26-27_SOW_&_Plans.pdf
PDF 2 MB Posted
- Solicitation number
- 26-27
- Issued by
- Bay County, Florida
About this file
This Scope of Work document outlines the requirements for the Bay County Board of County Commissioners in Florida to procure and install a new web-based HVAC Graphics and Control System at the Bay County Health Department located at 597 W 11th St, Panama City, Florida. The project encompasses installation of new hardware and software, including a workstation computer with minimum Intel Core i7 Processor and 32 GB RAM running Windows 11 Pro; a new network-compliant Building Supervisor Controller package such as JCI Metasys, Trane Tracer SC+, or Tridium Niagara; new space temperature sensors, duct probes, thermostats, electrical cabling, conduit, and network wiring. The contractor must develop a custom web-based graphics interface with 3D/2D graphical screens integrating existing HVAC equipment (Air Handlers, Exhaust Fans, FCUs, Chillers, and Boilers) with real-time data display, setpoints, alarm status, temperatures, pressures, and historical trends. Electronic or sealed paper submissions are due by 2:30 pm on Tuesday, April 14, 2026, or alternatively by 2:00 pm on Tuesday, April 28, 2026, with submissions publicly opened immediately following the deadline. The contract includes a one-year workmanship warranty and a five-year software maintenance plan for future upgrades and security patches.
The contractor must provide all necessary permitting and inspections, perform point-to-point testing and system commissioning, develop and document a new Sequence of Operations, coordinate cybersecurity hardening measures with IT, balance system air and water flows, and deliver as-built drawings and wiring diagrams. Documentation requirements include software details with license information, user manuals, serial and model numbers, and a commissioning/startup report. All software licenses, administrative passwords, and engineering programming tools must be registered to the Bay County Board of County Commissioners. The contractor is required to provide a minimum of eight hours of on-site training for facilities maintenance staff and must comply with current Florida building codes and manufacturer specifications. The contractor is responsible for onsite supervision, job debris disposal, and must maintain onsite supervision throughout the project.
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EXHIBIT 2
SCOPE OF WORK
Installation & Hardware/Software Provide and install a new workstation computer (minimum Intel Core i7 Processor, 32 GB RAM) with Windows 11 Pro operating system.
Disconnect and remove existing controller.
Install a new network compliant Building Supervisor Controller package (e.g., JCI Metasys, Trane Tracer SC+, Tridium Niagara.)
Web browser internet access (Remote internet outside IP address required.)
Provide and install as necessary new space temperature sensors, duct probes, duct static transmitter, duct sensors, thermostats and associated wiring, new communication wire, and velocity pressure probes for full functionality and programmable controllers.
Provide and install as necessary electrical cabling, conduit, and network wiring.
Graphics & Programming
Develop and design a user-friendly custom web-based graphics interface for all updated HVAC equipment integrating the existing Air Handlers, Exhaust Fans, FCUs, Chillers and Boilers, creating a 3D/2D graphical screens for each piece of HVAC equipment.
Graphics shall include real-time data, setpoints, alarm status, temperatures, pressures, valve positions and damper status and historical trends for temperature, humidity, and fan speed and diagrams of the HVAC equipment.
Graphics shall include a visual of each piece of equipment and its location within a floorplan representative of the Health Department.
Graphics must allow users to change setpoints, adjust schedules, and facilities management to override equipment.
Create programming for optimal start/stop, occupancy schedules, and holiday schedules.
Develop, document, and test a new Sequence of Operations for all equipment.
Security Contractor to provide cybersecurity hardening (SSL certificates, secure passwords) and coordinate with IT.
Web browser internet access (Remote internet outside IP address required.
System Integration Ensure all data points are properly mapped and trended.
System Commissioning Perform point-to-point testing to verify all sensors and devices are communicating correctly.
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Validate that new graphics accurately reflect physical equipment status.
Balance system air/water flows as required by new controllers’ configurations.
Documentation Provide as-built drawings/wiring diagrams, software details (license/logins, user manuals, and serial and model numbers, and the commissioning/startup report showing the system was tested, calibrated and operating correctly.
License Ownership All software licenses, admin passwords, and engineering programming tools
(e.g., Controller) are to be registered to the Bay County Board County of Commissioners.
Training Provide a minimum of 8 hours of on-site training for the facilities maintenance staff.
GENERAL CONDITIONS
Provide all permitting and inspections for above stated work.
All work to be done as per manufacturer specifications and to current Florida building codes.
Provide onsite supervision.
Contractor responsible for the disposal of job debris.
WARRANTY:
One (1) year workmanship warranty and (5) year software maintenance plan/ pack for future upgrades and security patches.
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EXHIBIT 3
PLANS
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