25026 CY25 Pavement Maintenance Project Offic.pdf

THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY, GEORGIA

DEPARTMENT OF

TRANSPORTATION AND PUBLIC WORKS

BID DOCUMENTS

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21

BID # 25026

FUNDED BY: ACCUG TSPLOST 2023, GDOT LMIG &

GENERAL CAPITAL FUNDS

BID OPENING DATE – February 13, 2025

TSPLOST 2023 PROJECT # 21 – 00000 - 1

TABLE OF CONTENTS

BID DOCUMENTS

SECTION TITLE

00010 Project Title 00020 Legal Advertisement 00030 Project Directory 00100 Invitation to Bid Overview and Procedures 00200 Insurance and Bonding Requirements 00300 Bid Submittal Instructions 00400 Bid 00401 Acknowledgement of Addenda 00402 Acknowledgement of CY 2025 Pavement Maintenance List & Maps 00406 Statement of Bidders Qualifications 00410 Bid Bond Form 00420 Georgia Security & Immigration Compliance (GSIC) Affidavit and Forms 00440 Corporate Certificate 00450 Partnership Certificate 00455 Athens-Clarke County Business Inclusion Policy 00460 Non-Collusion Affidavit of Prime Bidder 00470 Preliminary List of Subcontractors 00480 Substitution Listing 00490 Statement of Equipment 00500 Bidders Georgia Department of Transportation Certificate of Qualification 00545 Subcontractor Listing 00550 Non-Collusion Affidavit of Subcontractor 00560 Subcontractor’s Georgia Department of Transportation Certification of Registration 00565 Contractor’s License Certification 00570 Project Manager Qualifications 00575 Project Superintendent Qualifications

TSPLOST 2023 PROJECT # 21 – 00010 - 1

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

FOR TRANSPORTATION AND PUBLIC WORKS DEPARTMENT

A MANDATORY Pre-bid Conference will be held Thursday, January 30, 2025 at 10:00 A.M.

ET, via Webex at https://accgov.webex.com/accgov/j.php?MTID=m45581b1c4b5b3b6bead1117f0dba14e2 with meeting number 2314 676 1852 and password 9gTv3wbeSt5 or join by phone at +1-415-655-0001 US TOLL with access code 2314 676 1852.

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

4:00 PM, ET February 13, 2025

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

FINANCE DEPARTMENT, PURCHASING DIVISION

375 SATULA AVENUE

ATHENS, GA 30601

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE PURCHASING

DIVISION OF THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY ON OR BEFORE THE

STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE

BIDDER.

https://accgov.webex.com/accgov/j.php?MTID=m45581b1c4b5b3b6bead1117f0dba14e2

Section 00020 - 1

LEGAL ADVERTISEMENT

TSPLOST 2023 PROJECT # 21- 00020 1

NOTICE OF

INVITATION FOR BID

# 25026

FOR

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA

Sealed bids will be accepted by the Unified Government of Athens-Clarke County Finance Department, Purchasing Division, 375 Satula Avenue, Athens, GA. 30601, a drop box has been installed at this location that bids may be placed in until 4:00 P.M. ET, THURSDAY, FEBRUARY 13, 2025 for BID # 25026, CY 2025 PAVEMENT MAINTENANCE PROJECT, TSPLOST 2023 PROJECT # 21 according to plans and specifications. All bids will be opened via Webex immediately following the specified closing time.

This project will consist of work as described below:

The work consists of furnishing all superintendence, skilled and unskilled labor, materials, equipment, services and all other necessary items for work of asphalt pavement rehabilitation and preventive maintenance including work of pavement patching, crack sealing, chip seal, crack preventive layering, milling, resurfacing and striping of approximately 285 roadway segments roads totaling approximately 72 lane miles.

The estimated range of this project is between $6,750,000 to $7,500,000

A MANDATORY Pre-bid Conference will be held Thursday, January 30, 2025 at 10:00 A.M.

ET, via Webex at https://accgov.webex.com/accgov/j.php?MTID=m203bf935008d957905bbf639b941b263 with meeting number 2312 534 5374 and password 00986 or join by phone at +1-415-655-0001 US TOLL with access code 2312 534 5374.

Inquiries regarding this bid should be made to Toro Holt, Senior Buyer, at (706) 340-1742, or email:

accbids@accgov.com. Bidding information may be obtained from The Unified Government of Athens-Clarke County Purchasing Division. For technical information contact Jason Mize, Pavement Management Coordinator, Transportation & Public Works, at (762) 400-7814, or email: jason.mize@accgov.com .

Bid documents may be obtained at www.athensclarkecounty.com or at Georgia Procurement Registry, Links to the web sites to view the advertisement and Mayor and Commission agenda items and minutes of meeting are available at www.athensclarkecounty.com .

BONDING REQUIREMENTS: An original Bid Bond for 5% of the total bid must be submitted with the bid.

Performance and Payment Bonds in the amount of 100% of the contract price will be required if contract is awarded.

Plans/Specifications/Contract Documents will be on file at the following locations on or after January 9, 2025.

https://accgov.webex.com/accgov/j.php?MTID=m203bf935008d957905bbf639b941b263 mailto:jeff.squires@athens mailto:jason.mize@accgov.com http://www.athensclarkecounty.com/

Section 00020 - 2

LEGAL ADVERTISEMENT

TSPLOST 2023 PROJECT # 21- 00020 2

Viewing only

The Unified Government of Athens-Clarke County 375 Satula Avenue, Athens, GA 30601 Contact: Toro Holt

(762) 400-6071 Email: toro.holt@accgov.com

Viewing only

Athens-Clarke County Transportation & Public Works 120 West Dougherty Street, Athens, GA 30601 Contact: Jason Mize

(762) 400-7814 Email: jason.mize@accgov.com

A qualified interpreter for the hearing impaired is available upon request at least ten (10) days in advance of the bid opening date. Please call (706) 613-3088, for more information. This service is in compliance with the Americans with Disabilities Act (ADA).

It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

The Unified Government of Athens-Clarke County reserves the right to reject any or all bids, to waive any technicalities or irregularities, and to award the bid based on the highest and best interest of the Unified Government of Athens-Clarke County.

Jessica Beri Purchasing Administrator December 15, 2024 mailto:jason.mize@accgov.com

Section 00030 - 1

PROJECT DIRECTORY

TSPLOST 2023 PROJECT # 21– 00030 - 1

UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA

TSPLOST 2023 PROJECT # 21 BID # 25026

Owner: Unified Government of Athens-Clarke County, Georgia Office of the Manager P.O. Box 1868 Athens, GA 30603

Mayor: Kelly Girtz

Manager: Niki Jones – Acting Manager

Associated Department: Transportation and Public Works Stephen Bailey, Director

Transportation and Public Works Rani Katreeb, Assistant Director

Derick Mason, Engineering Administrator

Jason Mize, Pavement Management Coordinator jason.mize@accgov.com (762) 400 - 7814 mailto:jason.mize@accgov.com

Section 00100 - 1

INVITATION FOR BID, OVERVIEW AND PROCEDURES

TSPLOST 2023 PROJECT # 21 – 00100 - 1

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA

INVITATION FOR BID # 25026

FOR

CY 2025 PAVEMENT MAINTENANCE PROJECT, TSPLOST 2023 PROJECT # 21

OWNER: UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA

Office of the Manager P.O. Box 1868 Athens, GA 30603

PROJECT MANAGER:

Jason Mize, Pavement Management Coordinator Athens-Clarke County Transportation and Public Works Department P.O. Box 1868 Athens, GA 30603

SECTION I – INVITATION FOR BID, OVERVIEW AND PROCEDURES

A. PURPOSE

The Unified Government of Athens-Clarke County is soliciting Bids for:

1. SCOPE OF WORK:

This project will consist of work as described below:

The work consists of furnishing all superintendence, skilled and unskilled labor, materials, equipment, services and all other necessary items for work of asphalt pavement rehabilitation and preventive maintenance including work of pavement patching, crack sealing, chip seal, crack preventive layering, milling, resurfacing and striping of approximately 285 roadway segments roads totaling approximately 72 lane miles.

The estimated range of this project is between $6,750,000 to $7,500,000

B. INFORMATION TO BIDDERS

1. BID TIME TABLE. The anticipated schedule for the bid process is as follows:

Bid Documents Available ...................................... January 9, 2025 Mandatory Pre-Bid Conference ............................. 10:00 AM, Thursday, January 30, 2025 Deadline for submission of questions .................... 3:00 PM, Wednesday, February 5, 2025 Bid Opening ............................................................ 4:00 PM, Thursday, February 13, 2025 Bids Valid Until ...................................................... Monday, June 2, 2025

Section 00100 - 2

TSPLOST 2023 PROJECT # 21 – 00100 - 2

2. GENERAL. The following information is given for the purpose of guiding bidders in properly preparing their bids or proposals. This information has force and weight with the specifications, and strict compliance is required with all the provisions herein contained. To be considered, Bids must be made in accordance with this information.

Bidders are invited to be present at the time of opening of bids.

The Unified Government of Athens-Clarke County reserves the right to reject any or all bids, to waive any technicalities or irregularities and to award the bid based on the highest and best interest of Athens- Clarke County

BID SUBMISSION: ONE (1) UNBOUND MARKED ORIGINAL AND THREE (3) COPIES of the complete signed bid submittal must be received by 4:00 P.M. ET, Thursday February 13, 2025. Bids must be submitted in a sealed envelope or container stating on the outside, the bidder's name, address, telephone number, the bid number, BID # 25026 and title CY 2025 PAVEMENT MAINTENANCE PROJECT to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA 30601 A drop box has been installed at the above address that Bids may be placed in.

Hand delivered copies may be delivered to the above address only between the hours of 8:00 a.m. and 5:00 p.m. ET, Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.

Bidders are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

The Bid submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the bidder.

3. DOCUMENTS. Bidding Documents may be obtained at www.athensclarkecounty.com or at Georgia Procurement Registry.

4. CONTACT PERSON(S). Bidders are encouraged to contact only the persons listed below to clarify any part of this bid.

Toro Holt, Senior Buyer, (706) 340-1742 for inquiries regarding procurement aspects of this bid.

Jason Mize, Pavement Management Coordinator, Transportation and Public Works Department, at (762) 400-7814, for inquiries regarding construction/technical aspects of this Bid.

5. ADDENDA, QUESTIONS, AND INTERPRETATIONS. Bidders are encouraged to contact only those persons listed in CONTACT PERSONS. It is requested that all questions that arise concerning the

Section 00100 - 3

TSPLOST 2023 PROJECT # 21 – 00100 - 3

bid documents or technical aspects of this bid prior to the bid opening date be directed to the contact person in writing via facsimile or email. Any unauthorized contact shall not be used as a basis for responding to this bid.

Questions received less than five (5) business days before the bid date may not be answered.

The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued at least 72 hours prior to the bid opening date.

Bidders should not rely on any representations, statements or explanations other than those made in this Invitation for Bid or in any addendum to this Invitation for Bid. Where there appears to be a conflict between the Invitation for Bid and any addenda issued, the last addendum issued will prevail.

Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum contains information which substantively changes the Owner’s requirements.

6. LATE SUBMITTAL, LATE MODIFICATIONS. Bid submittals received after the bid opening date and time will not be considered. Modifications received after the bid opening date will not be considered. The Unified Government of Athens-Clarke County assumes no responsibility for the premature opening of a bid not properly addressed and identified, and/or delivered to the proper designation.

7. WITHDRAWAL OF BID. A bidder may withdraw his bid before the expiration of the time during which bids may be submitted without prejudice to the bidder, by submitting a written request of withdrawal to the Purchasing Administrator. No bid may be withdrawn or modified after the bid date except where the award of Contract had been delayed 90 days.

8. REJECTION OF BIDS. The Unified Government of Athens Clarke County may reject any or all bids and reserves the right to waive any irregularities or informalities in any bid or in the bid submittal procedure.

Bid submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

9. UNBALANCED BIDS. The Unified Government of Athens-Clarke County may reject a bid as non-responsive if the prices bid are materially unbalanced between line items or sub-line items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the Unified Government even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.

10. ACCEPTANCE OF BID (AWARD). It is the intent of the Owner to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available. The Owner shall have the right to waive informalities and irregularities in a bid received and to accept the bid which, in the Owner’s judgment, is in the Owner’s own best interests. The Owner shall have the right to accept Alternates in any order or combination, and to determine the low bidder on the basis of the base bid.

Section 00100 - 4

TSPLOST 2023 PROJECT # 21 – 00100 - 4

11. MINIMUM BID ACCEPTANCE PERIOD. Bids shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of bids.

12. NON-COLLUSION AFFIDAVIT. The bidder’s attention is directed to Attachment H, Non-Collusion

Affidavit of Prime Bidder. By submitting a bid, the bidder represents and warrants that such bid is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from submitting and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder. By submitting a bid, the bidder represents and warrants that no official or employee of the Unified Government of Athens-Clarke has, in any manner, an interest, directly or indirectly in the bid or in the contract which may be made under it, or in any expected profits to arise there from.

13. OBLIGATION OF BIDDER- EXAMINATION OF CONTRACT DOCUMENTS AND SITE. It is the responsibility of each Bidder before submitting a Bid to:

a. Examine the Contract Documents thoroughly,

b. Visit the site to become familiar with local conditions that may affect cost, progress, or performance of the Work,

c. Consider federal, state and local Laws and Regulations that may affect cost, progress, or performance of the Work,

d. Study and carefully correlate Bidder’s observations with the Contract Documents, and

e. Notify Project Manager of all conflicts, errors or discrepancies in the Contract Documents.

Before submitting Bid, each Bidder will, at Bidder’s own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, or performance of the Work and which Bidder deems necessary to determine its Bid for performing the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

By submission of a Bid, each Bidder warrants that Bidder has inspected the site and has read and is thoroughly familiar with the Contract Documents (including all Addenda). The failure or omission of any Bidder to examine the site, any form, instrument, or document shall in no way relieve any Bidder from any obligation with respect to the Bid.

The Contractor will not be given extra payments for conditions that can be determined by examining the site and documents.

14. COST INCURRED BY BIDDERS. All expenses involved with the preparation and submission of the bid to the Unified Government of Athens-Clarke County, or any work performed in connection therewith, is the responsibility of the bidder(s).

15. BID SECURITY. Bid security in the form of a Bid Bond is mandatory and shall be made payable to the owner in the amount of five percent (5%) of the bid sum. Security shall be an original bid bond issued by a surety licensed to conduct business in the State of Georgia, and be included on the Federal Approved Surety's List. The successful bidder's security will be retained until he has signed the Contract and furnished the required payment and performance bonds. The Owner reserves the right to retain the security of the other bidders until the successful bidder enters into contract or until 90 days after bids are

Section 00100 - 5

TSPLOST 2023 PROJECT # 21 – 00100 - 5

received. If awarded bidder refuses to enter into a contract, the Owner will retain his bid security as liquidated damages, but not as a penalty. The bid security must be submitted with the Bid. Payment and Performance bonds in the amount of 100% of the contract total will be required if the contract is awarded.

16. INSURANCE AND BONDING REQUIREMENTS. The bidder’s attention is directed to the insurance and bonding requirements set out in Section 00200 herein. The Contractor will be required to furnish a certificate of insurance to the Owner prior to execution of the contract by the Owner.

17. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT. By submitting a bid and executing the attached Affidavits, the offeror verifies its compliance with O.C.G.A. §13-10-91,as amended, stating affirmatively that the individual, firm or corporation which is contracting with the Unified Government of Athens-Clarke County, has registered and is participating in a federal work authorization program [an electronic verification of work authorization program operated by the U.S. Department of Homeland Security or any equivalent federal work authorization program operated by the US. Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91, as amended. The offeror further agrees that should it employ or contract with any subcontractor(s) for the physical performance of services pursuant to the contract with the Unified Government of Athens-Clarke County, the bidder will secure from the subcontractor(s) verification of compliance with O.C.G.A. § 13-10-91, as amended. The offeror further agrees to use the federal work authorization program throughout the contract period and to maintain records of such compliance.

18. BIDDER'S QUALIFICATION. All responding Bidders shall complete and execute the STATEMENT

OF BIDDER'S QUALIFICATION portion of Bid Form in full. Failure to completely, clearly and comprehensively answer all questions may result in rejection of bid. If the available evidence of competency of any bidder is not satisfactory, the Bid of such bidder may be rejected.

19. BID RESPONSIVENESS. Bids must be responsive to be considered. In order to be considered a

Responsive Bid, a bid must comply with all material requirements of the solicitation. A responsiveness determination shall be made by the public owner based upon the bid documents at the time of the bid-submittal, unaided by other documentation or post-bid information. Material deviations in a bid proposal include the following:

a. A bid that does not include a signed Solicitation for Sealed Bid Form, signed by an authorized individual who has authority to bind the company

b. A bid which fails to include Acknowledgement of Addenda, if the addendum contains information which substantively changes the owner’s requirement

c. A bid not submitted strictly in accordance with the specified time limits

d. A bid which fails to provide the required original bid bond or guarantee

e. A bid which fails to include the required Georgia Security and Immigration Compliance Act

Affidavit forms for the Contractor

20. BIDDER RESPONSIBILITY. Contract will be awarded to the responsible bidder who has submitted the lowest responsive bid. It must be determined whether a bidder has the necessary supervision, equipment, manpower, financial support, technical capacity, responsibility, integrity, experience and other resources necessary to complete the contract as required by the bid solicitation.

This determination requires that the public agency gather information and consider factors beyond the bid

Section 00100 - 6

TSPLOST 2023 PROJECT # 21 – 00100 - 6

itself. The following factors of responsibility may be used to determine Bidder Responsibility:

a. The quality of work by the bidder on other similar projects

b. The bidder’s financial solvency

c. The bidder’s previous employment on public works projects

d. Reports, whether favorable or unfavorable, from a bidder’s reference

One of the following factors shall constitute the basis of inadequate Bidder Responsibility.

a. Bidder has been guilty of fraud in connection with other projects.

b. Bidder has a history of disputes and litigiousness.

c. Bidder cannot demonstrate prior experience with the type of work represented by the proposed contract.

d. Bidder has previously defaulted on construction contracts.

21. SUBCONTRACTORS. The successful Bidder will be permitted to sublet a portion of the work.

However, the successful Bidder acting as Prime Contractor shall perform, with his own organization, work amounting to not less than thirty percent (30%) of the total contract cost, including materials, equipment, and labor. Purchase of materials and rental of equipment by the Prime Contractor for use by a Subcontractor will not be allowed when computing the 30% limitation.

Preliminary Subcontractor List – Names of subcontractors from whom quotes, proposals, bids, or other information used to build the Bid were obtained or who may be considered by the bidder for subletting, should be listed and included with the bid.

Proposed Subcontractor List – Upon determination of the apparent Successful Bidder, the apparent Successful Bidder, and any other Bidder so requested, shall within three (3) days after the Bid opening submit to Owner a list of all Subcontractors, Suppliers and other persons proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an Experience Statement with pertinent information regarding similar projects and other evidence of qualification (equipment, manpower availability) for each such Subcontractor, Supplier, or person. If Owner, after due investigation has reasonable objection to any proposed Subcontractor, Supplier, or other person, may before the Notice of Award is given, request the apparent Successful Bidder to submit an acceptable substitute in which case the apparent Successful Bidder shall comply. That bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution and Owner may consider such price adjustment in evaluating Bids and making the contract award.

If apparent Successful Bidder declines to make any such substitution, bidder responsibility will be considered inadequate and Owner may award the contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and other persons. The declining to make the requested substitutions will not constitute grounds for sacrificing the Bid security of any Bidder.

Non-Collusion Affidavit of Subcontractor –The apparent Successful Bidder shall provide a Non- Collusion Affidavit of Subcontractor within 3 business days of time of bid submittal.

22. HOLD HARMLESS AND INDEMNIFICATION. The Bidder agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, Section 00100 - 7

TSPLOST 2023 PROJECT # 21 – 00100 - 7

whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Bidder, its officers, employees, and agents under any of the terms of this contract.

23. INDEPENDENT CONTRACTOR. The contractor shall not be an employee of the Unified Government of Athens-Clarke County, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind the Unified Government or to otherwise act on behalf of the Unified Government, except as the Unified Government expressly authorizes in writing.

24. EXECUTION OF CONTRACT. Each bidder shall be prepared, if so requested by the Owner, to present evidence of his experience, qualifications, and financial ability to carry out the terms of the Contract.

Notwithstanding any delay in the preparation and execution of the formal Contract Agreement, each bidder shall be prepared, upon written notice of bid acceptance, to commence work within 10 days following receipt of official written order of the Owner to proceed, or on date stipulated in such order. The accepted bidder shall assist and cooperate with the Owner in preparing the formal Contract Agreement, and within ten (10) days following its presentation shall execute same and return it to the Owner.

25. COMMENCEMENT OF WORK AND WORK PERIOD. The Unified Government of Athens-Clarke

County expects to Award the contract within 60 days of the bid opening date and issue a Notice to Proceed within 60 days of Award. Work will be required to commence within ten (10) days of Notice to Proceed.

26. BASIS FOR BID AND CONTRACT. The Owner shall have the right to accept a Base Bid and/or

Alternate(s) in any order or combination, and to determine the low bidder on the basis of the Base Bid.

This sum shall be considered the Total Contract Amount. The price basis for bids and for the contract shall be the Total Contract Amount for all of the work under the contract complete in place, tested, approved, and ready for service including any owner approved Substitutions as proposed by Bidder on the Substitution Listing submitted with bid. The Owner shall pay no additional amount unless it is extra work approved and authorized by change order all as described in the General Conditions.

27. BASIS OF PAYMENT AND RETAINAGE. Payment shall be made on the basis of prices given in the bid. Lump sum prices shall be paid on the percent complete based upon a breakdown of lump sum items in the Bid and materials delivered to the job site. Unit prices will be applied to the actual quantities furnished and installed, as specified, in order to determine payment. For each application of payment, the owner shall retain a sum equal to five percent (5%) of total earned amount.

28. SCHEDULE. The Contractor shall generate within ten (10) calendar days after the award of contract, a Bar Chart schedule reflecting all paving activities against time, broken down by applicable roadway segment ID #, street name, and activities being performed. The schedule shall reflect the following:

For scheduling purposes, the Notice to Proceed Date may be considered as April 14, 2025.

Substantial Completion: Work of Project shall commence within ten (10) calendar days of the date of Notice to Proceed. Substantial Completion of all the Work shall be achieved by November 1, 2025.

Section 00100 - 8

TSPLOST 2023 PROJECT # 21 – 00100 - 8

Final Completion: Final completion of all work of Project including corrective work shall be achieved within 30 calendar days from Certified Substantial Completion of Project.

29. BRAND NAMES. Bidders are to bid as specified herein or bid a pre-approved equal. Determination of equality is solely the Unified Government of Athens-Clarke County’s responsibility.

30. MINORITY BUSINESS ENTERPRISE (MBE) POLICY. It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

31. AMERICANS WITH DISABILITIES ACT (ADA). A qualified interpreter for the hearing impaired is available upon request at least ten (10) days in advance of the bid opening date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

32. GEORGIA DEPARTMENT OF TRANSPORTATION, REGISTRATION AND

CERTIFICATION REQUIREMENTS.

PRIME CONTRACTOR – If the bid amount exceeds $250,000, the bidder shall submit with the Bid a copy of their Georgia Department of Transportation Certification of Qualification.

SUBCONTRACTOR – If a single subcontract amount exceeds $100,000, the bidder shall submit at bid or within three (3) business days of bid date, a Georgia Department of Transportation Certification of Registration or a copy of application, GDOT Form 478 for those subcontractors. Said subcontractors must be registered with the Georgia Department of Transportation prior to Owner issuing Notice to Proceed for the Project.

33. PERMITS. Contractors shall secure and provide the Land Disturbance/ROW Encroachment Permits for display on job site in a permit display box.

END OF INVITATION FOR BID, OVERVIEW AND PROCEDURES

Section 00200 - 1

INSURANCE AND BONDING REQUIREMENTS

TSPLOST 2023 PROJECT # 21 – 00200 - 1

1.01 General

A. The following general requirements apply to any and all Work under this Contract. Compliance is required by all Contractors and Sub-contractors of any tier. The Owner reserves the right to adjust or waive any or all requirements based on receipt of additional information pertinent to this Contract.

B. Evidence of Insurance Required Before Work Begins: No Contractor or Subcontractor shall commence any work of any kind under this Contract until all Insurance requirements contained in this Contract shall have been complied with as outlined below, and until evidence of such compliance satisfactory to the Owner as to form and content, has been filed with the Owner. The Accord Certificate of Insurance or a pre-approved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

C. Minimum Financial Security Requirements

1. Any and all companies providing insurance required by this Contract must meet certain minimum financial security requirements set forth below. These requirements conform to the ratings published by A.M. Best & Co. in the current Best's Key Rating Guide - Property-Casualty. The ratings for each company must be indicated on the Accord Certificate of Insurance Form. For all Contracts, regardless of size, companies providing insurance under this Contract must have a current:

a. Best's Rating not less than A, and current; and

b. Best's Financial Size Category not less than Class VII.

c. Companies must be authorized to conduct and transact insurance contracts by the Insurance

Commissioner, State of Georgia.

2. If the issuing company does not meet these minimum requirements, or for any other reason shall be or become unsatisfactory to the Owner, written notification shall be mailed by the Owner to the Contractor who shall promptly obtain a new policy issued by an insurer acceptable to the Owner, and shall submit evidence of the same to the Owner as required herein.

3. Upon failure of the Contractor to furnish, deliver and maintain such insurance as herein provided, this Contract, at the election of the Owner, may be declared forthwith suspended, discontinued or terminated. Failure of the Contractor take out and/or to maintain any required insurance shall not relieve the Contractor from any liability under the Contract, nor shall these requirements be construed to conflict with the obligation of the Contractor concerning indemnification.

D. Insurance Required for Duration of Contract: Any and all Insurance required by this Contract shall be maintained during the entire length of this Contract, including any extensions thereto, and until all Work has been completed to the satisfaction of the Owner. The Owner shall have the right to inquire into the adequacy of the insurance coverages set forth in this Contract and to negotiate such adjustments as reasonably appear necessary.

Section 00200 - 2

TSPLOST 2023 PROJECT # 21 – 00200 - 2

E. The Contractor shall submit to the Owner, along with the Insurance Certificate(s), a copy of the Insurer’s cancellation notice for any and all Insurance policies required by this Contract.

F. Additional Insureds: The Owner and Designer shall be covered as Additional Insured under any and all

Insurance required by this Contract, and such insurance shall be primary with respect to the Additional Named Insured. Confirmation of this shall appear on the Accord Certificate of Insurance, and on any and all applicable Insurance policies. However, this requirement does not apply to Workers' Compensation or Professional Liability Insurance. Copies of endorsements showing that the Owner and each additional insured identified herein have been added to the policies as an additional insured shall be attached to each of the certificates. Include the following parties or entities as additional insured:

1. The Unified Government of Athens-Clarke County, P.O. Box 1868, Athens, Georgia 30601.

G. Mandatory Subcontractor Compliance: Contractor shall incorporate a copy of these Insurance requirements in each and every contract with each and every Subcontractor of any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain Insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

H. Authorization and Licensing of Agent

1. Each and every agent acting as Authorized Representative on behalf of a Company affording coverage under this Contract shall warrant, when signing the Accord Certificate of Insurance, that specific authorization has been granted by the Companies for the agent to bind coverage as required and to execute the Accord Certificate of Insurance as evidence of such coverage; that the coverage required by the Owner may be broader than the original policies; and that these requirements have been conveyed to the Companies, which acknowledge and assent to these terms and conditions.

2. In addition, each and every agent shall warrant when signing the Accord Certificate of Insurance that the agent is licensed to do business in the State of Georgia and that the Company or Companies are currently in good standing in the State of Georgia.

1.02 Certificates of Insurance

A. Contractor shall deliver to Owner, with copies to each additional insured certificates of insurance (and other evidence of insurance requested by Owner or any other additional insured) which Contractor is required to purchase and maintain.

B. Copies of endorsements showing that the Owner and each additional insured identified herein have been added to the policies as an additional insured shall be attached to each of the certificates.

C. Insurance certificate must specifically show coverage applies for contractual liability for Contractor’s indemnity obligations under Paragraphs 6.13 and 6.23 of General Conditions.

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TSPLOST 2023 PROJECT # 21 – 00200 - 3

D. In addition to the requirement for the policy limits specified below, the applicable insurance certificate must show that the entire aggregate policy limits for general liability coverage will apply specifically for the Project.

E. Each insurance certificate for all coverages other than Worker’s Compensation Insurance must show that a waiver of rights of recovery against any of the insured or the additional insured is in effect.

F. Certificate for Contractor’s liability insurance must show coverage of claims for damages because of bodily injury, sickness or death of any person or property damage resulting from the Ownership, maintenance or use of mobile equipment.

G. Each insurance certificate must show coverage is underwritten with an insurance carrier who is rated no less than the Minimum Financial Security Requirements provided above.

H. Certificate for Worker’s Compensation Insurance must show coverage includes executive officers and Contractor’s leased employees, temporary staff and part-time employees.

I. Owner may waive specific insurance coverages set forth where Contractor provides equivalent insurance coverage by way of a different combination of policies.

1.03 Coverages and Limits

A. The Contractor shall provide all coverages listed below.

B. Workers' Compensation and Employer's Liability Insurance: The Contractor shall procure and maintain

Workers' Compensation and Employer's Liability Insurance in the following limits, such insurance to cover each and every employee who is or may be engaged in work under the Contract:

Workers' Compensation. . . . Statutory

Employer's Liability

Bodily Injury by Accident/Disease - $1,000,000 each accident Bodily Injury by Accident/Disease - $1,000,000 each employee Bodily Injury by Accident/Disease - $1,000,000 policy limit

C. Comprehensive General Liability Insurance: The Contractor shall procure and shall maintain during the life of the Contract Agreement, such Comprehensive General Liability and Broad Form Property Damage Insurance as shall protect Contractor and any subcontractor performing Work covered by this Contract from claims for damages for bodily injury, including accidental death, as well as from claims for property damages, which may arise from operations under the Contract Agreement, whether such operations are by the Contractor or by any subcontractor or by anyone directly or indirectly employed by wither of them. The amount of insurance shall not be less than the following:

General Aggregate for each annual period $2,000,000.00 Products Comp/Ops Aggregate for each annual period* $2,000,000.00 Personal and Advertising Injury $1,000,000.00

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TSPLOST 2023 PROJECT # 21 – 00200 - 4

Each Occurrence $1,000,000.00 Fire Damage (Any one fire) $ 500,000.00 Medical Expenses (Any one person) $ 10,000.00

*Completed Operations coverage extending for not less than three years after the completion of Work and Acceptance by the Owner.

The insurance shall include coverage of the following hazards:

Underground Explosion/Collapse

NOTE: For the purpose of insurance coverage, each detonation of blasting is a single occurrence.

Contractor may provide General Liability, Automobile Liability, and Employer’s Liability with lower limits provided that the Umbrella/Excess Liability Insurance Limits are increased such that the total of the basic limits and umbrella/excess limits remain the same or higher.

D. Owner’s Protective Liability: The Contractor shall procure and shall maintain during the life of the

Contract Agreement, Owner’s Protective Liability Insurance with the same limits as the Comprehensive General Liability.

E. Excess Liability: Provide Excess Liability or Umbrella insurance providing protection for at least the hazards insured under the primary liability policies with the following limits:

General Aggregate $5,000,000.00 Each Occurrence $2,000,000.00

F. Automobile Liability: The Contractor shall procure and maintain during the life of the Contract

Agreement, Comprehensive Automobile Liability Insurance. The insurance shall include coverage for owned, non-owned and hired vehicles. Amounts shall not be less than the following:

Comprehensive Single Limits (CSL) $1,000,000.00

G. Materials and Equipment Floater: The Contractor shall procure and shall maintain during the life of the

Contract Agreement Materials and Equipment Floater Insurance to protect the interests of the Owner, the Contractor, and subcontractors against loss by vandalism, malicious mischief, and all hazards included in a standard All Risk Endorsement. The amount of the insurance shall at all times equal or exceed the full amount of the Contract. The policies shall be in the names of the Owner and the Contractor.

H. Property Insurance: The Contractor shall obtain “All Risk” Property Insurance for the Contractor’s tools, personal property, or equipment (including rail or conveyor systems, ventilation systems, office trailers, and other equipment that will not become part of the final completed work and is not covered in another insurance policy required for this project) whether owned, rented, or leased.

Section 00200 - 5

TSPLOST 2023 PROJECT # 21 – 00200 - 5

I. Pollution Liability: Contractor shall obtain Pollution Liability coverage with limits of not less than $1,000,000 each incident and in the aggregate, covering third party bodily injury and property damage.

J. Deductibles and Self-Insured Retention: Any deductibles or self-insured retentions will be borne by the

Contractor. All deductibles or self-insured retentions must be declared to and approved by the Owner.

At the option of the Owner, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Owner, its officers, officials, and employees; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses. The costs of implementation of such option will be addressed by a change order.

K. The Contractor is responsible for losses within the deductible limits.

END OF SECTION

Section 00300 - 1

BID SUBMITTAL INSTRUCTIONS

TSPLOST 2023 PROJECT # 21 – 00300 - 1

A. GENERAL. Submit Bid, on forms provided by the Athens-Clarke County Transportation and Public Works in the bid package, and all other items required in a sealed envelope, addressed as stated in Invitation to Bid, Overview and Procedures. If bid is submitted by mail, enclose it in a second envelope for mailing. The outermost envelope should contain identifying information as stated in Invitation to Bid, Overview and Procedures.

All bids and documentation received will become a part of the official contract file and will be subject to disclosure under the Open Records Act.

B. MANDATORY PRE-BID CONFERENCE.

A Mandatory Pre-bid Conference will be held Thursday, January 30, 2025 at 10:00 A.M. ET, via Webex at https://accgov.webex.com/accgov/j.php?MTID=m203bf935008d957905bbf639b941b263 with meeting number 2312 534 5374 and password 00986 or join by phone at +1-415-655-0001 US TOLL with access code 2312 534 5374.

C. BID FORMAT. Bidders are expected to examine the specifications, bid schedule, and all instructions.

Failure to do so will be at the bidders’ risk. Each bidder shall furnish the information required by the solicitation. The BID SUBMITTAL must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the Bidder. All bids should include the information outlined below in the following order:

1. MANDATORY/RESPONSIVE DOCUMENTS and CHECKLIST

INCLUDE WITH BID – The following Mandatory/Responsive Bid Documents must be executed and included with the bid at the time of bid submittal. Bids submitted without these documents will be rejected on the basis of inadequate bidder responsiveness.

A SIGNED BID W/BID SCHEDULE

B ACKNOWLEDGEMENT OF ADDENDA

B-1 ACKNOWLEDGEMENT OF CY 2025 PAVEMENT MAINTENANCE

LIST & MAPS

C STATEMENT OF BIDDERS QUALIFICATIONS

D BID BOND An original, complete bid bond must be submitted per requirements detailed in the Bid Bond Checklist of Attachment D

E GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT

(GSICA) AFFIDAVIT OF PRIME CONTRACTOR

F CORPORATE CERTIFICATE

https://accgov.webex.com/accgov/j.php?MTID=m203bf935008d957905bbf639b941b263

Section 00300 - 2

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21 – 00300 - 2

MANDATORY/RESPONSIVE DOCUMENTS and CHECKLIST – (Continued)

G PARTNERSHIP CERTIFICATE

H ATHENS-CLARKE COUNTY BUSINESS INCLUSION POLICY

I NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

J PRELIMINARY LIST OF SUBCONTRACTORS

K SUBSTITUTION LISTING

L STATEMENT OF EQUIPMENT

M BIDDERS GEORGIA DEPARTMENT OF TRANSPORTATION CERTIFICATE

OF QUALIFICATION

2. SUPPLEMENTARY/RESPONSIBLE BIDDER DOCUMENTS and CHECKLIST

INCLUDE POST BID - The following Supplementary/Responsible Bidder Documents should be executed and submitted to the Project Manager within the time specified below. Bids not meeting this requirement could constitute the basis of inadequate Bidder responsibility and may be rejected.

SUBMIT WITHIN THREE (3) BUSINESS DAYS OF BID -

The apparent Successful Bidder, and any other Bidder so requested, shall submit the following Supplementary/Responsible Bidder Documents to the Project Manager within three (3) Business days after Bid Opening.

N SUBCONTRACTOR LISTING

O NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR

P SUBCONTRACTORS GEORGIA DEPARTMENT OF TRANSPORTATION

CERTIFICATE OF REGISTRATION

Q CONTRACTORS LICENSE CERTIFICATION

R PROJECT MANAGER QUALIFICATION

S PROJECT SUPERINTENDENT QUALIFICATION

D. BID OPENING. All bids will be opened in public and read aloud at the time and place of the bid opening.

E. MIMINUM BID ACCEPTANCE PERIOD. Bids shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of bids.

END OF BID SUBMITTAL INSTRUCTIONS

Section 00400 - 1

BID

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21 – 00400 - 1

ATTACHMENT A

MANDATORY SUBMITTAL

FROM:

Company Name/Contact Name:

Address:

Phone: Fax:

Email:

TO:

The Unified Government of Athens-Clarke County Finance Department/Purchasing Division 375 Satula Avenue Athens, GA 30601

GENTLEMEN/LADIES:

In compliance with your Advertisement for Bids, the Bidder hereby proposes and agrees to perform and furnish all work for the construction of the project known as “BID # 25026 – CY 2025 PAVEMENT MAINTENANCE PROJECT, TSPLOST 2023 PROJECT # 21”, in strict accordance with the Contract Documents, within the time set forth therein, and at the prices stated below.

By submission of this Bid, the Bidder certifies, and in the case of a joint Bid, each party thereto certifies as to its own organization that:

1. The Undersigned Bidder proposes to furnish all services, labor and materials required by them in according with said documents, for the sum of __________________________________________________ Dollars

($_________________________), which sum is hereinafter called the "Total Bid Amount.”

2. The Bidder has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect the cost, progress, performance, and furnishing of the Work.

3. The Bidder assumes the responsibility for the accurate location of all underground facilities at or contiguous to the site, which may affect the cost, progress, performance or furnishing of the work.

4. The Bidder has given the Project Manager written notice of all conflicts, errors, ambiguities, or discrepancies that the Bidder has discovered in the Contract Documents, and the written resolution hereof by the Project Manager is acceptable to the Bidder.

Section 00400 - 2

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21 – 00400 - 2

ATTACHMENT A

MANDATORY SUBMITTAL

5. The Contract Documents are sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

6. This Bid is genuine and not made in the interest of or on behalf of an undisclosed person, firm, or corporation and is not submitted in conformity with any agreement of rules of any group, association, organization or corporation; the Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; the Bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and the Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over the Owner.

7. In case the bidder is notified in writing by mail, facsimile or delivery of the acceptance of this proposal within 90 days after the time set for the opening of bids, the Bidder agrees to execute within ten days, a contract for the Work for the above-stated compensation and furnish and deliver to the Owner, a Performance Bond and Payment Bond, both in an amount equal to one hundred percent of the Contract sum.

8. Enclosed herewith is an original Bid Bond (Certified checks and/or cash not acceptable), in the amount of

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