(Rev. 2-01-22)

INVITATION TO BID AND BIDDER’S ACKNOWLEDGEMENT

POSTING DATE: PURCHASING CONTACT: Travis Loyd, August 14, 2026 Procurement Agent II, 407-320-0375, Email Address: Loydtz@scps.k12.fl.us

BID NUMBER AND TITLE: ITB #25260104B-TL - Goal Inspection, Repairs, and Replacement

BID DUE DATE & TIME

September 14, 2026 by 12:00 P.M. EST Bid opening will be via WebEx and dial-in only at meeting number (access code): 2317 301 4285, meeting password:

kmRGEr69Am6 or call 1-415-655-0003.

NOTE: BIDS RECEIVED AFTER THE BID DUE DATE AND TIME WILL NOT BE ACCEPTED.

PRE-BID MEETING DATE & TIME: Voluntary – August 27, 2026 at 10:00 AM EST, via WebEx and dial-in only at WebEx meeting number (access code): 2313 106 0493, password: XYu5YUAad48 or call 1-415-655-0003.

The School Board of Seminole County, Florida, solicits your company to submit a Bid on the above-referenced goods and/or services.

All terms, specifications and conditions set forth in this invitation are incorporated by this reference into your response. A Bid will not be accepted unless all conditions have been met. In the event of a conflict between the General Purchasing Terms and Conditions and any subsequent Special Conditions included herein or attached hereto, the Special Conditions will have precedence. All Bids must have an authorized signature in the space provided below. All Bids must be received in the Vendorlink portal, www.myvendorlink.com, by the “Bid Due Date & Time” referenced above. The School Board is not responsible for bidders’ failure to upload their bids by the due date and time.

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR BID. BIDS WILL NOT BE

ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE BIDDER.

LEGAL NAME OF COMPANY (AS REGISTERED IN WWW.SUNBIZ.ORG OR AS REGISTERED IN YOUR STATE):

MAILING ADDRESS: _______________________________________________________________________________________________________

CITY, STATE, ZIP: _________________________________________________________________________________________________________

FEDERAL EMPLOYER S IDENTIFICATION NUMBER (FEIN): ______________________________________________________________________

FLORIDA DIVISION OF CORPORATION DOCUMENT NUMBER: ___________________________________________________________________

TELEPHONE NUMBER: _______________________________ E-MAIL: _________________________________________________________

I CERTIFY THAT THIS BID IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER BIDDER SUBMITTING A BID FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE TO ALL CONDITIONS OF THIS BID AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS BID

FOR THE BIDDER.

TYPED OR

AUTHORIZED SIGNATURE: ___________________________ PRINTED NAME: _____________________________________________________

TITLE: DATE:

THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA

PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT

400 East Lake Mary Boulevard Sanford, Florida 32773-7127

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I. SPECIAL CONDITIONS

1. INTRODUCTION. Seminole County Public Schools (SCPS) is the 13th largest school district in Florida and is 57th nationally with more than 59,000 students and 7,000 employees. SCPS is a leader in education throughout Central Florida and the State and is widely recognized as a Premier National School District. SCPS consists of 37 elementary schools, 12 middle schools, nine (9) high schools, six (6) special centers, a virtual school, and four (4) charter schools.

The purpose of this solicitation is to establish a qualified contractor (Contractor) to provide complete inspection, installation, repair, maintenance, and replacement services for athletic goal systems and associated hardware for the School Board of Seminole County (SBSC).

Services shall include, but are not limited to, the installation, inspection, testing, adjustment, repair, preventative maintenance, and replacement of athletic goal systems and related components for football, basketball, lacrosse, soccer, volleyball, softball, and baseball programs. The awarded contractor(s) shall ensure all equipment is maintained in a safe, functional, and compliant condition in accordance with applicable industry standards, manufacturer specifications, and safety regulations.

Pricing shall be submitted on the pricing sheet attached to this document and shall be in the form of bid line-item prices, standard, after-hours hourly rates, as well as cost for any materials required to be supplied by the successful bidder. Bid line-item labor prices shall be an “all-inclusive” to include, but not limited to, all labor, supervision, travel, tools, equipment, and overhead costs.

This is an indefinite quantity contract with no guarantee of a volume of services that may be required. The SBSC will issue a purchase orders on an “as needed” basis and does not guarantee a minimum or maximum dollar amount to be expended on any contract resulting from this procurement item. The SBSC reserves the right to make awards on a lowest price basis by individual item, group of items, all or none, or a combination; with one or more contractor; to reject any and all offers or waive any minor irregularity or technicality in bids received.

2. PRE-SOLICITATION MEETING. A voluntary pre-solicitation meeting will be held for all interested Bidders on the day and time listed on page 1 of this solicitation. An overview of the solicitation process and review of scope of services will be conducted at this meeting. Any questions regarding the technical specifications shall be submitted in an email to the Procurement Agent responsible for this solicitation. Answers to these questions will be issued in the form of a written addendum.

3. TERM. This Bid will be effective upon Board approval or September 8, 2026, whichever is later, for a period of three

(3) years and may be renewed for an additional two-year renewal period upon agreement by all parties. The School Board of Seminole County Florida reserves the right to cancel this contract by giving 30 days’ notice of cancellation before the end of any fiscal year that falls within the term of this contract. Please refer to Section IV(22), for multiyear agreements.

4. AWARD. Bid shall be awarded all or none, by lot, by partial lot, or by item as indicated in Exhibit B, Price Schedule, to the lowest responsive and responsible bidder(s) meeting all specifications, terms and conditions. Bidder should carefully consider each item for conformance to bid specifications. In addition, the School Board reserves the right to make multiple awards such as a primary, secondary, etc. for all items.

5. QUANTITIES / VOLUME OF BUSINESS. Quantities shown on the Price Schedule are the School Board’s anticipated needs and are not to imply or guarantee any purchase quantities during the term of this agreement.

6. SPECIAL DELIVERY REQUIREMENTS. All pricing shall be quoted FOB inside delivery to Seminole County Florida unless otherwise indicated and all items shall meet or exceed the Specifications/Scope of Work under Section III of this solicitation.

7. DELIVERY OF PROPOSALS. All proposals must be received and accepted in the Vendorlink portal, www.myvendorlink.com before the ITB Closing Date and Time to be considered.

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II. SPECIFICATIONS / SCOPE OF WORK

1. SCOPE OF SERVICES

A. The Contractor shall provide, at a minimum, the following services under this agreement:

1) Routine pre-season inspections of all in-scope athletic goals and supporting hardware.

2) Corrective repairs to deficiencies identified during inspections or reported by facility staff.

3) Full or partial replacements of goals, posts, anchors, padding, nets, and hardware as warranted and approved by SBSC Project Administrator or designee.

4) Proper disposal or recycling of replaced components in accordance with local, state, and federal regulations.

5) Maintenance of complete inspection logs, deficiency records, and completion reports for each facility.

B. The Contractor shall be responsible for installing, inspecting, servicing, and maintaining SBSC athletic goals at facilities designated by the District. Facilities may be added or removed from the scope of services by written amendment during the agreement term.

C. All services shall be coordinated with the SBSC Project Administrator or designee to minimize disruption to school operations, athletic programs, and instructional time.

2. 2. TECHNICAL

A. The Contractor shall furnish all labor, materials, equipment, and supervision necessary to perform complete installation, inspection, repair, maintenance, and replacement services for athletic goal systems and associated hardware for educational facilities district-wide. Services shall encompass goal systems for the following sports:

football, basketball, lacrosse, soccer, volleyball, softball, and baseball.

B. Services shall be performed per manufacturer's specifications with parts, materials, and components operating in a safe and efficient manner as to which they were intended and designed. Parts shall be obtained from the Original Equipment Manufacturer (OEM) or OEM-certified equivalent.

C. All work shall be performed in a safe manner and in compliance with all applicable standards from the American National Standard Institute (ANSI), American Society for Testing and Materials (ASTM), National Federation of State High School Associations (NFHS), Florida Department of Education (FDOE), Florida High School Athletic Association (FHSAA), Florida Interscholastic Athletic Association (SIAA), Americans with Disabilities Act (ADA), Consumer Product Safety Commission (CPSC), Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), federal, state, and local regulations or ordinances and requirements of

SBSC.

D. The Contractor shall perform installation, inspections, maintenance, repairs and replacements at various campuses throughout SBSC.

E. All services shall be approved by the SBSC Project Administrator or designee, no exception. Any changes or alterations will require written approval by an authorized SBSC representative.

F. The Contractor shall provide all travel, supervision, tools, equipment, and certified personnel necessary to perform all work described.

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G. The Contractor shall maintain a safe work area at all times and shall be responsible for the safety of SBSC staff and students as well as their employees and subcontractors.

3. APPLICABLE STANDARDS AND REGULATORY REQUIREMENTS

A. All work performed under this Scope of Work shall adhere to the following standards and codes, at a minimum, listed below. Where state or local requirements are more stringent, those shall govern:

1) ASTM F2673 — Standard Performance Requirements for Portable Soccer Goals.

2) ASTM F1951 — Accessibility of surface systems; applicable to goal base areas.

3) CPSC Publication 326 & 327 — Consumer safety guidelines for school athletic equipment.

4) NFHS Rules Publications — Equipment dimensions and specifications for football, basketball, soccer, lacrosse, volleyball, softball, and baseball at the high school level.

5) OSHA 29 CFR 1926 — Construction safety standards applicable during installation and replacement activities.

6) ADA / ABA Accessibility Guidelines — Requirements applicable to goal and court areas.

7) AWS D1.1 / D1.2 — Structural Welding Code (Steel / Aluminum) for any field welding performed under this contract.

B. The Contractor shall identify and comply with all applicable Florida Interscholastic Athletic Association (SIAA) equipment specifications, Florida Department of Education facility safety mandates, and local building and permitting requirements for each facility.

C. All inspections shall reference the original equipment manufacturer (OEM) installation and maintenance manuals. Documentation of manufacturer compliance shall be maintained in the inspection record for each asset.

4. SPORT-SPECIFIC GOAL SPECIFICATIONS AND INSPECTION REQUIREMENTS

A. FOOTBALL

1) Goal Post Specifications.

Specification High School (NFHS) Middle

Crossbar Height

10 ft (3.05 m) above ground

10 ft

Crossbar Width

23 ft 4 in (7.11 m) 23 ft 4 in

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Specification High School (NFHS) Middle

Upright Height Above Crossbar

Minimum 10 ft (20 ft recommended)

Minimum 10 ft

Post Diameter

4 in minimum;

padding required at base

Same

Base Padding Height

Minimum 6 ft; bright-colored, impact-absorbing

Required

Material Steel or aluminum;

NFHS approved

Steel or aluminum

Anchor In-ground sleeve anchor or approved breakaway base

Same

2) Inspection Schedule — Football goal posts shall be inspected as follows:

A. Pre-Season- fully documented inspection.

B. Mid-Season- visual inspection following any severe weather event or reported damage.

3) Inspection Checklist — The Contractor shall inspect and document the following items, at a minimum, listed below:

A. Structural integrity of uprights and crossbar (no bends, cracks, or corrosion).

B. Anchor sleeve or base condition (heaving, concrete cracking, looseness).

C. All hardware (bolts, pins, couplings) for tightness and corrosion.

D. Base padding condition (intact, secured, no tears or compression failure).

E. Finish condition (no exposed bare metal).

F. Uprights plumb and crossbar level within one-half (1/2) inch tolerance.

4) Mandatory Inspection — A full, unscheduled inspection is required within twenty-four (24) hours of any reported collision with the post or any wind event exceeding sixty (60) mph, or any report of visible damage. The goal post shall be placed out-of-service until the inspection is completed and written clearance is issued by the Contractor.

B. BASKETBALL

1) Goal System Specifications.

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Specification Outdoor Fixed Indoor Adjustable

Rim Height 10 t (3.05 m) Adjustable 7.5–10 ft

Rim Diameter (inside)

18 n (45.7 cm) 18 in

Backboard Size

42–54 in x 35 in (NFHS minimum)

42–72 in x 35–48 in

Backboard Material

Tempered glass, acrylic, or fiberglass

Same

Post Diameter 4.5in or per manufacturer specification

Per manufacturer

Post/Support Padding

Required; ASTM compliant; within player reach

Required

Net White nylon or chain; 15–18 in drop

White nylon; 15–18 in drop

Anchor In-ground sleeve or per manufacturer specification

Floor anchor per manufacturer

2) Inspection Schedule (Pre-Season) - fully documented inspection of all indoor and outdoor systems.

3) The Contractor shall perform the inspections of the following items, but not limited to, listed below:

A. Rim condition (no bends, cracks, or breakaway spring mechanism failure).

B. Backboard condition (no cracks, chips, or delamination; mounting brackets secure).

C. Net condition (intact, all loops present; replace if torn or missing).

D. Support arm integrity (no bends, welds intact).

E. Post plumb and free of corrosion at base; all padding in place and secured.

F. Anchor/base stability (no movement, heaving, or concrete degradation).

G. Adjustable mechanism (operates freely and locks securely at all heights, if applicable).

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C. LACROSSE

1) Goal Frame Specifications.

Specification Boys' / Men's Girls' / Women's

Goal Width 6 ft (1.83 m) 6 ft (1.83 m)

Goal Height 6 ft (1.83 m) 6 ft (1.83 m)

Frame Material

2 in OD steel or aluminum pipe;

powder-coated

Same

Net Material White nylon mesh;

maximum 1.5 in mesh opening

Same (NFHS spec)

Frame Padding

Orange padding on all exposed pipe (NFHS required at HS level)

Required

Anchor Ground sleeve or approved weighted base (portable)

Same

2) Inspection Schedule (Pre-Season) — fully documented inspection before the first game or scrimmage.

3) The Contractor shall perform the inspections of the following items, but not limited to, listed below:

A. Frame welds (intact, no cracks, corrosion, or bent pipes)

B. Net attachment and integrity (all points secure; no holes or tears larger than one (1) inch)

C. Padding coverage and condition (covers all exposed pipe, no cuts or detachment)

D. Anchor/sleeve stability (goal does not rock or tip)

E. Portable goal anti-tip devices or counterweights properly attached and functional.

4) Mandatory Requirement — Portable Goal Anchoring. Per CPSC guidelines, portable lacrosse goals shall be anchored or weighted at all times when deployed, whether in active use or stored on the field. The Contractor shall verify and document anchoring compliance at every inspection. Any portable goal found without a compliant anchor shall be immediately tagged out-of-service and the SBSC Project Administrator or designee notified within two (2) hours.

D. SOCCER

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1) Goal Frame Specifications.

Specification High School / Full Size

Youth (8v8 / 9v9)

Small-Sided

Width 24 ft (7.32 m)

16–21 ft

4–12 ft

Height 7 ft (2.44 m)

7 ft 3–6 ft

Post Diameter

5 in maximum

(NFHS)

4–5 in Per manufacturer

Frame Material

Steel or aluminum;

powder-coated white

Same Same

Net White;

attached at all points;

no gaps exceeding 5 in

Same Same

Anchor Ground sleeve, auger, or

ASTM

F2673 weighted base

Same Same

2) Inspection Schedule (Pre-Season) — fully documented inspection and verify all anchoring systems.

3) The Contractor shall perform the inspections of the following items, but not limited to, listed below:

A. Frame welds (intact; posts and crossbar straight).

B. Net attachment and integrity (all points present; no holes; proper depth maintained).

C. Anchor compliance (goal must withstand a one hundred fifty (150) pound horizontal force without tipping per ASTM F2673)

D. Post padding present and secured (recommended for youth levels)

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E. No sharp edges or burrs on frame.

4) Mandatory Requirement — Anti-Tip Compliance (ASTM F2673). ASTM F2673 requires portable soccer goals to be anchored at all times during use and storage on the field. The Contractor shall verify and document compliance with the anti-tip performance standard at every inspection. Failure to meet the anti-tip standard shall result in immediate out-of-service action and notification to SBSC Project Administrator or designee.

E. VOLLEYBALL

1) Net System Specifications.

Specification Indoor — Women's / Girls'

Indoor Men's Boys'

Outdoor

Net Height 7 ft 4-1/8 in (2.24 m)

7 ft 11- 5/8 in (2.43 m)

Same as indoor

Net Width 32 t (9.75 m) 32 ft (9.75 m)

32 ft

Net Depth 39.4 in (1 m)

39.4 in (1 m)

39.4 in

Antenna Height Above Net

32 n (80 cm) 32 in (80 cm)

32 in

Post Diameter

3–4 in round;

no sharp projections

Same Same

Post Padding Required;

floor to minimum 5 ft height; within 3 ft of net

Same Recommended

Net Tension Taut; no sag more than 3/4 in at center

Same Same

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2) Inspection Schedule (Pre-Season) — fully documented inspection.

3) The Contractor shall perform the inspections of the following items, but not limited to, listed below:

A. Posts (plumb, no bends, floor/ground anchors secure)

B. Net attachment (all side tapes secure; no holes; mesh intact)

C. Tension cables (taut; no fraying at center and side cables)

D. Antennas (present, properly attached, extending correct height above net)

E. Height adjustment mechanism (operates smoothly; locks correctly)

F. Padding (covers posts to minimum five (5) feet height; no tears or detachment).

F. SOFTBALL

1) Backstop, Fencing, and Foul Pole Specifications.

Component Specification

Backstop Height Minimum 10 ft; verify against applicable state association requirement (some states require 16–20 ft at high school level).

Backstop Width Extends minimum 10 ft each side of home plate.

Backstop Frame 2–2.5 in galvanized steel pipe; chain-link fabric 11-gauge minimum.

Dugout Fencing Minimum 6 ft height; shall contain all foul territory from first base to third base.

Foul Poles Minimum 10 ft above fence line; yellow per NFHS; properly anchored and plumb.

Outfield Fencing Minimum 3 ft height; warning track required if fence is 4 ft or higher.

Pitching Rubber / Home Plate

Flush with ground; no raised edges; rubber intact and secured.

2) Inspection Schedule (Pre-Season) - fully documented inspection.

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3) The Contractor shall perform the inspections of the following items, but not limited to, listed below:

A. Backstop (no loose or missing chain-link; frame welds intact; gates close and latch properly)

B. Foul poles (plumb, anchor bolts tight, no visible corrosion, visible from home plate)

C. Outfield fence (no sharp edges, torn fabric, or leaning posts; cap rail intact)

D. Dugout enclosures (roof or netting intact if present; no sharp hardware exposed to players).

G. BASEBALL

1) Backstop, Spectator Netting, Fencing, and Foul Pole Specifications.

Component Specification

Backstop Height Minimum 20 ft (NFHS high school); minimum 16 ft for youth levels.

Backstop Width Extends minimum 20 ft each side of home plate (high school).

Backstop Frame 2–3 in galvanized steel pipe; chain-link fabric 11-gauge minimum.

Spectator Safety Netting

Required behind home plate; minimum 16 ft height per applicable state association; netting cable tensioned; no tears or unsecured edges.

Foul Poles Minimum 10 ft above fence line; yellow per NFHS; visible from home plate; properly anchored.

Outfield Fence Height

Minimum 4 ft; 6–8 ft typical for high school; padded cap rail required.

Dugout Protection

Safety netting or chain-link extending from dugout to foul lines.

2) Inspection Schedule (Pre-Season) - full structural inspection of backstop, spectator netting, fencing, and foul poles.

3) The Contractor shall perform the inspections of the following items, but not limited to, listed below:

A. Spectator netting (no tears or unsecured edges; cable tensioned; height compliant with applicable state association standard)

B. Backstop (same criteria as softball; verify height compliance with applicable standard)

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C. Foul poles (plumb, anchor secure, visible from home plate)

D. Outfield fence cap rail (padded cap intact; no exposed pipe ends)

E. All gate hardware (latches, hinges, and pins function properly).

H. ELECTRONIC SCOREBOARDS & ASSOCIATED COMPONENTS

1) The Contractor shall provide “turnkey” electronic scoreboards and all associated components services resulting in a fully operational scoreboard system meeting all applicable educational, safety, electrical, and athletic association requirements.

2) The Contractor shall provide all travel, labor, supervision, materials, tools, equipment, testing, programming, and training necessary for the inspections, removal, furnishing, installation, integration, testing, and commissioning of electronic scoreboards at educational facilities.

3) The Contractor shall provide documentation certifying compliance with the environmental conditions for Florida. All outdoor scoreboard systems shall be designed to withstand, at a minimum, the following elements:

A. Heavy rainfall

B. High humidity

C. High wind

D. Lightning

E. Ultraviolet light

4) The Contractor shall install scoreboards in approved locations per construction plans or as directed by the SBSC Project Administrator or designee. The installed equipment shall be plumb, level and secure by the approved mounting method specified by the manufacturer and ensure that the structure is compliant with all applicable federal, state and local building codes and regulations and meet SBSC standards.

5) All mounting structures, poles, and foundations shall be engineered and installed to comply with American Society of Civil Engineers (ASCE) 7 design loads including wind speed requirements for the project location and applicable International Building Code (IBC) seismic design category.

6) Wall-mounted and ceiling-hung indoor units shall be anchored to structural building members; Contractor shall verify adequacy of supporting structure prior to installation.

7) All mounting hardware shall be stainless steel or hot-dip galvanized steel for outdoor installations.

8) All electrical work shall be performed by a licensed electrician or under the direct supervision of a licensed electrician in accordance with NFPA 70, National Electrical Code (NEC) and local codes.

9) Dedicated electrical circuits shall be provided for each scoreboard installation; circuit sizing shall meet or exceed manufacturer requirements.

10) All outdoor wiring shall be installed in weatherproof conduit; underground runs shall comply with NEC burial depth requirements for the applicable wiring method.

11) Ground Fault Circuit Interrupter (GFCI) protection shall be provided for all outdoor and wet-location installations per NEC requirements.

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12) Surge protection devices (SPDs) shall be installed at each scoreboard electrical service point.

13) Grounding and bonding shall comply with NEC Article 250.

14) As-built electrical drawings shall be provided to the Project Administrator or designee upon project completion.

15) The scoreboard system design standards shall include, at a minimum, the following:

A. Foundation and structural support design

B. Pole design and installation

C. Anchoring systems

D. Engineering drawings with wind load calculations

E. Visibility and readability from all spectators seating areas

F. Weatherproof

G. Corrosion-resistant materials

H. Surge protection

I. Wireless operation capability

J. Protective enclosures for electronics

K. Sponsor panels (if applicable)

L. Message center display w/ video integration (if applicable)

16) The gymnasium scoreboard system for basketball and volleyball shall include, at a minimum, the following:

A. Home and guest scores

B. Game clock

C. Period indicator

D. Team fouls

E. Player fouls

F. Possession indicator

G. Bonus indicators

H. Timeouts remaining

I. Horn/buzzer

J. Match/game indicators

K. Team timeouts

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L. Serving indicator

17) The outdoor scoreboard system for football, baseball/softball, and lacrosse shall include, at a minimum, the items listed below:

A. Home score

B. Guest score

C. Game clock

D. Quarter indicator

E. Down indicator

F. Ball-on indicator

G. Yards-to-Go Indicator

H. Time outs remaining

I. Possession indicator

J. Inning indicator

K. Ball count

L. Strike count

M. Out count

N. Hits

O. Pitch count

P. Electronic horn

Q. Team Names

18) The Contractor shall repair or replace the devices and equipment, but not limited to, listed below:

A. LED module and pixel replacement — individual failed modules, panels, or entire display sections

B. Power supply unit (PSU) replacement — all indoor and outdoor units

C. Control console repair or replacement — wired and wireless consoles, keypads, and remotes

D. Wiring and cabling repair — data cables, power cables, and control wiring from console to display.

E. Communication system repair — RF transmitters/receivers, Wi-Fi modules, and network interfaces

F. Structural hardware repair — mounting brackets, hardware replacement, and re-anchoring of loose mounts

G. Cabinet repair — door hinge replacement, latch repair, gasket replacement, and panel repair

H. Horn and audio system repair — buzzer replacement, speaker repair, and amplifier service

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I. Thermostat, heater, and cooling fan repair or replacement in outdoor cabinets

J. Surge protection device replacement

K. Firmware and software restoration following failure or corruption

19) Network and IP-based control systems shall be configured in coordination with SCPS Information Systems team. Wireless control systems shall be tested for reliable operation at the maximum expected operator distance from the display. All network credentials and IP configurations shall be documented and provided to the Project Administrator or designee.

20) The Contractor shall perform complete functional testing of all systems prior to final acceptance to include, but not limited to:

A. Full display test

B. Scoring functions

C. Timing systems

D. Audio alerts

E. Control consoles

F. Wireless systems

G. Network interfaces

21) The Contractor shall provide a written Commissioning Report documenting all test results, system configurations, and any punch list items prior to requesting final acceptance.

22) The SBSC Project Administrator or designee shall conduct acceptance inspection. Any deficiencies shall be corrected by the Contractor at no additional cost prior to final acceptance.

23) Contractor shall provide on-site operator training to a minimum of two (2) SCPS designated personnel per new installation and provide operator manuals and quick-reference guides for each installed system.

24) Training shall cover all standard scoring operations, timing functions, programmable features, basic troubleshooting, and system shutdown/restart procedures.

I. INSPECTION PROCESS AND DOCUMENTATION

1) Inspection Report Requirements. A written Inspection Report shall be completed for every inspection performed and submitted to SBSC Project Administrator or designee within five (5) business days of the inspection date. Each report shall include, at a minimum, the following items listed below:

A. Facility name, address, and date of inspection.

B. Inspector name and certification or credential number.

C. Sport type and specific asset identifier (asset tag number or description).

D. Condition rating for each component inspected (Good / Monitor / Deficient / Critical).

E. Photographs documenting all deficiencies noted.

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F. Recommended corrective action and priority (Immediate / Within 30 Days / Scheduled Off-Season).

G. Contractor representative signature and date.

2) Critical Deficiency Response Procedure. Upon identification of a Critical Deficiency, the Contractor shall:

A. Immediately notify the SBSC Project Administrator or designee verbally.

B. Attach an out-of-service tag to the affected equipment prior to leaving the site.

C. Submit a written Critical Deficiency Notice to the SBSC Project Administrator or designee within twenty-four (24) hours.

D. Provide a written repair or replacement cost estimate to the SCSB Project Administrator or designee within forty-eight (48) hours of the written notice.

3) Equipment tagged out-of-service shall not be returned to use until the Contractor provides written clearance confirming completion and verification of the approved repair or replacement, and such clearance is met and accepted by the SBSC PA or designee.

J. REPAIR AND REPLACEMENT STANDARDS

1) Repair Decision Criteria. The following table identifies minimum required corrective actions based on observed conditions:

Observed Condition Required Corrective Action

Minor surface rust or paint loss

Clean, treat with rust inhibitor, and repaint with corrosion-inhibiting primer and paint.

Loose hardware (bolts, pins, couplings)

Tighten or replace with OEM-equivalent fasteners.

Torn or missing net Replace with OEM-compatible or NFHS/ASTM-compliant net.

Worn or torn protective padding

Replace; replacement must meet original specifications for thickness and coverage area.

Minor non-structural weld crack

Grind and weld-repair by AWS-certified welder; inspect and document weld integrity.

Bent upright or post (less than 1 in deviation)

Assess structural integrity; straighten only if manufacturer permits; otherwise replace.

Significant corrosion at post base

Full section replacement required; assess and document anchor condition.

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Observed Condition Required Corrective Action

Anchor heave or concrete failure

Full anchor system replacement; obtain required permits prior to excavation.

Structural weld failure

Full component replacement required; no field repairs on primary structural welds.

2) Replacement Requirements. All replacement goals, posts, and hardware shall meet or exceed the applicable NFHS, ASTM, CPSC, and/or manufacturer standards for the sport and age group.

Replacement components shall be compatible with existing anchor systems unless the anchor system is also being replaced. The Contractor shall obtain a written approval from the SBSC before ordering any replacement component or assembly with a unit cost exceeding $500.00.

3) Warranty. Warranty documentation for all replacement parts and components shall be provided to the SBSC at the time of delivery. All parts and materials shall be covered under the manufacturer warranty.

The Contractor shall warrant all labor performed for a minimum period of one (1) year from the date of completion of each work order.

4) Anchor and Foundation Work. All work involving the removal and replacement of in-ground anchors, concrete foundations, or structural bases shall comply with manufacturer's installation specifications, ACI 318 (Building Code Requirements for Structural Concrete) where applicable, all local building permit requirements, and OSHA 29 CFR 1926 Subpart P (Excavations) for any excavation exceeding five (5) feet in depth. The Contractor shall be responsible for obtaining all required locates and permits unless otherwise directed in writing by the SBSC Project Administrator or designee.

Where foundation is beyond the Contractor's scope of self-performance, the Contractor may engage a licensed subcontractor to perform such work. All subcontractors must hold the applicable State of Florida license required for the work being performed and shall be subject to prior written approval by the SBSC Project Administrator or designee. The use of a subcontractor does not relieve the Contractor of full responsibility for the quality, timeliness, and compliance of all work performed under this agreement.

5) Welding Standards. All field welding performed shall be completed by a welder holding a current AWS D1.1 (Structural Welding Code — Steel) or AWS D1.2 (Aluminum) certification, as applicable to the material being welded. Welder certification documentation shall be on file with the Contractor and available to the SBSC upon request.

6) Documentation. All repair and replacement work shall be documented with before-and-after photographs and updated asset records submitted with the corresponding SBSC work order.

K. DELIVERABLES AND REPORTING

1) The Contractor shall provide the following deliverables throughout the term of this contract:

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Deliverable Description Required Submission Date

Facility Asset Inventory

Complete listing of all in-scope goals and systems with baseline condition assessment.

Within thirty (30) days of contract execution.

Pre-Season Inspection Reports

Completed inspection reports for all facilities and all sports.

Minimum fourteen

(14) days prior to the start of each sport season.

Critical Deficiency Notices

Written notice for any Critical Deficiency identified.

Within twenty-four

(24) hours of discovery.

Repair / Replacement Work Orders

Documentation of all repair and replacement work performed, including before/after photographs.

Within five (5) business days of work completion.

Warranty Documentation

Manufacturer warranties for all replacement components.

At time of component delivery to site.

Year-End Summary Report

Summary of all inspections, deficiencies, repairs, and replacements performed during the contract year.

Within thirty (30) days of contract year-end.

L. PERFORMANCE STANDARDS.

1) The Contractor shall meet the following minimum performance standards throughout the term of this contract.

Performance Metric Required Standard

Pre-Season Inspection Completion

One hundred percent (100%) of assigned facilities inspected before first practice or competition of each sport season.

Critical Deficiency — Verbal Notification

Within two (2) hours of discovery.

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Performance Metric Required Standard

Critical Deficiency — Written Notice

Within twenty-four (24) hours of discovery.

Cost Estimate — Critical Deficiency

Submitted to District within forty-eight (48) hours of written notice.

Cost Estimate — Non- Critical Repair

Submitted to District within ten (10) business days of deficiency identification.

Approved Repair Completion — Critical

Within five (5) business days of District written approval.

Approved Repair Completion — Non- Critical

Within thirty (30) calendar days of District written approval.

Inspection Report Submission

Within five (5) business days of each inspection performed.

M. Response Time Requirements

Priority Level Condition Response Time

Priority 1 — Emergency

Complete system failure during active game/event season

Within 24 hours of notification

Priority 2 — Urgent Partial failure affecting primary scoring function;

safety hazard identified

Within 3 business days

Priority 3 — Routine Minor deficiencies not affecting primary function; cosmetic damage

Within 10 business days or as scheduled with COR

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III. SUBMITTAL REQUIREMENTS. The Bidder shall include the following documents with their submittal:

1. Invitation to Bid and Bidder’s Acknowledgment (on Page 1) - Signed by an authorized representative of the Bidder.

2. Exhibit B, Price Schedule - Signed by the Bidder.

3. Attachment – “A,” Drug-Free Workplace Certification

4. Attachment – “B,” Certification Regarding Debarment, Suspension Ineligibility and Voluntary Exclusion - Lower Tier

Covered Transactions

5. Attachment – “C,” Disclosure of any Conflict of Interest

6. Attachment – “D,” Scrutinized Company Certification

7. Attachment – “E,” Byrd Anti-Lobbying Amendment Certification (To be submitted if bid exceeds $100,000)

8. Attachment – “F,” Emergency / Storm Related Catastrophe Agreement

9. Attachment – “H,” Vendor Affidavit Regarding the Use of Coercion for Labor and Services

10. Addenda, if applicable - Signed by the Bidder

11. If a Florida Corporation, a screenshot of the company’s “ACTIVE” business entity registration through sunbiz.org.

12. If a Non-Florida Corporation (Foreign), a screenshot of the company’s “ACTIVE” business entity registration.

**MAKE SURE ALL DOCUMENTATION IS SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE BIDDER. FAILURE TO COMPLY MAY RESULT IN DISQUALIFICATION ON THE GROUNDS OF NON-RESPONSIVENESS TO THE REQUIREMENTS OF THE

BID.

IV. GENERAL PURCHASING TERMS AND CONDITIONS. These general terms will apply to all purchases by the School Board as a result of an award hereunder. In the event of a conflict between Section II and subsequent sections herein, the provisions of any subsequent sections shall be specific to the goods or services requested and shall have precedence. The titles used are for convenience only; the Bidder is responsible for understanding and complying with all terms and conditions herein.

1. DEFINITIONS.

A. The School Board of Seminole County, Florida may be referred to as the “Board,” “School Board” or “SBSC” herein.

B. Contractor. For this Invitation to Bid (ITB), the word “Contractor” shall have the same meaning as “Bidder,” “Business Entity,” “Individual,” “Proposer,” “Respondent,” and “Vendor” who submits a written response to this ITB; and shall have the same meaning for any successful awardee(s) hereunder.

C. Non-Responsible. A Contractor, business entity, or individual that responds to this ITB and the response does not provide the required documentation supporting that it has the ability or capability to fully perform the requirements of the solicitation.

D. Non-Responsive. A Contractor, business entity, or individual that responds to this ITB and the response does not conform to the mandatory or essential requirements contained in this ITB.

E. Responsible. A Contractor, business entity or individual that responds to this ITB and the response provides the required documentation supporting that it has the ability or capability to fully perform the requirements of this

ITB.

F. Responsive. A Contractor, business entity or individual that responds to this ITB and the response fully conforms in all material respects to the ITB and all of its requirements, including all form and substance.

G. Solicitation. This Invitation to Bid document.

2. During the Term, the Terms and Conditions of this solicitation and Contractor’s response will supersede all terms and conditions contained in any quotes, proposals or other writings relating to individual school orders for Products or Services.

3. PRICING / TAXES. All pricing shall be based on FOB Seminole County Florida and will include all packaging, handling, shipping charges, and delivery to any point within Seminole County Florida to a secure area or inside delivery. The School Board is exempt and does not pay Federal Excise or State of Florida Sales taxes.

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4. MATERIALS. Contractor shall be responsible for providing all materials at a cost-plus basis as shown on the Price Schedule, unless it is advantageous for SBSC to purchase these products directly in which case Contractor will not be entitled to recover cost of materials or any mark up. This shall be determined prior to the start of each project. When product is purchased by SBSC, it shall be the responsibility of SBSC to ensure the products are delivered on-site in time to comply with the project schedule. Contractor must make all reasonable and legal efforts to avoid payment of sales or other taxes. Notwithstanding, Contractor is only entitled to reimbursement for sales or other taxes actually paid and may not mark up sales or other taxes paid for purchase of materials.

5. EQUIPMENT RENTALS. All equipment rentals shall be billed on at cost basis as shown on the Price Schedule. Contractor shall make all reasonable and legal efforts to avoid payment of sales or other taxes. Notwithstanding, Contractor is only entitled to reimbursement for sales or other taxes actually paid on equipment rentals.

6. PRICE ADJUSTMENT CLAUSE. The Bid price shall remain in effect for the term of the award. A comparable price adjustment may be considered at SBSC’s sole discretion for an increase in Contractor’s cost of materials or goods provided Contractor provides sufficient documentation to justify a price adjustment. If at any time during contract performance, the unit price(s) for the material or goods, including applicable shipping or import costs, and governmental fees tariffs and taxes, increase(s) by three (3%) percent or more over the cost of the same material or goods on the date the Contractor’s bid or proposal was submitted, SBSC may agree to pay that cost increase up to a maximum of 3% of the price of the material or goods on the date the Contractor’s bid or proposal was submitted. Prior to requesting a price increase pursuant to this section, Contractor agrees to use best efforts to obtain the lowest possible prices from materials or goods suppliers and shippers and shall take advantage of every legally permissible deduction or other avenue to decrease the cost of governmental fees, tariffs and taxes. Contractor must provide written notice to SBSC prior to purchase of the materials or goods identifying the materials or goods in question, the itemized price increase being requested, the original bid cost and quantity required to complete the project, and identify the source of supply.

Contractor must provide SBSC with proposals, quotes, price sheets and other comparable documentation evidencing the original and increased costs of the materials and goods. SBSC reserves the right to make the final determination regarding the application of a price increase. If material or goods prices decrease by more than 3%, the contract price may be reduced under the same terms and conditions.

7. TERMS OF PAYMENT / INVOICING. The normal terms of payment will be Net 30 days from receipt and acceptance of goods or services and Contractor’s invoice. Itemized invoices bearing the Purchase Order number must be mailed on the day of shipment. Invoicing subject to cash discounts will be mailed on the day that they are dated.

8. TRANSPORTATION AND TITLE.

A. Title to the goods shall pass to the School Board upon receipt and acceptance at the destination unless indicated otherwise herein. Until acceptance, the Contractor retains the sole insurable interest in the goods.

B. The shipper shall prepay all transportation charges. The School Board will not accept collect freight charges.

C. No premium carriers shall be used for the School Board’s account without prior consent of the Director of Purchasing and Distribution Services.

9. RISK OF LOSS. The Contractor shall assume the following risks:

A. All risks of loss or damage to all goods, work in process, materials, and equipment until the delivery thereof as herein provided;

B. All risks of loss or damage to third persons and their property until delivery of all goods as herein provided;

C. All risks of loss or damage to any property received by the Contractor or held by the Contractor or its suppliers for the account of the School Board, until such property has been delivered to the School Board;

D. All risks of loss or damage to any of the goods or part thereof rejected by the School Board, from the time of shipment thereof to Contractor until redelivery thereof to the School Board.

10. PACKING LIST. All shipments shall include an itemized list of each package contents and reference the School Board‘s Purchase Order number. No charges shall be allowed for cartage or packing unless agreed upon by the School Board prior to shipment.

11. INSPECTIONS AND TESTING. The School Board will have the right to expedite, inspect, and test any of the goods at work covered by this Bid. All goods or services are subject to the School Board’s inspection and approval upon arrival or completion. If rejected, they will be held for disposal at the Contractor’s risk. Such inspection, or the waiver thereof, however, shall not relieve the Contractor from full responsibility for furnishing goods or work conforming to the

Page 22 of 42 Last update: 7-22-25 requirements of this Bid or the Bid Specifications, and will not prejudice any claim, right, or privilege the School Board may have because of the use of defective or unsatisfactory goods or work.

12. STOP WORK ORDER. The School Board may at any time by written notice to the Contractor stop all or any part of the work for this Bid award. Upon receiving such notice, the Contractor shall take all reasonable steps to minimize additional costs during the period of work stoppage. The School Board may subsequently either cancel the stop work order resulting in an equitable adjustment in the delivery schedule and/or the price or terminate the work in accordance with the provisions of the Bid terms and conditions.

13. WARRANTY. All goods and services furnished by the Contractor, relating to and pursuant to this Bid shall be warranted to be free of defects, meet or exceed the Specifications contained herein, and fit for the intended use. In the event of breach, the Contractor shall take all necessary action, at Contractor’s expense, to correct such breach in the most expeditious manner possible.

14. INDEMNIFICATION. The Contractor agrees to indemnify and save harmless the School Board, its officers, agents and employees from and against any and all claims and liabilities (including expenses) for injury or death of persons or damage to any property which may result, in whole or in part, from any act or omission on the part of the Contractor, its agents, employees, or representatives, or are arising from any Contractor furnished goods or services, except to the extent that such damage is due solely and directly to the negligence of the School Board.

15. INSURANCE. Contractors and vendors shall provide a certificate(s) evidencing such insurance coverage to the extent listed in Sections 1-5 below before commencement of work.

Insurance listed in Section 1 below is required of all Contractors and vendors: SBSC and its Board members, officers, and employees shall be named as an additional insured to the Commercial General Liability insurance policy on a form no more restrictive than ISO form CG 20 10 (Additional Insured -– Owners, Lessees, or Contractor). If SBSC and its Board members, officers, and employees are not named as additional insureds then SBSC reserves the right terminate this agreement.

Insurance listed in Section 2 below: All Contractors engaging in construction-related activities, as defined by 440.02(8)

Florida Statutes, on behalf of SBSC are required to carry this insurance to the limit listed below. All non-construction Contractors whose work for SBSC includes products or services, and the value of these products or services are in excess of $25,000 are required to carry this insurance to the limit listed below.

Insurance listed in Section 3 below: Any Contractor or vendor transporting district employees, delivering or transporting district owned equipment or property, or providing services or equipment where a reasonable person would believe SBSC is responsible for the work of the Contractor from portal to portal is required to carry this insurance to the limit listed below.

Insurance as listed in Section 4 below: All non-construction Contractors and vendors that have one (1) or more employees or subcontracts any portion of their work to another individual or company are required to have Workers’ Compensation insurance. For contracts of $25,000 or more, no State of Florida, Division of Workers’ Compensation, Exemption forms will be accepted. All Contractors engaging in construction-related activities, as defined by 440.02(8) Florida Statutes, on behalf of SBSC are required to have Workers’ Compensation insurance. All entities and individuals required to have Workers’ Compensation insurance must purchase a commercial Workers’ Compensation insurance policy to the limits listed below. The Workers’ Compensation policy must be endorsed to waive the insurer’s right to subrogate against SBSC, and its Board members, officers and employees in the manner which would result from the attachment of the NCCI Waiver of Our Right to Recover from Others Endorsement (Advisory Form WC 00 03 13).

Insurance as listed in Section 5 below: All Contractors providing professional services including, but not limited to, architects, engineers, attorneys, auditors, accountants, etc. are required to have this insurance to the limits listed below.

All Contractors shall carry and maintain policies as described in Sections 1 to 5 below and as checked off in the box to the left of each Section 1 to 5 below.