252681FB_Solicitation_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/11/23 Page 1 of 5

IFB #: 252681FB

IFB TITLE: CLOSED CIRCUIT TELEVISION (CCTV) SYSTEMS INSTALLATION AND

SUPPORT

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide installation of new cameras and the video management system (VMS), support the closed circuit television (CCTV) system and equipment, and perform preventative maintenance of CCTV system and equipment twice per year as stated herein.

Bidders are required to comply with Part II, Scope of Services.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating each type of service below within the past seven (7) years preceding the submission deadline in OpenGov. A minimum of two (2) references are required.

a. Installation of new cameras and associated VMS

b. Repair and support of CCTV systems and equipment

c. Performance of preventative maintenance of a CCTV system

IFB Part I Revised 10/11/23 Page 2 of 5

d. Installation and preventative maintenance on Vicon branded systems.

e. Installation and preventative maintenance on Axis branded systems.

3.1.2. A single reference may be used to verify multiple

requirements. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified.

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

IFB Part I Revised 10/11/23 Page 3 of 5

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table attached to this solicitation as an Excel file. Bidders who fail to fully complete the Pricing Table, in the format provided, and submit the completed Pricing Table with their bid may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown

IFB Part I Revised 10/11/23 Page 4 of 5 below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/11/23 Page 5 of 5 denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

(END PART I)

PART II

SCOPE OF SERVICES

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1. OVERVIEW

A. The term Closed Circuit Television Systems (CCTV), is defined as all components of security surveillance systems, including, but not limited to cameras, Network Video Recorders (NVR), camera controllers, cabling, power supplies, and switches.

B. Most of the County’s CCTV system equipment is manufactured by Vicon and most cameras are manufactured by Axis Communications (County standard); however, other brands are present throughout County buildings.

The County has approximately 1,100 cameras in operation, along with the CCTV systems to support their operation. These figures can increase or decrease at the County’s discretion at any time for the duration of this Term Contract.

C. Contractor shall furnish all labor, materials, supervision, equipment, transportation, and tools to perform CCTV systems installation, support, and preventative maintenance inspection (PMI) services.

2. CONTRACTOR RESPONSIBILITIES

A. Contractor shall be readily and locally available to provide PMI, routine service on CCTV systems, and installation of new CCTV equipment on an as-needed basis for various buildings throughout the County for both scheduled projects and emergency repairs. Contractor shall be capable of servicing multiple locations at the times requested by the County.

B. Contractor shall designate one (1) employee as principal with full responsibility for directing each crew.

C. Each principal shall be authorized to direct work activities including but not limited to:

i. Scheduling work

ii. Answering technical questions within the team

iii. Directing work priorities while on the job site

D. Each principal must be able to effectively communicate in English with the County staff and with the general public.

E. Contractor shall be responsible for contacting Sunshine State One Call of Florida 48 hours prior to any excavation or penetration of the earth greater than ten (10) inches in depth, per Florida Statute Chapter 556. Contractor shall notify the County’s Administrative Agent 48 hours prior to commencement of such work.

F. Contractor shall stop work, secure the area, and contact the County’s Administrative Agent immediately if Contactor suspects there is asbestos present in the work area. If discovery of asbestos causes a delay, the

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County and Contractor shall mutually agree in writing on an extension of time to perform the work.

G. All CCTV recordings are considered County property. At no time shall Contractor download to any media storage device or transmit any stored media to non-County computers, servers, or any other non-County devices.

H. Viewing of live or recorded video by any personnel other than Contractor and authorized County personnel is prohibited. Any dissemination of recorded video by Contractor is prohibited. The discussion of viewed material must be with authorized County personnel only, who have been identified in writing by the County’s Administrative Agent as having rights to see or review the video or data in question.

I. Contractor shall not make copies of, disclose, publish, or disseminate Confidential Information to any third party or entity. “Confidential Information” shall mean any information or documents, whether electronic or hard copy, which pertain to the CCTV System and are exempt from disclosure under F.S. §119.071(3), including specifically the location of security cameras and any security system plan, as defined in the statute.

Contractor will not use Confidential Information for any purpose other than providing services. Contractor will take reasonable precautions to prevent any unauthorized use, disclosure, publication, or dissemination of Confidential Information. Contractor shall be required to execute a Non- Disclosure Agreement (NDA) memorializing this understanding.

J. Contractor will coordinate work so that there is minimal to no interruption to daily work at any location.

K. Contractor is responsible for any damage to County or third-party property caused by the Contractor or their employees. Restoration shall be made to the County’s satisfaction.

L. Contractor shall conform to all Occupational Safety and Health Administration (OSHA) regulations. It is the responsibility of the Contractor to stay informed as to changes and act accordingly.

3. REQUIREMENTS

A. Services shall be performed at a unit price as detailed in the fee schedule and include all labor, tools, & materials (examples including, but not limited to electrical tape, conduit connectors, network termination connectors), equipment, and travel necessary to perform the following services:

i. Preventative Maintenance Inspections & Building Report Creation

ii. Technical support services

iii. Existing system disconnection and dismounting services

iv. Existing system reinstallation and setup services

v. Replacement system install and setup services

vi. Installation of new equipment for CCTV systems

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B. Contractor must be registered as an Axis Technology Integration Partner.

C. For Contractor to perform their own cabling infrastructure:

i. Structured Copper Cabling: Contractor must be a Leviton Premier Network Design and Installation Contractor.

ii. Fiber installation: Contractor must be a Corning Network of Preferred Installers (NPI) Contractor.

D. Failure to submit proof of required licenses or certifications within three (3) business days after request from the County may result in bidder being declared non-responsive.

E. Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. Contractor shall be responsible for all trash and debris disposal from the work site.

4. PREVENTATIVE MAINTENANCE INSPECTION SERVICES (PMI):

A. Contractor shall perform PMI services twice annually including software upgrades and technical support services on all CCTV system equipment brands.

B. Contractor and the County’s Administrative Agent shall meet to arrange maintenance schedules immediately following issuance of the purchase order. Contractor shall inform the County’s Administrative Agent via email prior to maintenance being performed.

C. Contractor is responsible for providing a detailed PMI Report (Report) summarizing the inspection. Report must include the following information:

i. Location/Address

ii. Time in and out of the site

iii. A narrative of the actions taken

iv. Running notes on all defective CCTV system equipment replaced during the scheduled PMI visit

D. Report shall be emailed, mailed, or hand-delivered to the County’s Administrative Agent, no later than five (5) business days after the conclusion of each PMI site visit.

E. Bi-annual PMI Services shall include all of the following:

i. Camera and Housing Inspection

a. Visual inspection of cameras for cracks and corrosion and cleaning of all camera and housing assemblies

b. Clean all contacts and connectors on and inside the camera housings

c. Camera/lens focus and auto iris adjusted properly

d. Camera field of view adjusted to County requirements

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e. Camera/housing viewing window cleaned, inside and out

f. Confirm camera lens is free of dust

g. Confirm the interior of camera enclosure is clean and dry

h. Check operation of pan tilt zoom focus

i. Reassembling and weatherproofing of camera housings

ii. Pan/Tilt Assemblies

a. Pull down, disassemble, and inspect the pan-tilt-zoom (PTZ) assembly as needed

b. Inspect, test, and replace as necessary heater assemblies located inside PTZ units

c. Clean, lubricate, and weatherproof PTZ assembly

d. Assemble the complete camera and remount

iii. Wire & Cable

a. Check wiring and cable harnesses for wear and fray

b. Check to make sure cable is dressed properly

c. Check connectors and cable entry points for loose wiring

d. Ensure all network connectors are insulated from conduit and pull boxes

F. While conducting PMI services, if Contractor determines repairs are needed and the repair cannot be completed during the PMI visit, Contractor shall make every effort to provide limited repair to the system such that it can function effectively until complete restoration can be made.

G. If a camera is found to be faulty and the County has back-up cameras on hand, Contractor shall install said back-up camera(s) at no additional charge.

H. Contractor shall order replacement camera(s) for faulty cameras under warranty and install the new replacement camera upon it’s receipt. A new warranty period will begin upon the County’s acceptance of the installation of the new replacement camera.

I. Contractor shall order replacement camera(s) for faulty cameras that are no longer under warranty with pre-approval by the County prior to ordering.

Contractor shall install the replacement camera(s) and invoice the County based on the Contractor’s cost for the equipment plus the percentage markup and labor rates provided on the fee schedule.

J. Inventory of sites is listed on Attachment A – CCTV Device Inventory.

5. SERVICE, REPAIR, OR INSTALLATION SERVICES:

A. Contractor shall be responsible for providing repair and replacement services on an as-needed basis at the rates provided on the fee schedule.

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B. Contractor shall provide installation of new equipment, as needed, for expansion to existing County CCTV systems. Contractor shall provide the County with a written quote for these services. The quote shall reflect the appropriate hourly rate provided on the fee schedule.

C. Installation of new equipment encompasses, but is not limited to, pan/tilt/zoom (PTZ) cameras, fixed cameras, NVRs, camera controllers, CAT5e, CAT6, CAT6a, fiber optic cabling, power supplies, and switches. Any recording device purchased shall be capable of retaining recordings for a minimum of 30 calendar days. Contractor shall take into consideration all existing equipment to accurately size the NVR hard drive to meet the minimum 30 calendar day requirement. Contractor shall provide the retention time capability to the County, upon request, to document that each recording device has met the 30-calendar day retention time.

D. All new equipment is to be compatible with the County’s existing surveillance/security systems and all components shall be approved by the County’s Administrative Agent prior to installation.

E. Contractor shall train County staff on new equipment, if requested by the County. The training is to be included in the new equipment quote at the hourly rate provided on the fee schedule.

6. BACKGROUND CHECKS

A. Contractor’s personnel may be required to have unescorted access to judicial offices and other areas containing certain criminal justice records and is now required by federal and state law to submit to an electronic criminal background check, fingerprinting and a biannual short training program provided by the Florida Department of Law Enforcement (FDLE).

An authorization and consent for release of personal information form must be completed and acknowledges that Sarasota Count Government and the Sarasota County Sheriff’s Office may conduct an investigation of criminal history information on file in local, state or federal agencies. A Secure Criminal Justice Information Services (CJIS) Facilities Addendum is attached hereto and incorporated herein and details the security requirements.

B. All Contractor personnel who will perform services in designated Sarasota County facilities must pass FDLE’s CJIS background checks. Sarasota County will provide the forms to the Contractor for completion. Said forms will be forwarded to the County to perform the background checks for acceptance or rejection before the Contractor’s personnel may enter County facilities to provide the services herein described.

C. The County reserves the right, in its sole discretion, to preclude or deny access to any person known to be or thought to be a security risk. Failure of the Contractor to supply personnel who are able to obtain CJIS clearance may result in termination of the contract.

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D. Contractor shall ensure that unauthorized persons cannot gain access to rooms, areas, or buildings under the control of its personnel. At no time shall the Contractor violate building and/or room security by propping doors open and leaving them unattended, unless the County has provided its own security door monitor. All entrance and exit doors shall be secured at all times.

E. Contractor staff working in the Judicial Center for the 12th Judicial Circuit Court will also be required to complete an “Authorization and Consent for Release of Personal Information and Criminal Background Check” form provided by the Court.

F. All work performed at the County’s jail facilities shall require the Contractor’s employees to provide a Vendor Tool Inventory pursuant to the rules and regulations of the Sarasota County Sheriff’s Office. The County’s jail facilities shall provide the Contractor’s employees with the Vendor Tool Inventory form to complete as directed by County Jail staff. The Vendor Tool Inventory form requires the Contractor to list all inventory brought into the jail and out of the jail, which shall be verified by County jail staff.

7. DISPATCH / RESPONSE TIME

A. The County shall designate each service, maintenance, or repair request as either an emergency or a non-emergency situation. If service issues can be resolved with the County via phone, a service technician may not need to be dispatched.

B. Service/Repair Calls shall be dispatched by a phone call or email. If by phone call, the County shall provide written documentation to Contractor regarding that request.

i. Contractor shall verbally respond to service requests within 24 hours of notification.

ii. The County reserves the right to schedule dates and times for service calls; however, Contractor shall have a technician on-site to provide non-urgent service no more than 48 hours following the request, unless an agreed-upon service date has been set.

C. Emergency Repair Calls for emergency service shall be dispatched by a phone call and shall specifically identify needed service as an emergency;

the County provide written documentation to the Contractor regarding that request.

i. Contractor shall be available for emergency service seven (7) days a week, 24 hours a day.

ii. Contractor shall verbally respond to each request for emergency service within one (1) hour of notification and shall have a qualified person on site within two (2) hours of the initial notification.

iii. In the event repairs cannot be completed with the initial response, Contractor shall make every effort to provide limited repair to the

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iv. If Contractor is not able to provide service and repair within the required timeframe established by the County, the County reserves the right to secure the services needed from another contractor.

D. Project Estimates

When a project estimate is requested by the County, Contractor shall verbally respond within 24 hours and provide a written estimate within two

(2) business days.

8. HOURS/INVOICING

A. Normal Business Hours are defined as Monday through Friday 7:00 a.m. – 5:00 p.m., except County observed Holidays.

B. Standard Services provided during Normal Business Hours shall be invoiced at the hourly rate provided on the Fee Schedule.

C. Standard Services provided after normal business hours shall be invoiced at the After-Hours rate provided on the Fee Schedule. Except for emergencies, after hours work may only be performed with written approval of the County.

D. Emergency services provided during normal business hours shall be paid at the hourly rate provided on the Fee Schedule. Emergency services provided after normal business hours shall be paid at the After-Hours rate provided on the Fee Schedule.

E. Contractor shall only invoice for time spent on the job at the rate listed on the Fee Schedule. Hourly charges are to begin when the appropriate technician arrives at the jobsite. All trip charges, mileage, vehicle charges, travel time and labor shall be included in the hourly rate.

F. Contractor’s invoices for parts and equipment shall include a documentation clearly showing the total cost paid by the Contractor for the parts/materials and show the percent markup, as listed on the fee schedule.

G. Contractor’s invoices for subcontracted services shall include a copy of the subcontractor’s invoice to the Contractor and show the percent markup, as listed on the Fee Schedule.

H. Contractor’s invoices for permits must include supporting documentation, clearly showing the cost paid by the Contractor for the permit.

I. PMI services are based on a single flat rate per camera.

9. WARRANTY

All work and materials provided by Contractor shall be fully warrantied from the date of County’s acceptance of the work for a period of one year, or for the standard warranty period provided by the Contractor or by the materials manufacturer, whichever is greater.

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10. PERMITS

The Contractor is responsible for determining if a permit is required for any work order and shall obtain all necessary permits. The Contractor shall be reimbursed for the cost of the permit fee only. No percent markup shall be paid to the Contractor for permit fees.

11. SUBCONTRACTING

A. Any use of subcontractors shall be approved in writing, in advance by the County.

B. Contractor shall be reimbursed at the bid line-item price for the work of the subcontractor. In the event there is no line item for such work, the Contractor will be reimbursed for the actual cost of the subcontractor’s work plus the percent markup listed on the contract Fee schedule.

(END PART II)

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 3

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

Insurance Template 1 Revised 05/13/16 Page 2 of 3

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

SPECIALIZED REQUIREMENTS (LIABILITY EXPOSURES)

A. PROFESSIONAL LIABILITY (TECHNOLOGY ERRORS & OMISSIONS AND NETWORK

SECURITY/PRIVACY LIABILITY): Consultant shall maintain Technology Errors & Omissions and Network Security & Privacy Liability insurance, or equivalent coverage, with limits not less than $1,000,000.00 per claim/occurrence and in the aggregate for professional services rendered under this Contract. Coverage shall include, but not be limited to, technology errors and omissions to cover both liability and property loss exposures including technology services, technology products, media content, network security breaches, extortion threats, crisis management expense, and business interruption and negligent acts, errors, mistakes, and omissions arising out of the work or services performed by Consultant, or any person employed or contracted by Consultant. Coverage shall also include, but not be limited to, coverage for unauthorized access, denial of service attacks, computer viruses, transmission of malicious code, and failure of security; breach of privacy and the failure to protect and disclosure of personally identifiable information, payment card information, and health information;

violation of any federal, state or local law or regulation in connection with the

Insurance Template Adopted 04/19/19 Page 3 of 3 protection of information including fines and penalties to the extent allowed by applicable law; notification and crisis management costs, identity theft monitoring and regulatory defense; disclosure of any third party’s proprietary information including, without limitation, trade secrets, and liability for interruption of County or any third party’s business including, without limitation, claims for loss of use and loss of profits. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this Contract; b. Consultant shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this Contract is made or provide evidence showing Consultant has obtained a two-year extended reporting period endorsement.

(END PART III)