251363-event.pdf

Body Transport

Released 7/21/2017 5:00 PM MST Type Request for Proposal

Open 7/24/2017 8:00 AM MST Number CJ18002

Close 8/4/2017 2:00 PM MST Currency US Dollar

Contacts

Christopher Jennings ctjennings@utah.gov

Commodity Codes

Commodity Code Description

85100 Health care facilities and administration including health care centers, hospitals, clinics, medical laboratories, pharmacies, nursing homes, hospice care

42260 Postmortem and mortuary equipment and supplies

84130 Insurance and retirement services including life and health and accident insurance and insurance services for structures and properties and possessions and pension funds and retirement funds and bonds

85101 Health care provider support persons including nursing services APRN RN LPN, midwifery, personal care services in specialized institutions, home health assistants

85121 Health care provider specialist services including lab, medical imaging radiology, pharmacy, chiropractic, medical diagnostics testing, audiology and speech language pathology, physical therapy, occupational therapy, optometry

85122 Mental health, behavioral health, psychotherapist evaluations and services including psychiatry, psychology, and counseling

93130 Humanitarian aid and relief including refugee programs and health programs and disaster preparedness and relief and food distribution services

93131 Health programs and services including research, disease prevention or control, sanitation, drug and alcohol testing, and substance abuse, child abuse, suicide, and domestic violence prevention

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Department of Health

REQUEST FOR PROPOSALS

BODY TRANSPORT

SOLICITATION #CJ18002

This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence.

It is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability.

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Purpose of this Solicitation

The purpose of this RFP is to enter into a contract to provide: Statewide body transportation of Medical Examiner’s cases.

It is anticipated that this RFP will result in a single contract award to the responsive and responsible offeror with the highest score justified by the procurement code.

Length of the Contract

The contract resulting from this RFP will be for FIVE (5) years.

Background

The mission of the Office of the Medical Examiner, State of Utah is to provide the highest level of service possible to the people of Utah in the investigation and documentation of sudden deaths.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and The Utah Department of Health is the conducting procurement unit for this RFP (referred to as “the State”). The reference number for this RFP is Solicitation #CJ18002. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP.

Additional Information

Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFP.

Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors.

Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the invitation for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the invitation for proposals by the procurement unit.

The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, followed by an opportunity to make best and final offers pursuant to UCA § 63G-6a-707.5, but proposals may be accepted without discussions.

Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code.

To be responsive and responsible Offerors must review and respond to the following sections of this RFP:

prerequisites, buyer attachments, questions, and items.

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• The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP.

• The Buyer Attachments section includes the standard contractual terms and conditions of this RFP and other documents required for this RFP.

• The Questions section allows the State to ask Offerors questions regarding this RFP.

• The Items section includes the description of the procurement items being sought and allows the Offerors to provide their pricing on the procurement items. Note: This section may or may not be used with every solicitation.

Offerors must review each section carefully.

To determine which proposal provides the best value to the conducting procurement unit, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of Part 7 of Utah Code 63G-6a, using the criteria described in this

RFP.

After the evaluation and final scoring of proposals is completed, the State shall award the contract as soon as practicable (subject to the requirements of Utah Code Section 63G-6a-708) to the eligible responsive and responsible Offeror , subject to Utah Code Section 63G-6a-709(2), provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-709(2)(b).

Required to View Event

Prerequisites Required to Enter Bid

1. All questions must be submitted through SciQuest during the Question and Answer period.

2. Offeror must guarantee its pricing for the period described in this RFP.

3. Any Offeror requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

4. The proposed Scope of Work has been attached to this RFP.

5.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals.

Offeror must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

6.

To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section.

7.

All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP.

Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal.

8. Offeror's cost proposals will be evaluated independently.

9. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP.

10. If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and presentations may be held at the option of the State.

11. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

12. Responses should be concise, straightforward and prepared simply and economically.

13. Proposals must be submitted electronically, through SciQuest.

14. Offeror acknowledges the requirements to submit a proposal through SciQuest.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. CJ18002 Body Transport Costsheet 072117.xlsx

3. CJ18002 Body Transport Historical per county report 2017, 2016, 2015.xls

15 August 201715 August 2017 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-294889910Claim%20of%20Business%20Confidentiality%20Form%20-1.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=98cEQfITSAkFTwX6WA1XoiL54QA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-294889910Claim%20of%20Business%20Confidentiality%20Form%20-1.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=98cEQfITSAkFTwX6WA1XoiL54QA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-547786959CJ18002%20Body%20Transport%20Costsheet%20072117.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=qlr%2BpW6Pwyyo4hG%2BRQPVc5BnM3I%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-547786959CJ18002%20Body%20Transport%20Costsheet%20072117.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=qlr%2BpW6Pwyyo4hG%2BRQPVc5BnM3I%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-547786981CJ18002%20Body%20Transport%20Historical%20per%20county%20report%202017%2C%202016%2C%202015.xls?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=1b4kfk1LeVvJN4P83QcgOJE0wY0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-547786981CJ18002%20Body%20Transport%20Historical%20per%20county%20report%202017%2C%202016%2C%202015.xls?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=1b4kfk1LeVvJN4P83QcgOJE0wY0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-547788015Utah%20Department%20of%20Health%20General%20Provisions%20SOLICITATION%202016.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=t6Hydn0DRQULgahtJPK4d5528Ck%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-547788015Utah%20Department%20of%20Health%20General%20Provisions%20SOLICITATION%202016.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=t6Hydn0DRQULgahtJPK4d5528Ck%3D

4. Utah Department of Health General Provisions SOLICITATION 2016.pdf

5. CJ18002 Body Transport Scoresheet 072117.xls

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Offeror must provide a statement regarding its debarment or suspension.

1.2.

Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by its manager at the State of Utah.

1.3.

Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.

gov.

15 August 201715 August 2017 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-547788015Utah%20Department%20of%20Health%20General%20Provisions%20SOLICITATION%202016.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=t6Hydn0DRQULgahtJPK4d5528Ck%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-547788015Utah%20Department%20of%20Health%20General%20Provisions%20SOLICITATION%202016.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=t6Hydn0DRQULgahtJPK4d5528Ck%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-547895119CJ18002%20Body%20Transport%20Scoresheet%20072117.xls?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=L3p%2F8QXw%2B1UZiTJYvvnR%2BYNZXhY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/251363-547895119CJ18002%20Body%20Transport%20Scoresheet%20072117.xls?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1565905040&Signature=L3p%2F8QXw%2B1UZiTJYvvnR%2BYNZXhY%3D

1.4.

Offeror acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite, the technical requirements prerequisite, and any other prerequisite that required a document to be uploaded.

1.5.

Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension.

1.6.

Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah.

2. Vendor Information

2.1.

Please provide your firm's legal company name.

2.2.

Please provide your federal tax identification number?

(If the vendor is sole proprietor please do not provide your social security number.)

2.3.

Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4.

Please provide your ordering address and the remit to address.

Please clearly identify each address.

2.5.

Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6. Identify your firm's type of business.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

There are no Items added to this event.