trim to 18” rounded ht.

Maintain up to 24” rounded ht.

Frequency: As needed

Plumbago Plumbago auriculata ‘Imperial Blue’ Trim to 36” rounded ht.

Maintain 48” rounded ht.

Frequency: Removes shoots weekly

Saw Palmetto (Silver or Green)

Serenoa repens Trim to maintain natural rounded ht.

Maintain up to 60” rounded ht.

Frequency: As needed for shape and remove dead stems

Schefflera (Dwarf) Schefflera arboricola ‘Trinette’ Trim to 36” rounded ht.

Maintain up to 48” rounded ht.

Maintain 24” rounded ht. in limits of clear sight areas Frequency: As needed

Thryallis Galphimia gracilis Trim to 36” rounded ht.

Maintain 24” rounded ht. in limits of clear sight areas Frequency: As needed

Walter’s Viburnum Viburnum obovatum Trim to 36” rounded ht.

Maintain 24” rounded ht. in limits of clear sight areas Frequency: As needed

Wild Coffee Psychotria nervosa Trim to 36” rounded ht.

Maintain 24” rounded ht. in limits of clear sight areas Frequency: As needed

Xanadu Philodendron Philodendron ‘Xanadu’ Trim to 36” rounded ht.

Maintain 24” rounded ht. in limits of clear sight areas Frequency: As needed

Accent Plants N/A N/A N/A

Native & Ornamental Grasses

Dwarf Fakahatchee Grass Tripsacum floridanum Grows to about 3 ft. tall.

Pruned at it base to remove any old growth: grasses shall only be pruned after blooming season.

Shall not be cut in a flat top method

Fakahatchee Grass Tripsacum floridanum Grows to about 8 ft. tall.

Pruned at it base to remove any old growth: grasses shall only be pruned after blooming season. During the First weeks of October and April Shall not be cut in a flat top method

Fountain Grass Pennisetum setaceum Pampas need to mature to about 5 ft.

Frequency: Spring and Fall cut back

Liriope Liriope muscari Liriope muscari shall only be pruned at the direction and approval of the Project Manager

Pink Muhly grass Muhlenbergia capillaris Trim level at 2” above grade and 2 ft.

offset from back curb Frequency: After blooming or in March and July for 100% rejuvenation

Sandcord grass Spartina bakeri Trim Level at 2” above grade Frequency: Once per year in July for 100% rejuvenation, if needed

Ground Covers Blueberry Flax Lily Dianella tasmanica ‘Variegata’ Remove dead or diseased foliage and flower stalks Frequency: April and October 75% rejuvenation cut only upon approval

Blue Porterweed Stachytarpheta jamaicensis or cayennensis Uniform shape to 18" ht. in limits of clear sight areas Frequency: As needed

Crown of Thorn (Dwarf) Euphorbia milii ‘Big Rose’ Uniform shape to 18" ht. in limits of clear sight areas Frequency: As needed

Juniper Parsoni Juniper chinensis 'Parsonii' Uniform shape to 24" ht. in limits of clear sight areas Frequency: As needed

Perennial Peanut Arachis glabrata 'Ecoturf' Mow at 4” blade ht. to tip foliage Frequency: Once per year in June

Spider Lily Hymenocallis latifolia No pruning is necessary except to remove dead or diseased foliage Frequency: As needed 100% rejuvenation cut only upon approval

STRUCTUAL PRUNING (Canopy Trees) April & September

• Virginia Live Oak

• Dwarft Jatropha

• East Palatka Holly

• Floss Silk Trees

• Hong Kong Orchid

• Hopi Crape Myrtle

STRUCUTAL PRUNING (Palms) June

• Alexander Palm

• Paurotis/Everglades Palm

• Foxtail Palm

• Sabal Palm/Cabbage Palm

Post-Service Cleaning:

• On the same day as Weekly Landscape Service and before departing the MSTU, the entire service area shall be cleaned to maintain a neat and safe condition.

• This includes removal of any accumulation of debris, or anything generated from the maintenance performed.

• All hard surfaces shall be blown down; to include the four (4’) foot area from the face of the sidewalks, gutters and curbs, turn lanes, medians, and adjacent parking lots and athletic courts.

• Blow-down shall be directed toward the existing median landscape or turf, not into the roadway.

• Grass clippings or other debris shall not be blown onto adjacent private property or accumulate on the paved areas or blown into traffic or roadways.

Miscellaneous Responsibilities:

• The removal of existing tree and palm staking shall be the responsibility of the Contractor.

• Staking Materials for tree or palm may include 2x4, 4x4, lodge poles and/or guy wire. The 2x4 and 4x4 should have a footer stabilize.

• To avoid damage to curbs and turf, the Contractor shall provide and utilize ramps or other devices for ingress and egress, as needed. Damage attributable to the Contractor shall be repaired at the Contractor's expense, as determined by the MSTU Project Manager.

• Inspecting, Reporting, & Invoicing:

o The Contractor shall inspect all plant, shrub, tree and grass areas in the MSTU during each base service.

o The Contractor shall be responsible to promptly notify the MSTU Project Manager of any disease infestation, insect infestation, foliage die-off, irrigation issues, maintenance problems, additional necessary maintenance, or unusual occurrence or finding.

o The Contractor shall be available for on-site inspection in the MSTU to verify work completed or to review open issues at the Project Managers request.

o The Project Manager may request a monthly Landscape Maintenance Report be submitted by the Contractor after the last service week of each month.

Irrigation Maintenance Services:

The Contractor shall maintain the installed irrigation system for proper function. The areas of responsibility shall include:

• Update and coordinate the watering schedules with the Project Manager as required for monitoring purposes and make recommendations to the Project Manager as conditions warrant. All irrigation schedule change requests shall be confirmed via e-mail.

• NOTE: Contractor must have cell phone access to utilize Hydro Point / Weather TRAK control functions in the field, particularly for Wet Check testing.

Regular Service Requirements:

• It shall be the Contractor's responsibility to inspect, operationally test, and perform minor repairs to the irrigation system at the bid schedule interval to enable proper and safe operation.

• Repairs include replacement of heads, nozzles, decoders, installation or replacement of risers, repair of minor/lateral PVC piping breaks or subsurface piping or restricted sprinkler lines, replacement of damaged valve boxes/lids, etc.

• If any irrigation issues beyond the scope of the weekly service are determined, the Contractor shall promptly notify the MSTU Project Manager.

• Visual inspection of the irrigation system(s) shall be performed to check for:

o Cuts o Leaks o Pipe damage o Dry areas o Flooded areas o Damaged or deteriorated valve boxes

• Operational testing of the irrigation system(s) shall be performed to verify that source water is available and accessible.

o Pumps are operating.

o Control enclosures are intact, and controllers are powered and responding to inputs.

o Controller activated zone control, zone sequence, and zone duration is operational.

o Rain sensors are intact and functioning.

o Valves are opened and closed to confirm proper function using cell phone Weather TRAK controller access, - OR - manually at the valve box only as a temporary backup method.

o Spray patterns deliver complete water coverage while avoiding overspray.

o Water meters are registering flow and water consumption readings are recorded.

• Valve boxes shall be kept fully accessible and clear of debris inside, with lids fully closed when not being serviced.

• Valve assemblies shall be inspected and cleaned, with sprinkler heads, nozzles, and screens cleared and adjusted.

• Only County-approved replacement parts may be installed, and only matched precipitation head replacements may be installed. All irrigation parts shall be supplied by Collier County under a separate annual contract. The landscape Contractor must arrange for pickup or delivery.

• Repairs to defective or non-operational controllers shall be performed only after direct consultation with the

Project Manager.

• Intermediate repairs are handled separately from Regular Irrigation Service. These include repairs to valves, controllers, electrical wiring and main lines. Prior to proceeding, the Project Manager shall be consulted, the repairs evaluated and quoted. Major repairs may be sourced separately from other Contractors, as determined by the Project Manager.

• PARTS: Irrigation parts are available for pick-up under separate county Purchase Order(s) with local vendors, identified by the Project Manager.

SECTION 4. ADDITIONAL SERVICES

Pressure Cleaning:

These pressure cleaning services can be utilized for any required need as requested by the Project Manager.

• Recommended pressure for cleaning brick pavers should be between 2400 to 2700 pounds per square inch (psi).

Minimum pressure is to be no less than 2000 psi at any moment during pressure cleaning.

• Recommended pressure for cleaning stamped concrete should be between 1000 to 1500 psi. Minimum pressure is to be no less than 1000 psi at any moment during pressure cleaning.

• Pressure cleaning concrete sidewalk shall be performed as directed by the Project Manager. All concrete sidewalks are to be pressure cleaned to remove tire marks or other dirt and debris which may be deposited on the surface areas. Sealing of concrete areas shall be at the direction of the Project Manager on a time and material basis.

• Recommended pressure for cleaning concrete should be between 3000 to 3500 psi. Minimum pressure is to be no less than 2000 psi at any moment during pressure cleaning.

• Use of chemicals during pressure cleaning is to be in accordance with all Federal, State, and Local codes and ordinances. All chemical applications are to be submitted to Project Manager for review and approval prior to use on project.

Upon finding damage to the brick curbing, brick paving, stamped concrete, sidewalks, paving or concrete paving, an immediate notification to the MSTU Project Manager or his authorized representative is required. Upon finding damaged areas, the Contractor shall clean-up debris if present, and/or flag off the areas with protective barriers and/or high visibility hazard tape. The Contractor shall submit a quote using the bid schedule pricing as soon as possible for repair or replacement of brick curbing/paving areas. Repairs to the brick curbing/paving will be considered as additional expenses to the Contract. The additional expenses shall be charged as time and material billing. See Section 5 Invoice Markup. All additional expenses must be pre-approved by the MSTU Project Manager. MSTU Project Manager may use other Contractor to replace and/or repair paver/concrete areas.

Face Sign:

Maintenance for one (1) existing gateway signs, including face of sign, shall consist of cleaning of the pagoda structure and cleaning of sign face by pressure cleaning method upon direction of MSTU Project Manager as needed or directed.

Small Project Maintenance:

Contractor may request and subcontract any maintenance for any small projects needed by the Division, including but not limited to minor fence repair, bench and trash receptacle repair/replacement or secured in concrete, painting, paver repairs for trip hazards, and any other small projects as requested or needed. Quotes using bid schedule pricing will be provided to the MSTU Project Manager for approval prior to any work commencing.

Seasonal Banner and Holiday Decoration:

The light fixtures with banner support arms will require the installation and removal of banners. The Contractor shall be responsible for pick-up, installation, removal and return of the banners to the storage location determined by the MSTU Project Manager. The Contractor’s unit pricing shall be based upon per banner being installed and replacement with another banner. The Holiday and traditional banners shall be installed for display as requested by the MSTU Project Manager during each calendar year on an as needed basis. Contractor will use the hourly rates established in the bid schedule pricing and request approval from the MSTU Project Manager prior to any work commencing.

Contractor is to include all costs associated with the installation and removal of banners to include MOT equipment necessary for access to banner arms such as hydraulic lift or ladder, and any other required tools or accessories.

Light Pole Clearing:

Maintenance of lamp poles shall consist in removal of lens face of fixture to clean and clear out spider webs and tree limbs or other items that would prohibit the lens or area around the light pole and fixture to perform properly upon direction of the MSTU Project Manager.

SECTION 5. CONTRACTORS RESPONSIBILITIES

WORK HOURS

• Monday through Friday from 7:00 a.m. to 5:00 p.m. The Contractor may request permission from the

County Project Manager to work outside the daytime hours and workdays. There is no additional compensation for working on weekends, holidays, or evening hours

Maintenance of Traffic (MOT)

• The Contractor shall verify current MOT certification and comply with the requirements of Collier County’s

MOT Policy.

• The Contractor shall utilize adequate barricades, warning devices, and the necessary safety equipment according to Collier County Right-of-Way (ROW) Permitting Ordinance. Please refer to https://colliercountyfl.qscend.com/311/knowledgebase/article/694

• Flagmen are required when two-way traffic is obstructed.

• Blocking of a public ROW or street, except under extreme emergency conditions, shall not be permitted without prior approval of the Project Manager and arrangements made with agencies having jurisdiction over the street to be closed.

• For safe worker visibility, approved bright day-glow red/yellow/orange colored safety vests (Class 3) shall be worn by employees when servicing the area.

Reports

• Monthly or weekly grounds maintenance reports may be required by the MSTU Project Manager.

• Reports shall be written in English.

• Grounds maintenance reports shall be emailed to the MSTU Project Manager prior to or simultaneous with submission of invoices for payment.

• The Contractor shall complete the “Irrigation Systems Checklist – Bi-Weekly Requirement” sheets on a bi-weekly basis.

• The Project Manager may request a monthly Irrigation Service Report be submitted by the Contractor after the last service week of each month.

• Report format shall be as specified by the MSTU Project Manager.

• Contractor’s format may be acceptable, upon review and approval by the MSTU Project Manager.

https://colliercountyfl.qscend.com/311/knowledgebase/article/694

Meeting Attendance

• Required meetings:

o The Contractor shall attend a monthly field review (drive-through) scheduled 1-week before the Advisory Committee meeting. (approx. one (1)-hour) o The Contractor shall attend the monthly MSTU Advisory Committee meeting to discuss the ongoing status of Landscape and Irrigation maintenance, per the weekly/monthly report(s), and answer any questions. (approx.

one (1) hour) o At the request of the MSTU Project Manager, the Contractor shall be available for on-site inspection in the MSTU to verify work completed or to review open issues.

• There shall be no additional charge for attendance at these meetings.

General Provisions

• The Contractor shall identify an English-speaking singular point of contact with radio, cellular phone and e-mail for on-site and off-site communication to coordinate with the Project Manager.

• The Contractor shall provide a sufficient crew size for each Landscape Service to be completed within the scheduled days.

• Professional courtesy, conduct, and clothing are expected at all times.

• Replacement of plants, shrubs, trees, grass or foliage due to death caused by neglect or damage by the Contractor, Contractor's employees or a sub-Contractor, as determined by the Project Manager, shall be at the Contractor's sole expense.

• Accidents, thefts, and vandalism shall be reported to the Project Manager on the same day as discovered, including pictures when reasonably accessible to be taken.

Contractor Employees

• All employees of the Contractor working under this specification shall always be sole employees of the

Contractor’s company and under the Contractor’s sole direction and not an employee or agent of Collier County.

• The Contractor shall supply competent and physically capable employees.

• At the direction of the Project Manager, the Contractor shall remove any employee deemed to be careless, incompetent, insubordinate, or otherwise objectionable and whose continued services are not in the best interest of the County.

Sub-Contracting

• Contractor use of a sub-Contractor, compliant with all County provisions, may be requested in writing to the

MSTU Project Manager.

• The cost of utilizing a sub-Contractor shall not exceed that of the bid Specification or add cost to the MSTU, including any mark-up, if applicable.

• Detailed sub-Contractor invoices, Bill of Material’s (BOM), and receipts may be requested to be accompanied with the Contractor’s invoice to the County.

Invoice Markup Materials that are not included in the unit prices shall be reimbursed at a fifteen (15%) percent markup and a ten (10%) percent markup will be allowed on any rental equipment. The County will require the Contractor to submit receipts showing the cost of goods to verify the markup percentage. Failure to provide receipts showing the costs of goods may result in invoice rejection. There is no markup on tax or freight. Contractor will use the hourly rates established in the bid schedule pricing and request approval from the MSTU Project Manager prior to any work commencing.

County Landscape Maintenance Agreements

MSTU Project Manager will notify Contractor of existing landscape maintenance agreements with the property owners as to whose responsibility to maintain the County ROW and Irrigation within the ROW. The bid schedule will remain the same if some areas are removed from the existing list of areas as stated in the agreement.

Section 6. Price Increases

11.1 Any requested fee adjustment shall be fully documented and submitted to the County Representative no less than thirty (30) days prior to the Contract anniversary date. Any approved fee adjustments shall become effective as of the anniversary date or upon Board approval.

11.2 The Procurement Director or designee has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended. Price increase requests are not guaranteed. If approved, the Vendor will be notified in writing with the effective date of any approved price increases.

11.3 The County may, after examination, refuse to accept the adjusted rates if they are not properly documented, or considered to be excessive, or if decreases are considered to be insufficient. In the event the County does not wish to accept the adjusted rates, and the matter cannot be resolved to the satisfaction of the County, a contract termination will be processed

REFERENCES

The County requests that the Contractor submit three (3) completed reference forms from clients within the past five

(5) years whose projects are of a similar nature to this solicitation as a part of their proposal.