! 251031_UPRFPD Fire Station and Health Clinic_GC RFP Narrative.pdf

UPPER PINE RIVER FIRE PROTECTION DISTRICT

FIRE STATION and HEALTH CLINIC

297 Bayfield Center Drive Bayfield

CO 81122

REǪUEST FOR PROPOSALS

Issued on October 31, 2025

Upper Pine River Fire Protection District | Fire Station and Health Clinic

Request for Proposals | Construction Service October 31, 2025

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TABLE OF CONTENTS

00020 – REQUEST FOR PROPOSALS & INTRODUCTORY INFORMATION

00100 – INSTRUCTIONS TO PROPOSING FIRMS/REQUEST FOR BID PROPOSALS

00300 – BID FORM

00400 – LIST OF UNIT PRICES & BID ALTERNATES

00500 – AGREEMENT FORMS

00600 – BONDS/PROPOSAL GUARANTEE

00700 – GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

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SECTION 00020 - REQUEST FOR PROPOSALS

REQUEST FOR PROPOSALS

Upper Pine River Fire Protection District

Fire Station and Health Clinic

1. PURPOSE OF SOLICITATION

Proposals from General Contractor firms for the Upper Pine River Fire Protection District Fire Station and

Health Clinic (Project) located at 297 Bayfield Center Drive, Bayfield CO 81122 will be received by Upper

Pine River Fire Protection District, a quasi-municipal corporation and political subdivision of the State of

Colorado (OWNER, DISTRICT) via BidNet Direct until 5:00 PM (local time), Friday, December 5, 2025.

The Project generally includes: site development, new utilities, construction of the new fire station and site improvements including but not limited to asphalt, concrete curb and gutter, retaining walls, landscape and irrigation. The entire project shall achieve Substantial Completion and be operational on or before

August 15, 2027 (anticipating 18-month construction schedule).

All interested firms are invited to attend a mandatory virtual pre-proposal meeting beginning at 3:00 PM (local time) on Tuesday, November 11, 2025 via Teams (link provided below).

The Owner has retained the services of an Owner’s Representative, NV5, Inc. (“Consultant”), to represent its interests throughout this solicitation and for the duration of the Project. The Owner’s Representative will manage, on the Owner’s behalf, all prime contracts including the GC contract resulting from this solicitation. It is the goal of this solicitation to select a Team that will be compatible with the Owner and the Consultant to provide successful construction services for the Project. The Owner reserves the right to select the Team that it deems to be in its best interest and to reject any and all proposals. The successful

Team will enter into a contract with the Owner for construction of the Project and will be responsible for the proper completion of all Services and Work for the Project.

Proposing firms shall submit proposals (including Proposal Guarantees) electronically via BidNet Direct.

NV5, Inc. is acting as the Owner’s Representative for the District. The following are the contacts for the Owner’s Representative:

John Sattler, Principal in Charge: john.sattler@nv5.com

Ania Pastuszewska, Project Manager: ania.pastu@nv5.com

Further information will be found in the Instructions to Proposers and the other contract documents. Each proposing firm shall be assumed to be familiar with all the contract documents, including all plans and specifications.

The Owner reserves the right to reject any and all proposals, to waive informalities, and to reject non-conforming or non-responsive proposals.

2. PROJECT DESCRIPTION

The Project entails the new construction of a single-story with mezzanine, 16,197 square foot fire station and health clinic including site improvements. The station includes residential living quarters, and a four-bay pull through apparatus bay with support spaces. The living quarters consist of 8 bedrooms, single user bathrooms, a kitchen, dining room and day room, a fitness room and offices. The health clinic consists of ambulance bay, x-ray, lab, critical care and exam rooms with support spaces. The building will be designed as a 50–75-year essential services building.

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Attached for reference and outlined below are the exhibits included with this solicitation:

Exhibit A – AIA Document A101-2017 Standard Form of Agreement Between Owner and

Constructor, where the basis of payment is Stipulated Sum

Exhibit B – AIA Document A101-2017 Exhibit A Insurance and Bonds

Exhibit C –AIA Document A201-2017 General Conditions of the Contract for Construction

Exhibit D – AIA Document A312-210 Payment Bond form

Exhibit E – AIA Document A312-210 Performance Bond form

Exhibit F– Attachment 1 Supplementary Conditions to AIA Document A101

Exhibit G – Upper Pine River Fire Protection District Fire Station & Health Clinic - Permit Drawing

Set, prepared by OZ Architecture, dated August 20, 2025

Exhibit H - Upper Pine River Fire Protection District Fire Station & Health Clinic Permit Project Manual

Division 00-33, -, prepared by OZ Architecture, dated August 20, 2025

Exhibit I - Geotechnical Engineering Study, prepared by Trautner Geotech, LLC., dated October

6, 2023.

3. PROJECT BUDGET

Owner has established a construction budget of approximately $18 million. The budget is provided for informational purposes only and is subject to change at a future date without penalty to the Owner.

4. RFP SCHEDULE

RFP Notification Date October 31, 2025

Mandatory VIRTUAL Pre-Submittal Meeting November 11, 2025 at 3:00 PM

Request for Clarifications November 14, 2025 at 3:00 PM

Response to Clarifications/Addendum November 21, 2025 at 5:00 PM

RFP Submittal Deadline December 5, 2025 at 5:00 PM

Short List Notification December 19, 2025 at 5:00 PM

Interviews (as needed) January 5 or 6, 2026 (Time TBD)

Board of Trustees Action to Ratify Selection January 15, 2026

Notify Selected Firm 1-3 Days after ratified by Board of Trustees

5. ANTICIPATED PROJECT TIMELINE

The Owner and selected Team will develop a detailed Construction Schedule during the planning phase of the project. It is the Owner’s goal to commence construction as soon as practical in Q4 2025. The following project timeline is subject to change at Owner’s sole discretion.

Execute Agreement January 2025

Permitting August - November 2025

Anticipated Construction Start February 2026

Construction Completion/Occupancy 18 months following Notice To Proceed

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6. MANDATORY VIRTUAL PRE-PROPOSAL MEETING

All interested firms are invited to attend a mandatory virtual pre-proposal meeting beginning at 3:00 PM (local time) on Tuesday, November 11, 2025 via MS Teams link below.

The purpose of the Pre-Submittal Meeting is to provide Teams with detailed information concerning this solicitation and to address questions and concerns raised by interested Firms. Owner’s staff and the

Consultant will be present to address technical questions and inquiries related to the RFP submittal requirements.

Teams are required to attend to meet the minimum requirements of the Request for Proposal AND remain qualified to submit. Submittals will not be accepted from Teams that do not attend the mandatory Pre-

Submittal Meeting.

Firms are prohibited from contacting representatives of Upper Pine River Fire directly. Additional meetings or site visits, in lieu or participation in this meeting, will not be made available. Any Firms not in attendance acknowledge and waive their right to any claims for information missed by not attending.

LINK to MS Teams Pre-Proposal Meeting:

Microsoft Teams Need help?

Join the meeting now

LINK: https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmY2MTAxNWUtOGM5OS00YThjLTgyMjEtNzYxOGYzZTM2Yjc4%40thread.

v2/0?context=%7b%22Tid%22%3a%2251016a41-81d1-4827-b9c0- 023519ad7aef%22%2c%22Oid%22%3a%22674454ea-e259-49d3-afa7-aa2782106cf6%22%7d Meeting ID: 274 192 718 636 0 Passcode: uh9vj2Ev

Dial in by phone +1 786-464-8868,,352948455# United States, Miami Find a local number Phone conference ID: 352 948 455#

7. REQUESTS FOR CLARIFICATIONS OR INTERPRETATIONS

All telephone conversations are considered to be unofficial responses and will not be binding. Questions or requests for clarifications to the solicitation shall be submitted in writing via BidNet Direct, and if appropriate, will be responded to in writing and distributed via BidNet to all respondents. Written addenda will be the Owner’s official method of response. To be considered for response, requests for clarification must be received no later than November 14, 2025, by 3:00PM, MST.

8. PROPOSAL DUE DATE

Proposals from General Contractor firms for the Project located at 297 Bayfield Center Drive, Bayfield CO 81122 will be received by Upper Pine River Fire via BidNet Direct until 5:00 PM, (local time), December 5, 2025. Further instructions below.

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9. PUBLIC RECORD

Public Inspections of Proposals. The Owner is a Colorado governmental entity. Therefore, all information included in proposals and other written information submitted by any proposer to the Owner is subject to the provisions of the Colorado Open Records Act, Colorado Revised Statutes Sections 24-72-201, et seq.

(“CORA”). Proposers should expect that the proposal may be viewed by the general public and competitors once submitted to the Owner.

10. NO WAIVER OF GOVERNMENTAL IMMUNITY.

Nothing in this RFP or any resulting agreement shall be construed to waive, limit, or otherwise modify any governmental immunity that may be available by law to the Owner, its officials, employees, contractors, or agents, or any other person acting on behalf of the Owner and, in particular, governmental immunity afforded or available pursuant to the Colorado Governmental Immunity Act, Title 24, Article 10 of the Colorado Revised Statutes.

(END OF SECTION 00020)

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SECTION 00100 - INSTRUCTIONS TO PROPOSING FIRMS / REQUEST FOR PROPOSALS

1. CONTRACTS:

All work is to be executed under a single contract between the Owner and the Contractor including but not limited to Upper Pine River Fire Protection District Fire Station & Health Clinic Permit Drawing Set and

Project Manual, Division 00-33, prepared by OZ Architecture, dated August 20, 2025. The intent is for the

Owner and Contractor to enter into a Stipulated Sum Agreement.

Form of Agreement: Selected Firm will be expected to execute AIA Document A101-2017 Standard

Form of Agreement Between Owner and Constructor, where the basis of payment is Stipulated Sum, Exhibit A – Insurance and Bonds, associated General Conditions AIA Document A201-2017, AIA

Documents A312-210 Payment and Performance Bond forms, and Fee Proposal form as modified by

Owner’s legal counsel and attached for reference as Exhibits A, B, C ,D, E and F respectively. Owner may elect to stipulate additional supplemental instructions as required to complete the agreement.

2. CONDITIONS AFFECTING THE WORK:

Each proposing firm shall make a careful examination of the Drawings and Specifications, visit the site of the proposed construction, and become knowledgeable with all conditions affecting the work before making its proposal. The firm will be held responsible for any errors in its proposal resulting from its failure to make such an examination.

3. STATE AND LOCAL LAWS:

Proposing firms shall familiarize themselves with, and comply with, the applicable laws and acts of the State of Colorado, the federal government, and the ordinances of the city or county in which the project is located.

4. TIME OF COMPLETION AND LIQUIDATED DAMAGES:

The Contractor must agree to commence work on the date of commencement stated in the written "Notice to Proceed". Such notice will be issued by the Owner within five (5) business days after the Contractor has fulfilled all requirements necessary for full execution of the Contract.

The Contractor agrees to complete the work on or before the following date or dates as modified by written change order. Failing to do so, the Contractor agrees to pay the Owner Liquidated Damages as set forth in Subparagraph 9.11 LIQUIDATED DAMAGES of the AIA Document A201-2017 – General Conditions of the Contract for Construction. Should more than one completion date be established, liquidated damages of $1,500/day shall apply to each completion date. Refer to Exhibit G for more details.

5. INTERPRETATION OF DOCUMENTS:

Interpretation of the meaning of the Drawings, Specifications and other Request for Proposal (RFP) documents will not be made orally. If any Proposer is in doubt as to the meaning of any part of the RFP documents, or should discover discrepancies or conflicts herein, the Firm shall submit to the Owner’s Representative via BidNet Direct a written request for an interpretation.

Every request for interpretation shall be in writing, addressed to the Owner’s Representative and submitted via BidNet Direct. To be given consideration, requests must be received before 3:00 PM (local time) on November 14, 2025.

Any and all interpretations and supplemental instructions will be in the form of written addenda which, when issued, will be uploaded to BidNet Direct. Failure of any proposing firm to receive any such addenda or interpretation shall not relieve any Firm from any obligation under its proposal as submitted.

All addenda issued shall become a part of the Contract Documents. Any required addenda will be issued

00100 - 8 no later than November 21, 2025.

6. CONSULTANTS:

As a matter of identification, the names of consultants employed by the Architect for various phases of the work are listed on the Drawings. Proposing firms or material suppliers shall not communicate directly with any of the consultants without the permission of the Owner’s Representative. All questions and requests for decisions and interpretations shall be directed to the Owner’s Representative, who if he deems it advisable, will confer with the Architect and Architect’s consultants regarding same.

7. REQUIRED PERFORMANCE STANDARDS:

All Work must be performed according to the standards set forth in Contract Documents. Each proposing firm shall be assumed to be familiar with all the following Contract Documents, including all plans and specifications. See list of Exhibits attached to this RFP in Item 1 above.

Each proposer warrants that it is able to complete the project to specifications that will meet or exceed the minimum code and safety requirements as set by the State of Colorado, La Plata County and the Owner where applicable, as well as, all other Authorities Having Jurisdiction over the project. Additionally, they also warrant that they will complete the project to the minimum standards and requirements of all municipal, county, state and federal agencies having jurisdiction and authority over the projects including the requirements by local utility providers.

Each proposer warrants that it will comply with applicable State and Federal immigration law. Contractor further warrants to insert, or include by reference, the foregoing requirement, and require compliance therewith, in all subcontracts relating to the project.

8. CHANGES AND SUBSTITUTIONS:

Firms shall base their proposal upon the use of any of the items specifically named in the Specifications or on the Drawings, or as approved in an Addendum.

In an effort to provide equal opportunity, bidders are expected to price the cost of the project per drawings and specifications. That said voluntary deductive alternates may be provided with proposals and should be clearly identified. Once the GC is selected, substitutions will follow the process outlined within the project manual.

Refer to the amended bid form which includes spaces for “Voluntary Alternates” as well as asking for “As bid earthwork cut/fill quantities”.

For the purpose of detailing, product description, graphic representation, etc., some products have been called out in the Specifications by product name and model number. The physical characteristics and dimensions of these products have been used on the Drawings to show how and where these items are incorporated into the construction.

"Acceptable Manufacturers" have been listed within the sections to the Specification and Addenda to identify other product manufacturers that make products that are similar in design, appearance and function and are acceptable alternatives to that specified by make and model number.

When an "Acceptable Manufacturer's" product is incorporated into the work, changes in detailing, structure, configuration, etc., that may be required to accommodate the product or other related products shall be made by the Contractor, as required by the Architect, at no additional cost to the Owner.

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9. PROCEDURES FOR SUBMITTING PROPOSALS:

Proposals shall be submitted on the Bid Form included in these Specifications including all Required Attachments.

The “Electronic” submittal per instructions in Section B below shall be submitted electronically to the Owner’s Representatives via BidNet Direct prior to 5:00 PM, (local time), December 5, 2025.

The electronic document shall be split into two envelopes, each in a single PDF format with section bookmarks to match the submittal requirements outlined in this document. Submittals that are not bookmarked may be considered non-responsive.

Submittals received after the date and time stipulated above will be considered non-responsive and will not be reviewed.

RFP submittals will be reviewed, and the Selection Committee will identify a short list of submitting

Teams. Short listed Firms will be notified and may be requested to schedule a time for a presentation and interview with the Selection Committee. Dates and times of interviews are subject to change but are anticipated to occur, as needed, on January 5 or 6, 2026.

There is a mandatory virtual pre-proposal meeting as set forth in Section 00020, paragraph 6.

Any proposal improperly completed or modified in any respect will be subject to rejection. Each Proposal shall specify a price written with ink or typewritten in both words and figures of each of the separate items as required. In case of discrepancy between the written words and the figures, the written words shall govern.

Each proposer shall sign the Bid Form and Proposal Guaranty (Bid Bond) using his usual signature and give his full business address. If the proposer is an individual, he must sign in an individual capacity.

Proposals by partnerships shall be signed with the partnership name followed by the signature and designation of one of the partners or other authorized representatives. Proposals by corporations shall be signed with the name of the corporation followed by the signature and designation of the president or other person authorized to bind the corporation and attested to by the secretary with corporate seal.

Proposals by joint ventures shall be signed by each participant in the joint venture or by an authorized agent of each participant. The names of all persons signing should also be typed or printed below the signature. A proposal by a person who affixes to his signature the word "president", "secretary", "agent", or other designation without disclosing their principal may be held to be the proposal of the individual signing. When requested by the Owner, evidence of authority of the person signing shall be furnished.

10. REQUIRED ATTACHMENTS:

The following required attachments are organized into 2 different sections – Envelope 1 and Envelope 2.

Please organize your submittal in the order indicated below.

A. MINIMUM REQUIREMENTS:

The following items are considered minimum requirements. Responding firms must submit proof of possessing these minimum requirements along with their proposal. Failure to meet such Minimum Requirements, including attendance at the mandatory pre-submittal meeting, may result in rejection or disqualification from the process.

The Team and all members of the GC Team must submit proof of possessing the minimum qualifications described below. Such proof is to be included in Section A of the submittal. Failure to meet such Minimum Requirements, including attendance at the mandatory virtual Pre-Submittal Meeting, may result in rejection or disqualification from the process. In that event, information contained in the other sections of the submittal will not be reviewed or evaluated.

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1. CERTIFICATE OF GOOD STANDING

The firm submitting a response to the RFP must possess and provide evidence that it is a properly formed and registered entity in “Good Standing” with the office of the Colorado Secretary of State (Provide current Certificate of Fact of Good Standing - https://www.sos.state.co.us/).

2. REQUIRED LICENSES, REGISTRATIONS AND REGULATIONS

Provide evidence that Firm is licensed to conduct business in the State of Colorado.

3. MINIMUM INSURANCE REQUIREMENTS

Provide evidence of the firm’s ability to obtain and provide the minimum insurance as required by AIA

Document A101-2017 Exhibit A. Evidence shall be in the form of specimen copies of firm’s insurance certificates. If Contractor will request or require a limitation of professional liability clause, notice must be provided in the Proposal.

On insurance policies where the Owner is named as an additional insured, the Owner shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by the Contract.

The Contractor’s insurance coverage shall be primary insurance and non-contributory with respect to all other available sources.

The Contractor shall not be relieved of any liability, claims, demands or other obligations assumed pursuant to any contract entered into by the Owner by reason of its failure to procure or maintain such insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, durations or types. Certificates of Insurance shall provide that the insuring company will not cancel the policy without first providing the Owner with at least thirty (30) days written notice.

A. COMMERCIAL GENERAL LIABILITY:

a. Minimum Limits:

i. $5,000,000 General Aggregate

ii. $5,000,000 Products/Completed Operations Aggregate

iii. $5,000,000 Each Occurrence

iv. $5,000,000 Personal/Advertising Injury

v. $50,000 Fire Damage (Any One Fire)

vi. $5,000 Medical Payments (Any One Person)

B. AUTOMOBILE LIABILTY

a. Bodily injury and property damage for any owned, hired, and non-owned vehicles used in the performance of this contract.

b. Minimum Limits:

i. Bodily Injury/Property Damage (Each Accident): $1,000,000

C. WORKERS’ COMPENSATION AND EMPLOYERS’ LIABILITY:

a. Policy shall contain a waiver of subrogation in favor of the Owner.

b. This requirement shall not apply when a Contractor or subcontractor is exempt under

Title 39, Chapter 71, Workers’ Compensation, of the Montana Code Annotated (MCA) 2023, and when such Contractor or subcontractor executes the appropriate sole proprietor waiver form.

c. Minimum Limits:

i. Coverage A (Workers’ Compensation):

ii. Statutory

iii. Coverage B (Employers Liability):

iv. $500,000 (Each Accident)

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v. $500,000 (Disease Each Employee)

vi. $500,000 (Disease Policy Limit)

D. PROFESSIONAL LIABILITY:

a. The Contractor shall maintain Professional Liability covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damages sustained by reason of or in the course of operations under this contract resulting from professional services provided by the Contractor as part of the contract.

b. Coverage shall apply for three (3) years after Project is completed.

c. Policy is to be on a primary basis, if other professional coverage is carried.

d. Minimum Limits:

i. Per Loss: $1,000,000

ii. Aggregate: $2,000,000

E. POLLUTION LIABILITY

F. BUILDER’S RISK INSURANCE/INSTALLATION FLOATER – COMPLETED VALUE BASE:

a. The Contractor shall purchase and maintain, in a company or companies lawfully authorized to do business in the jurisdiction in which the Project is located, Builders' Risk Insurance in the amount of the initial contract sum, plus value of subsequent modifications, change orders, and cost of material supplied or installed by others, comprising total value of the entire Project at the site on a replacement cost basis without optional deductibles.

b. The Builders' Risk insurance shall include interests of the Owner and if applicable, affiliated or associated entities, the General Contractor, subcontractors and sub-tier contractors in the Project.

Insurance Requirements shall include the following:

A. On insurance policies where the Owner is named as an additional insured, the Owner shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by the contract.

B. The Contractor’s insurance coverage shall be primary insurance and non-contributory with respect to all other available sources.

The GC shall not be relieved of any liability, claims, demands or other obligations assumed pursuant to any contract entered into by the Owner by reason of its failure to procure or maintain such insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, durations or types.

Certificates of Insurance shall provide that the insuring company will not cancel the policy without first providing the Owner with at least thirty (30) days written notice. The GC’s insurance company shall provide a letter stating that coverage as required is in force.

4. PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND

Provide evidence of the firm’s ability to obtain Performance and Payment Bond in amount equal to 100% of Contract Sum as required by AIA Document A101-2017 Exhibit A. Evidence of bonding capacity shall be in the form of a letter from the firm’s authorized surety. Each proposing firm shall include in its Proposal a sum sufficient to cover the cost of providing a 100% Performance Bond and Labor and Material Payment Bond as specified herein. The selected firm will be required to maintain bonds in effect through the period of the contract for 100% of the total contract amount plus changes in the contract value that result in a net increase in the contract amount.

5. EXPERIENCE MODIFICATION RATE (EMR)

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Provide the firm’s Experience Modification Rate (EMR) for the past three years. If firm’s EMR is not known, please provide a summary of job-related incidents within the last 5 years.

B. PROPOSAL REQUIREMENTS:

In addition to a completed and signed Proposal Form with all required attachments and, the following items are required to be submitted as part of the proposal.

ENVELOPE 1

1. COVER LETTER

A maximum two-page letter of interest that includes a synopsis of the Contractor’s Firm, distinguishing firm characteristics, primary contact information and commitment of the proposed project Team members to this Project for the scheduled duration. This letter must be signed by an officer of the company.

2. MINIMUM REQUIREMENTS

Proof of ability to meet minimum requirements as described/requested above - Section A.

3. FIRM QUALIFICATIONS AND PROJECT APPROACH

3A. CONTRACTOR’S QUALIFICATION STATEMENT, AIA DOCUMENT A305

Include a completed AIA Document A305-2020 (latest edition), Contractor’s Qualification Statement including all Exhibits A-E. If the proposing firm considers its Financial Statements to be confidential, the firm shall prominently mark the Financial Statements as “Confidential”. Financial Statements marked confidential will be reviewed by a limited number of individuals and will be held in confidence. At the conclusion of the selection process, the unsuccessful firms may request that their confidential Financial

Statements be destroyed or returned.

Exhibit B of A305-2020 can be omitted with the proposal and will be requested as required by the shortlisted firms.

3B. PROJECT APPROACH

Although there is no requirement for the selected Team to work within a project management application to submit schedule of values, applications for payment and change orders, RFP participants are encouraged to describe their project management tools and methodology.

Bidders are welcome to submit additional information per the criteria described below in Section C.3.

ENVELOPE 2

1. BID FORM (SECTION 0300).

2. PROPOSAL GUARANTY

Each Proposal must be accompanied by a Proposal Guaranty equal to 5% of the Bid. The Proposal Guaranty shall be written on AIA A310, Bid Bond Form (Proposal Guarantee), latest Edition, as issued by The American Institute of Architects. Such Proposal Guaranty shall guarantee that the proposal will not be withdrawn or modified after the time limit set for the receipt of proposals, and, if accepted, that

00100 - 13 the person, firm, or corporation submitting same shall, execute a contract with the Owner and shall within same time furnish the required bonds and approved sureties called for by these documents.

See additional details regarding bonding requirements in Section 00600 below.

3. SCHEDULE OF VALUES

Each responding firm must provide a Schedule of Values, organized by CSI division, to support their Bid proposal. It is the Contractor’s responsibility to ensure that all costs are accounted for completion of the Work as identified in the Contract Documents.

4. GENERAL CONDITIONS BREAKDOWN

Provide a detailed schedule of General Conditions expenses. General Conditions shall include costs to administer and implement the Work, cost of direct supervision, proportionate cost of project management and other home office personnel not otherwise accounted for in OH&P and labor and materials used in the execution of Work but not part of the final construction.

5. PROPOSED SUBCONTRACTOR LIST

Firms shall submit a full and complete list of all subcontractors they intend to employ in the work in the event the proposal is accepted. Contractor shall utilize the goods and services provided by local and regional businesses whenever possible and shall seek input from Owner whenever possible prior to selecting a Subcontractor.

6. LABOR RATES SCHEDULE

Provide a Labor Rate Schedule with detailed Labor Burden for all employee classifications proposed for this project.

7. EQUIPMENT RATES SCHEDULE

Provide an Equipment Rate Schedule for the proposed project.

8. PROJECT SCHEDULE

Permits are anticipated to be received no later than October 2025. The Contractor shall commence the Work no later than the commencement date stated in the Notice to Proceed issued by the Owner.

Substantial Completion is currently estimated to be 392 calendars days (about 13 months) from Notice to Proceed. Project schedule to include calendar day durations for major scopes of work through the Substantial Completion.

*The above dates are subject to change without penalty to the Owner.

C. ADDITIONAL CLARIFICATIONS:

1. WITHDRAWAL OF PROPOSALS:

Proposals that have been submitted may be withdrawn by any firm who desires to do so, without prejudice to the firm, at any time prior to the proposal submission date.

2. SALES AND USE TAXES:

Sales and Use Taxes: This Project is exempt from state, county and any other local sales and use taxes. The Owner’s Tax Identification Numbers will be provided to the awarded Contractor.

3. METHOD AND CRITERIA FOR AWARD:

Upon commencement of the solicitation process, Upper Pine River Fire will appoint a Selection Committee to review the proposals and make a recommendation. Then, the Board of Directors will have the ultimate decision authority based on the Selection Committee’s recommendation.

The Selection Committee will evaluate the GC Teams responding to this Request for Proposals based on the criteria noted below, the weight of each to be determined in the discretion of the selection committee:

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1. Meets or exceeds minimum qualifications.

2. Qualifications of the Firm. The Firm’s experience, qualifications and capability. This includes experience with the GC delivery method, management and procurement experience related to subcontractors, cost, schedule and quality control, and risk management.

2.1. Related experience on similar projects. Provide references for work performed on similar projects.

2.2. Team Qualifications. The relevant experience of principal Team members and diversity of expertise.

2.3. Location. The Firm’s understanding of the requirements of Upper Pine River Fire

Protection District, the State of Colorado, La Plata County and Authorities Having Jurisdiction (AHJ) including the permitting and approval process.

2.4. Related experience on similar projects. Provide references for work performed on similar projects.

2.5. Present and projected workloads. Whether the company is firmly established in the business, financially responsible, and has the resources and ability to offer its services in a professional, expedient manner.

2.6. Project Approach. The Firm’s understanding of the Project and the needs of the Owner and general Project approach.

3. Capability to meet budget requirements. The estimated costs for completion of the Work

4. Capability to meet schedule requirements. Proposed schedule for completion of the Work.

Capacity to perform during the specified time period.

5. Interview.

Shortlisted Firms may be invited to participate in interviews. Interviews will be scored separately from the RFP submittals, interview process and scoring format will be provided to shortlisted Firms. Fees will be reviewed and considered as part of the final analysis in an effort to establish overall best value.

6. Scoring Matrix.

Scoring Chart

Item (as described above)

Score

1 10

2 20

3 30 4 20

5 20

Total 100

The Owner may request additional information as deemed necessary. Failure to provide such information may result in the submittal being considered non-responsive. Modifications may be made to the scoring based on the experiences the selection committee has had with the Firm, or if they envision conflicts of interests. The Owner reserves the right to reject any and all submittals, waive informalities and to reject non-conforming, non-responsive or conditional submittals.

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4. PROCEDURE FOR MAKING AWARDS:

The Proposals are expected to be evaluated by the Owner’s Representative and, District staff, who will make a recommendation to the District’s Board of Directors. The District reserves the right to hold multiple rounds of review with a limited group of Proposals. In the event the District Board elects to accept a Proposal, it shall accept in writing the Proposal that, in its estimation, represents the best value to the District.

Proposals shall be binding on the Proposer and may not be withdrawn for a period of 60 days following the submission deadline.

The District reserves the right to act in its best interest and may terminate, modify or suspend the process, reject any or all Proposals, modify the terms and conditions of this RFP and selection process and/or waive informalities of any submission. The District reserves the right to award the project in the manner deemed most beneficial to the District and that provides the greatest overall value.

5. ADDENDA:

Provision for acknowledging receipt of addenda prior to the proposal opening has been provided on the Proposal Form. The proposing firm shall acknowledge receipt of all addenda issued or proposal may not be considered.

6. EXAMINATION OF SITE:

Each proposing firm shall visit the site of the proposed work and shall completely inform itself relative to construction hazards and procedure, labor and all other conditions and factors, local and otherwise, which would affect completion of the work and its cost. Such considerations shall include the availability and cost of labor, and facilities for transportation, handling and storage of materials and equipment. All such factors shall be properly investigated and considered in the preparation of the proposal.

7. PERMITS & AUTHORITIES HAVING JURISDICITON (AHJ):

The Architect will apply to the Town of Bayfield Building Division for the plan review and Building Permit, and any and all other applicable permits from La Plata County and other Authorities Having Jurisdiction (AHJs), and distribute the permit to the Owner and General Contractor. The Owner shall pay for the plan review and permits, as well as the inspections normally provided by the Town of Bayfield Building Division, State of Colorado, La Plata County, and other AHJs.

The following fees shall be paid for by the Owner if applicable to the Work:

1. Water plant investment fee and water tap fee.

2. Sewer plant investment fee, sewer reimbursement charge, and sewer tap fee.

3. Bringing permanent electrical service to the transformer including transformer pad.

4. Street over-sizing fee.

5. Storm drainage fee.

6. Gas tap fees.

The Contractor shall pay for all other required inspections, permits, licenses, and fees, including but not limited to mechanical, electrical, plumbing, grading and drainage. The Contractor shall be responsible to make calls and arrange for all inspections required by all applicable Authorities

Having Jurisdiction over the Project.

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Assessments against the property are the obligation of the Owner and will be paid by the Owner as necessary to assure issuance of permits specified above. This includes sewer and water charges for capital improvements and line extensions, including plant investment fees and connection charges based on the cost of mains serving the site.

8. WARRANTY:

In addition to all subcontractor, manufacturer or vendor warranties, the Contractor shall provide a two-year warranty on all Work performed on the Project. The Contractor shall also serve as the Warranty Administrator for the Project. The Warranty Administrator shall be responsible for all aspects of the timely and effective administration of all warranties, including but not limited to: a) defining a warranty process for claims; b) providing a warranty claim form for the Owner’s use; c) receiving all warranty claims from the Owner; d) identifying and contacting the individuals(s) or entity(ies) issuing the warranty under which the claim is being made; e) arranging for all warranty work; f) administering all documents necessary and appropriate for the proper and timely processing of each warranty claim; g) completing review on a periodic basis of a status log of all warranty claims; and h) initiation and completion of 11 and 23 month warranty walks. This obligation shall be expressly stated in the contract between the successful Contractor and the Owner.

9. UNSUCCESSFUL PROPOSERS:

No stipend or reimbursement of costs shall be paid to any participating entities responding to the request for proposals whose proposals are not selected for award. All persons or firms submitting a proposal shall agree that such rejection shall be without liability on the part of the Owner for any damage or claim brought by any person or firm because of such rejections, nor shall the persons or firms submitting a proposal seek any recourse of any kind against the Owner because of such rejections.

(END OF SECTION 00100)

00300 - 1

SECTION 00300 - BID FORM

PROPOSAL FORM

Fire Station and Health Clinic

TO: Upper Pine River Fire Protection District

515 Sower Drive

Bayfield, CO 81122

FROM:

PROJECT IDENTIFICATION:

Fire Station and Health Clinic 297 Bayfield Center Drive Bayfield CO 81122

ACKNOWLEDGMENTS:

The undersigned proposer acknowledges examination of the following

1. Contract Documents:

Exhibit A – AIA Document A101-2017 Standard Form of Agreement Between Owner and

Constructor, where the basis of payment is Stipulated Sum

Exhibit B – AIA Document A101-2017 Exhibit A Insurance and Bonds

Exhibit C –AIA Document A201-2017 General Conditions of the Contract for Construction

Exhibit D – AIA Document A312-210 Payment Bond form

Exhibit E – AIA Document A312-210 Performance Bond form

Exhibit F– Attachment 1 Supplementary Conditions to AIA Document A101

Exhibit G – Upper Pine River Fire Protection District Fire Station & Health Clinic - Permit Drawing

Set, prepared by OZ Architecture, dated August 20, 2025

Exhibit H - Upper Pine River Fire Protection District Fire Station & Health Clinic Permit Project Manual

Division 00-33, -, prepared by OZ Architecture, dated August 20, 2025

Exhibit I - Geotechnical Engineering Study, prepared by Trautner Geotech, LLC., dated October

6, 2023.

2. Project Site/Existing Conditions

3. Receipt of Addenda Numbers: , , , , , AGREEMENTS: The undersigned proposer agrees to the following:

00300 - 2

a) To hold bid open for 60 calendar days from date of bid opening.

b) To accept provisions of the Instructions to Proposers regarding disposition of the

Proposal Guarantee (Bid Bond) in the amount of 5% of the Bid.

c) To enter into and execute the Contract within five (5) calendar days of award, if awarded on the basis of this proposal, including identified Bonds and proof of insurance. If the Contractor fails to sign and return the Contract by the deadline, the Owner, may in its sole discretion (i) enter into negotiations and sign a contract with any other firm who submitted a timely proposal, (ii) issue a new Request for Proposal and begin the process again, or (iii) modify, postpone or terminate the Project.

d) To accomplish the Work in accordance with the Contract Documents.

e) Owner reserves the right to reject any or all proposals and to waive informalities.

f) Owner reserves the right to award the Contract in the manner deemed most beneficial to the Owner and that provides the greatest overall value, this includes but is not limited to cost, schedule and/or information contained within the Required Attachments.

g) The Contractor agrees to pay Owner Liquidated Damages according to the terms, amount(s) and date(s) defined in the Contract.

h) To reinstate or omit Alternates at the amounts submitted herein for ten (10) days after Contract Date.

TOTAL BASE BID:

Dollars ($ )

Method of adjustment of the Contractor’s Fee for changes in the Work (AIA A201-2017, Section 7.2.5.1):

Percent ( %)

Limitations, if any, on a Subcontractor’s overhead and profit for increases in the cost of its portion of the Work (AIA A201-2017, Section 7.2.5.2):

Percent ( %)

SCHEDULE:

a) The undersigned Bidder agrees to complete the Project (Substantial Completion), including Alternates within calendar days following Notice to Proceed.

BID EARTHWORK QUANTITIES:

Cubic Yards of export

Cubic Yards of imported structural fill

Cubic Yards of imported general fill

00300 - 3

VOLUNTARY DEDUCTIVE ALTERNATES (SEE ALTERNTE TAB BELOW)

BID CLARIFICATIONS (INSERT PAGES AS NECESSARY)

Dated this day of , 2025

ATTEST: Secretary The Proposer:

Company Name

Address

County

Phone

By By

(Type/print name here) (Type/print name here)

SIGNATURES: If the Proposal is being submitted by a Corporation, the Proposal should be signed by an officer, i.e., President or Vice President. The signature of the officer signing shall be attested to by the Secretary and properly sealed.

If the Proposal is submitted by an individual or a partnership, the Proposal shall so indicate and be properly signed and attested by a notary.

(END OF SECTION 00300)

00400 - 1

SECTION 00400 – LIST OF UNIT PRICES & ALTERNATES

UNIT PRICES

List Unit Prices/ Attach Unit Price schedule.

VOLUNTARY ALTERNATES LIST

Description:

Deduct Dollars ($ )

Attach separate pages as necessary.

(END OF SECTION 00400)

00500 - 1

SECTION 00500 - AGREEMENT FORMS

FORM OF AGREEMENT

1. FORM TO BE USED

Contracts for Construction will be prepared by the Owner using the “The Standard Form of Agreement Between Owner and Contractor” AIA Document A101, 2017 Edition as issued by The American Institute of Architects and amended by Owner, including Attachment 1 to AIA Document A101-2017, AIA Document A101-2017 Exhibit A “Insurance and Bonds”, and the “General Conditions of the Contract for Construction” AIA Document A201, 2017 Edition as issued by The American Institute of Architects and amended by Owner (See Section 00700 below).

2. COPIES AVAILABLE

Electronic copies of which are provided herein.

3. GENERAL

Questions, comments, or concerns with regard to the contract terms and conditions must be submitted as a written request for an interpretation. Every request for interpretation shall be in writing, addressed to the Owner’s Representative and submitted via BidNet Direct. To be given consideration, requests must be received before 3:00 PM (local time) on October 31, 2025.

Absent any such request, the Owner will assume contractor’s full acceptance of the contract terms and conditions. Post-award comments to the Contract Documents not provided as a request for interpretation by the date and time listed above shall not be considered. Exceptions requested, or alternative language suggested, will be treated as a “counteroffer.” The willingness and/or ability of the Owner to accept or negotiate such suggested changes will be considered on a case-by case basis. Contractors please note, if you do offer suggested modifications, the decision to reject, accept, or further negotiate requested changes will be at the Owner’s discretion. If your firm normally seeks legal review of contract term, this process should occur prior to submission of your proposal.

The Owner’s selection of a Contractor is expressly conditioned on the Owner and the Contractor entering into the form of Agreement referenced above. Among other terms and conditions, the Agreement will contain a delay damages clause in an amount of $1,500 for every day completion of the Project extends beyond the Project Substantial Completion Date established by the Owner and the Contractor, except for reasons of force majeure. And, $500 for every day completion of the Project extends beyond the Project Final Completion Date. The Contractor will work with Owner to establish milestone completion dates and the delayed damages clause will apply to those agreed upon dates. If for any reason the parties have not fully executed a mutually acceptable Agreement within 20 days of the Owner conditionally selecting the Contractor, the Owner may, at its option, commence contract negotiations with one or more of the other Contractors who submitted Proposals in response to this RFP, without the necessity of issuing a new Request for Proposal for this Project. The Owner also has the right to terminate the process, modify the process and/or commence a new process for selecting a Contractor.

(END OF SECTION 00500)

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SECTION 00600 – BONDS/PROPOSAL GUARANTEE

1. FORMS TO BE USED

A. Both the Performance Bond and the Payment Bond shall be written on AIA A312 Performance Bond and AIA A312 Payment Bond Forms, latest Edition as issued by The American Institute of Architects. Dates of bonds shall coincide with the date of the Contract between the Owner and the Contractor. Substitute forms may not be used.

B. The Proposal Guaranty shall be written on AIA A310, Bid Bond Form, latest Edition, as issued by The American Institute of Architects executed as outlined in the Instructions to Proposers.

Electronic copies available upon request.

3. GENERAL

Contractor shall furnish a Performance Bond and a Payment Bond, each in the amount of 100% of the Contract Sum, as security for the faithful performance and payment of all Contractor’s obligations under the Contract Documents. These Bonds shall remain in effect, at least, until two years after the date of Final Settlement Payment. Contractor shall also furnish such other Bonds as are required by the Special Conditions (if any). All Bonds shall be in the forms prescribed by the Contract Documents and be executed by such sureties as (i) are licensed to conduct business in the State of Colorado, and (ii) are named in the current list of companies holding certificates of authority as acceptable sureties on federal Bonds, and as acceptable reinsuring companies as published in Circular 570 (amended) by the Audit Staff, Bureau of Accounts, U.S.

Treasury Department. All Bonds signed by an agent must be accompanied by a certified copy of the Authority to Act. If the Surety on any Bond furnished by the Contractor is declared bankrupt, or becomes insolvent, or its right to do business in Colorado is terminated, or it ceases to meet the requirements of clauses (i) and (ii) of this section, the Contractor shall within five (5) business days thereafter, substitute another bond and surety, both of which shall be acceptable to the Owner. The Contractor shall submit directly to the Owner, one copy of said Bonds. The Contractor shall include the cost of said bonds in its proposal.

If notice of any change affecting the general scope of the work, or change in the Contract Sum is required by the provisions of any Bond to be given to the Surety, it will be the Contractor’s responsibility to so notify the Surety, and the amount of each applicable Bond shall be adjusted accordingly. Contractor shall furnish proof of such adjustment to the Owner.

(END OF SECTION 00600)

00700 - 1

SECTION 00700 - GENERAL CONDITIONS OF CONTRACT FOR CONSTRUCTION

1. FORM TO BE USED

The “General Conditions of the Contract for Construction” AIA Document A201, 2017 Edition, as issued by The American Institute of Architects and amended by the Owner shall be used on this Project.

Electronic copies of which are provided herein.

(END OF SECTION 00700)