251014_Spring Lake Media Center_Furniture Bidding RFI Log.pdf
PDF 253 KB Posted
- Solicitation number
- RFP-SLP-250000003048-4
- Issued by
- Ottawa County, Michigan
About this file
The document is a Request for Information (RFI) Log from TMP Architecture Inc. for the Spring Lake High School Media Center Renovations Furniture Package (Project No. 23034B). The RFI log contains four separate inquiries from potential bidders between September and October 2025, addressing various aspects of the furniture procurement and installation project. The primary focus is on purchasing and installing new furniture for the media center, with specific requirements that all bids must include unit cost of furnishings, freight, delivery, installation, and potential storage costs.
The RFI responses clarify key bidding details, including that the furniture has not yet been purchased and drop shipping is unacceptable. Specific clarifications include fabric selection guidelines (providing graded-in fabric options up to Grade C), configuration details for certain furniture items (such as seat-to-seat setups with shared bases), and confirmation that certain tagged items (P1, P2, Q1, R1, and R2) are not part of the current bid but will be installed simultaneously. The project emphasizes comprehensive pricing that covers all aspects of furniture procurement and installation, with a clear expectation that bidders submit complete proposals following the provided front-end documents.
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T M P A R C H I T E C T U R E I N C
W W W . T M P - A R C H I T E C T U R E . C O M https://tmparchitecture.sharepoint.com/sites/2023/23034B/INTERIORS/09 FURNISH/02 BID DOCUMENTS/05 BIDDING RFI/250910 Spring Lake Media Center_Furniture
Bidding RFI Log.docx
RFI Log
Project Name Spring Lake High School Media Center Renovations Furniture Package
TMP Project No. 23034B
RFI No.
Date Received
Submitter Question Answer
1 9/10/2025 The Moving Bros
Before we submit our proposal, I wanted to confirm one detail to ensure we align our services correctly.
Our understanding is that all furniture has already been purchased by the district, and the awarded contractor’s role will be to receive, warehouse, deliver, and install the furniture during the week of March 23–27, 2026.
Could you please confirm if that interpretation is correct?
Please refer to the provided front-end documents, section 002113-F Instructions to Bidders, section 2 Bid Requirements, and section 3 Pricing.
The furnishings in this bid package have not been purchased yet. The current bid package in question is to purchase and install the new furniture. A complete bid must be submitted. All pricing is to include unit cost (of furnishings), freight, delivery, installation, and the cost of storage to be used in the event of a delay in the construction of the building including the cost for extra handling.
Drop shipping is unacceptable.
2 9/11/2025 Trellis
Hi Nicole – Hope you’re amidst a great week!
I saw TMP has put together a bid for furniture at the SLPS Media Center. Wondering if you’d be willing to give me a quick call.
Given we had to withdraw on the last response, I’d just like to learn a bit more about how the previous project unfolded and how that may affect decision making for this project. We’d love to submit a response but want to make sure it’s a good use of our resources.
Please refer to the posted front end documents. The previous issue is how the category totals were handled which made it complicated to compare and the submission didn’t follow our front end documents.
A complete bid must be submitted. All pricing is to include unit cost (of furnishings), freight, delivery, installation, and the cost of storage to be used in the event of a delay in the construction of the building including the cost for extra handling. Drop shipping is unacceptable.
RFI Log Page 2 of 3
3 9/15/2025 Custer
1.)The bid documents mention that “all fabrics & COM must be entirely approved and warranted with furniture.” Does this apply to alternates as well? We’re particularly looking at Items C4a, C5, C8a, and F1a, which references a Haworth fabric ("Blanket - Firewheel") that we can’t access. Would you consider reselecting this fabric to an open line so we can explore alternate manufacturer options?
Side note: When using COM, the warranty is split—fabric is covered by the mill, and furniture construction/workmanship by the manufacturer. So C9b for example, the Carnegie as the COM has a 5 year warranty.
2.)For Items D4 & D5, there are two base options. Based on your drawing’s configuration, would you prefer rigid plates and sleds for each unit (in case they’ll be moved, image one), or a “seat-to-seat” setup with shared bases (image two)?
1.) The furniture dealer should provide pricing for a graded-in fabric. The specified Haworth fabric is Grade A through Haworth, so please provide pricing for a graded-in fabric for the product you’re specifying that TMP can select once reviewing bids, up to Grade C.
2.) For items D4 and D5, we will update in addendum no. 1, dated 9/19/2025. We prefer a seat-to-seat setup with shared bases (image no. two)
RFI Log Page 3 of 3
4 10/14/2025 HiTouch Business Services
P1, P2, R1, and R2 specifications are not included. Should they be included or are they existing owned by the customer. Thank you.
Items P1, P2, Q1, R1, and R2 are tagged in the furniture drawing but are not a part of this bid. These items are closed specifications that will be purchased by Spring Lake utilizing contracts. These items are tagged in the furniture drawings because they will install at the same time as the furniture items in this bid. Please only bid on the provided specification sections.
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