25Q0005_Libby SAM Security.pdf

SEE ADDENDUM

(No Collect Calls)

W912DW25Q0005 27-Feb-2025

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

03:00 PM 10 Mar 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DW9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MCKENNA T. RAIN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

206-764-6817FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$34,000,000

NAICS:

541519

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF57

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO QUOTERS

INSTRUCTIONS TO QUOTERS

1. The solicitation is “100% small business set-aside”. All work shall be in accordance with the Product Description, attachments, and all other terms and conditions herein.

2. Quotes shall be submitted per the following:

All emailed offers shall contain the RFQ title in the subject line and emailed to the following email address:

Mckenna.T.Rain@usace.army.mil. For questions call (206) 316-4434.

All qoutes must be received by 3:00 PM Pacific on 10 March 2025 Faxed quotations will NOT be accepted.

Quotes must set forth full, accurate and complete information, as required by this RFQ.

3. State and Local Taxes

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-

107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142. Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors. It is the contractor’s responsibility to investigate applicable federal, state, and local taxes, along with any specific exemptions that may exist. This includes any applicable Value-Added Taxes (VAT), sales, use,and excise taxes. The U.S. Army Corps of Engineers will not accept any invoice with a separate tax line. If there are any appropriate taxes, the contractor should considerer that tax as the cost of doing business and incorporate that cost within the cost of the item or job.

4. Delivery: This is F.O. B. Destination. All shipping/freight costs must be incorporated into the unit price. See the purchase description for delivery address.

5. PROSPECTIVE OFFERORS: Contractors shall be registered in the System for Awards Management (SAM) prior to award of a contract or agreement resulting from solicitations.

“Registered in the System for Award Management (SAM) database” means that –

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment.

Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation. LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE AN OFFER INELIGIBLE FOR AWARD. The web site may be accessed at www.sam.gov.

6. ELECTRONIC FUNDS TRANSFER (EFT): Effective 99 Jun 01, the Government will make all payments by EFT (unless the Government VISA credit card is accepted). The only exceptions are: 1) Foreign Vendors, 2) Government Agencies, and 3) One time payments. The USACE Finance Center (UFC) has altered their process for obtaining electronic funds transfer (EFT) banking information utilized for vendor contract payment and will no longer accept UFC Form 23 to update EFT banking information for vendors. Banking information for all vendors will be retrieved from SAM.gov and entered into CEFMS II. There are no exceptions to this policy change. All contractors must notify the UFC via e-mail at: cefc-fc-eft@usace.army.mil when banking information has been updated in SAM.gov. Compliance with this requirement will help ensure timely payment to the correct bank account.

7. All questions resulting from this RFQ shall be submitted two (2) days prior to the closing date.

8. Award will be made to the lowest priced, responsible, quoter whose quote conforms to the requirements of the solicitation.

9. Required Submittals:

Signed and dated STANDARD FORM 1449 (Solicitation/Contract/Order for Commercial Items).

Signed and dated STANDARD FORM 30 (Amendment of Solicitation/Modification of Contract), if applicable, for any Amendments to the solicitation.

Completed FAR/DFARS Representations & Certifications Proof of Identiv authorized partnership

10. The contractor is required to provide the following information with your quote:

Federal Taxpayer’s ID Number: _______________________________________ Unique Entity ID (UEI) Number: _______________________________________ Cage Code Number _______________________________________ This requires registration in SAM, web site for registration is www.sam.gov.

Remit to Address: _______________________________________ Company Name: _______________________________________ Address: _______________________________________ City/State/Zip: _______________________________________ Phone & Fax Numbers: _______________________________________ Point of Contact: _______________________________________ E-Mail Address: _______________________________________

All quoted items must meet the requirements of the Request for Quote (RFQ) including specifications stated in all attachments.

IAW FAR 12.205(b), offerors may propose more than one product (as determined by the Contracting Officer) that will meet a Government need in response to solicitation(s) for commercial items. The quote shall be determined acceptable based on the date and time received. The contracting officer shall evaluate each product as a separate offer. The contractor should list any special features or warranty information applicable to the quoted product(s).

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

2/10/2025

U.S. Army Corps of Engineers, Seattle District, Libby Dam Project

Electronic Security Systems at Libby Dam

1. GENERAL: This is a non-personal services contract for services at U.S. Army Corps of Engineers Seattle District (USACE-NWS) Libby Dam Project, 17877 HWY 37, Libby, MT 59923-7828. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: The current Electronic Security System installed at Libby Dam utilizes Software House’s C-Cure 800 system. The ESS manages approximately 55 card secured entrances with request to exit sensors, as well as cyber secure perimeters, microwave perimeter sensors supplied by Southwest Microwave, and several duress buttons throughout the dam, powerhouse, and visitor locations. The ESS is integrated with a Video management system supplied by Avigilon, with several cameras that operate from events detected from the ESS, e.g., if a door opens, the local camera will turn on capturing a video of who enters/exits.

The VMS also uses several PTZ cameras around the facility controlled from the Camera Station in the Control Room that are consistently operational, not waiting for a localized event. The current system has been subject to numerous camera failures, erroneous intruder detection alarms, and several broken card readers. The system is also unable to have new antivirus installed due to lack of support for the required windows version. The current system is not completely functional.

1.2 Description of Services: The contractor will provide for the software installation, programming, commissioning, and training associated with an integrated Electronic Security System (ESS) and Video Management System (VMS). The service must include installation of government provided security system software onto government provided servers, government provided view station and enrollment station, programming to integrate existing Electronic Entry Control System (EECS), Intrusion Detection System (IDS), and Closed- Circuit Television System (CCTV), commissioning, training and documentation.

1.3 Place of Performance: The work to be performed under this contract will be performed at

Libby Dam Project, Powerhouse and Dam.

1.4 Contractor Work Hours: Work hours on the government facility will be restricted to 7:00 a.m. to 4:30 pm p.m. daily, Monday through Thursday. No work shall be performed on Federal Holidays, the Friday after Thanksgiving, and from December 25 to January 1st, unless prior approval is obtained. The Contractor shall not access the government facility prior to 7:00 a.m. and shall be off site no later than 4:30 pm. Requests for alternate work schedules may be considered. Alternate work schedules will not be approved if a government quality assurance inspector is not available to be on site full time during all hours outside those previously stated.

1.5 Recognized Holidays

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Juneteenth

Thanksgiving Independence Day

Christmas Day

1.6 Period of Performance: The period of performance shall be six (6) months from notice to proceed.

1.7 Contractor Qualifications: Hirsh Authorized Distributor/Installer

2 Scope: The contractor will perform the following:

2.1 CLIN 0001 Software Installation & Verification of Components - Contractor will install and verify integration with government furnished software VELFED100/BVMS 12.0 Plus on the following previously mounted, government-furnished equipment:

2.1.1 Install software on the following components

2.1.1.1 Two (2) Each Rack mount servers

2.1.1.2 Two (2) Each Bosch NVR

2.1.1.3 Four (4) Each View Stations

2.1.2 Verify component installation was installed properly by the government

2.1.2.1 Six (6) Each Cisco Switches

2.1.2.2 Two (2) Each Hirsch MX Security Panels

2.1.2.3 Ten (10) Each Hirsch TS FICAM Card Readers

2.1.2.4 Ten (10) Each Request to Exit Devices

2.1.2.5 Ten (10) Each Network Cameras

2.1.2.6 Two (2) Each Intrusion Detection Sensor (one bistatic microwave, one monostatic microwave)

2.1.2.7 Ten (10) Each Door Sensors

2.2 CLIN 0002 Programming – Contractor will perform the following:

2.2.1 Integrate the GFE installed card readers and request to exit devices into the Hirsch Velocity software to control the associated doors.

2.2.2 Integrate the GFE installed cameras into the Bosch Video management system, allowing for PTZ control and view switching.

2.2.3 Integrate the Bosch Video management system into the Hirsch Velocity software for single station control of the Electronic Security System.

2.2.4 Integrate the GFE installed View Stations allowing station control of the Electronic Security System and CCTV.

2.2.5 The contractor will document and submit a written copy of the actions taken to add new door controls to the IDS, as well as the actions taken to add cameras to the video management system.

2.2.6 Integrate GFE software onto government installed enrollment stations and verify successful enrollment of new users.

2.3 CLIN 0003 Commissioning – Contractor will demonstrate the following:

2.3.1 Successful function of installed card readers, request to exit devices, intrusion detection devices, and CCTV devices.

2.3.2 Integration between Hirsch’s Velocity ESS software and Bosch’s BVMS in single station control. An example of this could be the activation of a camera from a perimeter cross event, the opening of a door, remote manipulation of camera, or intrusion detection.

2.4 CLIN 0004 Training – Contractor will provide the following:

2.4.1 Formal training by manufacturer for 10 Employees

2.4.2 Session duration will be a minimum of four (4) hours in duration.

2.4.3 Specific training must demonstrate the following the following:

2.4.3.1 Steps required to integrate new doors to the ESS.

2.4.3.2 Steps required to integrate new cameras to the VMS.

2.4.3.3 Steps required to program CAC cards for various levels of access.

2.4.3.4 Steps required to program other security tokens for various levels of access.

2.4.3.5 Steps required to successfully install new monitoring workstations/viewstations.

2.4.3.6 Steps required to successfully add new users to the security system database.

2.4.3.7 Steps required to update/add new non-CAC proximity cards, or similar devices, to the database.

2.4.3.8 Steps required to archive and backup the security database.

2.4.3.9 Steps required to create and retrieve reports from the security system.

2.4.3.10 Steps required to view, manage, and export video data/evidence.

2.4.3.11 Steps required to create and assign unique access levels to individual users.

2.4.4 Training material (provided prior to commencement of training) that, at a minimum, includes 2.4.3 above.

3 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor’s quality control plan will be provided at the completion of the work. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

3.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

4 Security Requirements: All contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

4.1 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

4.1.1 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.1.2 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

4.1.3 Physical Security: The contractor shall be responsible for safeguarding all equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

4.1.4 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

4.1.5 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

4.1.6 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.1.7 Lock Combinations: N/A

4.1.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Quality Assurance Representative (QAR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

4.1.9 Quality Assurance Representative (QAR): The (QAR) will be identified by separate letter. The QAR monitors all technical aspects of the contract and assists in contract administration. The QAR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies: coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the QAR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the QAR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The QAR is not authorized to change any of the terms and conditions of the resulting order.

4.1.10 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 and 1730 hours, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

4.1.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel on site will be required to obtain and display badges during the duration of the contract. Badges will be returned at the completion of the contract.

4.1.12 Contractor Travel: N/A

4.1.13 Data Rights: N/A

5 Safety

5.1 Safety Standards. The Contractor shall comply with all applicable Occupational Safety and Health Act (OSHA) Standards, as well as the Corps of Engineers’ Safety and Health Requirements Manual EM 385-1-1 in effect at time of contract award. This section calls out only a few specific requirements. Prospective offerors are encouraged to review the EM 385- 1-1 to gain an understanding of the full requirement prior to developing their offer (see Part 6 for references). Contractor personnel and equipment shall be subject to safety inspections by Government personnel while on federal property.

5.2 Training & PPE. The Contractor shall ensure that all personnel are trained to the level of expertise required for proper performance of the task, general first aid procedures, and use of safety equipment. Personal protective equipment (PPE) shall be provided by the Contractor and must be appropriate to the task.

5.3 Safe Clearance / Hazardous Energy Control / Lockout/Tagout. All Contractor work on site shall meet the requirements Libby Dam "Safety and Occupational Health Office; Safe Clearance Program for the Control of Hazardous Energy LD-SOP-202 A1-6.

PART 2

DEFINITIONS & ACRONYMS

6 DEFINITIONS AND ACRONYMS:

6.1 DEFINITIONS:

6.1.1 CODE. Refers to local, state, and national rules that specify the standards for constructed objects which includes, but not limited to ASME (American Society of Mechanical Engineers), NEC (National Electrical Code), NFPA (National Fire Protection Association) etc.

6.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

6.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government

6.1.4 QUALITY ASSURANCE REPRESENTATIVE (QAR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

6.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

6.1.6 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

6.1.7 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

6.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of

Government property.

6.1.9 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.1.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

6.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

6.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

6.1.13 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

6.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QAR Quality Assurance Representative

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

END SPECIFICATION

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Electronic Security Systems at Libby Dam

1 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Electronic Security Systems at Libby Dam. This plan sets forth the procedures and guidelines Libby Dam will use in ensuring the required performance standards or services levels are achieved by the contractor.

1.1 Purpose

1.1.1 The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS and the contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received.

1.1.2 This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

1.2 Performance Management Approach

1.2.1 The PWS structures the acquisition around “what” service or quality level is required, as opposed to “how” the contractor should perform the work (i.e., results, not compliance). This QASP will define the performance management approach taken by the QAR to monitor and manage the contractor’s performance to ensure the expected outcomes or performance objectives communicated in the PWS are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management; this analysis yields information that indicates whether expected outcomes for the project are being achieved by the contractor.

1.2.2 Performance management represents a significant shift from the more traditional quality assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the contractor to play a large role in how the work is performed, as long as the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A “results” focus provides the contractor flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected are being achieved and/or the desired performance levels are being met.

1.3 Performance Management Strategy

1.3.1 The contractor is responsible for the quality of all work performed. The contractor measures that quality through the contractor’s own quality control (QC) program. QC is work output, not workers, and therefore includes all work performed under this contract regardless of whether the work is performed by contractor employees or by subcontractors. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other 2 performance requirements in the PWS. The contractor will develop and implement a performance management system with processes to assess and report its performance to the designated government representative. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. This QASP enables the government to take advantage of the contractor’s QC program.

1.3.2 The Government representative(s) will monitor performance and review performance reports furnished by the contractor to determine how the contractor is performing against communicated performance objectives. The government will make determination regarding incentives based on performance measurement metric data and notify the contractor of those decisions. The contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

2 ROLES AND RESPONSIBILITIES

2.1 The Contracting Officer (KO)

The Contracting Officer (KO) is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Quality Assurance Representative (QAR) and the contractor. The KO will designate one full-time QAR as the Government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the contractor’s performance, and must be identified and designated by the KO.

2.2 The Quality Assurance Representative (QAR)

The QAR is designated by the KO to act as his or her authorized representative to assist in administering a contract.

QAR limitations are contained in the written appointment letter. The QAR is responsible for technical administration of the project and ensures proper Government surveillance of the contractor’s performance. The QAR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the KO for action. The QAR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the contractor’s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract.

2.3 IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS/QUALITY LEVELS

The required performance standards and/or quality levels are included in the PWS and in Attachment 1, “Performance Requirements Summary.” If the contractor meets the required service or performance level, it will be paid the monthly amount agreed on in the contract. Failure to meet the required service or performance level may result in a deduction from the monthly amount.

3 METHODOLOGIES TO MONITOR PERFORMANCE

3.1 Surveillance Techniques

In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the Government to evaluate contractor performance when appropriate. The primary methods of surveillance are:

Random monitoring, which shall be performed by the QAR designated inspector.

100% Inspection – Each month, the QAR, shall review the generated documentation and enter summary results into the Surveillance Activity Checklist.

Periodic Inspection – QAR typically performs the periodic inspection on a monthly basis.

3.2 Customer Feedback

The contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Performance management drives the contractor to be customer focused through initially and internally addressing customer complaints and investigating the issues and/or problems but the customer always has the option to communicate complaints to the QAR or KO as opposed to the contractor.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the QAR or KO.

Customer feedback may also be obtained either from the results of formal customer satisfaction surveys or from random customer complaints.

3.3 Acceptable Quality Levels

The acceptable quality levels (AQLs) included in Attachment 1, Performance Requirements Summary Table, for contractor performance are structured to allow the contractor to manage how the work is performed while providing negative incentives for performance shortfalls. For certain critical activities such as those involving Pumping/cleaning out selected areas, the desired performance level is established at 100 percent. Other levels of performance are keyed to the relative importance of the task to the overall mission performance at Libby Dam.

4 QUALITY ASSURANCE DOCUMENTATION

4.1 The Performance Management Feedback Loop

The performance management feedback loop begins with the communication of expected outcomes. Performance standards are expressed in the PWS and is assessed using the performance monitoring techniques shown in Attachment 1.

4.2 Monitoring Forms

The Government’s QA surveillance, accomplished by the QAR, will be reported using the monitoring form in Attachment 2. The forms, when completed, will document the Government’s assessment of the contractor’s performance under the contract to ensure that the required results; Pump-out/Vac-Truck Services are being achieved.

4.2.1 The QAR will retain a copy of all completed QA surveillance forms for review.

5 ANALYSIS OF QUALITY ASSURANCE ASSESSMENT

5.1 Determining Performance

5.1.1 Government shall use the monitoring methods cited to determine whether the performance standards/service levels/AQLs have been met. If the contractor has not met the minimum requirements, it may be asked to develop a corrective action plan to show how and by what date it intends to bring performance up to the required levels.

Failure to meet the AQL may result in a delay of payment.

5.2 Reporting

5.2.1 At the end of each month, the QAR will prepare a written report for summarizing the overall results of the quality assurance surveillance of the contractor’s performance. This written report, which includes the contractor’s submitted monthly report and the completed quality assurance monitoring forms (Attachment 2), will become part of the QA documentation. It will enable the Government to demonstrate whether the contractor is meeting the stated objectives and/or performance standards, including cost/technical/scheduling objectives.

5.3 Reviews and Resolution

5.3.1 The QAR may require the contractor’s project manager, or a designated alternate, to meet with the KO and other Government personnel as deemed necessary to discuss performance evaluation. The QAR will define a frequency of in-depth reviews with the contractor, including appropriate self- assessments by the contractor;

however, if the need arises, the contractor will meet with the QAR as often as required or per the contractor’s request. The agenda of the reviews may include:

Monthly performance assessment data and trend analysis Issues and concerns of both parties Projected outlook for upcoming months and progress against expected trends, including a corrective action plan analysis Recommendations for improved efficiency and/or effectiveness

5.3.2 The QAR must coordinate and communicate with the contractor and the KO to resolve issues and concerns regarding marginal or unacceptable performance.

5.3.3 The QAR and contractor should jointly formulate tactical and long-term courses of action. Decisions regarding changes to metrics, thresholds, or service levels should be clearly documented. Changes to service levels, procedures, and metrics will be incorporated as a contract modification issued by the KO/ACO

ATTACHMENT 1: PERFORMANCE REQUIREMENTS SUMMARY

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard

PERFORMANCE

THRESHOLD

(THIS IS THE

MAXIMUM ERROR

RATE. IT COULD

POSSIBLY BE “ZERO

DEVIATION FROM

STANDARD”)

Method of Surveillance

PRS # 1.

Contractor shall perform Software Installation as specified.

The contractor successfully performs Software Installation according to specifications.

Zero Deviation from Standard.

Periodic Inspections and review of contractor’s work.

PRS # 2.

Contractor shall perform Programming as specified.

The contractor successfully performs Programming according to specifications.

Zero Deviation from Standard.

Periodic Inspections and review of contractor’s work.

PRS # 3.

Contractor shall perform Commissioning as specified.

The contractor successfully performs Commissioning according to specifications.

Zero Deviation from Standard.

Periodic Inspections and review of contractor’s work.

PRS # 4.

Contractor shall perform Training as specified.

The contractor successfully performs Training according to specifications.

Zero Deviation from Standard.

Periodic Inspections and review of contractor’s work.

a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

PRS #1: Contractor shall perform Software Installation– Activity will be monitored via unscheduled direct observations.

PRS #2: Contractor shall perform Programming - Activity will be monitored via unscheduled direct observations.

PRS #3: Contractor shall perform Commissioning - Activity will be monitored via unscheduled direct observations.

PRS#4: Contractor shall perform Training – Activity will be monitored via unscheduled direct observations.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor.

In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

W912DW25Q0005

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Software Installation/Verification Comp

FFP

In accordance with the Scope in the PWS

Software Installation & Verification of Components - Contractor will install and verify integration with government furnished software VELFED100/BVMS 12.0 Plus on the following previously mounted, government-furnished equipment:

1.1 Install software on the following components

1.1.1 Two (2) Each Rack mount servers

1.1.2 Two (2) Each Bosch NVR

1.1.3 Four (4) Each View Stations

1.2 Verify component installation was installed properly by the government

1.2.1 Six (6) Each Cisco Switches

1.2.2 Two (2) Each Hirsch MX Security Panels

1.2.3 Ten (10) Each Hirsch TS FICAM Card Readers

1.2.4 Ten (10) Each Request to Exit Devices

1.2.5 Ten (10) Each Network Cameras

1.2.6 Two (2) Each Intrusion Detection Sensor (one bistatic microwave, one monostatic microwave)

1.2.7 Ten (10) Each Door Sensors

FOB: Destination

PSC CD: N063

NET AMT

Programming

FFP

In accordance with the Scope in the PWS

Programming – Contractor will perform the following:

2.1 Integrate the GFE installed card readers and request to exit devices into the Hirsch Velocity software to control the associated doors.

2.2 Integrate the GFE installed cameras into the Bosch Video management system, allowing for PTZ control and view switching.

2.3 Integrate the Bosch Video management system into the Hirsch Velocity software for single station control of the Electronic Security System.

2.4 Integrate the GFE installed View Stations allowing station control of the Electronic Security System and CCTV.

2.5 The contractor will document and submit a written copy of the actions taken to add new door controls to the IDS, as well as the actions taken to add cameras to the video management system.

2.6 Integrate GFE software onto government installed enrollment stations and verify successful enrollment of new users.

Commissioning

FFP

In accordance with theScope in the PWS

Commissioning – Contractor will demonstrate the following:

3.1 Successful function of installed card readers, request to exit devices, intrusion detection devices, and CCTV devices.

3.2 Integration between Hirsch’s Velocity ESS software and Bosch’s BVMS in single station control. An example of this could be the activation of a camera from a perimeter cross event, the opening of a door, remote manipulation of camera, or intrusion detection.

Training

FFP

In accordance with theScope in the PWS

Training – Contractor will provide the following:

4.1 Formal training by manufacturer for 10 Employees

4.2 Session duration will be a minimum of four (4) hours in duration.

4.3 Specific training must demonstrate the following the following:

4.3.1 Steps required to integrate new doors to the ESS.

4.3.2 Steps required to integrate new cameras to the VMS.

4.3.3 Steps required to program CAC cards for various levels of access.

4.3.4 Steps required to program other security tokens for various levels of access.

4.3.5 Steps required to successfully install new monitoring

workstations/viewstations.

4.3.6 Steps required to successfully add new users to the security system database.

4.3.7 Steps required to update/add new non-CAC proximity cards, or similar devices, to the database.

4.3.8 Steps required to archive and backup the security database.

4.3.9 Steps required to create and retrieve reports from the security system.

4.3.10 Steps required to view, manage, and export video data/evidence.

4.3.11 Steps required to create and assign unique access levels to individual users.

4.4 Training material (provided prior to commencement of training) that, at a minimum, includes 2.4.3 above.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A Government N/A Government 0002 N/A Government N/A Government 0003 N/A Government N/A Government 0004 N/A Government N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 180 dys. ANP N/A

0002 180 dys. ANP N/A

0003 180 dys. ANP N/A

0004 180 dys. ANP N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-29 Federal Acquisition Supply Chain Security Act Orders-- Representation and Disclosures.

DEC 2023

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.223-23 Sustainable Products and Services. MAY 2024 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense…