REQUEST FOR PROPOSAL (RFP)

FOR

Building Inspection Services

RFP #2525

Issued by:

County of Kenosha Purchasing Division

Sealed proposals must be submitted No later than 2:00 PM 12/5/2025 to:

County of Kenosha Purchasing Division

1010 56th Street, Second Floor Kenosha, WI 53140

LATE RESPONSES WILL BE REJECTED

PRE-PROPOSAL CONFERENCE FOR ALL VENDORS SHALL BE HELD AT:

Kenosha County Center Public Works Conference Room 19600 75th Street, Suite 122-1

Bristol, WI 53104 11/12/2025 at 10:00 AM, CT

For further information regarding this

RFP contact:

Matthew Fleming

(262) 653-2527 Matt.Fleming@kenoshacountywi.gov

Issued: 10/29/2025

KENOSHA COUNTY RFP #2525

WISCONSIN PAGE 2 OF 32

TABLE OF CONTENTS

SECTION SUBJECT PAGE #

1. INTRODUCTION AND OBJECTIVES

2. DEFINITIONS

3. STATEMENT OF WORK

4. COUNTY SUPPLIED WORKSPACE, EQUIPMENT AND SOFTWARE

5. PROPOSER QUALIFICATIONS

6. CALENDAR OF EVENTS

7. CONTRACT

8. PRE-PROPOSAL CONFERENCE and/or PRE-PROPOSAL SITE VISIT

9. VENDOR REGISTRATION

10. THIRD PARTY RFP SERVICES

11. QUESTIONS & ADDENDA

12. PRICES

13. RFP SUBMISSION

14. INSTRUCTIONS TO VENDORS & RESPONSE REQUIREMENTS

15. CONFIDENTIALITY/NON-DISCLOSURE

16. ERRORS OR OMISSIONS

17. VENDOR RESPONSIBILITY

18. EVALUATION & AWARD PROCESS

19. ASSIGNMENT AND SUBCONTRACTING

20. INVOICING REQUIREMENTS

21. CONFIDENTIALITY

22. SPECIAL CONDITIONS OF THIS PROPOSAL

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – COST PROPOSAL

ATTACHMENT D – ETHICS COMPLIANCE NOTICE & ADDENDUM

ATTACHMENT E – STANDARD TERMS AND CONDITIONS

EXHIBIT 1 – DRAFT CONTRACT AGREEMENT

WISCONSIN PAGE 3 OF 32

1. INTRODUCTION AND OBJECTIVES

Kenosha County is the 8th largest County in the State of Wisconsin with an estimated population of

167,190 residents. While the County has a large overall population, only a portion of those residents are directly served through the building permit process. Current land uses consist primarily of agricultural and residential uses, with several concentrated areas of commercial, industrial, and institutional uses. The

County processed 548 building permits in 2024.

Kenosha County is seeking proposals from certified building inspectors and/or building inspection firms to provide building inspection services. The individual or firm submitting a response to this request should have at least five (5) years of experience providing building inspection services to a municipality or local government. The proposal shall address all Building Inspector duties, including but not limited to the Scope of Services.

2. DEFINITIONS

Definitions: The following definitions are used throughout the RFP documents:

Contractor means a Proposer awarded the contract

County means the County of Kenosha Wisconsin

Proposer/Vendor means a company or individual submitting a response to this RFP

Purchasing means the County of Kenosha Purchasing Division

RFP means Request for Proposal

State means the State of Wisconsin

Vendor Portal means the State of Wisconsin’s Vendor Portal (eSupplier)

3. STATEMENT OF WORK

a. Contractor shall provide high-quality customer service to residents, business owners, contractors, and Township/Village/County staff.

b. Appointments for inspections will be made through the Planning & Development Division of the

Department of Public Works & Development Services. The Contractor will pick up all permit documentation for inspections at the Kenosha County Center and return documentation to the building with the required inspection form.

c. Review building and site plans and conduct all necessary and required building, electrical, plumbing, and HVAC inspections on residential and commercial construction within the Townships of Paris and

Brighton and the Village of Salem Lakes. These include footings, foundations, basement floors, site erosion control and temporary/final occupancies. The expected average response times for plan review is the initial review to be completed within 5 business days.

d. Maintain all required certifications in the disciplines of residential and commercial construction, plumbing, electrical, energy conservation and heating, ventilating and air conditioning.

e. Require familiarity with or willingness to use County’s permitting software for scheduling, inspections and reporting. [eTRAKit]

f. Electronic recordkeeping and secure data storage shall be in compliance with Wisconsin public records law and Kenosha County retention policy.

WISCONSIN PAGE 4 OF 32

g. Perform field inspections (within 24 hours of requested inspection, but in no instance more than 48 hours later than the requested inspection, not including weekends and County recognized holidays), including but not limited to:

• Footings

• Foundation

• Basement Floor

• Erosion Control

• Construction inspections (rough)

• Plumbing inspections (rough)

• Heating, ventilating and air condition inspections (rough)

• Electrical inspections (rough)

• Final inspections for construction, plumbing, heating, ventilating, air conditioning, electrical, and insulation

• All necessary inspections for permitted activities including but not limited to decks, swimming pools, fences, signs, accessory buildings, and residential/commercial alterations and additions

• Inspections necessary for the issuance of occupancy permits

h. Process building permits application, calculate building permit fees and issue permits.

i. Furnish a telephone number to the County for public dissemination where the Inspector may be contacted by County officials/citizens regarding his/her duties outside of regular office hours.

j. Notify the Director of Planning & Development of possible code enforcement violations and support the resolution thereof.

k. Attend monthly coordination meetings with the Director of Planning and Development.

l. Ensure contractors and the public are informed of any new building code changes, ordinance updates or general information.

m. Provide Administration functions including:

• Assisting with maintaining records of all permits issued, inspected, performed, approved or other official actions.

• Provide a weekly summary of permits issues, inspections performed, work approved and other official actions in an electronic format to the Planning & Development Director and Director of Public Works and Development Services.

• Provide monthly performance reports summarizing inspection volumes, turnaround times and any outstanding issues. This report should be provided electronically to the Planning &

Development Director and Director of Public Works and Development Services.

• Maintaining availability to the public and County staff by telephone, email and other means during normal business hours to promptly respond to inquiries and provide and receive information (within 24 hours of inquiry, but in no circumstance more than 48 hours later)

• Establish a consistent presence at the Kenosha County Center building with at least four (4) public office hours per week, which shall include hours on at least two (2) different days.

• Attending meetings as needed (including evening meetings) with the appropriate

Township/Village/County elected/appointed officials and County staff to coordinate issues related to building/development plans.

• Coordinating with local Fire Department review of required fire suppression and alarm plans.

WISCONSIN PAGE 5 OF 32

• Collecting and processing permit fees with the assistance of County staff. Calculating permit fees, while the County staff enters and processes payment.

• Develop recommendations regarding building code amendments, building permit fee structures and permit forms; proposing solutions to any issues encountered in the administration of the Township/Villages/County building and zoning codes.

• Obtain hard copy or electronic access to all adopted building codes and amendments or updates that are required to be administered.

• Assist the County Corporation Counsel with responding to requests for information under

Wisconsin Open Records Laws.

n. Assist County staff with inquiries.

o. The County will adopt a formal complaint process which will involve an email to the Director of

Planning and Development (which may be copied to the Director DPWDS) regarding complainant’s name, contact information, relationship to the property, address or permit number related to the complaint, detailed description of the complaint (date, time, nature of issue), supporting documents, photos or correspondence. The Contractor will be required to submit inspection reports, permits, correspondence, and any pertinent information within 5 days of the complaint.

p. Provide the County with a Continuity of Operations plan to avoid delays in service if the primary inspector is unavailable. This should be updated as needed but reviewed a minimum annually.

q. Contractors are required to attend annual continuing education on Wisconsin building codes providing

Director of Planning and Development list of attended courses yearly.

r. Assist with the investigation of complaints related to the State Building code and Village and County

Ordinances, including but not limited to inspections for occupancy permits, structural property maintenance violations, etc.

s. Contractor will undergo Performance Evaluation and Reviews according to the following specifications:

• Conducted quarterly during the first year and at least annually for second year or more frequently if service concerns arise. Additional reviews may be conducted at the County’s discretion in response to complaints, service disruptions or suspected non-compliance.

• The performance will be based on the following key performance indicators:

• Timeliness and Availability – Percentage of inspections completed within 24 – 48 hours of request, average turnaround time for plan reviews and permit processing, maintenance of required office hours at KCC, availability of backup coverage during illness, vacation or high-demand periods.

• Accuracy and Compliance – Accuracy of inspection reports and permit fee calculations, compliance with Wisconsin Building Codes and/or Local ordinances, adherence to required certifications and licensing.

• Customer Satisfaction and Professionalism – Responsiveness to public and staff inquires within 24 hours, professional conduct when interacting with residents, contractors and

Town/Village/County staff, number and nature of verified complaints received from the public or Town/Village/County officials.

• Administrative and Reporting Requirements – Timely submission of weekly summaries of permits issued, inspections performed and other required reports, accuracy and completeness of all required records and documentation.

WISCONSIN PAGE 6 OF 32

• Collaboration and Communication – attendance and participation in required meetings with staff and officials, proactive communication regarding potential issues, code updates or process improvements.

• Continuous Improvement – Identification of process improvements, training needs, or recommended code/fee amendments, ability to adapt to changes in laws, regulations and

Town/Village/County requirements.

t. Perform other duties as assigned or delegated

4. COUNTY SUPPLIED WORKSPACE, EQUIPMENT AND SOFTWARE

The County will provide the selected contractor with a designated cubicle workspace at the Kenosha

County Center for the purpose of conducting building inspection services. The County will also provide the following resources for use during the term of the contract:

• A County-issued laptop computer

• Access to County network and email systems

• Licensing and access to all required County software systems necessary to perform building inspection duties

• Standard office furnishings and supplies typically available to County staff within the shared workspace

All County-provided equipment, software, and credentials remain the property of the County and shall be used solely for the purpose of fulfilling the obligations of this contract. The Contractor shall be responsible for the proper care, security, and return of all County-issued property upon the termination or expiration of the contract.

5. PROPOSER QUALIFICATIONS

Every proposal must designate a Primary Contact who will serve as the building inspector.

The proposal must include documentation of the Primary Contact’s minimum qualifications, knowledge, skills, and abilities. Similar information should also be provided for any additional staff who will assist with inspection services.

Any contract issued will require written notification to the County of any change in the Primary Contact.

The County reserves the right to terminate the contract if it finds the replacement unqualified.

The Primary Contact must:

• Provide proof of current state certifications under SPS 305 of the Wisconsin Administrative

Code (such as UDC-Construction Inspector, UDC Plumbing Inspector, UDC-HVAC Inspector, UDC-Electrical Inspector).

• Commercial Building, Plumbing, and Electrical Inspector certifications are preferred but not required.

• Provide a phone number and email address for inspection inquiries.

WISCONSIN PAGE 7 OF 32

• Maintain a consistent presence at the Kenosha County Center.

• Be available for appointments at the Kenosha County Center.

• Hold a valid Wisconsin driver’s license (or an equivalent out-of-state license).

• Have municipal inspection experience.

The Contractor must demonstrate the following:

• Knowledge of building materials, construction methods, the Wisconsin State Building Code, state statutes, administrative rules, ordinances, and local zoning code.

• Working knowledge of Open Meetings Law, Public Records Law, and State Ethics Law.

• Knowledge of the permitting process.

• Ability to interpret technical data and read engineering maps, blueprints, drawings, and plans.

• Strong analytical skills.

• Ability to enforce regulations with professionalism, fairness, and tact.

• Ability to manage projects from plan review through final certificate of occupancy.

• Ability to work effectively as part of a team and communicate clearly.

6. CALENDAR OF EVENTS

This calendar is subject to change at the sole discretion of Kenosha County. All attempts will be made to adhere to this calendar. However, due to circumstances beyond our control, it may be necessary to modify the events and/or dates and times.

Event Date

RFP Issued 10/29/2025

Pre-Proposal Conference 11/12/2025 @ 10:00 AM

Last Date for Questions 11/19/2025 @ 5:00 PM

Addendum Posted (estimated and if needed) 11/25/2025 @ 5:00 PM

Proposals Due 12/5/2025 @ 2:00 PM

Possible Vendor Presentations (estimated) 1/7/2026

Contract Award (estimated) 3/1/2026

7. CONTRACT

The contract for this project will consist of this Request for Proposals document, the specification documents and any associated exhibits, drawings, or additional documents, the Contractor’s proposal response with all required forms, any addenda that may be issued, any negotiated terms and conditions, and a Kenosha County standard professional services contract.

Contract Term shall be 3/1/2026, or date of award, through 12/31/2026, with two (2) one-year renewal options. Any extension must be authorized by mutual agreement of the vendor and the County.

8. PRE-PROPOSAL CONFERENCE and/or PRE-PROPOSAL SITE VISIT

A vendor pre-proposal meeting will be held at 10:00 AM on 11/12/2025 at the Kenosha County Center Public Works Conference Room, 19600 75th Street, Suite 122-1, Bristol, WI 53104. An addendum will be issued if the meeting is changed or cancelled. This meeting is suggested but not required, failure to attend or to examine any and all RFP documents prior to submitting a response will in no way relieve the successful Contractor from the necessity of furnishing, without additional cost to the County, any

WISCONSIN PAGE 8 OF 32

materials or equipment or performing any work that may be required to complete the work in accordance with the specifications. No additional charges shall be allowed for lack of information.

9. VENDOR REGISTRATION

Complete Proposal packages may be obtained from the State of Wisconsin’s VendorNet website https://vendornet.wi.gov/. To receive notifications of addendum and future bids and proposals, vendors must register with https://esupplier.wi.gov. There is no fee to register. If you do not have internet access, contact this office for a hard copy of this RFP.

10. THIRD PARTY RFP SERVICES

Kenosha County is not responsible for the content of any RFP response package received through any 3rd party service. It is the sole responsibility of the vendor to ensure the completeness of the documents received through any 3rd party source.

11. QUESTIONS & ADDENDA

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, they shall notify the contact person named below of such error and request a modification or clarification.

Any communications or questions regarding the requirements, specifications, or special conditions of RFP should be written and submitted to Purchasing as soon as possible, but no later than 11/19/2025.

Purchasing will respond to questions if necessary by issuing an official addendum, posted on The State of Wisconsin’s Vendor Portal. Any and all addenda issued as part of this RFP shall become part of the requirements of this RFP and will be made part of the contract. Vendors are responsible for checking the portal for any addenda before submitting a response. Failure to acknowledge addenda may disqualify your proposal response.

Any correspondence or questions submitted must include the RFP number.

Submit questions in writing via email to:

Matthew Fleming, Purchasing Director, e-mail: matt.fleming@kenoshacountywi.gov

No other employee or representative of Kenosha County is authorized to interpret or give information as to the requirements of this RFP in addition to that contained in or amended to this written RFP document. Vendors are instructed not to contact any other County department or employee regarding this RFP. Any unauthorized contact regarding this RFP may be cause for the rejection of your proposal, at the sole discretion of the County.

12. PRICES

Proposal prices must be a percentage of the total fees collected, complete and inclusive of all charges at the time of submission. Vendor is responsible for any delivery charges, freight, importing/exporting fees and services, tariff charges, licensing, or any other fees associated with this project.

Proposer certifies that prices, terms and conditions in the proposal will be firm for acceptance for a period of (90) days from the date of opening unless otherwise stated by Kenosha County. Proposals may not be withdrawn before the expiration of (90) days. Prices shall be firm with no escalator clauses unless specified by Kenosha County. Proposals may be withdrawn after ninety (90) days only upon written notification to Kenosha County.

https://vendornet.wi.gov/ https://esupplier.wi.gov/

WISCONSIN PAGE 9 OF 32

Kenosha County shall not be liable for any costs incurred by an Inspector in responding to this Request for Proposals or for any costs associated with discussion required for clarification of items related to this proposal.

Inspectors have the responsibility to understand what is required by this RFP. The County shall not be held responsible for an Inspector’s lack of understanding.

13. RFP SUBMISSION

In a sealed container, Proposers must submit one original master copy (so marked) and three (3) identical photocopies (so marked) securely bound in a ring binder or comb/wire binding. Additionally, one soft copy on a USB storage device must be included with the hardcopies in the sealed container. DO NOT

EMAIL AN ELECTRONIC COPY OF THE PROPOSAL TO THE COUNTY PRIOR TO THE DUE DATE. Fax, email, or online response will not be accepted.

Delivery of a response to any other Kenosha County department or office is not acceptable and may result in your response arriving late in the Purchasing Division office. Receipt of a response by the US mail system does not constitute receipt by Purchasing. Late responses will not be accepted.

The following information must be clearly marked on the front of the envelope/shipping package:

Name & Address of Vender

Due Date of RFP

RFP Number & Title

The following sample mailing label is provided here for your convenience:

From:

To: Matthew Fleming Purchasing Director Kenosha County Purchasing Division 1010 – 56th Street Kenosha, WI 53140

RFP RESPONSE

RFP #2525 Building Inspection Services Due Date: 12/5/2025 at 2:00 PM

Sample

Mailing

Label

WISCONSIN PAGE 10 OF 32

14. INSTRUCTIONS TO VENDORS & RESPONSE REQUIREMENTS

14.1 Thoroughly examine the scope of work, schedule, instructions and all other solicitation documents and make all investigations necessary to be familiar with conditions that affect the proposal. No pleas of ignorance by the proposer as a result of failure to investigate or examine conditions or failure to fulfill details of the contractual documents will be accepted as a basis for varying the requirements of the County or changing the compensation due.

14.2 Provide all required information on the forms furnished in this document. Print or type name on the proposal and manually sign all copies in the space and on the forms provided. If you obtained this solicitation electronically, your response shall not contain any alteration to the document posted other than entering required data in the spaces provided or including attachments as necessary. By submission of a response, offeror affirms that no alteration of any kind has been made to this solicitation.

14.3 Do not include federal taxes or State of Wisconsin taxes in prices since the County of Kenosha is exempt from payment of these taxes.

14.4 All proposals must be current and final at the time of opening in order to be considered responsive. No proposal will be accepted for consideration, and no award will be made, if at the time of opening anything contained therein is contingent upon, or subject to, any outstanding review, certification, or approval by any party that has not been received.

14.5 The following chart details the required proposal outline and specifies the minimum content of the proposal sections. Proposals should be organized in tabbed sections following this chart and each point listed below should be addressed in your proposal.

Tab Title Contents:

A

Letter of Transmittal

Include a signed and dated letter of transmittal offering your proposal for the County’s consideration, signed by an authorized agent of your company.

B

Table of Contents

A table of contents should be included, and each page of the proposal should be consecutively numbered.

WISCONSIN PAGE 11 OF 32

C

Company Profile

• Provide a brief overview and history of your company including the address of the location(s) that will provide these services.

• Address the company’s expertise and qualifications to provide this service to Kenosha County including experience with working with the public.

• Discuss your company’s size and number of employees.

• Provide credentials/certifications, and training.

• Provide sample inspection activity reports.

• Provide current Insurance with limits of general liability, worker’s compensation, errors and omissions coverage, and vehicle commercial, comprehensive and collision; or statement of intent to insure and at what limits.

• List all partnerships/subcontractors or any products or services in the proposed system that are not being provided by the Prime Vendor. The information shall be contained at a minimum:

• History of partnership

• Number and type of successful partnership projects completed

• Include the company’s Dun & Bradstreet number.

D

Staff Qualifications

• Identify key staff your organization/company will assign to fulfill the contract requirements. Identify who would be the Primary Contact and the role of each individual.

• Provide a synopsis describing the educational and work experience for each of the key staff who would be assigned to the contract along with professional certifications that they hold.

• Detail your staff’s experience using eTRAKit permitting software for scheduling, inspections and reporting or your firm’s plan to train staff on the use of the software.

WISCONSIN PAGE 12 OF 32

E

Business Plan

• Provide a detailed narrative of the services you are offering to

Kenosha County. Discuss all aspects of the Statement of Work and objectives as defined in this document and provide your company’s solution.

• Provide the existing municipal workload that your firm is currently committed to providing.

• Describe how you will ensure regular inspection coverage so permits or inspections are not delayed due to illnesses, vacations, or other disruptions.

• Detail inspector availability (including a statement of how the inspector will specifically go about maintaining a consistent presence at the Kenosha County Center) and methods of contact for the public and County staff.

• Provide space, materials, equipment, or equipment access requested from the County to provide these services.

• Proposed division of responsibility between the Contractor and County staff regarding: Collecting, processing, and approving applications.

o Calculating permit fees.

o Issuing building permits.

o Tracking expired permits.

o Code enforcement; and o Scheduling inspections.

F

Exceptions

• Provide a detailed narrative of any exceptions you take to the Statement of Work or Terms and Conditions of this RFP.

• If no exceptions are taken, include a statement to that effect.

WISCONSIN PAGE 13 OF 32

G

Reference Accounts

• On the form provided in this packet, list three (3) municipal/county references (located in the State of Wisconsin), including contact names, titles, addresses, population size, annual permit volume, annual plan review volume, annual inspection volume, email addresses and telephone numbers, for whom inspection services were provided within the last three years. References will be contacted by the County. Kenosha County may also consider reference responses from accounts not listed in your proposal.

• All information provided must be current and correct. Kenosha County will not attempt to search for current information that is not provided.

• List all customers that have cancelled or defaulted on an existing contract for any reason during the past five years.

• Summarize all litigation (regardless of disposition/status) involving the Proposer as a plaintiff or defendant within the past five years. If a Court has ordered the Proposer not to disclose a summary of the case, list this fact.

H

Vendor Forms

• Complete the Vendor Acceptance Form and insert it into your proposal

• Complete the Ethics Compliance Notice & Addendum

• Complete the Designation of Confidential and proprietary

Information Form and insert it into your proposal.

In a separate sealed envelope:

Cost Proposal

• Complete the Cost Proposal Form and provide an original and one copy in a separate sealed envelope.

15. CONFIDENTIALITY/NON-DISCLOSURE

It is the intent of the County that all proposals received will remain sealed and confidential until the due date. After the due date, only the names of the proposing firms will be released upon request, no other information will be provided until evaluations are complete.

WISCONSIN PAGE 14 OF 32

Once the process is complete, no information submitted as a part of this RFP process shall be considered proprietary or confidential unless claimed as a trade secret on the enclosed form “Designation of

Confidential and Proprietary Information”.

By submitting a proposal, vendors acknowledge that the County may be required under the law to make its records available for public inspection at any time during this RFP process. All Vendors acknowledge and agree that the County will have no obligation or any liability to the Vendor in the event that the

County must disclose these materials.

16. ERRORS OR OMISSIONS

Kenosha County reserves the right to permit cure of, or waive as an informality, any irregularities or technicalities contained in any proposal submitted, at the sole discretion of the County, provided such waiver does not substantially change the offer or provide a competitive advantage to any vendor.

Contracts will be awarded in the best interests of the County.

17. VENDOR RESPONSIBILITY

A proposal response may be rejected if a vendor fails to meet any one of the following qualifications:

17.1 Financial and Organizational Capacity: Factors to be considered include, but are not limited to, assets, liabilities, recent bankruptcies, equipment, facilities, personnel resources and expertise, availability in consideration of other business commitments, or existence of appropriate accounting and auditing procedures for control of property and funds.

17.2 Legal Authority: Factors to be considered include, but are not limited to, authority to do business in the State of Wisconsin, licensing, debarment by the State of Wisconsin or Federal Government due to a prevailing wage violation, OSHA violations, violations of other local, state or Federal law, etc.

17.3 Integrity: Factors to be considered include, but are not limited to, criminal indictments or convictions, civil fines and injunctions imposed by governmental agencies, anti-trust investigations, ethical violations, tax delinquencies, debarment by federal, state or local governments, or prior determinations of integrity-related non-responsibility.

17.4 Previous Contract Performance: Factors to be considered may include reports of less than satisfactory performance, early contract termination for cause, contract abandonment, court determinations of breach of contract, etc.

18. EVALUATION & AWARD PROCESS

18.1 Evaluation Committee

The County’s evaluation committee will consist of members who have been selected because of their special expertise and knowledge of the service(s) and/or product(s) that are the subject of this RFP. Proposers may not contact members of the evaluation committee except at the request of Purchasing.

18.2 Right to reject proposals

The County reserves the right to reject any and all proposals.

WISCONSIN PAGE 15 OF 32

18.3 Proposal Scoring

Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria. The committee may review references, request interviews/presentations, conduct demonstrations and/or conduct on-site visits. The resulting information will be used to score the proposals. The evaluation committee's scoring will be tabulated and proposals ranked based on the numerical scores received.

18.4 Evaluation Criteria

The proposals will be scored using the following criteria:

EVALUATION CRITERIA

MAXIMUM

POINT

VALUES

Cost to the County 20

Company Profile 25

Staff Qualifications 25

Business Plan 30

TOTAL 100

18.5 Interviews/Presentations and/or Demonstrations

Top-scoring proposers, based on the evaluation of the written proposal, may be required to have interviews/presentations to support and clarify their proposals, if requested by the County. The

County will make every reasonable attempt to schedule the interview/presentation on the date specified in the Calendar of Events. The proposer is required to have key members of staff attend the interview and be prepared to present and respond to questions. Failure of a proposer to complete a scheduled interview/presentation to the County may result in rejection of that proposer's proposal. The County may conduct reviews of the vendor’s work and/or contact references to clarify or confirm proposal information.

18.6 Final Evaluation

Upon completion of any interviews/presentations and/or demonstrations by proposers, the

County's evaluation team will review their evaluations and adjust the scores based on the information obtained in the interview/presentation, demonstration, possible reference checks, and any other pertinent proposer information.

18.7 Award and Final Offers

Award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible proposer after the original evaluation process is complete.

Alternatively, the highest proposer or proposers may be requested to submit Best and Final Offers

(BAFO). If the County requests Best and Final Offers, they will be evaluated against the stated criteria outlined in the BAFO, scored, and ranked by the evaluation committee. The award may then be granted to the highest scoring BAFO. However, a proposer should not expect that the

County will request a Best and Final Offer.

WISCONSIN PAGE 16 OF 32

19. ASSIGNMENT AND SUBCONTRACTING

The selected Contractor will not be permitted to sublet, sell, transfer, assign or otherwise dispose of the contract or any portion therein, or its right, title or interest in, to any person, firm or corporation without the written consent of Kenosha County. If Kenosha County permits the use of subcontractors, the following will apply:

The contractor is the prime contractor. A prime contractor is the vendor who provides a service and receives a payment for that service. The County considers the prime contractor to be the sole point of contact with regards to contractual matters, including the performance of the services and the payment of any and all charges resulting for contractual obligations.

The prime contractor will be responsible for the contract performance when subcontractors are used.

However, when subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are to be used, the contractor must clearly identify the subcontractor including length of time the subcontractor has been used by the prime contractor and other projects.

The prime contractor shall provide the County with the names of any subcontractors used for the performance of any part of this contract. The existence of the subcontractor does not relieve or reduce the prime contractor of any liability to the County for any breach in the performance of the prime contractor’s duties. The prime contractor agrees that all subcontractors shall be agents of the prime contractor and the prime contractor agrees to hold harmless hereunder for any loss or damage of any kind occasioned by the acts of omissions of prime contractors, subcontracts, their agents or employees.

20. INVOICING REQUIREMENTS

The County’s terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

a. Purchase order number

b. RFP number

c. Vendor remit to address

d. Complete detailed product or service description as stated on your RFP

e. Prices per the Contract

The original invoice must be sent to the bill-to address shown on the Purchase Order.

21. CONFIDENTIALITY

Contractor acknowledges that some of the data and documentation it may become privy to in the performance of this contract is of a confidential nature. Contractor shall make all reasonable efforts to ensure that it or its employees and subcontractors do not disseminate such confidential information.

Contractor or its employees and subcontractors will not reuse, sell, or make use in any format the data researched or compiled for this contract for any venture, profitable or not, outside this contract.

Contractor agrees to observe complete confidentiality with respect to all aspects of any confidential information, proprietary data and/or trade secrets and any parts thereof, whether such contents are the

WISCONSIN PAGE 17 OF 32

County's or the manufacturer's, or distributor's whereby Contractor or any Contractor's personnel may gain access while engaged by the County or while on County premises.

The restrictions herein shall survive the termination of this contract for any reason and shall continue in full force and effect and shall be binding upon the Contractor or its agents, employees, successors, assigns, subcontractors, or any party claiming an interest in this contract on behalf of or under the rights of Contractor following any termination. Contractor shall advise all Contractor's agents, employees, successors, assigns and subcontractors which are engaged by the County of the restrictions, present and continuing, set forth herein. Contractor shall be liable for all damages resulting from its breach of confidentiality and defend and incur all costs, if any, for actions that arise as a result of noncompliance by Contractor, its agents, employees, successors, assigns and subcontractors regarding the restrictions herein.

22. SPECIAL CONDITIONS OF THIS PROPOSAL

22.1 Indemnity and Insurance Requirements

A proposal response may be rejected if a vendor fails to meet any one of the following insurance requirements:

22.1.1. Contractor agrees to indemnify, hold harmless and defend Kenosha County, its officers, agents and employees from any and all liability including claims, demands, losses, costs, damages and expenses of every kind and description or damage to persons or property arising out of or in connection with or occurring during the course of this agreement where such liability is founded upon or occurring out of the acts or omissions of the Contractor, its agents or employees, regardless of whether or not it is caused in part by Kenosha County. Contractor shall notify Kenosha County immediately upon the commencement of any litigation against Contractor where there is any possibility Kenosha County may be made a party thereto. Should Contractor hire/engage any subcontractor(s) to perform work on its behalf or in conjunction with Contractor’s work, Contractor will require such subcontractor(s) to carry the same insurance as is outlined and required below of the Contractor.

22.1.2. Contractor agrees to protect itself and Kenosha County under the indemnity agreement set forth in the above paragraph. Contractor will at all times during the terms of this Contract keep in force and effect the insurances listed below and such insurance policies must be issued by a company or companies rated A- VII or better by AM Best and authorized to do business in the State of Wisconsin with the following minimum limits of coverage;

Commercial General Liability *

Each Occurrence $1,000,000

General Aggregate $2,000,000

Products – Completed Operations Aggregate $2,000,000

Professional Liability* $1,000,000

Cyber Liability*

Provide copy of declaration page showing any first & third party cyber liability coverage that applies to this contract

$1,000,000

Automobile Liability – Combined Single Limit * $1,000,000

WISCONSIN PAGE 18 OF 32

Excess/Umbrella Liability – Each Occurrence and Aggregate Limits *

$1,000,000

Workers Compensation Statutory Limits

Employer’s Liability – Each Accident / Disease Each Employee / Disease Policy Limit *

$500,000 Each

*Or such higher limits sufficient for these insurance policies to be scheduled under the Umbrella policy.

22.1.3. Coverage afforded shall apply as primary with Kenosha County named as an additional insured on the commercial general, and excess/umbrella liability policies. Contractor shall give 30 days advance written notice of cancellation or non-renewal during the term of this Contract. An endorsement in favor of Kenosha County waiving the Contractor’s and its insurer’s rights of subrogation shall be issued with respect to the Commercial General Liability, Comprehensive Auto Liability, and Workers’ Compensation and Employers Liability policies. Evidence of this endorsement must be noted on the certificate of insurance.

22.1.4. Contractor shall not discontinue or change any of the above referenced liability insurance policies in effect during any part of this contract without buying “tail end” insurance to cover potential claims that may have occurred during the term of this agreement. Completed Operations and Products liability insurance shall be maintained for a period of 2-years after completion and acceptance of the Project by Contractor, or such longer period as may be reasonably required by Kenosha County. The hold harmless, indemnity and insurance provisions of this contract shall survive the termination of this contract and shall remain operative until the time that all potential claims or potential civil actions by the parties or by third parties shall expire under existing law.

22.1.5. Upon execution of this Contract, the Contractor shall furnish Kenosha County with a certificate of insurance, showing evidence of the above requirements. Certificate must be submitted to Kenosha County within four (4) business days after receipt of purchase order, execution of contract or other written authorization. If certificate is not submitted within four (4) business days, Kenosha County, at its sole discretion, may void the contract and award to the next highest scoring vendor.

22.2 CHANGES IN THE WORK

No changes in the work may be made by the Contractor without having prior written approval of the County. The County may at any time, without invalidating the Contract and without notice to Sureties, order changes in the work by written Change Order or Field Order. Such changes may include additions and/or deletions. No officer, employee or agent of the County is authorized to direct any extra or changed work verbally, except in an emergency endangering life or property.

The County shall not be liable to the Contractor for any increased compensation without such written order.

22.3 NO REIMBURSEMENT FOR EXPENSE OF PROPOSALS

The County will not reimburse vendors for any costs associated with the preparation and submittal of any proposal, nor for any travel and/or per diem costs if any are incurred.

22.4 EQUIPMENT AND/OR MATERIALS ON SITE

The successful Contractor or an authorized representative must be present to accept delivery at the job site of all equipment and material shipments that are part of the contract. It shall be the contractor’s responsibility to assume all liability for any equipment or materials delivered to the

WISCONSIN PAGE 19 OF 32

job site. Delivery of any equipment or materials any day ‘before’ work will proceed must be coordinated with the County. The Contractor is responsible for the security and safety of equipment or materials onsite.

WISCONSIN PAGE 20 OF 32

ATTACHMENT A SIGNATURE AND AUTHORITY AFFIDAVIT FORM

COMPANY NAME: _____________________________________________________________________

FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)

Address: __________________________________________________________________________

City ____________________________ State ________ Zip + 4 _______________________

Number of years in Business _______

Name the person to contact for questions concerning this RFP.

Name __________________________ Title ______________________________

Phone ( ) ______________________ Toll Free Phone ( ) __________________________

Fax ( ) ______________________ Email Address ___________________________

In signing this RFP, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a response; that this RFP has been independently arrived at without collusion with any other vendor, competitor or potential competitor;

that this RFP has not been knowingly disclosed prior to the due date to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read completely the specifications, hereby proposes to perform everything required and to provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and workmanlike manner all of the services, materials or products described in the specifications relating to this

RFP.

I further certify that I am a duly authorized agent of this company, I have examined this proposal from the written specifications and information and have checked the same in detail before submitting said proposal to the County. I have full authority to make such statements and submit this proposal, and all statements submitted are true and correct.

Signature Title

Name (type or print) Date

This firm herby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

WISCONSIN PAGE 21 OF 32

ATTACHMENT B

REFERENCES

Vendor: _______________________________________________________________________

Provide municipal/county name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document. Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

WISCONSIN PAGE 22 OF 32

ATTACHMENT C

Cost Proposal

Proposer Name: ___________________________________________________________________________

Submit original plus one copy (Submit in separate envelope within proposal package)

Propose a percentage based on the following assumptions. The figures provided are estimates for proposal purposes only. The Contractor shall be paid a percentage based on the actual fees collected.

1. Estimated annual permit volume = 500

2. Estimated average permit fee = $450.00

3. Total estimated annual fees = $225,000

Provide a percentage of the fees charged to the customers that will be taken as payment.

Percent of fee paid to Contractor

(20 Points)

Purchasing will score the cost proposals by prorating, with the lowest cost proposal given the highest score. The formula is as follows: Calculation of points awarded to subsequent proposals will use the lowest dollar proposal amount as a constant numerator and the dollar amount of the firm being scored as the denominator. This number is then multiplied by the number of points given to the cost section of the RFP, resulting in the cost proposal score.

Lowest Cost Proposed

Constant _ X Maximum Points Assigned to Cost = Score

Other Proposed Cost

Kenosha County is exempt from Federal Excise and Wisconsin Sales Taxes, 77.54(9a)(b) WI Stats.

Kenosha County’s CES number is 008-1020421892-06.

WISCONSIN PAGE 23 OF 32

ATTACHMENT D

ETHICS COMPLIANCE NOTICE & ADDENDUM

PUBLIC NOTICE PERTAINING TO ALL REQUESTS FOR PROPOSALS AND BIDS REGARDING KENOSHA COUNTY

POLICY ON ETHICS IN GOVERNMENT

In addition to ethical standards set forth in Wisconsin Statutes Section 19.59 for all County employees and officials [either elected or appointed] Kenosha County has adopted an Ethics Policy that is applicable to County employees in conducting county business. That policy may be reviewed at http://www.kenoshacounty.org/DocumentCenter/Home/View/578

The Ethics Policy is intended to ensure that public trust in Kenosha County government is maintained and that decisions affecting the county and its citizens are made fairly and impartially for the benefit of all citizens and not for personal gain. This policy precludes:

• the misuse or misappropriation of County property or funds for personal use or otherwise,

• use or disclosure of confidential information for personal gain or otherwise,

• elimination of conflicts of interests, receipt of gifts or favors or other considerations of value by County employees,

• the use of the employee’s public position to influence or gain unlawful benefits or to influence or gain advantages or privileges for the employee,

• and the conducting of personal business or campaigning during working hours.

This policy, furthermore, requires employees to disclose and report to the proper authorities any violation of this policy by either other employees or by any nonemployee or citizen seeking to or aiding or abetting in efforts to circumvent this policy. Any employee failing to make such disclosure or report is subject to discipline.

Contracts with Kenosha County also require that any party contracting with Kenosha County also report any violation to either the District Attorney or Corporation Counsel for Kenosha County.

In addition, Wisconsin Statutes Sections, 946.12 involving misconduct in public office and 946.13 involving a private interest in a public contract are considered Class 1…