26-62 112 Chestnut Street IFB.pdf

CITY OF NORWICH

OFFICE OF DEVELOPMENT

23 UNION STREET

NORWICH, CONNECTICUT 06360

LEAD PAINT HAZARD

CONTROL/HEALTHY HOMES &

REHABILITATION PROGRAMS

Project RP1227-LP2412

112 Chestnut Street Norwich, CT. 06360

PROJECT BID PACKAGE

Bid- Lead Paint Hazard Control/Healthy Homes & Rehabilitation

INVITATION TO BID

Lead Paint Hazard Control Program/Healthy Homes & Rehabilitation Bid for: RP1227-LP2412

112 Chestnut Street Norwich CT. 06360

BID - Lead Paint Hazard Control/ Healthy Homes & Rehabilitation

Bids are being sought for the project for the property located at:

The residence at

Norwich, Connecticut

This project is being funded through the Property Rehabilitation Program and, or HUD Lead Based Paint Hazard Control in Priority Housing Program. Contractors must be aware that the City of Norwich is an Equal Opportunity Employer. Contract documents including the lead abatement plan and property rehabilitation specifications may be obtained from the Office of Community Development, 23 Union Street, Norwich, Connecticut, Office hours are from 8:30 AM to 4:30 PM, Monday thru Friday. A pre-bid conference will be held on 05-01-26 at 10:00 am. at the project location. Your attendance at that meeting is recommended to bid on this project.

Bids will be received via the City of Norwich’s on-line bidding portal until 4:00 PM on 05-08-26 at which time they will be opened and read aloud. The City of Norwich Reserves the right to reject any and all bids, or any part of any bid where such action is deemed to be in the best Interest of the City.

EQUAL EMPLOYMENT / OPPORTUNITY

AFFIRMATIVE ACTION

FAIR HOUSING AGENCY

OFFICE OF DEVELOPMENT

23 UNION STREET

NORWICH, CONNECTICUT

860-823-3770

SPECIFICATIONS FOR THE PROJECT KNOWN AS:

Lead Paint Hazard Control & Healthy Homes

105 Laurel Avenue Norwich. CT 06360

TABLE OF CONTENTS:

Description Page

General Bidding Instructions 4 Notice of Invitation to Bid 5 Lead & Healthy Homes- Bid Cert. 6 Non Collusion Affidavit 7 Bidding and General Program Policies 9-10 Product Allowances 11

GENERAL BIDDING INSTRUCTIONS:

1. The contractor is to obtain and review the Project Specifications and prepare a quotation for all work specified on the Company Letterhead and the enclosed bid form.

2. Contractors are urged to attend the Pre-Bid conference on 05-01-26. At 10:00 a.m.

Failure to attend the Pre-Bid conference may result in incomplete bid information.

3. Bid proposals are to be submitted in a sealed envelope addressed as follows:

Community Development, Property Rehabilitation Program Bid Projects: RP1227-LP2412 112 Chestnut Street

4. Bid will be received via the City’s online bid portal until 4:00 PM on 05-08-26.

5. It is the contractor’s responsibility to ensure they have all the project addendums and changes made to the scope of work prior to the bid due date. Copies of the addendum will be available at the city offices. Copies of addendum are to be attached with each bid.

Failure to attach the addendum sheets will disqualify the bidder.

The information contained in this bid package is for the purpose of providing general project specifications of the items included in the scope of work. Code compliance work required by the local building officials and fire marshal will be limited to those items directly relating to lead abatement activities. All other code compliance issues will be the responsibility of the property owner, and will not be funded under this program.

Payments will be requested by the Contractor according to contract provisions. The Contractor will submit payment requests to Program Management in the form of a billing request. Program Management will then conduct an inspection with the Property Owner in order to authorize payment or request revisions. Once billing (‘s) are approved, a check will be issued to the contractor. The contractor may then pick up the check or notify the City to mail it to the contractors’ address listed herein. Contractors should allow a minimum of 15 days for payment of approved invoices. The contract documents further describe the payment process.

Items not included in this specification, that are required for a complete installation or operation are considered part of this specification. All issues pertaining to code compliance should be directed to the Building Official. It is the responsibility of the contractor to secure and pay for all required permits, and terminate all required permits with inspections required by the permitting authority. Copies of all permits to be provided to the City at the time of issue and release.

Prior to the start of any construction activities, the contractor must request a pre-abatement inspection which will review the containment preparations, licensure, and proper set up of construction activities and safety equipment, if the work Specification requires it.

NOTICE OF INVITATION TO BID

GENERAL INFORMATION

PROJECT NAME: RP1227-LP2412

ADDRESS: 112 Chestnut Street

Norwich, Connecticut, 06360

OWNERS NAME: James Normile OWNERS ADDRESS: 5 Dairy Lane Hicksville N.Y. 11901

OWNERS PHONE NO: 631-672-9392

For the City of Norwich, Contact:

City of Norwich Office of Development 23 Union Street Norwich, CT 06360

(860) 823-3770 Wayne R. Sharkey, Property Rehabilitation, Program Manager Office hours: Monday – Friday 8:30 am – 4:30 pm

EnviroMed – (203)-239-4846

Contractor:

Additional project specifications may be obtained at:

Community Development Office 23 Union Street

Norwich, Connecticut 06360

(860) - 823- 3770

Project specifications may be obtained during normal business hours 8:30 AM - 4:30 PM, Monday thru Friday.

BIDDER CERTIFICATION: Bid - Lead Paint Hazard Control/ Healthy Homes & Rehabilitation

The City of Norwich, Office of Community Development basic bid package is enclosed and shall be submitted as follows:

1. This Instruction Sheet with signed bidders certification

2. Payment Request from filled out and totaled.

3. Non-Collusion Affidavit.

4. Proof of insurance

5. Proof of licensure as a home improvement contractor in the State of Connecticut.

6. Proof of Licensure as a Lead Abatement contractor in the State of Connecticut

( if applicable )

7. Copies of all addendum sheets properly signed and filled out as directed.

*** Please note, items 3,4,5, and 6 may be submitted once annually. It is also the contractor’s responsibility to insure that these items are updated as they expire. Please be aware that the submittal of items 1,2,and 7 will only constitute a complete bid package if all other items are on file and up to date with the City of Norwich.

BIDDERS CERTIFICATION

I,_____________________________, acting on behalf of_________________________ A contractor registered in the State of Connecticut, have reviewed the bid requirements, bid documents and site conditions and hereby propose to complete the work specified for the amount of ______________________________________________dollars ($_______________)

I will guarantee this price for a maximum of 15 days from the date of this proposal. I will be able to start this project on or about 90 days from bid award, 2025. This project is allotted 30, calendar days to complete the specified scope from notice to proceed, baring weather and other excusable delays. (Note: Work items that cannot be undertaken during winter months such as exterior encapsulation or soils, shall have a completion date of no later than May 30th) I am aware that if I fail to complete the work in the time required, I may be penalized based upon the terms of the contract.

Signed by:________________________________(Print Name) Date:___________

Signature:________________________________ Phone:______________________

Contractor Name:_______________________________________________________

Address: _________________________________________________________

201. NON-COLLUSION AFFIDAVIT OF CONTRACTOR

State of________________________________)

) ss.

County of_______________________________)

__________________________________________, being first duly sworn, deposes and says that :

(1) He is (owner, partner, officer, representative, or agent) of (hereafter refer to as the "Contractor"), who has executed the Agreement, of which this affidavit is a part;

(2) He is fully informed respecting the preparation and contents of said Agreement and the Contract Price and all pertinent circumstances respecting such Agreement and Contract Price;

(3) Such Contract Price is genuine and not a collusive or sham price;

(4) Neither the Contractor nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other contractor, bidder, firm or person to submit a collusive or sham price or bid in connection with such work, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other contractor, bidder, firm or person to fix the price or prices offered by the Contractor and accepted by the owner, or to fix the offered price of any other bidder, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the Owner and/or the City or any person interested in this agreement; and

(5) The price or prices offered by the contractor and accepted by the Owner as the Contract price is fair and proper and is not obtained by any collusion, conspiracy, connivance or unlawful agreement on the part of the Contractor or any of its agents, representatives, owners, employees or parties in interest, including this affiant.

(Seal, if corporation) _______________________________

By:____________________________

Title:_________________________ Subscribed and sworn to before me this______________day of

________________________, 20______.

*** General Acknowledgement: This Affidavit is to apply to all projects, bid through the City of Norwich, Community Development Center. (2026)

BIDDING AND GENERAL PROGRAM POLICIES

1. The omission of any items listed in the Basic Bid Package will result in the disqualification of the bid.

2. All addendums and scope changes discussed at the bid walk through will be written up and available at the city office prior to the bid opening date. All addendum and changes to be attached to the bid forms and signed by the contractor. Failure to attach addendum and changes may result in bid disqualification.

3. Bid readings are open to the public. No bid documents will be made available to contractors or the public without supervision at the bid opening. Results of the bidding will be available at the Office of Development the following business day.

4. The City of Norwich reserves the right to reject any bid when it is deemed to be in the best interest of the City and/or the property owner. The City of Norwich further reserves the right to accept or reject portions of any bid when it is deemed to be in the best interest of the City and or the property owner.

5. Disputes and protests:

a. If a contractor feels that a bidder has submitted an incomplete bid, or has evidence of other improprieties that negatively impact their own qualified bid, they may file a protest with the City of Norwich, Office of Development within 7 calendar days of the Bid opening.

b. Such notice shall be in writing and include copies of evidence required to prove or disprove the questionable bids.

c. Bid protests will not be accepted by unqualified bidders, or bidders who have been disqualified for incomplete bids.

d. All bid protests will be reviewed by program staff and the Director of Development. The decision rendered by the director of development will be final.

e. Contractors submitting frivolous bid protests are hereby warned that unjustified and groundless protests may result in the loss of future bidding privileges

6. Bidder Limitation Policies:

a. Bidders may hold no more than two active contracts between either the Lead or Rehab program. Contractors attempting to bid a third project will not be accepted unless at least one active contract is in the final billing and closing phase.

(However Contractors may request exception to this rule if they can provide assurances sufficient to the timely start and completion of project contracts.)

Acceptance/denial of such a request is solely at the discretion of the Rehabilitation Specialist.

b. Bidders holding three open contracts, will be prohibited from future bidding until the closeout of one or more open contracts. (see- exception clause)

c. Contract holders that are in delinquent standing of any project completion date, may be prohibited from bidding until all delinquent projects are closed out.

d. New Contractors will be subject to a probationary period in which they may hold only one contract. Once a new contractor has entered into their first contract for a Property Rehabilitation or Lead Hazard Reduction project, they will not be allowed to bid further projects until the successful completion of the probationary period. During the probationary period the Contractor will be evaluated based on

e. their performance according to both the project contract, and overall program requirements. At the completion of the project the Program Manger will give the Contractor written notice outlining their acceptance or denial as a Contractor “in good standing”, for future Projects.

7. Lead Abatement Clearance Policies:

f. Both the first and second rounds of dust wipes tests are included in program costs.

g. Further failures will be assessed to the project contractor in the form of an $80.00 per hour inspector fee.

h. All additional testing fees must be paid in full prior to the release of final payment to the contractor.

PRODUCT SELECTION ALLOWANCES:

Note: Due to delays in shipping as the result of Covid-19 all selections must be made from in stock products when reasonable. “Selection prices have been altered to better accommodate Covid related price increases.”

As the most common work items for Lead Paint Hazard Control & General Rehabilitation projects, the following door selection pricings will be implemented as they are applicable to each project scope.

Exterior grade door (standard sizes), hardware & trim: Max Owner selection $1,200.00 per

Exterior grade door with Side lights, hardware & trim: Max Owner selection $1,800.00 per

Interior Door slab only: Max Owner selection $125.00 per

Interior Door, casing, trim, and hardware: Max Owner Selection $225.00 per

Storm Doors: $275.00

Wood or Vinyl laminate flooring $3.50 dollars per sqft product selection

Carpet with padding $10.00 dollars per sq/yard.

General Selections such as roof or siding colors are to documented between the Contractor and Home Owner then submitted to the Program Manager prior to start of work.

OTHER PRODUCT BIDDING REQUIRMENTS

Where Lead Paint Hazard Control, and Rehabilitation Projects include various other building products, the contractor is responsible include “Builders Grade Materials and Products, with basic selections for colors and style where applicable.”

For program purposes (Builders Grade Products) shall be defined as middle grade market available building products by costs. Prior to contract signing, the Contractor, Program Manager and Property owner will meet to review and approve all product selections.

NOTE: Property owners may elect to select higher grade or specialty products only at their own cost, and if such a selection does not delay the normal agreed upon schedule of work.

No product alterations shall be made after contract signing unless under special circumstance, approved by Program Management.

HISTORICAL REQUIREMENTS (Windows) Some projects that are located in National or Local historic districts must comply with the following:

1. All wood construction window.

2. In like form and fashion of the pre-existing.

3. May be simulated divide, but manufactured Mullions must be part of the factory construction of the window unit not after-market pieces.

4. When the property is located in the Local Historic District, the window product must be per-approved by the Local Historic board of commissions.

5. All wood construction window used for Historic compliance must also comply with the current (IECC requirements for energy efficiency) Contractors must have their products pre- approved for IECC compliance with the local Building Department prior to ordering.

6. All windows must be primed and painted to match original.

Requisition # Contractor Authorized signature: X PO # Property Address: Bid Breakdown

Due Date 4pm 05/08/26 Bid-Lead Paint Hazard Control/ Healthy Homes & Rehabilitation Request #1 Request #2 Request #3

DESCRIPTION Bid Amount Date Date Date

Permits & Fees

Waste Disposal

Front Porch Roof-GC

Rear Porch Roof- GC

Garage 67-69 lp

Soils 70-72 lp

Items 55-61 lp

Ext. Front porch item 62 lp

Ext. 2nd Fl porch item 63

Siding & wrap all item 64 lp Foundation item 65 lp

Item 66 lp

Unit 1 1st Floor items 1-18 lp

Unit 2 2nd Floor items 19-30 lp

Unit 3 3rd Floor items 31-54 lp

TOTALS

City Approval Wayne Sharkey, Project Manager

Property Owner Approval X

Contractor Approval

X