23034B_Front End Documents Combined.pdf

FURNISHINGS SPECIFICATIONS:

PROJECT:

Spring Lake High School Media Center Renovations Furniture

OWNER:

SPRING LAKE PUBLIC SCHOOLS

345 Hammond St Spring Lake, MI 49456

TMP PROJECT NO.: 23034B

DATE: September 08, 2025

ISSUED FOR BIDS

ARCHITECT

TMP ARCHITECTURE, INC.

1191 West Square Lake Road Bloomfield Hills, Michigan 48302-0374

PH (248) 338-4561

FX (248) 338-0223

Email info@tmp-architecture.com

TABLE OF CONTENTS

SEPTEMBER 08, 2025 ISSUED FOR BIDS TMPMASTER

TC-F-1

TITLE PAGE

BID REQUIREMENTS

001113-F Advertisement for Bids 002113-F Instructions to Bidders 004113-F Bid Proposal Form 007000-F General Conditions 008050-F Contractor Code of Conduct 013300-F Submittal Procedures

INFORMATION AVAILABLE TO BIDDERS

Availability of Electronic Files

FURNISHING SPECIFICATIONS

SPECIFICATIONS

Bid Category A: Task Seating Bid Category B: Multipurpose Seating Bid Category C: Lounge Chairs and Sofas Bid Category D: Modular Lounge Bid Category E: Bench Lounge Bid Category F: Ottoman Bid Category G: Occasional and Dining Tables Bid Category H: Student Table Bid Category I: Not used Bid Category J: Conference Table Bid Category K: Mobile Podium Bid Category L: Mobile Bookshelving Bid Category M: Mobile Whiteboard Bid Category N: Power Hub

LIST OF DRAWINGS

23034B_A12.1_SPRING LAKE MEDIA CENTER FURNITURE PLAN

**END OF SECTION**

SECTION 001113-F

ADVERTISEMENT

FOR BID

001113-F-1

ADVERTISEMENT FOR BID

Notice is hereby given that sealed bids will be received by Liz Boeve, 345 Hammond St, Spring Lake, MI, 49456 for:

SPRING LAKE HIGH SCHOOL MEDIA CENTER RENOVATIONS FURNISHINGS

Proposals are to be submitted in accordance with contract documents prepared by TMP Architecture, Inc.

1191 W. Square Lake Road, Bloomfield Hills, Michigan 48302-0374 dated October 20, 2025.

1. DOCUMENT AVAILABILITY

A. Bidding Documents will be available for examination and distribution on or after September 08, 2025. Examination may be made at the Office of the Architect, TMP ARCHITECTURE, INC.

B. Qualified Bidders may obtain bidding documents from the Architect's office, consisting of one

(1) set of Drawings and Specifications.

2. DUE DATE

A. Sealed Bid Proposals and Duplicates will be received until the time and the place, as follows, where and when they will be publicly opened and read aloud.

Date and Time: October 20, 2025 3:00PM.

Place: Spring Lake Administration Offices Attn : Liz Boeve 345 Hammond St Spring Lake, MI 49456

3. GENERAL INFORMATION

A. Bidder shall agree not to withdraw Bid Proposal for a period on ninety (90) days after date for receipt of bids. A 5% bid bond is required in accordance with the Section 002113-F - Instructions to Bidders (See Page 002113-F-1, Paragraph 2.G.).

B. Accepted Bidder shall be required to enter into a contract with Spring Lake Public Schools and furnish satisfactory Performance Bond in accordance with the Section 002113-F - Instructions to Bidders. (See Page 002113-F-3, Paragraph 3.H.).

C. The Owner reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informalities therein. If in the Owner’s opinion it is in their best interest, the contract may be awarded to other than the lowest bidder, for reasons of establishing uniformity, delivery time, etc.

SECTION 002113-F

INSTRUCTIONS

TO BIDDERS

002113-F-1

INSTRUCTIONS TO BIDDERS

1. PROJECT LOCATION

A. Spring Lake High School, 16140 148th Ave., Spring Lake, MI 49456

2. BID REQUIREMENTS

A. Bids shall be submitted in duplicate (two (2) copies) in a sealed manila-type envelope.

B. Bidders shall submit their bids on the enclosed Bid Proposal Form (Section 004113-F), attaching any and all information required by that form:

1. Bid Security (Refer to Page 002113-F-1, Paragraph 2.G.)

2. Storage Costs (Refer to Page 002113-F-3, Paragraph 3.C.)

3. Deposit Requirements, if required. (Refer to Page 00800-F-3, Paragraph 6.A.)

4. Familial Relationship Disclosure Statement (included with Proposal Form)

5. Non-Collusion Affidavit (included with Proposal Form)

6. Certification of Compliance – Iran Economic Sanctions Act (Included with Proposal Form)

7. Unit Pricing

C. Send or deliver two (2) copies of the bid, clearly marked Spring Lake High School Media Center Renovations Furniture no later than October 20, 2025 at 3:00PM to:

Spring Lake Public Schools Attn: Liz Boeve 345 Hammond St Spring Lake, MI 49456

One copy will be for the Owner and the second is for the Architect.

D. A bid received after the due date and time will be unacceptable.

E. Facsimiles (FAX'S) or electronic copy (PDF) of bids will not be accepted.

F. The Owner and Architect shall not be responsible for any cost or expense the Bidder incurs during the preparation of this bid. Additional copies of the bid documents will be furnished at the Bidder's expense.

G. The Owner reserves the right to hold the bids for ninety (90) days; to accept or reject any or all bids; to omit or accept any informalities in any bid and to make such awards as it considers in its best interest, whether low bid or not.

1. A 5% bid bond or certified check must accompany the bid for those bids greater than $1,500.00 (All submitted bid categories must be totaled together).

2. Included on the Bid Proposal Form shall be the cost of a Performance Bond as described in paragraph 3.H, below.

002113-F-2

H. Bidders are requested to submit a bid on any category(s) that they are able to supply as specified. Substitutions will not be considered. If the documents note “or acceptable equal” all manufacturers will be considered. Bidders must submit model numbers and finish samples for each item number in the specified format. Literature and isometric drawings noting proposed changes to the documents must also be included. Products for consideration must comply with bid category “general notes” and identify discrepancies where product does not meet or exceed the specified (basis of design) product for design, finish, and quality.

I. Bidders must submit pricing for all items within any given Bid Category. Incomplete bid categories will not be considered.

J. A sworn and notarized statement disclosing any familial relationship existing between the bidder and any member of the school board, school superintendents, or chief executive must accompany each bid, as well as the Non-Collusion Affidavit and a signed Certification of Compliance – Iran Economic Sanctions Act. A board shall not accept a bid that does not include these statements, which are included in the proposal execution form.

K. Should a Bidder find discrepancies in, or omissions from the specifications, plans, drawings, details, instructions and bid proposal form, or should the bidder be in doubt as to the meaning, the bidder should notify, at once, the Architect who will send written instructions to all appropriate Bidders. The Owner and Architect shall not be responsible for any oral instructions.

1. It is the Bidder's responsibility to note any detail or specification that, in his opinion, is not practical or functional.

2. Bidders are required to verify product description to model numbers during bidding. Any discrepancies shall be brought to the attention of the Architect.

(Refer to General Conditions, Page 007000-F-2, Paragraph 3.B.3.)

3. Interpretations and supplemental instructions will be issued by Addenda. No Bidder shall rely on any interpretations or corrections given by any other method. Interpretations, corrections, or changes of the Bidding Documents made in any other manner will not be binding.

4. Copies of addenda will be made available for inspection wherever Bidding Documents are on file.

5. Submit requests for clarification or interpretation of the Bidding Documents in writing on bidders letterhead stationery, pdf format. The cut-off date for submission of clarifications, interpretations, ambiguities, inconsistencies, and or errors discovered is October 08, 2025.

6. Submit request for clarification as noted above to:

Name: Nicole Kennedy

Title: Interior Design Group

Firm: TMP Architecture, Inc.

Email: nkennedy@tmp-architecture.com

002113-F-3

7. Addenda will not be issued later than three (3) days, (72 hrs) prior to the date of receipt of bids (excluding weekends and holidays), except an addendum withdrawing the request for bids or postponing the bid date.

8. Failure of Bidder to receive such addenda shall not relieve him from any obligation under his bid as submitted.

9. Failure to comply with instructions stated in this section may result in rejection of bid.

L. All information issued prior to the close of the bidding period shall be included in returned bid proposals and acknowledged on the Bid Proposal Form.

M. The Contract shall be awarded when a Bidder has been issued a Purchase Order, but the terms of the Contract shall not be deemed to have been perfected until a Certificate of Insurance is delivered to the Owner. If Owner chooses to have a Performance Bond, this shall be required on Bid Proposal Form by category.

N. After a contract agreement has been executed, the Bidder shall not be allowed any sum over and above the price(s) specified in the contract agreement.

3. PRICING

A. Totaled bid category prices are to be entered on the Bid Proposal Form. All pricing is to include unit cost, freight, delivery, and installation. In all cases Bidder must observe the established Bid Proposal Form for bidding. (See Section 004113-F).

B. “Lump Sum” on the Bid Proposal Form means the total of all the unit prices within the Furniture Category. “Unit Price” means the price of one item delivered, freighted, and installed. Bidder shall provide either a typed list of unit pricing (each unit price to include freight, delivery and installation) for each furniture item included in the bid or bidder may photocopy furnishings specification sheets and insert unit pricing in that format.

C. Bidder shall also provide an attachment indicating the cost of storage (expressed in cost per hundred weight) to be used in the event of a delay in the construction of the building. The costs for extra handling required shall also be provided.

D. Bid pricing for the installation of furnishings shall include all panel to panel electrical connections as well as panel to power source connections. Panel to power source connections are to be done by a licensed electrician. (Refer to General Conditions, Page 007000-F-3, Paragraph 3.D.5.)

E. Pricing shall include the receiving of furnishings and installation at job site(s). Drop shipping is unacceptable.

F. All furniture items specified for a "COM" covering shall be priced with that covering.

The Contractor shall order coverage and have it delivered to the Manufacturer at the appropriate time.

G. Cost of a Performance Bond, equal to 100% of the contract price for Furniture Packages over $10,000.00, shall be stated on the Bid Proposal Form. Owner shall decide at the time of award of contract whether to proceed with a Performance Bond.

002113-F-4

4. ORDER DELETIONS

A. Owner reserves the right to add or deduct item quantities from the original specification, up to 10% of the original quantities without any effect on the unit prices submitted.

5. TAXES

A. The Owner is a federally constituted government body and is not subjected to Michigan State or Federal excise taxes.

6. INSURANCE REQUIREMENTS

A. At the time of contract award, Contractor shall obtain the following insurance, at its own expense, to be maintained until completion of the Work or its final acceptance.

1. Comprehensive General Liability and Automobile Liability insurance covering personal injury of death in the amount of $1,000,000 per person, $1,000,000 per occurrence, and property damage of $1,000,000 per occurrence, unless otherwise specified by Owner, and Workmen's Compensation and Employer's Liability insurance in accordance with applicable law; and to indemnify and hold Owner harmless against damages, claims, losses, and expenses, including reasonable attorney's fees and court costs, resulting from injuries or damages, including death, to persons or property arising from Contractor's performance under contract.

2. Certificates of insurance, in duplicate, indicating the job site and evidencing all required coverage must be submitted to and approved by Owner's Agent and Owner prior to the commencement of any of the work.

3. All policies shall expressly require thirty (30) days written notice to the Owner, at the above address, of the cancellation or material alteration of such policy, and the Certificates of Insurance shall so provide.

4. Certificates of Insurance shall specifically name Spring Lake Public Schools as the insured.

5. Certificates of Insurance are to be submitted at the time of contract award.

002113-F-5

7. CALENDAR OF EVENTS

________Activity________ _____Responsibility_____ ____Date____

Formal Release of Advertisement Spring Lake Public Schools 09/08/2025

Deadline for Questions TMP Architecture 10/08/2025

Bid Due Date Spring Lake Public Schools 10/20/2025

Evaluation of Bids TMP & Spring Lake Public Schools 10/10/2025-11/24/2025

Delivery and Installation Furniture Contractor 03/23/2025-03/27/2025

The School District will make every effort to adhere to the above schedule. It is subject, however, to time extensions. This would be in the event that further clarification of responses or terms of contract are in the best interest of the School District and in the event the School District requires more time to assure that the selection of the VENDOR is in accordance with its policies, rules and regulations as well as actual timing needs.

SECTION 004113-F

BID PROPOSAL FORM

SEPTEMBER 08, 2025 ISSUED FOR BIDS TMPMASTER

004113-F-1

1. NAME OF BIDDER

Firm Name:

Address:

Telephone:

2. PROJECT NAME

Project Name: Spring Lake High School Media Center Renovations - Furnishings

3. AGREEMENTS

A. The undersigned understands that the Owner reserves the right to reject any and all bids and to waive informalities in bidding.

B. Owner also reserves the right to withhold bids for a period of ninety (90) days from bid closing date.

C. The Owner reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informalities therein. If in the Owners opinion it is in their best interest, the contract may be awarded to other than the lowest bidder, for reasons of establishing uniformity, delivery time, etc.

D. If award is made to us under this proposal, we agree to enter into an Agreement with Spring Lake Public Schools to furnish furniture, and installation service, in strict accordance with this proposal, bid documents and all pertinent portion of plans, drawings and specifications.

E. The undersigned understands that Performance Bond information is required within the Bid Proposal Form by category and will not be accepted after the bids are opened.

F. The undersigned understands that a Certificate of Insurance shall be required five (5) days after notification of award of contract.

4. ADDENDA

A. The undersigned acknowledges receipt of the following addenda:

Addendum Number Dated

SEPTEMBER 08, 2025 ISSUED FOR BIDS TMPMASTER

004113-F-2

5. ATTACHMENTS TO BID PROPOSAL FORM

A. The undersigned acknowledges the following are included with the Bid Proposal Form:

1. Bid Security: Yes / No

2. Performance Bond: Yes / No

3. Storage Costs: Yes / No

4. Deposit Information: Yes / No

5. Familial Relationship Disclosure Statement: Yes / No

6. Non-Collusion Affidavit: Yes / No

7. Certification of Compliance – Iran Economic Sanctions Act: Yes / No

8. Unit Pricing: Yes / No

6. BID CATEGORIES

A. Bids for the following bid categories are included:

7. LEGAL STATUS OF BIDDER

A. A Corporation organized and existing under the laws of the State of

B. Name, title and signature of individual duly authorized to execute contracts:

Name:

Title:

Signature:

8. BID PROPOSAL FORM

A. BID CATEGORY A: Task Seating

1. TOTAL LUMP SUM BID FOR BID CATEGORY A $

2. PERFORMANCE BOND $

B. BID CATEGORY B: Multipurpose Seating

1. TOTAL LUMP SUM BID FOR BID CATEGORY B $

2. PERFORMANCE BOND $

SEPTEMBER 08, 2025 ISSUED FOR BIDS TMPMASTER

004113-F-3

C. BID CATEGORY C: Lounge Chairs and Sofas

1. TOTAL LUMP SUM BID FOR BID CATEGORY C $

2. PERFORMANCE BOND $

D. BID CATEGORY D: Modular Lounge

1. TOTAL LUMP SUM BID FOR BID CATEGORY D $

2. PERFORMANCE BOND $

E. BID CATEGORY E: Bench Lounge

1. TOTAL LUMP SUM BID FOR BID CATEGORY E $

2. PERFORMANCE BOND $

F. BID CATEGORY F: Ottoman

1. TOTAL LUMP SUM BID FOR BID CATEGORY F $

2. PERFORMANCE BOND $

G. BID CATEGORY G: Occasional and Dining Tables

1. TOTAL LUMP SUM BID FOR BID CATEGORY G $

2. PERFORMANCE BOND $

H. BID CATEGORY H: Student Tables

1. TOTAL LUMP SUM BID FOR BID CATEGORY H $

2. PERFORMANCE BOND $

I. BID CATEGORY I: NOT USED

J. BID CATEGORY J: Conference Table

1. TOTAL LUMP SUM BID FOR BID CATEGORY J $

2. PERFORMANCE BOND $

K. BID CATEGORY K: Mobile Podium

1. TOTAL LUMP SUM BID FOR BID CATEGORY K $

2. PERFORMANCE BOND $

L. BID CATEGORY L: Mobile Bookshelving

1. TOTAL LUMP SUM BID FOR BID CATEGORY L $

2. PERFORMANCE BOND $

M. BID CATEGORY M: Mobile Whiteboard

1. TOTAL LUMP SUM BID FOR BID CATEGORY M $

SEPTEMBER 08, 2025 ISSUED FOR BIDS TMPMASTER

004113-F-4

2. PERFORMANCE BOND $

N. BID CATEGORY N: Power Hub

1. TOTAL LUMP SUM BID FOR BID CATEGORY N $

2. PERFORMANCE BOND $

SEPTEMBER 08, 2025 ISSUED FOR BIDS TMPMASTER

004113-F-5

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

As required by Public Act 232 of 2005, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Spring Lake Public Schools Board of Education or the Superintendent of Schools. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement.

The undersigned, the owner or authorized officer of ________________________________(the “Bidder”), pursuant to the familial disclosure requirement provided in the Spring Lake Public Schools advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the Spring Lake Public Schools Board of Education or the Superintendent of Schools. If such a relationship exists, please explain:

Attach additional pages if necessary

By:____________________________________________________(Bidder Signature)

Title:___________________________________________________(type or print)

Date:__________________________________________________

Subscribed and Sworn to Before Me:

This________________day of__________________, 20____A.D., in and for the

County of _______________________, Michigan.

My Commission expires ____________________________.

Signature of Notary

(Return this completed form with bid package)

SEPTEMBER 08, 2025 ISSUED FOR BIDS TMPMASTER

004113-F-6

NON-COLLUSION AFFIDAVIT

STATE OF MICHIGAN )

) ss:

OTTAWA COUNTY )

The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him/her, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He/she further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, gift, fee, commission or thing of value on account of such sale.

Bidder (Firm)

Signature of Bidder or Agent

Subscribed and sworn to before me this ______day of___________________, 20___.

My commission expires:_____________________

County of residence:________________________

Notary Public Signature Seal

SEPTEMBER 08, 2025 ISSUED FOR BIDS TMPMASTER

004113-F-7

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named company (the “Company”), pursuant to the compliance certification requirement provided in the Spring Lake Public School’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by the Spring Lake Public Schools as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Spring Lake Public School’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date

SECTION 007000-F

GENERAL

CONDITIONS

007000-F-1

GENERAL CONDITIONS

1. OWNER RESPONSIBILITIES

A. The Owner is defined as:

Spring Lake Public Schools Attn: Liz Boeve 345 Hammond St Spring Lake, MI 49456

B. The Owner and the Architect shall reserve the authority to stop work on a given segment of work or item to ensure proper interpretation and execution of the requirements of this specification.

C. Owner shall familiarize himself/herself with and follow Manufacturer's recommended guidelines for maintenance and cleaning.

D. The Owner's representative will accept items being delivered. The Owner's representative will inform the Architect of missing or damaged items. All paperwork noting condition of furnishings will come through the Architect.

E. The Owner and Architect shall conduct a final inspection of all merchandise ordered to assure that all items meet specifications, are in new and undamaged condition, are assembled or installed properly and placed in their properly designated locations.

2. ARCHITECT RESPONSIBILITIES

A. The Architect is defined as:

TMP ARCHITECTURE, INC.

1191 W. Square Lake Road Bloomfield Hills, MI 48302-0374

B. The Architect shall be the interpreter of all work covered in this bid document.

C. The Architect shall visit the project periodically to inspect the work. After installation, final inspection of all furniture will be made and the Architect shall work with the Owner in establishing a punch list of necessary corrections to furniture.

D. Approval of all materials, fabrics, finishes, colors and details shall be made by the Architect.

3. CONTRACTOR RESPONSIBILITIES

A. The Contractor is defined as:

1. The bidder(s) awarded the contract(s) to provide, manufacture, deliver, and/or install furniture at the project location(s) detailed in Instructions to Bidders, Page 002113-F- 1, Paragraph 1.

B. DOCUMENTS

1. The Contract Documents contemplate a finished piece work of such character and quality as is described therein and is reasonably inferable from them. The Contractor agrees that the Contract Sum for the work hereunder includes sufficient money allowance to make his work complete and operable, fitting with the work of other

007000-F-2

Contractors and the Owner, and in compliance with good practice. He agrees that minor discrepancies or omissions, the failure to show repeated details, or the repetition on any drawings of the figures or notes given on another shall not be the cause for additional charges or claims.

2. The drawings are intended to show the general arrangement, design and extent of the work and are partly diagrammatic. They are not intended to be scaled for roughing-in measurements or to serve as shop drawings.

3. In the case of an inconsistency between Drawings and Specifications or within either Document not clarified by addendum, the better quality or greater quantity of Work shall be provided in accordance with the Architect's interpretation.

C. FABRICS

1. All same pattern and color fabrics must be supplied from the same dye lot.

2. Where "COM" fabric is specified, the Contractor shall order the specified fabric and have it delivered to the Furniture Manufacturer at the appropriate time.

a. It is the Contractor's responsibility to submit a sample of the specified "COM" fabric to the manufacturer to obtain required yardage requirements.

b. Upon receipt and before application of the fabric, the Manufacturer shall inspect and advise Contractor of any flaws. The replacement of any flawed fabric will be the responsibility of the Contractor.

D. INSTALLATION

1. Any metal files shall be leveled horizontally and plumbed vertically; no bolting necessary.

2. The Contractor shall identify one person from his installation crew, acceptable to Owner, who shall act as liaison with the Owner and Architect. This person shall have the authority to direct installation changes/modifications.

3. The Contractor is responsible for removing from the project all the waste materials and rubbish resulting from his operations and installation including all packing cartons and debris. Removal is to occur on a daily basis. Failure to do so will result in the Owner doing so and the cost thereof shall be charged to the Contractor as a deduction in his contract price.

4. The Contractor shall provide an adequate number of qualified, experienced installers, in harmony with other works at the site.

5. The Contractor shall obtain and provide any and all permits necessary to complete the installation, billing the cost directly to the Owner as it occurs.

6. The Contractor shall install all items per the furniture plans, as provided by the Architect. Where site conditions prevent this, or where alternate direction is given, a representative from the Dealer must contact the Architect to validate the redirection. If the installers leave the site without contacting the Architect, the Dealer is responsible for any additional time and costs. Installation will not be complete until this requirement is met.

7. The Contractor shall be responsible for final cleaning of all the furniture items installed by his crew. All protective materials shall be removed, all surfaces cleaned of dirt, smears, fingerprints, etc. All items are to be prepared for final acceptance by Owner.

007000-F-3

4. DELIVERY AND INSTALLATION SCHEDULES

A. Contractor shall guarantee delivery between 8:00 a.m. and 4:00 p.m. on March 23, 2026 – March 27, 2026. The Owner will not accept early delivery.

B. Installation must be completed by March 27, 2026

1. These dates are subject to change depending on construction schedule of the building(s). See paragraph D below in reference to the Pre-Installation Notice.

C. The Contractor shall work with the Manufacturer(s) and its representative to establish production and delivery schedules in keeping with the dates set above.

D. Approximately three (3) to four (4) weeks prior to required installation date, a pre-installation meeting will be issued by the Architect. The purpose of this notice is to confirm actual installation dates.

E. Upon receipt of the Pre-Installation meeting notice the Furnishings Contractor shall be responsible for contacting the Building Contractor to coordinate the use of loading dock and staging areas with other building trades on the project.

F. Once the actual dates are confirmed in the Pre-Installation Meeting, it is the Contractor's responsibility to provide any storage or handling required at no extra cost to the Owner.

Storage and extra handling required after the dates confirmed in the Pre-Installation Meeting shall be provided by the Contractor at the costs provided on the Bid Proposal Form.

G. It is the Contractor's responsibility to receive furnishings delivered from the Manufacturer and to deliver those furnishings to the job site(s) at the time of installation. Drop shipping is unacceptable and if it occurs, will result in a deduction in the Contractor's contract price in the amount of cost incurred by the Owner or Owner's representative receiving and handling the drop shipment.

H. If a delivery truck is turned away from the installation site by anyone other than the Architect, before leaving the site, a representative from the contractor, or delivery company must contact the Architect to validate the order. If a delivery truck leaves the site without contacting the Architect, the contractor is responsible for any additional delivery costs incurred.

5. DAMAGE TO FURNITURE

A. The Manufacturer/Contractor is responsible for all damages and losses until the installation has been completed and accepted by the Owner and Architect. The Owner will judge the damage.

B. Damaged or defective furniture shall be replaced and/or repaired at no cost to Owner.

C. Contractor shall provide all protection necessary to carpeting, walls, and other surfaces.

6. PAYMENT TERMS

A. The Owner will pay a deposit, if required by the successful bidder for custom or specialty items. The deposit sum shall be mutually agreed upon by the Owner and contractor prior to contract award. Deposit requirements shall be noted on the Bid Proposal Form (Section 004113) by the Bidder.

B. Upon completion of installation and Architect’s initial punch list, an amount to total 80% of the total bid category will be paid to the Contractor.

007000-F-4

C. Upon final approval from the Architect, based on substantial completion of the punch list items, final and complete payment will be made.

D. Invoices shall be formatted by Bid Category and clearly labeled and shall be sent directly to:

Spring Lake Public Schools Attn: Liz Boeve 345 Hammond St Spring Lake, MI 49456

7. NO ADVERTISING CLAUSE

A. No written publication or photographs will be allowed without written approval of Spring Lake Public Schools.

8. WAGE AND BENEFIT - REQUIREMENTS

A. This project will not be subject to prevailing wage rate requirements for Ottawa County.

9. WARRANTIES

A. The Contractor shall provide written documentation from the Manufacturer, which guarantees items against defects in materials, manufacture and workmanship, for the entire duration of the manufacturer’s warranty. Upon notification from the Owner, the Contractor or Manufacturer shall, by repair, replacement, or otherwise, place the item in a condition satisfactory to the Owner in every respect. Usual wear and tear and results of Owner’s accidents are exempted from the requirements of this guarantee. Everything required, including labor, to fulfill this guarantee shall be done without additional cost to the Owner.

The products or workmanship of any Subcontractor are to be covered in the primary Manufacturer’s quarantee.

B. The following shall be considered defects, without being limited thereto:

1. Permanent etching, staining, discoloration, fading, and other deterioration of finishes.

2. Operational failures, binding, and the like, in finish cabinet hardware.

3. Deformation, warpage, opening up of joints, telegraphing of cores, delamination of veneers, or other finishing materials, failures in fastening and anchorage, sagging of panels.

SECTION 008050-F

CONTRACTOR CODE

OF CONDUCT

SEPTEMBER 08, 2025 ISSUED FOR BIDS TMPMASTER

008050-F-1

CONTRACTOR CODE OF CONDUCT

1. CONTRACTOR CODE OF CONDUCT

A. The purpose of the Spring Lake Public Schools and its employees is to provide a safe, positive learning environment for the students of the District. In providing that environment it is mandatory that all employees, visitors, and contractors follow certain levels of conduct, dress, and demeanor. This Code of Conduct outlines the expectations of the Spring Lake Public Schools for persons both contemplating performing work and performing work for Spring Lake Public Schools in the capacity of a contractor or subcontractor. These rules will become part of the mandatory working conditions of the contract and failure to comply by the any contractor, subcontractor, management, employee, or contracted consultant may result in the cancellation of the contract.

B. In general it is expected that everyone entering a Spring Lake Public Schools facility, whether a school, support facility, or the surrounding grounds, must dress, act, and talk in a manner that is conducive to the education process of children while assuring their overall safety and security. The following rules have been established to assure that this is done:

1. Every contractor employee that enters or leaves the building must sign in and out at either the school office or the building engineer’s office as designated by the school administrator. This sign-in sheet must record the name, time in and out, the firm, and the signature of the individual.

2. All contractors shall be furnished by their company a badge or identification that is to be worn while in the building. Such identification shall clearly indicate the individual’s name and the name of the firm they are working for.

3. Prior to the beginning of a job, the contractor shall furnish the building engineer with a list of individuals expected to be on the job, contact persons with phone numbers, and a schedule of the activities to take place.

4. The contractor shall provide the building engineer with a scope of work and check with him prior to drilling or penetrating any walls, floors, or ceilings.

5. Each person working in a school building or on school property shall comply with the following:

a. No drinking or possession of liquor or alcoholic beverages and or possession of any kind of illicit drugs or narcotics.

b. No use of District facilities or equipment including telephone, computers, internet access, fax, kitchen, maintenance or office equipment.

c. No smoking or use of any tobacco products anywhere within the building at anytime nor outside the school on District property during normal school hours (This is a law and punishable as a civil infraction by local authorities).

OF CONDUCT

SEPTEMBER 08, 2025 ISSUED FOR BIDS TMPMASTER

008050-F-2

d. A reasonable standard of dress must be followed. Within the educational facilities where students and parents are or can be present, this is to mean clothing or attire must be suitable for the work and must not bear images or writing depicting anything to be construed as obscene in nature or promoting or portraying alcoholic beverages or use, drugs, narcotics, tobacco or establishments that serve or promote the use of these substances.

e. There shall be no use of profanity or obscene language or gestures.

f. Language, gestures, or other actions that depict sexual or ethnic harassment or intimidation will not be permitted.

6. The contractor is responsible for a clean and safe workplace. To that end the following will be adhered to:

a. All work areas, walkways, and stairs must be kept clear of debris and loosely scattered materials.

b. Material storage is to be in an area designated by the Building Engineer

c. All work areas are to be cleaned by the contractor prior to leaving. Building staff will not be responsible for cleaning work areas.

d. All trash, debris, and material must be removed from the worksite each day and disposed of off site. District dumpsters and trash containers are not to be used by contractors for disposal.

e. All contractor tools and equipment must be kept in good working order, with guards and safety devices in place and working. Defective tools must be taken out of service. District tools and equipment will not be loaned to contractors.

f. Contractors are to provide and use required protective safety equipment and comply with all local, state, and federal safety laws and regulations.

g. Contractors are responsible for the reporting of accidents both to the District and their management and to obtain any emergency treatment that may be required.

h. Upon leaving a jobsite all doors and windows must be locked, secured, or left as they were found prior to beginning the work.

i. Contractors are to provide their own site safety plan for areas that they are working in.

j. Contractors are reminded that there may be asbestos insulation in our buildings.

They are not to disturb any insulation or enter any areas that contain asbestos containing building materials. If they have any questions, contact the building engineer for direction.

k. Contractor is not to disable or interfere with any fire or burglary system equipment or telephone lines servicing such equipment. If equipment needs to be removed, relocated, or temporarily disabled, the contractor needs to coordinate this with the building engineer.

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7. The District will not tolerate acts of theft, vandalism, fighting, or abuse of the facilities or activities that threaten the security and safety of the school environment and its students, staff, and employees.

C. In summary, good judgment must be used to protect the learning environment. Failure to comply with the above or to exhibit conduct which is deemed not in the best interest of the Spring Lake Public Schools will be grounds for immediate removal from the building and the project.

SECTION 013300-F

SUBMITTAL

PROCEDURES

013300-F-1

SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUBMITTAL PROCEDURES

A. Use the transmittal form, located at the back of this section, with each shop drawing submittal.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow enough time for submittal review, including time for resubmittals.

Time for review shall commence on Architect’s receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Allow 15 working days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

2. Resubmittal Review: Allow 15 working days for review of each resubmittal.

D. Identification: Place a permanent label or title block on each submittal for identification.

1. Clearly state which bid category and Item No. the submittal references.

E. Samples:

1. Where a custom or special finish is specified, the Contractor shall submit a minimum of two (2) samples, (6” x 6” or larger) to match Architect’s control sample, for Architect’s approval. This may include but is not limited to wood, fabric, metal, plastic laminate, etc.

F. WARRANTIES

1. The Contractor shall provide written documentation from the Manufacturer, which guarantees items against defects in materials, manufacture and workmanship, for a period of one (1) year from the day of final settlement with Owner for the item. Final settlement shall not relieve the Manufacturer from liability for such defects, and upon notification from Owner, the Contractor or Manufacturer shall, by repair, replacement, or otherwise, place the item in a condition satisfactory to the Owner in every respect.

Usual wear and tear and results of Owner's accidents are exempted from the requirements of this guarantee. Everything required to fulfill this guarantee shall be

SECTION 013300-F

SUBMITTAL

PROCEDURES

013300-F-2 done without additional cost to the Owner. The products or workmanship of any Subcontractor are to be covered in the primary Manufacturer's guarantee.

2. The following shall be considered defects, without being limited thereto:

a. Permanent etching, staining, discoloration, fading, and other deterioration of finishes.

b. Operational failures, binding, and the like, in finish cabinet hardware.

c. Deformation, warpage, opening up of joints, telegraphing of cores, delamination of veneers, or other finishing materials, failures in fastening and anchorage, sagging of panels.

G. Maintenance Instructions

1. The Contractor shall provide Maintenance and Cleaning Instructions as written by the Manufacturer for each item of furniture.

TMP SHOP DRAWING AND SAMPLE TRANSMITTAL FORM

CONTRACTOR/CONST. MANAGER: PROJECT TITLE AND LOCATION: DATE

SUBMITTED:

NEW SUB. NO.

CHECKER:

TMP PROJECT NO.

RESUB.

RESUB.

NO.

SPEC

SECTION NO.

NO.

PRINT

NO. SEPIA NO.

CAT.

NO.

SAMPLES

SUBCONTRACTOR/MFR. ITEM DESCRIPTION *ACTION

CODE

DATE

CHECKED

DATE

RETURNED

NO.

COPIES

The undersigned certifies that the above submitted items have been reviewed in detail and are correct and in strict conformance with the contract documents except as otherwise noted. NOTE: Approval of items submitted does not relieve contractor from complying with all requirements of the contract documents.

* ACTION DEFINITION

CONTRACTOR'S

COMMENTS:

ARCHITECT’S

COMMENTS:

CONTRACTOR'S NAME

SIGNATURE

cc: Owner Consultant

R = REVIEWED – NO

EXCEPTIONS NOTED

RN = REVIEWED WITH

CORRECTIONS NOTED

RR = REVISE AND SEND

RECORD COPY

X = NOT APPROVED –

RESUBMIT

NA = NO ACTION REQ'D

TMP Architecture, Inc. • 1191 West Square Lake Road • Bloomfield Hills, Michigan 48302-0374 PH • 248.338.4561 FX • 248.338.0223