26-0290-REQ_CPM_Plumbing_Supplies_New_Contract_Fiscal_Review.docx
DOCX document 74 KB Posted
- Attached to
- Plumbing Supplies
- Solicitation number
- 26-0572-ITQ
- Issued by
- Pinellas County, Florida
About this file
This is a fiscal review document for a new plumbing supplies contract awarded by a Florida county government entity (CPM Department). The contract establishes a three-year agreement with Hajoca Corporation DBA Hughes Supply for the provision of plumbing materials and supplies to support routine maintenance, repairs, and operational requirements across county facilities. The selection of a locally based vendor prioritizes faster delivery times, reduced shipping costs, and improved responsiveness during urgent repairs. The contract is scheduled to commence on October 1, 2026, with no specified renewal options mentioned in the documentation.
The total contract amount is $120,000.00, representing an annual estimated expenditure of $40,000.00 over the three-year term. The contract will not impact the FY26 Adopted Budget and is expected to be incorporated into the CPM Department's FY27 budget submission in March 2026. Historical expenditure data shows costs of $9,911.40 as of January 31, 2026, and $31,774.67 for the full FY25 period. Budget allocations are primarily categorized under account code 552 (Operating Supplies), with anticipated funding of $12,446.23 in FY26 and $10,566.29 in FY25. The department notes that any budget overages will be absorbed internally or addressed through a budget amendment process, reflecting the county's commitment to supporting local economic growth while maintaining operational efficiency.
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Other files
| File | Type | Posted |
|---|---|---|
| Plumbing_Supplies.pdf | ||
| Hughes_Financial_Analysis_02.02.26.xlsx | XLSX spreadsheet | |
| Non-Competitive_Oversight_Committee_Justification_Form.docx | DOCX document |
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Text version
CPM OpenGov Procurement Contracts Fiscal Review New Contract
| 1. Contract Title: | Existing Services - Plumbing Supplies - (ITQ) | |||
| 2. Vendor Name: | Hajoca Corporation DBA Hughes Supply | |||
| 3. Contract Number: | 23-0466-N | |||
| 4. Granicus ID (if applicable): | N/A | |||
| 5. BPA number (if applicable): | N/A | |||
| 6. Term: | 3 YRS (TBD) | |||
| 7. Contract Amount: | $120,000.00 |
8. Currently budgeted? (Y/N) Y (CPM Department Operating Budget)
a. Amount Budgeted: FY26: $12,446.23
i. $0 (534-Other Contractual Serv)
ii. $0 (546-Routine/Preventative R&M)
iii. $0 (546-Planned Projects (PP))
iv. $0 (546-Projected/As-needed R&M)
v. $12,446.23 (552-Operating Supplies)
FY25: $10,566.29
1. $0 (534-Other Contractual Serv)
1. $0 (546-Routine/Preventative R&M)
1. $0 (546-Planned Projects (PP))
1. $0 (546-Projected/As-needed R&M)
1. $10,566.29 (552-Operating Supplies)
b. Account String(s): 0001.361310.1391.000000.5340001 – $0 | $0
0001.361410.1902.000000.5340001 – $0 | $0
0001.361501.1903.000000.5340001 – $0 | $2,360.64
0001.361525.1903.000000.5520001 – $0| $0
0001.361530.1903.000000.5340001 – $0 | $0
0001.361540.1882.000000.5520001 – $12,446.23 | $8,205.65
9. Analysis (annual impact based on contract modification date)
· The fiscal impact of this new contract is an overall cost of $120,000.00 and a YoY cost of $40,000 (based on a 3-year contract). Due to the timing of this new contract (which will affect FY27 and onward based on the anticipated start date (10/1/26), this item WILL NOT AFFECT the FY26 Adopted Budget AND WILL BE BETTER PROGRAMMED into CPM’s FY27 Budget (once submitted in March 2026). As of 1/31/26, the costs associated with this vendor for plumbing supplies totaled $9,911.40. In FY25, the final costs associated with this vendor totaled $31,774.67. Any overages would be absorbed by the department or addressed via a budget amendment.
10. Overall Fiscal Impact
· Contract Amount: $120,000.00
i. Annual Estimated Expenditure: $40,000.00
· Contract Modification Amount: $0
i. Annual Estimated Expenditure: $0
· New Contract Amount: $0
i. Annual Estimated Expenditure: $0
11. Amount Expended in FY26 (as of 1/31/26): $9,911.4
12. Amount Expended in FY25: $31,774.67 image1.png image2.png
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