26-017-ITB_-_EMS_Supplies_-_Ad.pdf

This is a Notice to Bidders issued by the Kenton County Airport Board (KCAB) for an Invitation to Bid (ITB #26-017) soliciting competitive sealed bids for Emergency Medical Services (EMS) Supplies to support the Aircraft Rescue and Firefighting (ARFF) Department at Cincinnati/Northern Kentucky International Airport in Boone County, Kentucky. The procurement encompasses 203 line items of medical supplies including IV supplies, oxygen supplies, airway supplies, suction supplies, trauma supplies, personal protective equipment, medications, and various other medical consumables required for emergency medical operations. Bids must be submitted electronically by Thursday, April 9, 2026, at 2:00 p.m. Eastern Time, with the deadline for submission of bid questions being Thursday, March 26, 2026, at 11:59 p.m. and answers posted no later than Thursday, April 2, 2026, at 11:59 p.m. Contractor selection is scheduled for April 16, 2026. The contract term is three years (April 20, 2026, through April 19, 2029) with KCAB's option to renew for two additional one-year periods.

The procurement requires firm fixed pricing for three years that is all-inclusive and covers transportation to the Central Warehouse in Hebron, Kentucky, with delivery available between 7:00 a.m. and 4:30 p.m. ET Monday through Friday and a maximum lead time of 14 days from order receipt. Annual price adjustments are permitted after the first year based on the Consumer Price Index for the Cincinnati/Northern Kentucky metropolitan area, capped at a maximum of 3 percent of the current annual contract price. Required contractor qualifications include existing online ordering capabilities, designation of at least one representative for KCAB communications and in-person demonstrations, ability to provide emergency and disaster resupply within 24 hours of major incidents with 24/7 representative access, and capability to offer discounted pricing on EMS supplies not included in the specified line item list. The procurement includes a preference for Kentucky resident bidders in accordance with state law, and the KCAB reserves the right to make multiple awards and negotiate with qualified bidders as deemed beneficial. Contractors must carry comprehensive insurance coverage including professional liability insurance ($1,000,000), commercial general liability insurance ($2,000,000 to $10,000,000), automobile liability insurance ($2,000,000 to $10,000,000), workers' compensation, and unemployment insurance, with payment due within 30 days of KCAB's receipt of invoice upon satisfactory delivery of supplies.