26-27_SOW_&_Plans.pdf
PDF 2 MB Posted
- Solicitation number
- 26-27
- Issued by
- Bay County, Florida
About this file
This Scope of Work document outlines the installation and configuration requirements for a web-based HVAC Graphics and Controls System at the Bay County Health Department in Panama City, Florida, as issued by the Bay County Board of County Commissioners. The project encompasses the provision and installation of a new workstation computer with Windows 11 Pro operating system, replacement of the existing building supervisor controller with a network-compliant package such as JCI Metasys, Trane Tracer SC+, or Tridium Niagara, and installation of necessary sensors, thermostats, communication wiring, electrical cabling, and network infrastructure. The contractor must develop a custom web-based graphics interface integrating existing HVAC equipment including Air Handlers, Exhaust Fans, FCUs, Chillers, and Boilers with 3D/2D graphical screens displaying real-time data, setpoints, alarm status, temperatures, pressures, valve positions, damper status, and historical trends. Additional deliverables include creating programming for optimal start/stop and occupancy schedules, developing a new Sequence of Operations, performing system commissioning and point-to-point testing, providing as-built documentation, and delivering a minimum of 8 hours of on-site training for facilities maintenance staff. Electronic or sealed paper submissions are due by 2:30 p.m. on Tuesday, April 14, 2026, or alternatively by 2:00 p.m. on Tuesday, April 28, 2026, with public opening immediately following the deadline.
The contractor must provide cybersecurity hardening measures including SSL certificates and secure passwords coordinated with IT, ensure all software licenses and engineering programming tools are registered to the Bay County Board of County Commissioners, and obtain all necessary permitting and inspections in compliance with manufacturer specifications and current Florida building codes. Work must be performed with onsite supervision, and the contractor is responsible for job debris disposal. The contract includes a one-year workmanship warranty and a five-year software maintenance plan covering future upgrades and security patches. All documentation including as-built drawings, wiring diagrams, software details with licenses and logins, user manuals, serial and model numbers, and a commissioning/startup report verifying system testing and calibration are required deliverables. No specific pricing information, bid amounts, insurance requirements, or performance bond details are detailed in the Scope of Work document itself.
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Text version
EXHIBIT 2
SCOPE OF WORK
Installation & Hardware/Software Provide and install a new workstation computer (minimum Intel Core i7 Processor, 32 GB RAM) with Windows 11 Pro operating system.
Disconnect and remove existing controller.
Install a new network compliant Building Supervisor Controller package (e.g., JCI Metasys, Trane Tracer SC+, Tridium Niagara.)
Web browser internet access (Remote internet outside IP address required.)
Provide and install as necessary new space temperature sensors, duct probes, duct static transmitter, duct sensors, thermostats and associated wiring, new communication wire, and velocity pressure probes for full functionality and programmable controllers.
Provide and install as necessary electrical cabling, conduit, and network wiring.
Graphics & Programming
Develop and design a user-friendly custom web-based graphics interface for all updated HVAC equipment integrating the existing Air Handlers, Exhaust Fans, FCUs, Chillers and Boilers, creating a 3D/2D graphical screens for each piece of HVAC equipment.
Graphics shall include real-time data, setpoints, alarm status, temperatures, pressures, valve positions and damper status and historical trends for temperature, humidity, and fan speed and diagrams of the HVAC equipment.
Graphics shall include a visual of each piece of equipment and its location within a floorplan representative of the Health Department.
Graphics must allow users to change setpoints, adjust schedules, and facilities management to override equipment.
Create programming for optimal start/stop, occupancy schedules, and holiday schedules.
Develop, document, and test a new Sequence of Operations for all equipment.
Security Contractor to provide cybersecurity hardening (SSL certificates, secure passwords) and coordinate with IT.
Web browser internet access (Remote internet outside IP address required.
System Integration Ensure all data points are properly mapped and trended.
System Commissioning Perform point-to-point testing to verify all sensors and devices are communicating correctly.
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Validate that new graphics accurately reflect physical equipment status.
Balance system air/water flows as required by new controllers’ configurations.
Documentation Provide as-built drawings/wiring diagrams, software details (license/logins, user manuals, and serial and model numbers, and the commissioning/startup report showing the system was tested, calibrated and operating correctly.
License Ownership All software licenses, admin passwords, and engineering programming tools
(e.g., Controller) are to be registered to the Bay County Board County of Commissioners.
Training Provide a minimum of 8 hours of on-site training for the facilities maintenance staff.
GENERAL CONDITIONS
Provide all permitting and inspections for above stated work.
All work to be done as per manufacturer specifications and to current Florida building codes.
Provide onsite supervision.
Contractor responsible for the disposal of job debris.
WARRANTY:
One (1) year workmanship warranty and (5) year software maintenance plan/ pack for future upgrades and security patches.
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EXHIBIT 3
PLANS
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