25R5001 - Annex G Pavement Clearance Snow-Ice-Sand Removal PWS.pdf

Annex G (Service 408 Pavement Clearance and/or Snow, Ice and Sand Removal) to OPORD 23-XXX: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Annex G

Pavement Clearance and/or Snow, Ice and Sand Removal

October 2023

Table of Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.2 Snow, Ice, and Sand Removal Plan

2.0 DESCRIPTION OF SERVICES

2.1 Scope

2.1.1 Specialized Locations

2.1.2 Sidewalks

2.2 Removal Priorities

2.3 Pre-Treatment and Clearing

2.3.1 De-icing Material/Sand/Salt

2.3.2 Ice Control Abrasives

2.4 De-icing Supplies

2.4.1 On-Call De-icing Materials

2.4.2 Snow Plowing and Ice Removal Standby

2.5 Pavement Sweeping

2.5.1 Airfields

2.6 Inoperable Vehicles

2.7 Safety

1.0 General Information.

1.1 Overview. The Contractor shall provide Pavement Clearance services, to include street sweeping and snow, ice and sand removal services, on paved driving/parking areas and side roads, as annotated on TE 0301 Sweeping and Snow Removal Areas and shall commence when snow height exceeds 2 inches, in accordance with (IAW)TE 0302 Snow, Ice and Sand Removal Plan and TE 0303 Priority Pavement Clearing. Historically, there have been 4 snowstorms events per year that required activation of the Snow, Ice, and Sand Removal Plan. Follow-up service shall continue as weather conditions dictate.

Storm classification will be determined by the COR/ACOR.

1.2 Snow, Ice, and Sand Removal Plan. The Contractor shall review the provided Snow, Ice, and Sand Removal Plan, TE 0302 and submit any revisions to the KO for approval within sixty (60) days of contract award. The Contractor shall update the Snow, Ice, and Sand Removal Plan not later than (NLT) 30 September annually. The Contractor's plan shall include the following: an inventory of materials for snow and ice removal; traffic and parking control procedures, communication channels, and priorities between road us-ers, the snow control center, and equipment operating crews; designated areas from which snow and ice shall be hauled when accumulation reaches an established level; and procedures for adding additional crews and equipment in the event of a major incapaci-tating storm.

1.2.1 Airfield Snow Removal. N/A

2.0 Description of Services.

2.1 Scope. Pavement clearance includes, but is not limited to, the following: plowing and sweeping of sand or snow from roads, access control points (ACP), driveways and parking areas by pushing and piling the snow into adjacent areas or by collecting and removing sand. The Contractor shall begin clearing from areas identified in TE 0301 when accumulations have reached 2 inches or within 2 hours of notification by the COR/ACOR.

Snow removal shall be cleared from walkways, doorways, and gates to provide full open-ing and safe access for personnel and equipment. Snow piles shall not be left in the plowed or swept areas. The Contractor shall perform de-icing services to maintain free from hazard sidewalks, steps, handicapped ramps, fire hydrants and access to buildings and essential facilities. TE 0008 Priority Facilities and TE 0508 Fire Hydrant Map

2.1.1 Specialized Locations. N/A

2.1.1.1 Paved Roads and Access Control Points (ACP). The Contractor shall clear roads and ACPs. The Contractor shall clear primary roads to support the safe movement of emergency vehicles. The Contractor shall ensure all ACPs are operational at all times, regardless of storm intensity. The Contractor shall deploy the assets necessary to ensure the road network is trafficable IAW the Snow, Ice, and Sand Removal Plan. Once removal operations commence, the Contractor shall continue these operations until snow is re-moved from the full width of streets, including intersections. The Contractor shall clear all primary roads NLT 0600 hours. The COR/ACOR will inform the Contractor of the re-vised clearance times, should there be a delay in opening or closure.

2.1.1.2 Parking Areas. The Contractor shall clear parking areas. Snow, ice, or sand shall be removed from the full width of the parking areas and pushed to designated loca-tions. The Contractor shall clear parking areas of snow and ice.

2.1.2 Sidewalks. The Contractor shall clear sidewalks when accumulation reaches two

(2) inches or when forecasted low ambient temperatures and moisture levels could cause ice accumulation or when ice begins to accumulate. Sidewalks shall receive a complete clearing at the end of each snowstorm.

2.1.2.1 Snow Clearance and Ice Removal. The Contractor shall snow shovel stairs and sidewalks and apply ice melt as needed for each building. Ice melts (salt) shall be placed on stairs and sidewalks for each building.

2.1.2.2 Catch Basins. The Contractor shall remove snow from all catch basins to allow free drainage. This applies in rare instances where the snow accumulates and prevents draining. The Contractor shall clear basins at the end of each snowstorm.

2.1.2.3 Hydrants. The Contractor shall remove snow from and around the hydrants to ensure access. The cleared area shall be, at a minimum, approximately three (3) feet in radius from the hydrant. The Contractor shall clear access to hydrants at the end of each snowstorm.

2.1.2.4 Dumpsters. N/A

2.1.2.5 HVAC Clearing. The Contractor shall ensure HVAC units are kept clear of snow and ice and all control panels are accessible from all sides. This shall be accomplished by means other than plowing (e.g., snow blowing or hand shoveling).

2.1.2.6 Sand or Snow Stockpile Removal. When specifically authorized by the Contract-ing Officer Representative (COR), the Contractor shall remove snow, ice, or stockpiles to designated on-post locations identified in TE 0302 Snow and Ice Removal Plan

2.2 Removal Priorities. The priority of pavement clearance shall be IAW TE 0303 Priority Pavement Clearances

2.3 Pre-Treatment and Clearing. The Contractor shall ensure safe walking and driving conditions by immediately removing ice from accumulated areas. The Contractor shall coordinate with the COR/ACOR to pre-treat areas with de-icing material, salt and/or sand, prior to forecasted storms. The Contractor shall apply a salt-brine solution to roads, park-ing lots, and sidewalks as pre-treatment before a snow or ice event. The Contractor shall remove and dispose of excess accumulations of de-icing material, if applicable, off Gov-ernment property.

2.3.1 De-icing Material/Sand/Salt. The use of sand, salt, or a mixture thereof shall be used IAW local regulations and local policy. The Contractor shall ensure all materials used follow local procedures and is acceptable to the KO and the DPW Environmental Division. The allowable amount of material passing a No. 200 sieve as determined by the American Association of State Highway and Transportation Officials (AASHTO) -T11, Standard Method of Test for Materials Finer Than 75-μm (No.200) in Mineral Aggregates by Washing, shall not exceed 10% by weight. The maximum particle size for sand borrow shall be M1.04.0 Type A, one fourth inch (¼”). At the end of the Snow Removal Season, the Contractor shall remove excess sand from sidewalks and parking lots. No other ma-terials shall be used without the COR/ACOR authorization.

2.3.2 Ice Control Abrasives. The Contractor shall apply abrasives for ice control as di-rected by the KO/COR. Abrasives shall consist of treated salt which shall be treated with an Environmentally Preferred Product (EPP).

2.4 De-icing Supplies. The Contractor shall provide and maintain salt barrels. Salt bar-rels shall not be placed earlier than 2 weeks before the first forecasted freeze. The Con-tractor shall remove salt barrels within 2 weeks of the last forecasted freeze. Salt barrels shall have weather protective lids and shall be placed in designated locations. Salt bar-rels shall contain a tool or scoop for the individual application of salt. The Contractor shall be responsible for all barrels, tools, equipment, and all materials required. The Contractor shall keep the barrels three-quarters (¾) full of de-icing materials/salt through the winter season. The Contractor shall replace or repair any damaged barrels and lids within one

(1) day after notification by the COR/ACOR.

2.4.1 On-Call De-icing Materials. N/A

2.4.2 Snow Plowing and Ice Removal Standby. The Contractor shall standby on-site, to snowplow/sweep and remove ice within two (2) hours of notification from the COR/ACOR.

The Government will provide the Contractor a designated staging area to park and secure equipment and a secure area to stockpile supplies.

2.5 Pavement Sweeping. No later than two (2) working days after completion of snow and ice removal operations, the Contractor shall begin the removal of excess ice control abrasive material previously applied on the pavement areas specified in TE 0301 Sweep-ing and Snow Removal Areas using street sweeper once each month. The Contractor shall sweep the pavement areas specified in TE 0301 sing magnetic and vacuum sweep-ers once each month. Areas to be swept include, but are not limited to paved streets, parking areas, sidewalks, etc.

2.5.1 Airfields. N/A

2.6 Vehicle Obstructions. N/A

2.7 Safety. The Contractor shall ensure snow, ice, or sand removal equipment that is slow moving or otherwise creates an unsafe condition are clearly visible to oncoming traf-fic and bystanders (e.g., equipped with rotating or flashing amber lights).