26-27_SOW_&_Plans.pdf
PDF 2 MB Posted
- Solicitation number
- 26-27
- Issued by
- Bay County, Florida
About this file
This Scope of Work document outlines the requirements for the Bay County Board of County Commissioners in Florida to install a new web-based HVAC Graphics and Control System at the Bay County Health Department located at 597 W 11th Street, Panama City, Florida 32401. The project encompasses comprehensive installation and hardware/software upgrades, including a new workstation computer with minimum Intel Core i7 Processor and 32 GB RAM running Windows 11 Pro, removal of existing controllers, and installation of a new network-compliant Building Supervisor Controller package such as JCI Metasys, Trane Tracer SC+, or Tridium Niagara. The contractor must provide and install space temperature sensors, duct probes, duct static transmitters, thermostats, communication wiring, electrical cabling, conduit, and network wiring as necessary. Additionally, the contractor shall develop a user-friendly custom web-based graphics interface integrating existing HVAC equipment (Air Handlers, Exhaust Fans, FCUs, Chillers, and Boilers) with 3D/2D graphical screens displaying real-time data, setpoints, alarm status, temperatures, pressures, valve positions, damper status, and historical trends. Sealed paper or electronic submissions are due by 2:30 pm on Thursday, April 30, 2026, with submissions to be publicly opened immediately following the deadline.
The contract requires the contractor to perform system integration with proper data point mapping and trending, conduct point-to-point testing and commissioning to verify all sensors and devices communicate correctly, balance system air/water flows, and provide comprehensive documentation including as-built drawings, wiring diagrams, software details with licenses and logins, user manuals, serial and model numbers, and commissioning/startup reports. The contractor must implement cybersecurity hardening measures including SSL certificates and secure passwords in coordination with IT, provide a minimum of 8 hours of on-site training for facilities maintenance staff, obtain all necessary permitting and inspections, ensure compliance with manufacturer specifications and current Florida building codes, and provide onsite supervision. All software licenses, admin passwords, and engineering programming tools must be registered to the Bay County Board of County Commissioners. The contract includes a one-year workmanship warranty and a five-year software maintenance plan for future upgrades and security patches.
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EXHIBIT 2
SCOPE OF WORK
Installation & Hardware/Software Provide and install a new workstation computer (minimum Intel Core i7 Processor, 32 GB RAM) with Windows 11 Pro operating system.
Disconnect and remove existing controller.
Install a new network compliant Building Supervisor Controller package (e.g., JCI Metasys, Trane Tracer SC+, Tridium Niagara.)
Web browser internet access (Remote internet outside IP address required.)
Provide and install as necessary new space temperature sensors, duct probes, duct static transmitter, duct sensors, thermostats and associated wiring, new communication wire, and velocity pressure probes for full functionality and programmable controllers.
Provide and install as necessary electrical cabling, conduit, and network wiring.
Graphics & Programming
Develop and design a user-friendly custom web-based graphics interface for all updated HVAC equipment integrating the existing Air Handlers, Exhaust Fans, FCUs, Chillers and Boilers, creating a 3D/2D graphical screens for each piece of HVAC equipment.
Graphics shall include real-time data, setpoints, alarm status, temperatures, pressures, valve positions and damper status and historical trends for temperature, humidity, and fan speed and diagrams of the HVAC equipment.
Graphics shall include a visual of each piece of equipment and its location within a floorplan representative of the Health Department.
Graphics must allow users to change setpoints, adjust schedules, and facilities management to override equipment.
Create programming for optimal start/stop, occupancy schedules, and holiday schedules.
Develop, document, and test a new Sequence of Operations for all equipment.
Security Contractor to provide cybersecurity hardening (SSL certificates, secure passwords) and coordinate with IT.
Web browser internet access (Remote internet outside IP address required.
System Integration Ensure all data points are properly mapped and trended.
System Commissioning Perform point-to-point testing to verify all sensors and devices are communicating correctly.
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Validate that new graphics accurately reflect physical equipment status.
Balance system air/water flows as required by new controllers’ configurations.
Documentation Provide as-built drawings/wiring diagrams, software details (license/logins, user manuals, and serial and model numbers, and the commissioning/startup report showing the system was tested, calibrated and operating correctly.
License Ownership All software licenses, admin passwords, and engineering programming tools
(e.g., Controller) are to be registered to the Bay County Board County of Commissioners.
Training Provide a minimum of 8 hours of on-site training for the facilities maintenance staff.
GENERAL CONDITIONS
Provide all permitting and inspections for above stated work.
All work to be done as per manufacturer specifications and to current Florida building codes.
Provide onsite supervision.
Contractor responsible for the disposal of job debris.
WARRANTY:
One (1) year workmanship warranty and (5) year software maintenance plan/ pack for future upgrades and security patches.
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EXHIBIT 3
PLANS
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