25QA009 SOW 040825.pdf

Statement of Work (SOW)

FOR

Promotional Recruiting Products Montana Army National Guard

1.0 General:

1.1 Scope: The contractor shall furnish all the labor, equipment, facilities and materials, and supplies to manufacture and supply the required items in a timely manner.

1.2 Background: The Montana Army Nation Guard utilizes branded promotional items to enhance its outreach, build brand recognition, and foster engagement with potential recruits at job fairs, community events, school visits, and other recruiting initiatives. To support these recruitment objectives, the MTARNG requires a range of high-quality promotional and branded items, including but not limited to apparel, office supplies, technology gadgets, and other merchandise.

1.2.1 Promotional Recruiting Products

1.3 Period of Performance (PoP). 60 months from the issuance of the BPA.

1.4 This acquisition is set aside 100% for small business under the North American Industry Classification System (NAICS) code 541890 – Other Services Related to Advertising, with a size standard of $19.0 million.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Blanket Purchase Agreement (BPA): An agreement between the government and a contractor, it is not a contract.

2.1.2 Call: An order or award against the BPA that creates an obligation.

2.1.3 Purchase Order: An offer by the government to buy supplies or services upon specified terms and conditions, using simplified acquisition procedures. Will usually use a Standard Form 1449 or 1155.

2.1.4 Obligation: A definite commitment that creates a legal liability of the government for the payment of goods and services ordered and received.

2.1.5 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.6 Deficiency: A material failure to meet the standard of performance associated with the SOW.

2.1.7 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.8 Quality Assurance: The Government procedures to verify that products being delivered by the Contractor are according to acceptable standards.

2.1.9 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.10 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation CM Contract Manager COR Contracting Officer Representative CPARS Contracting Performance Assessment Reporting System DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense EDA Electronic Data Access FAR Federal Acquisition Regulation GPC Government Purchase Card KO Contracting Officer NGB National Guard Bureau PIEE Procurement Integrated Enterprise Environment PII Personally Identifiable Information POC Point of Contact

3.0 BPA Terms and Limitations:

3.1 This BPA is not a contract and does not obligate the government or the contractor. An obligation occurs when an authorized BPA Call is placed with the contractor in conjunction with this BPA. The government is not required to procure promotional items, and the contractor is not required to deliver products until the Call is placed/awarded.

3.2 The BPA will be reviewed annually (at a minimum) by the Contracting Officer to assess Contractor performance and to determine whether this agreement remains in the best interest of the government.

3.3 The GPC is the primary means of payment for Calls, however if the GPC is not used for some reason (Card holder/Ordering Officer is temporarily away or the lodging requirement is estimated to be above $25,000), the Government may contract through a purchase order (SF 1449/1155). If a purchase order is issued, the contractor shall invoice through Wide Area Work Flow (WAWF) using the PIEE application. WAWF is the only method for invoicing and payment for commercial purchase orders, thus registration is required in PIEE/WAWF.

https://wawf.eb.mil/

4.0 Authorized Ordering Officials:

4.1 The GPC holders, appointed in writing by the Contracting Officer, acting within the scope of his/her appointed procurement authority, are authorized to place Calls against this BPA. The contractor will be provided an appointment letter by the Contracting Officer, of the appointed individual authorized to place Calls under this BPA. The identity and position of the GPC cardholder placing the Call must be recorded on the contractor’s documentation. This authority may not be redelegated.

4.2 Warranted Contracting Officers, at the United States Property & Fiscal Office for Montana, 1956 Mt. Majo St, Fort Harrison, MT 59636-4789. List will be provided and updated by Contracting Officer.

4.3 No person outside those authorized by the Contracting Officer are authorized to request/commit the government to a purchase. Any such activity will be at the Contractor’s expense.

5.0 Call Order Procedures:

5.1 As product requirements are identified as needed the authorized purchaser will request a quote that will identify the item, color, size, quantity, etc. at a firm fixed price, along with the required response time.

5.2 The Government will evaluate competitive quotes for best value, see paragraph 6.1 for determining best value.

5.3 Contractors may offer a price that is less than or equal to that of the agreement.

6.0 Placing Calls and Evaluation of Quotes:

6.1 Each Call with an estimated value above $10,000 will be competed among qualified BPA holders. Price and quality will be the primary determining factor in selection of a winning quote. Other factors may also apply; (availability of items, delivery timeframe, etc.)

6.1.1 Calls below $10,000 may be competed or awarded directly to a vendor. The Call Officer shall make a reasonable attempt to rotate Calls between BPA holders for direct awards. Vendors providing higher quality products may be more likely to receive Calls.

6.2 The price provided in a quote is the price a contractor can invoice, the Government will not pay additional costs above the quoted amount. Shipping costs must be included in the quote.

7.0 BPA Call Numbering:

7.1 Orders will be placed against this BPA on individual Calls. A BPA Call number is four-digit sequential numeric identifier of each order places at or under $25,000 and a thirteen-digit system generation identifier if over $25,000.

7.2 Authorization for placing and administering Call Orders via GPC under this BPA is delegated solely to the GPC cardholder (Call Officer), specifically appointed in writing to make and pay for purchases up to the $25,000 purchase limit. This authority may not be re-delegated to any other individual(s). Warranted Contracting Officers listed in the Call Appointment Letter may place calls through purchase orders off this BPA.

8.0 Invoices and Payments:

8.1 In accordance with FAR Clause 52.232-1 Payments, the contractor must submit the original invoice to the authorized purchaser as identified in the individual Call when the Call will be made by the GPC. Preferred means of submission is via digital form on an email. Hard copies mailed to the office is an acceptable alternative.

8.1.1 An itemized invoice (delivery ticket or sales slip) shall be provided to the GPC holder who placed the Call number for each transaction. The minimum information required for each invoice is as follows:

1. Name and Address of the Contractor

2. Invoice Date and Number

3. BPA Number and Call Number

4. Itemized List of Products

5. Unit Price Per Item

6. Total Quantity and Price, Including Shipping Costs

7. POC Telephone Number and Email Address for Notification in Case of Erroneous

Invoice

8.1.2 The authorized purchaser is responsible for reviewing the invoice for accuracy and for ensuring that payment is properly documented and authorized via the GPC procedures.

8.2 In the event the Call indicates payment be made through a Purchase Order, the Contractor shall submit an electronic invoice in accordance with DFARS 252.232-7003, Electronic submission of Payment Requests and Receiving Reports; and a hard copy of the original invoice to the authorized purchaser as identified in the individual Call.

8.3 All Call payments will be made either via GPC or PO; individual Calls will specify the method of payment. Payment is due under this BPA after completion of services and upon receipt of a proper invoice accompanied by all documents required under each individual Call.

9.0 System for Award Management (SAM):

9.1 In order to award a BPA to a contractor, the contractor must be registered on the System for Award Management website (https://www.sam.gov/portal/SAM/) and keep their registration current by renewing the registration annually. Free assistance can be provided through the Montana APEX Accelerator. Go to https://www.montanapex.org/ or call (406) 256-6871 to find a regional representative. Even if already registered, the Montana Apex Accelerator has an abundance of tools to assist businesses with doing business with the Federal Government including invoicing help.

9.2 Purchase orders over $25,000 require payment in WAWF, see paragraph 8.2, and requires an active SAM account. A de-activated or expired account will not flow through the system for payment.

10.0 Basis for Award/Evaluation Information:

10.1 The Government intends to establish at least three (3), Blanket Purchase Agreements (BPA) to the responsible Offerors whose offers represents the best value to the Government. Best value is expected to result from the evaluation of specifications, past performance, price, and delivery timeline. Award may be made without discussions with offerors. Offerors are cautioned that the award may not necessarily be made to the lowest priced quote. Offerors are cautioned that an unrealistically low price, as proposed initially or subsequently, may be ground for eliminating a quote from consideration, either on the basis that the offeror does not understand the requirement, or he/she made an imprudent offer.

10.1.1 Specifications: Quoted items meet the minimum requirements, exceeds the minimum requirements, or provides additional benefits (such as extra durability/quality construction, zipper make, or design is superior to normal market quality).

10.1.2 Past Performance: Per DFARS 213.106-2(b)(i) past performance will include data pulled from Supplier Performance Risk System (SPRS) located in the Procurement Integrated Enterprise Environment (PIEE) platform. Evaluation may include information pulled from CPARS, EDA, available government databases, and other sources.

10.1.3 Price: Price shall be evaluated inclusive of direct and indirect costs to include shipping. Prices per item should be inclusive of shipping to avoid confusion should the Government award multiple purchase orders or the vendor make it so that the Government would know the shipping cost for a partial award of the requirement.

10.1.4 Delivery Timelines: Items that can be received within 30 days of Call will be evaluated more favorably.

10.2 After receipt of quotes, the Government will conduct an evaluation and rate each quote as either Acceptable or Unacceptable. However, during the evaluation process, the Government may, solely at its discretion, communicate with offerors regarding quote elements.

11.0 Product Descriptions and Characteristics:

11.1 New products only; no manufactured or “gray market” items. All items must be covered by the full manufacturer’s warranty.

11.2 The items listed in section 11.6 are the most requested and will be used for evaluation; however, they do not represent the full range of items that may be included in a Call. Any promotional item in the Contractor’s catalog offered at commercial market price or lower may be purchased.

11.2.1 Product color and sizes will vary for each Call based on the Contractor’s catalog availability and the need of the Government.

11.3 MTARNG logo will be provided to the Contractor’s to be used for production of the promotional items. Logo must meet MTARNG branding regulations. The authorized purchaser must approve a virtual proof before the production of any sample or full production products.

11.3.1 Logo color palette is as follows:

Army Black Army White Army Gold R0, G0, B0 R255, G255, B255 R255, G213, B48 HEX #030000 HEX #ffffff HEX #ffd530

11.4 A full production sample will be required at no additional cost to the government. For items that have been previously purchased, the authorized purchaser may waive this requirement in writing when placing the Call.

11.5 All drinkware must be dishwasher safe, ensuring that the logo remains intact, and the product retains its original shape after multiple washes. All apparel must be machine washable, with the logo remaining visible and the garment maintaining its quality over time. Embroidered logos must not shrink or wrinkle with normal commercial washing.

11.6 The following are the basic items:

APPAREL

CLIN 0001 – Short Sleeve T-Shirts Salient characteristics:

- Screen or dye sub print front left chest of MTARNG Shield

- Screen or dye sub print right sleeve of US Flag black or white

Preferred Characteristics:

- Dry blend moisture wick

- 50/50 cotton and polyester

CLIN 0002 – Long Sleeve T-shirts Salient characteristics: Preferred Characteristics:

- Screen or dye sub print front left chest of MTARNG Shield

- Screen or dye sub print right sleeve of US Flag black or white

- Dry blend moisture wick

- 50/50 cotton and polyester

CLIN 0003 – Hooded Sweatshirt Salient Characteristics:

- Pocket Pouch

- Screen or dye sub print front left chest

Preferred Characteristics:

- 50/50 cotton and polyester

- Double lined hood with matching drawstring

- Double needle stitching on cuffs and waist band

- 1x1 rib with spandex for cuff and waistband

- Oversized

CLIN 0004 – Woobie Hoodie Salient Characteristics:

- Embroidered Shield Logo on left chest

Preferred Characteristics:

- 100% polyester

CLIN 0005 – Short Sleeved Polo Salient Characteristics:

- Screen or dye sub print front left chest

- Screen or dye sub print right sleeve

- Men and Women Cut fit

- Name Brand: Under Armour, Nike, Adidas etc..

Preferred Characteristics:

- Dri fit or polyester fabric

CLIN 0006 – ¼ Zip Pullover Salient Characteristics:

- Men and Women’s Cut

- Polyester Spandex mix

- Water Resistant

- Embroidered Logo on left chest

Preferred Characteristics:

- Self-collar

- Quick-dry

- Moisture Wicking

ACCESSORY

CLIN 0007 – Snapback Trucker Hat Salient Characteristics:

- Low-pro shape

- Curved bill

Preferred Characteristics:

- 80% Acrylic/20% Wool Blend-100%

- Adjustable

- 6 panels

Embroidered Shield Logo or Leather Patch with Logo

- Nylon Mesh backing

- Adjustable Snapback

Cotton sweatband

CLIN 0008 – Beanie Salient Characteristics:

- Rounded

- Stretchable

- Embroidered Logo – black, white, and gold stitching

Preferred Characteristics:

- Fleeced Lined

Uncuffed

CLIN 0009 – Sunglasses Salient Characteristics:

- Adult Sized

- Single color or black framed

- Durable drop-tested lens

- Printed linear logo

Preferred Characteristics:

- UV400 Black Lens

Polycarbonate Frames

CLIN 0010 – Lanyard Salient Characteristics:

- 1” wide

- Double sided print

- Dye sublimation print logo

Preferred Characteristics:

- Satin-like polyester material

- Detachable buckle

- Split ring

- Black break away

CLIN 0011 – Survival Bracelet Salient Characteristics:

- Minimum size: 9” L x .75” W

- Black buckle for closure and easy release

- Etched or laser engraved logo

Preferred Characteristics:

- Handmade of paracord

CLIN 0012 – Graduation Stoles Salient Characteristics:

- Minimum size: 70” L x 4.5” W

- Logo screen printed

- Class of graduation year screen printed

Preferred Characteristics:

- Logo embroidered

- Class of graduation year embroidered

- Polyester

- V tipped

BAGS

CLIN 0013 – Tactical Backpack Salient Characteristics: Preferred Characteristics:

- Minimum size: 20”H x 12.5”W x 13”D

- Waterproof Fabric

- Heavy duty stitching on straps (double stitched, cross stitched, etc.)

- Heavy duty zippers

- Embroidered Logo with black, white, & gold stitching

- 600 denier polyester material – or better (include description of material)

- Expandable approximately 5-10 inches

CLIN 0014 – Drawstring Bags Salient Characteristics:

- Minimum size: 13” W x 16” H

- Silkscreen print logo

- Corded shoulder strap

- 1 Zipper pocket

- Draw string closure

Preferred Characteristics:

- 80-100 GSM non-woven polypropylene

CLIN 0015 – Gym Bag Salient Characteristics:

- Minimum size: 20”L x 12”H x 11”W

- Double coated vinyl

- Heavy duty zipper

- Embroidered Logo

Preferred Characteristics:

- 2 side pockets

- Vented mesh shoe pocket

- Cross stitched padded shoulder strap

DRINKWARE

These SHALL all be dishwasher safe

CLIN 0016 – Sports Bottle Salient Characteristics:

- Tethered Lid

- 32 ounces

- BPA Free

- FDA compliant

CLIN 0017 – Metal Coffee Mug Salient Characteristics:

- Minimum height: 4”

- Holds 16 oz

- Stainless steel

- Easy grip handle

- Clear secure press on lid

- Laser engraved logo

Preferred Characteristics:

- Powder coated

- Double wall vacuum insulated

- Copper lining

CLIN 0018 – Tumbler Salient Characteristics:

- Holds 20 oz

- Stainless Steel

- Powder coated

- Sweat Resistant

- BPA Free

- Spill resistant slide lid with gasket

- Laser engraved logo

- Double wall vacuum insulated

- Copper lining

CLIN 0019 – Wide Mouth Water Bottle Salient Characteristics:

- Holds 32 ounces

- Multi drink lid

- Tritan Plastic

- Screen Printed logo

CLIN 0020 – Shaker Bottle

- Holds 26 ounces

- Transparent Tritan Plastic

- Pop top lid opening

- Mixing ball; plastic or metal

CLIN 0021 – Stainless Steel Mug

- Holds minimum of 40 ounces

- Copper lined

- Laser engraved logo

Preferred Characteristics:

- Screw on lid

- Straw

- Carry Handle

OFFICE SUPPLIES

CLIN 0022 – Mechanical Pencils Salient Characteristics:

- Eraser

- Prefilled with .07 Lead

- Metal or plastic

- Screen print logo

Preferred Characteristics:

- Finger grip

CLIN 0023 – Stylus Pen Salient Characteristics:

- Minimum 5” long

- Metal or plastic

- Screen print logo

- Black Ink

Preferred Characteristics:

- Rubber Finger grip

- High-quality Glide- Write ink

- Twist or click action pen

- Responsive capacitive stylus

CLIN 0024 – Mouse Pad Salient Characteristics:

- Minimum 9” W x 8” H

- Soft

- Dye sublimation print

Preferred Characteristics:

- Edge to edge full color

CLIN 0025 – Notebooks Salient Characteristics:

- Minimum size: 5” x 8”

- Lined paper

- Minimum 50 sheets

- Hardbound cover

- Engraved or silkscreen logo on front cover

Preferred Characteristics:

- Elastic strap to keep book closed

TECHNOLOGY

CLIN 0026 – Power Bank Salient Characteristics:

- Minimum size: 5 ” H x 2” W x 3/4” D

- Wireless charger

- 2.1 AMP

- Screen print Logo

- Type C Cable

- Micro-USB Cable

Preferred Characteristics:

- 10,000 mAp

AUTO AND OUTDOOR

CLIN 0027 – Ice Scraper Salient Characteristics:

- Minimum 10” W x 4” H x .75” D

- Sturdy Plastic

- Dye sublimation print Logo

Preferred Characteristics:

- Heavy duty scraping blade

- Special grip handle

- Bristle Brush included

CLIN 0028 – LED Key Chain Salient Characteristics:

- Minimum size: 2” H x .5”

- Laser engraved logo

Preferred Characteristics:

- Three LED Lights

- Rubber tip push on/off button

CLIN 0029 – Car Charger Salient Characteristics:

- Minimum size: 2” L x 1”W

- 1A of output

- Sheild printed Logo

- 2 USB port minimum

- DC 12V-24V of input

- DC 5V-1,000mA

CLIN 0030 – Carabiner

- Minimum size: 3”

- 8mm

- Laser engraved Linear Logo

- Metal

CLIN 0031 – Footballs Salient Characteristics:

- Size 9

- Premium composite leather

- Silkscreen logo

Preferred Characteristics:

- Official football used by high school athletics

- Inflated

CLIN 0032 – Basketballs Salient Characteristics:

- Size 7 and size 6

- Made of rubber, leather, or synthetic composite material

- Silkscreen logo

Preferred Characteristics:

- Official basketball used by high school athletics

- Inflated

HEALTH AND WELLNESS

CLIN 0033 – Hand Sanitizer Salient Characteristics:

- Case with clip

- Screen heat transfer Logo

- Non scented

- .05 oz – 3 oz hand sanitizer

Preferred Characteristics:

- Antibacterial gel (62% ethyl alcohol)

- FDA approved

- Soft neoprene case

CLIN 0034 – Lip Balm Salient Characteristics

- Minimum size: 1.5” L x 1.25” W

- Plastic container

- Contains minimum of 14g of lip balm

- Pad printed logo

Preferred Characteristics:

- Natural beeswax

- Flavor: yellow/mixed fruit

OTHER

CLIN 0035 – Rally Towel Salient Characteristics:

- Minimum 15” W x 18” H

- Light weight

- Silk screen print logo

Preferred Characteristics:

- 100% cotton terry velour

CLIN 0036 – Basketball Stress Ball Salient Characteristics:

- Minimum 2.5” in diameter

- Pad printed Logo

CLIN 0037 – Football Stress Ball

- Minimum size: 3”L x 2”D

- Pad printed Logo

12.0 Submission Content

12.1 Offerors shall submit:

1. Pictures and product specifications for each item proposed that best matches each of the items listed in section 11.6.

2. Please include the following information with your quote:

a. Point of Contact (Name, phone and email)

b. CAGE code

c. Place of Manufacturing

d. Estimated Delivery Timeframes for Calls

e. Business Size

f. Socio-economic Status

3. Please complete and include Attachment 1: Product Item Pricing.

4. All pricing should include shipping to Fort Harrison, MT 59636. Shipping must be free on board (FOB) destination CONUS (Continental U.S.). Delivery will be made to 1956 Mt. Majo Street, Fort Harrison, MT 59636.