ARRC CLEAR SFS PAVING

INVITATION TO BID (ITB)

#26-25-214742

JUNE 26, 2026

ALASKA RAILROAD CORPORATION

327 WEST SHIP CREEK AVENUE

ANCHORAGE, ALASKA 99501

327 W. Ship Creek Ave.

Anchorage, AK 99501 Wallaces@akrr.com Phone 907.265.2425

Cell 907.744.0031

June 26, 2026

INVITATION TO BID (ITB)

#26-25-214742

ARRC CLEAR SFS PAVING

Response Required: This page must be completed and returned to ensure receipt of future addenda or additional information. Please e-mail this form to wallaces@akrr.com. All addenda will be forwarded to the contact name and number listed below.

Firms that have not returned the cover sheet will not be informed of addendums and will only be alerted to addendums by checking with the ARRC procurement officer or by checking ARRC’s internet site: www.alaskarailroad.com , select Procurement and then Solicitations.

Bidders must acknowledge the receipt of all issued addendums in their proposal/bid submittal.

Company ______________________________________________________

Address ______________________________________________________

Contact ______________________________________________________

Phone ______________________________________________________

Email _____________________________________________________

Website: www.alaskarailroad.com mailto:wallaces@akrr.com http://www.alaskarailroad.com/ http://www.alaskarailroad.com/

THIS IS NOT AN ORDER 327 W. Ship Creek Ave.

Anchorage, AK 99501 wallaces@akrr.com

Phone: 907-265-2425 Mobile: 907-744-0031

June 26, 2026

INVITATION TO BID (ITB) 26-25-214742

ARRC CLEAR SFS PAVING

The Alaska Railroad Corporation (ARRC) is soliciting bids from interested offerors for the following contractor support for traffic control, grading, paving, and striping within its Right-of-Way (ROW) at the Clear Space Force Station crossing (ARRC MP 392.9). Construction is anticipated to begin in early August 2026.

SEALED BIDS WILL BE RECEIVED AT Alaska Railroad Corporation Attn: Sarah Wallace

327 West Ship Creek Avenue Anchorage, AK 99501

Until 3:00 P.M. July 15, 2026, AT WHICH TIME BIDS WILL BE PUBLICLY OPENED

The envelope used in submitting your offer shall be plainly marked with the following information:

1. Offeror's Name -

2. ITB# 26-25-214742

3. Date and Time Scheduled for Receipt of Offers.

4. Sealed Offer: ARRC CLEAR SFS PAVING

Funding: ARRC/Federal funding.

Site Visit: A non-mandatory site visit will be held at 2:00 p.m., July 08, 2026. The meeting location will be at Clear Highway Crossing located at ARRC MP 392.9. in Clear, Alaska. Attendees will be responsible for their own transportation to the meeting location. Attendees should plan on being at the meeting location by 1:45 p.m. A representative of ARRC will conduct a safety briefing and will provide an escort onto ARRC property for the site visit (no base access required for this visit). Hardhats, safety vests, protective footwear, and safety glasses will be required, and must be supplied by attendees. This is not a mandatory meeting, although interested firms are encouraged to participate. Interested parties should pre-register by July 7, 2026. Please contact Sarah Wallace at wallaces@akrr.com to register.

Return your bid in a sealed envelope on which the Solicitation number appears. Bids received by e-mail or facsimile transmission will not be considered for award. Bids shall be submitted on the forms furnished herein. Hand-delivered bids, amendments, or withdrawals must be received by ARRC's Contracts

Section prior to the scheduled time of bid opening.

Your bid must be complete. See instructions and conditions enclosed.

An Alaska Business license is not a prerequisite to bid. Bidders who possess an Alaska Business license and also meet the other criteria of an Alaska Bidder shall receive a preference per the "Alaska bidder preference”.

ARRC shall not be held responsible for bidder’s lack of understanding of what is required by this bid.

Should a bidder not understand any aspect of this bid, or require further explanation, or clarification regarding the intent or requirements of this bid, it shall be the responsibility of the bidder to seek guidance from the ARRC.

ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids, accept any bids or any part thereof, waive minor informalities or defects in any bids, and not to award the proposed contract if it is in the best interest of the ARRC.

ARRC may award a contract resulting from this solicitation to the responsive offeror whose offer conforming to this solicitation will be the most advantageous to the ARRC. ARRC may reject any or all offers if such action is in the best interest of ARRC and waive informalities and minor irregularities in offers received. Any resulting contract from this solicitation shall incorporate the Standard Instructions, and General Terms and Conditions for Construction incorporated in this solicitation.

This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC to pay for any costs incurred in the submission of an offer or for any other incurred cost prior to the execution of a formal contract

BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED TO PAY

PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor imposed terms and conditions which conflict with this Invitation for Bid terms and conditions are considered counter offers and, as such, will cause the Alaska Railroad Corporation to consider the bid non-responsive.

If a bidder attaches additional terms and conditions as part of the bid, such attachments must be accompanied by a disclaimer stating that in the event of conflict between the terms and conditions of this Invitation for Bid and the terms and conditions of the bidder/contractor, the terms and conditions of the Invitation for Bid will prevail.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation that encourages the participation of DBEs as prime contractors and subcontractors on its contracts funded in whole by the Alaska Railroad Corporation. ARRC has a race neutral DBE Program and does not set DBE goals on individual solicitations. Nonetheless, the ARRC aspires to achieve an overall DBE participation of 4.0% in federal fiscal years 2025-2027 on contracts funded by agencies within the U.S. Department of Transportation.

The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska Railroad considers Green Star membership to be a positive business attribute and regards a Green Star award as a tangible sign of an organization’s commitment to environmental stewardship and continual improvement within its operations.

Please direct all responses and/or questions concerning this invitation to bid in writing to Sarah Wallace, Alaska Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501, telephone number 907-265-2425, email address Wallaces@akrr.com.

Sincerely, Sarah Wallace Contract Administration Specialist Alaska Railroad Corporation http://www.greenstarinc.org/ mailto:Wallaces@akrr.com.

SOLICITATION CONTENTS

SECTION A REQUIRED DOCUMENTS

SECTION B BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS

SECTION C SCOPE OF WORK

SECTION D GENERAL TERMS AND CONDITIONS (CONSTRUCTION)

SECTION E FORMS:

CONSTRUCTION BID FORM

CONTRACTOR RESPONSIBILITY QUESTIONAIRE

SUBCONTRACTOR LIST

SAMPLE CONSTRUCTION CONTRACT

PAYMENT BOND

PERFORMANCE BOND

SECTION F SPECIAL PROVISIONS

SECTION G COST SCHEDULE

SECTION H FEDERAL TERMS & CONDITIONS

ATTACHMENTS

1) Minimum Rates of Pay for Laborers and Mechanics, Effective April 1, 2026, issue 52 File name: Pamphlet_600_Issue_52

2) Clear SFS Vicinity Map

3) Precast Concrete Modular Crossing Standard Plans https://labor.alaska.gov/lss/forms/Pamphlet_600_Issue_52.pdf?q=041026

SECTION A

REQUIRED DOCUMENTS

REQUIRED FOR BID Bids will not be considered if the following documents are not completely filled out and submitted at the time of bidding:

1. Construction Bid Form - [Form 395-0121]

2. Bid Bond - [Form 395-0120]

3. Contractors Responsibility Questionnaire

4. Cost Schedule – Section G

5. Federal Certifications: Section H:

# 25. Certification Regarding Use of Contract Funds for Lobbying

REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER The apparent low bidder is required to complete and submit the following documents within Five (5) Working Days after receipt of written notification:

1. Subcontractor List - [Form 395-0131]

3. Contractor’s Site Health & Safety Plan

REQUIRED FOR AWARD In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Certificate of Insurance - [from Insurance Carrier]

2. Payment Bond - [Form 395-0126]

3. Performance Bond - [Form 395-0127]

4. Contract and Notice to Proceed, ARRC Generated

5. Contractor’s Business License and Contractors License

6. State of Alaska Department of Labor – Notice of Work

POST AWARD DOCUMENTATION

1. Weekly Certified Payrolls

2. State of Alaska, DOL Notice of Completion

SECTION B

BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS

(CONSTRUCTION)

To be considered for award, Bids must be made in accordance with the following requirements:

Duty to Seek Clarification: ARRC shall not be held responsible for a Bidder’s lack of understanding of what is required by the Invitation to Bid. Should a Bidder not understand any aspect of the Invitation to Bid, or require further explanation or clarification regarding the intent or requirements of the same, it shall be the responsibility of the Bidder to seek clarification from ARRC prior to submitting his or her Bid.

Terms and Conditions: Any resulting contract from this Invitation to Bid shall incorporate the general terms and conditions contained in this bid package.

Contract Documents: Bidders shall familiarize themselves with the requirements of all of the Contract Documents which include, but are not limited to the “Bidders Instructions & Special Requirements", the Invitation to Bid, Bid and Contract Forms, General Conditions, Special Conditions, Specifications, Plans, any Addenda issued prior to the receipt of Bids, and any other documents referenced or incorporated therein.

Examination and Interpretation of Documents: Each Bidder shall examine the Contract Documents carefully and shall make written requests to ARRC prior to Bid submission for interpretation or correction of any ambiguity, inconsistency, discrepancy, omission, or error therein which the bidder may discover.

Any interpretation or correction will be issued in an Addendum by ARRC. Only a written interpretation or correction shall be binding. No Bidder shall rely on any interpretation or correction given by any other method.

Addenda: ARRC may modify the Invitation to Bid prior to the date fixed for opening of Bids by issuance of an Addendum to all parties who have been furnished the Bid Package for bidding purposes. Bidders must acknowledge receipt of all Addenda on the Construction Bid Form [Form 395-0121].

Qualification of Bidders: Pursuant to ARRC Procurement Rule 1600.3, before a Bid is considered for award, ARRC may request a Bidder to submit information regarding the Bidder’s capability in all respects to fully perform the contract requirements or the individual integrity and reliability which will assure good faith performance. Such information shall include the Bidder’s prior experience in performing comparable Work, the availability of necessary financing, equipment, facilities, expertise and personnel to perform the Work and whether he or she has ever been terminated or defaulted on construction work.

Bid Forms: Bids must be submitted on the forms provided by ARRC, completed in all respects as required by the Bid Forms and other Contract Documents and manually signed by an authorized official of the Bidder. Bidders may make copies of the Bid Forms for submission of Bids.

Submission of Bids: Bids must be sealed, marked, and addressed as directed in the Invitation to Bid and must be delivered to the office designated in the Invitation to Bid prior to the exact time set for opening bids. Late bids will not be considered.

Modification, Correction, Withdrawal of Bids: Modification, correction or withdrawal of Bids will be allowed only as provided in ARRC Procurement Rule 1200.8.

Bid Opening: Bids will be opened in public at the time set forth in the Invitation to Bid in accordance with ARRC Procurement Rule 1200.6. The contents of the Bids will be open for public inspection after the notice of intent to award a contract is given.

Evaluation of Bids: Bids will be evaluated in accordance with the provisions of ARRC Procurement Rule

1200.7. Alternative bids, if called for, are intended to provide ARRC a range of comparative costs which will allow identification of the combinations most responsive to ARRC's need. The order in which the alternatives are listed or set out in the Invitation to Bid should not be taken as any indication as to the order in which ARRC may elect to select the alternatives, if any. Bidders shall submit bid prices for all alternatives stated in the Invitation to Bid and are advised that the order in which the alternatives, if any, are chosen by ARRC, may affect which Bidder is the lowest responsive and responsible Bidder.

Bid Security: In accordance with ARRC Procurement Rule 1200.4, all Bids shall be accompanied by bid security in the form of a cashier's check or an acceptable Bid Bond, a form of which is provided herein, in the amount of five percent (5%) of the Bid price.

Rejection of Bids: ARRC reserves the right to waive minor defects or informalities in a Bid in accordance with the provisions of ARRC Procurement Rule 1200.8, or to reject any or all Bids in accordance with the provisions of ARRC Procurement Rule 1600.2.

Aggrieved Bidder/Offeror: An aggrieved bidder/offeror may protest an ARRC procurement action by filing a written protest with the procurement officer in accordance with the procedures and time limits specified in ARRC Procurement Rules 1800.1-1800.11

Award of Contract: Unless the Invitation to Bid is canceled or all bids are rejected, the procurement officer shall award a contract based on the solicited bids with reasonable promptness by written notice to the lowest, responsible and responsive Bidder whose bid conforms in all material respects to the requirements and criteria set out in the Invitation to Bid.

Execution of Contract: A written contract must be signed by the Bidder to whom an award is made and returned to ARRC within ten (10) calendar days, together with all required performance and payment bonds, and certificate(s) of insurance in the amounts required by the Invitation to Bid. The Bidder to whom award is made shall not be permitted to occupy the project site until he has first obtained the required insurance and submitted to ARRC proof of such insurance together with a statement certifying that said insurance conforms to requirements set forth in the Invitation to Bid.

Failure to Execute Contract: If the Bidder to whom the Contract is awarded refuses or neglects to execute it, or fails to furnish the required bonds and insurance within the time specified, the amount of his bid security may be retained by ARRC as liquidated damages.

Government Contract Requirements: If Federal funds will be used to pay for any part of the project described in the Invitation to Bid, any contract awarded hereunder will contain provisions requiring the successful Bidder to comply with all pertinent provisions, agreements, and clauses of the subject federal grant and all pertinent laws, regulations, Presidential directives, and executive orders to the extent they apply to the subject matter of the contract.

Drug and Alcohol-Free Workplace: Safety is paramount at ARRC. For that reason, ARRC maintains an alcohol and drug-free workplace and requires that the Contractor do the same. At all times during the performance of this contract, the Contractor shall have in place a written drug and alcohol program that includes, at a minimum, the following:

a. a requirement that all applicants present a negative pre-employment drug screen prior to being hired by the Contractor;

b. a requirement that employees submit to a "reasonable suspicion" drug and/or alcohol test when showing signs and symptoms of drug and/or alcohol influence on duty;

c. a requirement that employees submit to "reasonable cause/post-accident” drug and alcohol tests following certain accidents or incidents (with the threshold level triggering testing to be determined by the Contractor);

d. a provision defining a positive alcohol test as one that reveals a breath alcohol level of .02 or greater;

e. a provision defining a positive drug test as one that reveals concentrations at the levels set forth in 49 C.F.R. § 40.87(b)(screening test) and 49 C.F.R. § 40.87(c)(confirmatory test) or greater;

f. a provision that outlines the consequences of a positive drug or alcohol test and the consequences of an employee’s refusal to submit to drug/alcohol testing; and

g. a provision that establishes the conditions under which an employee may return to work following a positive drug and/or alcohol test, which at a minimum include an evaluation by a substance abuse professional and compliance with a recommended treatment program.

The Contractor agrees that at any time during the performance of this contract, if an ARRC employee reports to the Contractor that an employee of the Contractor or its subcontractor is showing signs and symptoms of drug/alcohol influence on duty, the Contractor shall remove the employee from ARRC property immediately and shall have the employee tested for drug/alcohol influence. If the employee tests positive, the Contractor shall ensure that the employee is not returned to work on the project until he/she has met the return to work requirements contained in the Contractor’s written program.

All contractors and subcontractors providing Roadway Worker services for ARRC will be required to register with Avetta, a third-party verification company that ARRC has engaged to verify and track contractor compliance with 49 C.F.R. Part 219 as well as other contractor responsibilities. The cost for each contractor to register will vary based on the services provided and will be paid by the contractor directly to Avetta.

Resources to assist with registration: Avetta https://www.avetta.com/ Avetta team at 800-506-7427.

Part 219 questions: ARRC Compliance Manager at 907-265-2533.

Offer Acceptance Period: For the purpose of award, offers made in accordance with this ITB shall be good and firm for a period of thirty (30) days from the date of bid opening.

Site-Safety Plan Requirement: Before the contractor or any subcontractor begins any construction related work under this contract including but not limited to mobilization, equipment setup, storage, etc., taking place on sites under Alaska Railroad Corporation (ARRC) control, they will submit a site Health and Safety Plan to ARRC for compatibility acceptance.

The plan must be compatible with ARRC Safety Policies, including On-Track Safety, ARRC on-site employee safety including safety for Project Managers, Construction Managers, Flaggers, Visitors, Safety personnel, Quality Assurance staff, vendors, and the public. The plan must outlines procedures for first aid, emergency response, chemical exposures, spills, site sign-in requirements for site-safety briefings, coordination with ARRC dispatch, Section 6.16 (SAFETY AND PROTECTION), Section 6.17 (WORK SAFETY ON RAILROAD PROPERTY), and Section 6.18 (EMERGENCIES), other sections of the contract GENERAL CONDITIONS, Appendix F.

A complete, detailed Site-Safety Plan shall be submitted to the Project Manager at least 10 days prior to commencement of any Work on the Project.

Contractor’s Instructions for Submitting Certified Payroll:

This contract includes work on an Alaska Railroad Corporation (ARRC) construction project, which is subject to the wage/certified payroll requirements of the Alaska Department of Labor Workforce Development (DOLWD) and/or it may include work on a federally funded construction project and be subject to U. S. Department of Labor Davis-Bacon Act wage/certified payroll requirements.

As part of the contract the following will be required:

1. All contractors on a construction project funded in whole or in part with federal funds shall pay laborers and mechanics the higher of the two wages listed in this contract from the U. S.

Department of Labor (www.access.gpo.gov/davisbacon/ or http://www.gpo.gov/davisbacon/ak.html) or from the DOLWD (www.labor.state.ak.us/lss/home.htm). Contractors on an ARRC-funded construction project shall pay laborers and mechanics the appropriate wage established by the DOLWD under the Little Davis Bacon Act.

2. All contractors employing laborers and mechanics on the project for must submit weekly certified payrolls that contain the information listed on the DOLWD Weekly Certified Payroll Form 07-6058, pages 1 and 2. Page 2 is the “Statement of Compliance” and must bear an original signature.

The prime contractor is responsible for gathering the certified payrolls from each subcontractor and for submitting them, along with their own, to ARRC.

3. These weekly certified payrolls must be submitted to ARRC within seven days after the regular “payday” for that certified payroll at the following address:

https://certpayportal.akrr.com/ A website login will be required to be set up prior to the first submission.

The contractor and its subcontractors are also responsible for filing certified payrolls with DOLWD as required.

4. The certified payroll must be completely filled out by the contractor including, but not limited to:

i. Contractor’s complete name, including join ventures, Inc., LLC, etc.

ii. Contractor’s license number, also called the contractor’s registration number, is required in addition to a business license to do construction work in the state

iii. Employee’s

a. Name

b. Address (domicile and mailing)

c. Social security number

d. Job classification

e. Hours worked

f. Wages/fringe benefits paid http://www.access.gpo.gov/davisbacon/ http://www.gpo.gov/davisbacon/ak.html http://www.labor.state.ak.us/lss/home.htm https://certpayportal.akrr.com/

iv. Contracting agency project number, which is the ARRC contract/purchase order number and is listed on the DOLWD finalized Notice of Work. This notice also lists the DOLWD project number, project name, and location. The prime contractor will supply all of this information to its subcontractors.

v. Week ending date and payroll numbers. The first week or part of a week of payroll will be designated as payroll number 1 for the first week, 2 for the second week, etc.

until the final week worked on the project. If no work is completed during a given week, the contractor must nonetheless submit a certified payroll for that week, with the appropriate consecutive payroll number for that week, and write “No Work Performed” on payroll.

vi. The Statement of Compliance must be completely filled out indicating how fringe benefits are paid and listing the payroll period. The Statement of Compliance must be signed, dated, and filed within seven days of the payment date of the payroll.

vii. Stamp or write “Confidential” on the certified payroll to help insure the privacy of contractor employees.

Sample copies of DOLWD certified payroll forms with the “Statement of Compliance is shown in Figures 1 and 2 below.

Failure to timely submit complete and accurately filled out weekly certified payrolls to ARRC may result in the delay of payment on the contract.

Figure 1: Alaska Dept. of Labor, Certified Payroll, Form 07-6058, Pg. 1

Figure 2: Alaska Dept. of Labor, Certified Payroll, Form 07-6058, Pg. 2

SECTION C

STATEMENT OF WORK

Scope of Work

The Alaska Railroad, Corp. (ARRC) is requesting contractor support for traffic control, grading, paving, and striping work within its Right-Of-Way (ROW) in the area of Clear Space Force Station.

The ARRC is paving 50 feet on each side of an upgraded crossing. The work will require the installation and removal of a temporary, single lane shoofly detour on the north side of the crossing. Contractor will be responsible for all work associated with the detour except for the installation of the temporary crossing timbers. Railroad ballast must be protected from contamination during the construction, use, and removal of the detour. ARRC will provide geotextile material for the contractors use in protecting the ballast.

The work involved in this project consists of, but is not necessarily limited to, the following activities:

Contractors shall provide grading, paving and traffic control support as required for the repair of the Clear Highway crossing. Clear Highway is located at ARRC MP 392.9. Currently the project is scheduled to start early August 2026.

Contractor may begin acquiring required permits upon receipt of the NTP.

ARRC Coordination

The Contractor must coordinate with the Project Manager for daily operations, access to the physical project site, for the delineation of the Contractor equipment staging area(s), to coordinate the movement of assets with their respective tenants and train schedule and coordination, prior to beginning each day’s shift.

Contractor is to bid the work as if ARRC equipment will not be available to support the Work outlined herein. The Contractor will provide any and all on-track equipment necessary to complete the Work.

The following ARRC Standard Drawings shall be used as reference, in addition to the Special Provisions outlined herein and the Plans. ARRC Standard Drawings attached to this solicitation include:

1. Precast Concrete Modular Crossing Standard Plan(s)

ARRC Operations

Unless otherwise specified, the contractor will complete all work and furnish all materials.. The contractor shall coordinate all work activities with ARRC personnel for operational support and construction windows in accordance with subsection 107-1.08.

Requirements & Considerations

1. Permits: See Subsection 107-1.02 and attached hereon.

2. Base Access: Base Access will be required for all employees and subcontractors working on-site.

3. Railroad Contractor Qualifications: In accordance with Subsection 801-1.10.

4. Work Windows/Railroad Safety: ARRC anticipates no track outage(s) are necessary to complete the scope of work. ARRC will assist in securing work windows and flagging protection.

Work shall be planned so as to minimize track outages. Train traffic is unpredictable but expected natural work windows are as follows:

• Outside Passenger Season – roughly 10/1 – 4/12 dependent on weather conditions

0600-1800 daily: expect one train per day, expect a 6 hour window daily, subject to change.

1800-0600 daily: expect one train per night, expect a 6 hour window nightly, subject to change.

Typically, once per week there may be a larger track window from Sunday night or Monday morning to Wednesday afternoon; however, this is not guaranteed and may shift up due to barge traffic which is weather dependent.

• During Passenger Season – roughly 4/12 – 10/1 dependent on weather conditions

0830-2200: several trains daily, expect a 2-hour window at some point daily, subject to change.

2200-0830: possibility of passenger delays and unscheduled freight, however, typically can expect a 6–8-hour window nightly.

The above traffic schedule is provisional and may change. Train traffic must not be impeded.

ARRC forces will also be utilizing tracks in the area for inspection, maintenance, and other purposes, as such windows are not always for the exclusive use of the Contractor. An outage approval will generally consist of an authorization of the outage duration. As freight train traffic at this location is weather dependent, the exact start times of the outage window cannot be guaranteed until 48hours prior to the outage. The longest potential outage that may be authorized at this location is 18 hours. Contractor is to note that any work window requests affecting passenger trains will likely be denied.

5. Period of Performance:

a. Project start: Early August 2026 (Specific date TBD)

b. Substantial Completion: October 15, 2026

c. Final Completion: October 30, 2026

d. Note: Work may be required on weekends and/or nights due to barge schedules, permitting, and field progress.

6. ARRC Coordination: Contractor shall coordinate with the Contract Manager (or designee) for:

a. Daily operations

b. Site access

c. On-Track Flagging Protection

7. Roadway Worker Protection (RWP) Training: Contractor shall comply with ARRC subsection 107-1.15.

All work shall comply with the scope, drawings, technical specifications, and all project special provisions. Contractors are encouraged to familiarize themselves with site conditions and Owner-provided information prior to bidding. All construction must meet current industry standards and governing permit stipulations. The Contractor shall assist the Owner or its representative with construction observation and quality assurance.

Contractor is to bid on the work as if ARRC equipment will not be available. Contractor is to provide any and all on-track equipment necessary to complete the scope of the project. All operation of on-track equipment shall be performed by individuals in accordance with 49 CFR Part 214, Subpart D – On-Track roadway Maintenance machines and Hi-Rail Vehicles. Operation of on-track equipment shall only be by a trained Roadway Maintenance machines operator, in accordance with the project documents. Equipment submittals and operator basis of qualifications must be submitted to and approved by ARRC.

END OF STATEMENT OF WORK

SECTION D

GENERAL TERMS AND CONDITIONS (CONSTRUCTION)

STANDARD SPECIFICATIONS FOR CONSTRUCTION, 2025 Edition https://www.alaskarailroad.com/sites/default/files/procurement/2025%20ARRC%20SSC.pdf

SECTION E

FORMS

The following list includes hyperlinks to PDF versions of each required document; however, all documents are also enclosed within this solicitation.

Contractor’s Responsibility Questionnaire [Form 395-136] Construction Bid Form [Form 395-121] Bid Bond (PDF version) [Form 395-120] Subcontractors List [Form 395-131] Sample Construction Contract Payment Bond [Form 395-126] Performance Bond [Form 395-127] https://www.alaskarailroad.com/sites/default/files/procurement/Contractors_Responsibility_Questionnaire.pdf https://www.alaskarailroad.com/sites/default/files/akrr_pdfs/SuppliersForm395-0121_000.pdf https://www.alaskarailroad.com/sites/default/files/akrr_pdfs/SuppliersForm395-0120_001.pdf https://www.alaskarailroad.com/sites/default/files/akrr_pdfs/SuppliersForm395-0131_000.pdf https://www.alaskarailroad.com/sites/default/files/akrr_pdfs/SuppliersForm395-0126_001.pdf https://www.alaskarailroad.com/sites/default/files/akrr_pdfs/SuppliersForm395-0127_001.pdf

ALASKA RAILROAD – CONTRACTOR’S RESPONSIBILITY QUESTIONNAIRE

Part I – Instructions

1. All Bidders/Proposers submitting a Bid/Proposal for federally funded contracts are to complete and submit all 7 Parts of this Questionnaire with their Bid or Proposal. Failure to complete and return this questionnaire, any false statements, or failure to answer questions when required, may render the bid/proposal non-responsive. All responses must be typewritten or printed in ink. All information must be legible.

2. Please state "not applicable" in questions clearly not applicable to Bidder/Proposer in connection with this solicitation. Do not omit any question.

3. The completed Questionnaire must be sworn to by a partner (if partnership), a duly authorized officer or individual (if a corporation or LLC), or a principal (if a sole proprietorship).

4. The term "Proposer" includes the term "Bidder" and also refers to the firm awarded the Contract. The term "Proposal" includes the term "Bid".

5. ARRC reserves the right to inquire further with respect to Proposer's responses; and Proposer consents to such further inquiry and agrees to furnish all relevant documents and information as requested by ARRC. Any response to this document prior or subsequent to Proposer's Proposal which is or may be construed as unfavorable to Proposer will not necessarily automatically result in a negative finding on the question of Proposer's responsibility or a decision to terminate the contract if it is awarded to Proposer.

Part II – Basic Questions

1. Proposer's Full Legal Name: _______________________________________________

2. The Proposer represents that it operates as the following form of legal entity:

(Check whichever applies and fill in any appropriate blanks.)

☐ an individual or sole proprietorship ☐ a general partnership ☐ a limited partnership ☐ a joint venture consisting of: ___________________________________________ and ___________________________________________

(List all joint ventures on a separate sheet if this space is inadequate.)

☐ a non-profit organization ☐ a corporation organized or incorporated under the laws of the following state or country:

___________________________ on the following date: _______________________

☐ a limited liability company organized under the laws of the following state or country:

_________________________ on the following date: _________________________

1. Proposer's federal taxpayer identification number: ______________________________

2. Proposer's Alaska business license number: ___________________________________

3. Proposer's contractor’s license number (for construction only): _____________________

4. Proposer's legal address: _________________________________________________

Telephone Number: (____) ______________ Email:_____________________________

5. Proposer's local or authorized point of contract address:

Name: ___________________________ Title: ________________________________

Address: ______________________________________________________________

Telephone Number: (____) ___________ Email: _______________________________

6. How long has the Proposer been in business? _________________________________

7. Has Proposer been in business under another name? If so, identify name and dates used.

8. Does your firm consider itself to be an MBE, WBE or DBE?

YES ☐ NO ☐

If answer is "YES," attach a copy of certification.

9. Number of employees: _______________ including ____________ employees in the State of Alaska.

Part III – Contracting History

1. Has the Proposer been awarded any contracts within the last five years by ARRC, the State of Alaska, or any other public entity for the same or reasonably similar goods or services sought by this solicitation? If none, answer "No". If yes, on a separate sheet of paper describe those contracts beginning with the most recent. State the name of the contracting entity; give a brief description of the contract and the contract number, the dollar amount at award and at completion, date completed; state the contract period, the status of the contract, and the name, address, and telephone number of a contact person at the agency. Indicate if award was made to Proposer as prime contractor or joint venture. Proposer need not provide more than three such descriptions.

YES ☐ NO ☐

2. Has the Proposer been awarded any private sector contracts within the last five years for the same or reasonably similar goods or services sought by this solicitation? If none, answer "No." If yes, on a separate sheet of paper provide the name and address of the contracting entity, a brief description of work, the dollar amount at award and at completion, date completed, status of the contract and name, address and telephone number of contact person as to each, beginning with the most recent. Indicate if Proposer acted as prime contractor or joint venture. Proposers need not provide more than three such descriptions.

YES ☐ NO ☐

Note: Any “YES” answer to #3 below must be fully explained on a separate sheet of paper and attached to this questionnaire.

3. In the past five years has the Proposer been the subject of any of the following actions?

A. Been suspended, debarred, disqualified, or otherwise declared ineligible to bid?

B. Failed to complete a contract for a public or private entity?

C. Been denied a low-bid contract in spite of being the low bidder?

D. Had a contract terminated for any reason, including default?

E. Had liquidated damages assessed against it during or after completion of a contract?

F. Been a defaulter, as principal, surety or otherwise?

G. Been denied an award of a public contract based upon a finding by a public agency that your company was not a responsible contractor?

H. A public entity requested or required enforcement of any of its rights under a surety agreement on the basis of your company’s default or in lieu of declaring your company in default?

YES ☐ NO ☐

I. Been denied a performance or payment bond by a surety company?

J. Been required to pay back wages and/or penalties for failure to comply with state or federal prevailing wage or overtime laws?

YES ☐ NO ☐

4. Does Proposer currently possess the financial, organizational, technical, equipment, facilities, and other resources necessary to supply the goods or services sought by this solicitation? If no, on a separate sheet of paper describe how you intend to obtain the resources necessary to supply the goods or services sought by this solicitation.

YES ☐ NO ☐

5. Does Proposer have any present or anticipated commitments and/or contractual obligations that might impact its ability to meet the required delivery or performance requirements of this solicitation? If yes, on a separate sheet of paper describe any apparent conflicts as between the requirements/commitments for this solicitation with respect to the use of Proposer's resources, such as management, technical expertise, financing, facilities, equipment, etc.

Part IV – Civil Action

1. Violations of Civil Law. In the past five years has Proposer, any of its principals, officers or partners been the subject of an investigation of any alleged violation of a civil antitrust law, or other federal, state or local civil law?

YES ☐ NO ☐

2. Lawsuits with Public Agencies. At the present time is, or during the past five years has Proposer, any of its principals, officers or partners been a plaintiff or defendant in any lawsuit or arbitration regarding services or goods provided to a public agency?

YES ☐ NO ☐

3. Bankruptcy. During the past five years, has the Proposer filed for bankruptcy or reorganization under the bankruptcy laws?

If “Yes” to Parts IV or V, provide details on a separate sheet of paper including a brief summary of cause(s) of action;

indicate if Proposer, its principals, officers or partners were plaintiffs or defendants; define charges explicitly, by what authority, court or jurisdiction, etc. In the case of tax liens, please indicate whether the liens were resolved with the tax authorities. Please submit proof of payment or agreements to pay the liens. Complete details are required!

4. Judgments, Liens and Claims. During the past five years, has the Proposer been the subject of a judgment, lien or claim of $25,000 or more by a subcontractor or supplier?

YES ☐ NO ☐

5. Tax Liens. During the past five years, has the Proposer been the subject of a tax lien by federal, state or any other tax authority?

YES ☐ NO ☐

Part V – Compliance with Laws and Other Regulations

1. Criminal: In the past five years has the Proposer, any of its principals, officers, or partners been convicted or currently charged with any of the following:

A. Fraud in connection with obtaining, attempting to obtain, or performing a public contract, agreement or transaction?

YES ☐ NO ☐

B. Federal or state antitrust statutes, including price fixing collusion and bid rigging?

YES ☐ NO ☐

C. Embezzlement, theft, forgery, bribery, making false statements, submitting false information, receiving stolen property, or making false claims to any public agency?

YES ☐ NO ☐

D. Misrepresenting minority or disadvantaged business entity status with regard to itself or one of its subcontractors?

YES ☐ NO ☐

E. Non-compliance with the prevailing wage requirements of the State of Alaska or similar laws of any other state?

YES ☐ NO ☐

F. Violation of any law, regulation or agreement relating to a conflict of interest with respect to a government funded procurement?

YES ☐ NO ☐

G. Falsification, concealment, withholding and/or destruction of records relating to a public agreement or transaction?

YES ☐ NO ☐

H. Violation of a statutory or regulatory provision or requirement applicable to a public or private agreement or transaction?

YES ☐ NO ☐

I. Do any principals, officers or partners in Proposer’s company have any felony charges pending against them that were filed either before, during, or after their employment with the Proposer?

2. Regulatory Compliance. In the past five years, has Proposer or any of its principals, officers or partners:

A. Been cited for a violation of any labor law or regulation, including, but not limited to, child labor violations, failure to pay correct wages, failure to pay into a trust account, failure to remit or pay withheld taxes to tax authorities or unemployment insurance tax delinquencies?

YES ☐ NO ☐

B. Been cited and assessed penalties for an OSHA or Alaska/OSHA “serious violation”?

YES ☐ NO ☐

C. Been cited for a violation of federal, state or local environmental laws or regulations?

YES ☐ NO ☐

D. Failed to comply with Alaska corporate registration, federal, state or local licensing requirements?

YES ☐ NO ☐

E. Had its corporate status, business entity’s license or any professional certification, suspended, revoked, or had otherwise been prohibited from doing business in the State of Alaska?

Part VI – Financial

Copies of the following documents are to be submitted with this Questionnaire:

1. Proposer’s current Alaska Business License, if required by state law.

2. Proposer’s Financial Statements may be requested:

A. PUBLICLY TRADED COMPANIES: Financial information will be accessed on-line. However, if additional information is needed, it will be specifically requested from the Proposer.

B. NON-PUBLICLY TRADED COMPANIES WITH AUDITED OR REVIEWED FINANCIAL

STATEMENTS: Statements, including balance sheet, statement of earnings and retained income, with footnotes, for the most recent three years may be requested.

NOTE: ARRC reserves the right to ask for additional documentation if it is reasonably required to make a determination of integrity and responsibility relevant to the goods or services the Proposer will provide to ARRC if awarded a contract. All financial information provided is considered confidential and not subject to public disclosure under Alaska law.

Part VII – Verification and Acknowledgment

The undersigned recognizes that the information submitted in the questionnaire herein is for the express purpose of inducing ARRC to award a contract, or to allow Proposer to participate in ARRC projects as contractor, subcontractor, vendor, supplier, or consultant. The undersigned has read and understands the instructions for completing this Questionnaire.

STATE OF _____________________________

COUNTY OF ___________________________

I, (printed name) ______________________________________, being first duly sworn, state that I am the (title) ___________________________________________ of Proposer. I certify that I have read and understood the questions contained in the attached Questionnaire, and that to the best of my knowledge and belief all information contained herein and submitted concurrently or in supplemental documents with this Questionnaire is complete, current, and true.

I further acknowledge that any false, deceptive or fraudulent statements on the Questionnaire will result in denial or termination of a contract.

I authorize ARRC to contact any entity named herein, or any other internal or outside resource, for the purpose of verifying information provided in the Questionnaire or to develop other information deemed relevant by ARRC.

Signature of Certifying Individual Date

Subscribed and sworn to before me this ___________ day of ___________________, 20___

Signature of Notary

Notary Public in and for the State of __________________

My Commission Expires: ___________________________

NOTICE TO PROPOSERS:

A material false statement, omission or fraudulent inducement made in connection with this Questionnaire is sufficient cause for denial of a contract award or revocation of a prior contract award, thereby precluding the Proposer from doing business with, or performing work for ARRC, either as a vendor, prime contractor, subcontractor, consultant or subconsultant for a period of five years. In addition, such false submission may subject the person and/or entity making the false statement to criminal charges under applicable state and/or federal law.

End of form 395-0136

CONSTRUCTION BID FORM of:

NAME _____________________________________________________

ADDRESS _____________________________________________________

To the CONTRACTING OFFICER, ALASKA RAILROAD CORPORATION:

In compliance with your Invitation to Bid Number, 26-25-214742, the Undersigned proposes to furnish and deliver all the materials and do all the work and labor required in the construction of the ARRC Clear SFS Paving, located at or near Clear, Alaska according to the plans and specifications and for the amount and prices named herein as indicated on the Cost Schedule, which is made a part of this Bid.

The Undersigned declares that he/she has carefully examined the contract requirements and that he/she has made a personal examination of the site of the work; that he/she understands that the quantities, where such are specified in the Cost Schedule or on the plans for this Project, are approximate only and subject to increase or decrease, and that he/she is willing to perform increased or decreased quantities of work at unit prices bid under the conditions set forth in the Contract Documents.

The Undersigned hereby agrees to execute the said contract and bonds within Ten (10) Calendar Days, or such further time as may be allowed in writing by the Contracting Officer, after receiving notification of the acceptance of this Bid, and it is hereby mutually understood and agreed that in case the Undersigned does not, the accompanying bid guarantee shall be forfeited to the Alaska Railroad Corporation as liquidated damages, and said Contracting Officer may proceed to award the contract to others.

The Undersigned agrees to commence the work within Ten (10) Calendar Days after the effective date of the Notice to Proceed and to complete the work by _________________________, unless extended in writing by the Contracting Officer.

The Undersigned proposes to furnish a Payment Bond in the amount of One Hundred Percent (100%) and a Performance Bond in the amount of One Hundred Percent (100%) (of the contract), as surety conditioned for the full, complete and faithful performance of this contract.

The Undersigned acknowledges receipt of the following addenda to the drawings and/or specifications (give number and date of each).

Addenda No. Date Issued Addenda No. Date Issued Addenda No. Date Issued

NON-COLLUSION AFFIDAVIT

The Undersigned declares, under penalty of perjury under the laws of the United States, that neither he/she nor the firm, association, or corporation of which he/she is a member, has, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this Bid.

The Undersigned has read the foregoing proposal and hereby agrees to the conditions stated therein by affixing his/her signature below:

Signature Name and Title of Person Signing

Telephone Number E-Mail Address

End of form 395-0121

ALASKA RAILROAD CORPORATION – BID BOND

ITB #26-25-214742 ARRC Clear SFS Paving

DATE BOND EXECUTED

PRINCIPAL (Legal name and business address)

TYPE OF ORGANIZATION

☐ INDIVIDUAL ☐ PARTNERSHIP

☐ JOINT VENTURE ☐ CORPORATION

STATE OF INCORPORATION

SURETY(IES) (Name and business address) A.

B.

C.

PENAL SUM OF BOND

DATE OF BID

We, the PRINCIPAL and SURETY above named, are held and firmly bound to the Alaska Railroad Corporation (ARRC), in the penal sum of the amount stated above, for the payment of which sum will be made, we bind ourselves and our legal representatives and successors, jointly and severally, by this instrument.

THE CONDITION OF THE FOREGOING OBLIGATION is that the Principal has submitted the accompanying bid or proposal in writing, date as shown above, on the following project: , in accordance with contract documents filed in the office of the Contracting Officer, and under the Invitation for Bids therefore, and is required to furnish a bond in the amount stated above.

If the Principal's bid is accepted and he/she is offered the proposed contract for award, and if Principal fails to enter into the contract, then the obligation to ARRC created by this bond shall be in full force and effect.

If the Principal enters into the contract, then the foregoing obligation is null and void.

PRINCIPAL

Signature(s)

1.

2.

3.

Corporate Seal

Name(s) & Titles [Typed]

3.

CORPORATE SURETY(IES)

S U R E T Y

A

Name of Corporation

State of Incorporation

Liability Limit

R E T

B

R E T

C

INSTRUCTIONS

1. This form shall be used whenever a bid bond is submitted.

2. Insert the full legal name and business address of the principal in the space designated. If the Principal is a partnership or joint venture, the names of all principal parties must be included (e.g., "Smith Construction, Inc. and Jones Contracting, Inc. dba Smith/Jones Builders, a Joint Venture"). If the Principal is a corporation, the name of the state in which it is incorporated shall be inserted in the space provided.

3. Insert the full legal name and business address of the Surety in the space designated. The Surety on the bond may be any corporation or partnership authorized to do business in Washington an insurer under AS 21.09. Individual sureties will not be accepted.

4. The penal amount of the bond may be shown either as an amount (in words and figures) or as a percent of the contract bid price (a not-to-exceed amount may be included).

5.