25026 CY25 Pavement Maintenance Project Adden.pdf

CY 2025 PAVEMENT MAINTENANCE PROJECT

ADDENDUM No. 1

DATE: February 7, 2025

TO: ALL PROSPECTIVE BIDDERS AND PLAN HOLDERS

FROM: Jessica Beri Purchasing Administrator

ISSUED BY: Athens Clarke County Transportation and Public Works

RE: Addendum No. 1, BID # 25026, CY Pavement Maintenance Project, TSPLOST 2023 – Project No. 21

BID DUE: Bid Date – February 13, 2025; 4:00 PM

Pursuant to BID # 25026 the following information is provided and changes made.

I. Mandatory Pre-Bid Conference Summary:

1. Anyone desiring to add or otherwise correct the minutes is requested to return written comments to the author within two days of the date of issue. Otherwise, the minutes will stand as written.

Addendum No. 1, Attachment 1 of 5, Mandatory Pre-Bid Conference Summary (14 pages)

2. Please feel free to utilize the following Link to access the MANDATORY Pre-Bid Conference recording.

Link:https://accgov.webex.com/accgov/ldr.php?RCID=6d69d026051f6c15d5603f296 1b38e86

II. Official Bid Documents / Project Manual:

1. Remove Section 00400 – Bid in its entirety and replace with attached:

Addendum No. 1, Attachment 2 of 5, Section 00400 - Bid (7 pages)

III. Project Manual:

1. Remove Section 00800 – Special Conditions in its entirety and replace with attached:

Addendum No. 1, Attachment 3 of 5, Section 00800 – Special Conditions (23 pages)

IV. Clarification for Patching at 3 Inch depth for 12.5mm and 19mm to be performed:

1. A list of roads provided which details the Patching for 12.5mm and 19mm by road name.

Addendum No. 1, Attachment 4 of 5 (2 pages) https://accgov.webex.com/accgov/ldr.php?RCID=6d69d026051f6c15d5603f2961b38e86 https://accgov.webex.com/accgov/ldr.php?RCID=6d69d026051f6c15d5603f2961b38e86

V. Clarification for Curb Milling to be performed:

2. A list of roads provided which details the Curb Milling to be performed by road name.

Addendum No. 1, Attachment 5 of 5 (1 page)

VI. Questions received after MANDATORY Pre-Bid Conference and by question deadline:

Question No. 1 (Received via email on January 31, 2025 at 12:07 pm):

In the past there has been an option to renew for up to two additional years after the initial first year. Has this been removed from this proposal?

Response to Question No. 1: The CY 2025 Pavement Maintenance Project (Contract) shall not include a renewal option.

Question No. 2 (Received via email on January 31, 2025 at 12:07 pm):

Section 00800 of the Special Conditions 00800-5 Article 2.2.1 states that the Contractor shall provide at all times two (2) rehabilitation and resurfacing crews to perform the work of this project. Is that correct?

Response to Question No. 2: Yes, as detailed in Section 00800 of the Special Conditions 00800-5 Article 2.2.1.

Question No. 3 (Received via email on January 31, 2025 at 12:07 pm):

In Section 00200-5 I it states that Pollution Liability coverage is required for this resurfacing project, this is an expensive and unusual requirement for a resurfacing project, would the County consider removing this requirement?

Response to Question No. 3: This requirement shall remain as part of the Insurance and Bonding Requirements as detailed in Section 00200-5 I.

Question No. 4 (Received via email on February 3, 2025 at 3:46 pm):

It was stated in the Pre-Bid Meeting that there WILL NOT be DBE Goal on this project, so if that is the case why is the contractor required to fill out and include Attachment H in the Bid? Please clarify.

Response to Question No. 4: Attachment H; which is a Mandatory Submittal, shall be required in order to comply with the Athens-Clarke County Business Inclusion Policy.

Question No. 5 (Received via email on February 3, 2025 at 3:46 pm):

What type of material or materials is going to be required by Athens-Clarke County on Item Code 216-1000 Unpaved Shoulders?

Response to Question No. 5: The work of Item Code 216-1000 Unpaved Shoulder shall be in compliance with the “Standard Specifications for Road and Bridge Construction,” 2021 edition, Section 216, published by the Georgia Department of Transportation as well as any supplements, revisions or special provisions of the Georgia Department of Transportation or Athens-Clarke County.

Question No. 6 (Received via email on February 3, 2025 at 3:46 pm):

Have the minutes from the Pre-Bid Meeting been issued? It was stated in the Pre- Bid Meeting that the minutes/answers to the questions were going to be emailed to us that afternoon.

Response to Question No. 6: The MANDATORY Pre-Bid Conference (Meeting Summary) is being issued as part of Addendum No. 1, “I.

Mandatory Pre-Bid Conference Summary - Addendum No. 1, Attachment 1 of 5, Mandatory Pre-Bid Conference Summary (14 pages).

This Addendum forms a part of the Bid Documents, all other terms and conditions remain unchanged.

Any inquiries concerning this BID should be made to Jessica Beri, Purchasing Administrator or Toro Holt, Senior Buyer, (706) 340-1742 or email toro.holt@accgov.com Technical Questions may be directed to Pavement Coordinator, Jason Mize, at (762) 400-7814, Email jason.mize@accgov.com .

The Unified Government of Athens-Clarke County reserves the right to reject any and all bids, to waive any technicalities or irregularities and to award the bid based on the highest and best interest of the Unified Government of Athens-Clarke County.

Acknowledge receipt of this Addendum in the space provided on Attachment B - Mandatory Submittal, Acknowledgement of Addenda Form, Section 401 located in the Official Bid Documents. Failure to do so may subject Bidder to disqualification.

mailto:toro.holt@accgov.com

Attachment 1 of 5

TSPLOST 2018 PROJECT # 08

DEPARTMENT OF TRANSPORTION & PUBLIC WORKS

PRE-BID CONFERENCE

Meeting Summary Issue Date: February 7, 2025

PROJECT: CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21, Bid # 25026

MEETING DATE: January 30, 2025

LOCATION: Via WebEx Meeting (Virtual)

ATTENDEES: Joe Zachmann (ACC T&PW), Grady Davis (ACC T&PW), Toro Holt (ACC Purchasing/ Finance), Samantha Murray (ACC Purchasing/ Finance), Kyle Hamilton (Vertical Earth), Jim Peek (CW Matthews), Hayden Madole (ER Snell Contractor, Taylor Parkerson (East Coast Grading), Matt Baker (Pittman Construction), Sam Garrett (Sunbelt Asphalt), Jake Fortwrangler (Russell Standard Corp.), Jeremy Nation (Garrett Paving)

ABSENTEES: Derek Mason (ACC T&PW), Jason Mize (ACC T&PW)

CC: All Attendees, Absentees, Rani Katreeb (Interim Director, Public Works), Derick Mason (Public Works, Engineering Administrator), Jason Mize, (Public Works, Pavement Management Coordinator), and Project File

A. WELCOME AND INTRODUCTIONS

1. ACC Personnel:

Joe Zachmann- Construction Project Coordinator Grady Davis- Public Works Inspector

Toro Holt – Senior Buyer Samantha Murray- Community Business Procurement Coordinator

B. BIDDING & CONTRACT REQUIREMENTS

1. PURPOSE

The Unified Government of Athens-Clarke County is soliciting Bids for:

TSPLOST 2018 PROJECT # 21, BID # 25026

2. SCOPE OF WORK.

This project will consist of work as described below:

Furnishing all superintendence, skilled and unskilled labor, materials, equipment, services and all other necessary items for work of asphalt pavement rehabilitation and preventive maintenance including work of pavement patching, crack sealing, chip seal, crack preventive layering, milling, resurfacing and striping.

The estimated range of this project is between $6,750,000 and $7,500,000.

3. Bid Time Table. The anticipated schedule for the bid process is as follows:

Bid Documents Available............................... January 9, 2025 Pre-Bid Conference ........................................ 10:00 AM, Thursday, January 30, 2025 Deadline for submission of questions ............ 3:00 PM, Wednesday, February 5, 2025 Bid Opening .................................................... 4:00 PM, Thursday, February 13, 2025

Bids Valid Until.............................................. Friday, March 18, 2022

4. BID SUBMISSION

ONE (1) UNBOUND MARKED ORIGINAL AND THREE (3) COPIES of the complete signed bid submittal must be received by 4:00 P.M. ET, Thursday February 13, 2025. Bids must be submitted in a sealed envelope or container stating on the outside, the bidder's name, address, telephone number, the bid number, BID # 25026 and title CY 2025 PAVEMENT MAINTENANCE PROJECT to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA 30601 A drop box has been installed at the above address that Bids may be placed in.

Hand delivered copies may be delivered to the above address only between the hours of 8:00 a.m.

and 5:00 p.m. ET, Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.

Bidders are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

The Bid submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the bidder.

5. CONTACT PERSON(S). Bidders are encouraged to contact only the persons listed below to clarify any part of this bid.

Toro Holt, Senior Buyer, (706) 340-1742 for inquiries regarding procurement aspects of this bid.

Jason Mize, Pavement Coordinator, Transportation and Public Works Department, at (762) 400-7814, for inquiries regarding construction/technical aspects of this Bid.

6. Mandatory/ Responsive Documents – Purchasing will prepare the documents to be executed and they must be included with the bid submittal. Bids submitted without these documents will be rejected.

A. Signed Bid with Bid Schedule B. Acknowledgement Of Addenda B-1. Acknowledgement of CY 2025 Pavement Maintenance List & Maps C. Statement Of Bidders Qualifications D. Bid Bond An original, complete bid bond must be submitted per requirements detailed in the

Bid Bond Checklist of Attachment D E. Georgia Security & Immigration Compliance Act (GSICA) Affidavit of Prime Contractor F. Corporate Certificate, Or G. Partnership Certificate H. Athens- Clarke County Business Inclusion Policy I. Non-Collusion Affidavit of Prime Bidder J. Preliminary List Of Subcontractors K. Substitution Listing L. Statement of Equipment M. Bidders Georgia Department Of Transportation Certificate of Qualification

7. Supplemental / Responsible Documents Requirement

INCLUDE POST BID - The following Supplemental/Responsible Documents should be executed and submitted to the Project Coordinator within the time specified below. Bids not meeting this requirement could constitute the basis of inadequate Bidder responsibility and may be rejected.

SUBMIT WITHIN THREE (3) BUSINESS DAYS OF BID -

The apparent Successful Bidder, and any other Bidder so requested, shall submit the following Supplemental / Responsible Documents to the Project Coordinator within three (3) business days after Bid Opening.

N. Subcontractor Listing O. Non-Collusion Affidavit Of Subcontractor P. Subcontractor Georgia Department Of Transportation Certificate Of Registration Q. Contractor License Certification R. Project Manager Qualification S. Project Superintendent Qualification

8. OBLIGATION OF BIDDER- EXAMINATION OF CONTRACT DOCUMENTS AND

SITE. It is the responsibility of each Bidder before submitting a Bid to:

Examine the Contract Documents thoroughly, visit the site to become familiar with local conditions that may affect cost, progress, or performance of the Work, consider federal, state and local Laws and Regulations that may affect cost, progress, or performance of the Work, Study and carefully correlate Bidder’s observations with the Contract Documents, and Notify Project Manager of all conflicts, errors or discrepancies in the Contract Documents.

Before submitting Bid, each Bidder will, at Bidder’s own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, or performance of the Work and which Bidder deems necessary to determine its Bid for performing the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

By submission of a Bid, each Bidder warrants that Bidder has inspected the site and has read and is thoroughly familiar with the Contract Documents (including all Addenda). The failure or omission of any Bidder to examine the site, any form, instrument, or document shall in no way relieve any Bidder from any obligation with respect to the Bid.

The Contractor will not be given extra payments for conditions that can be determined by examining the site and documents.

9. Insurance Requirements

Contractor shall purchase and maintain such liability and other insurance as is appropriate for the Work being performed and as will provide protection from claims set forth in the Project Manual under General Conditions, Paragraph 5.04, A. through C. which may arise out of or result from Contractor’s performance of the Work and Contractor’s other obligations under the Contract Documents, whether it is to be performed by Contractor, any Subcontractor or Supplier, or by anyone directly or indirectly employed by any of them to perform any of the Work, or by anyone for whose acts any of them may be liable.

1. Certificates of Insurance

A. Contractor shall deliver to Owner, with copies to each additional insured certificates of insurance

(and other evidence of insurance requested by Owner or any other additional insured) which Contractor is required to purchase and maintain.

B. Copies of endorsements showing that the Owner and each additional insured identified herein have been added to the policies as an additional insured shall be attached to each of the certificates.

C. Insurance certificate must specifically show coverage applies for contractual liability for

Contractor’s indemnity obligations under Paragraphs 6.13 and 6.23 of General Conditions.

D. In addition to the requirement for the policy limits specified below, the applicable insurance certificate must show that the entire aggregate policy limits for general liability coverage will apply specifically for the Project.

E. Each insurance certificate for all coverages other than Worker’s Compensation Insurance must show that a waiver of rights of recovery against any of the insured or the additional insured is in effect.

F. Certificate for Contractor’s liability insurance must show coverage of claims for damages because of bodily injury, sickness or death of any person or property damage resulting from the Ownership, maintenance or use of mobile equipment.

G. Each insurance certificate must show coverage is underwritten with an insurance carrier who is rated no less than the Minimum Financial Security Requirements provided above.

H. Certificate for Worker’s Compensation Insurance must show coverage includes executive officers and Contractor’s leased employees, temporary staff and part-time employees.

I. Owner may waive specific insurance coverages set forth where Contractor provides equivalent insurance coverage by way of a different combination of policies.

1.03 Coverages and Limits

A. The Contractor shall provide all coverages listed below.

B. Workers' Compensation and Employer's Liability Insurance: The Contractor shall procure and maintain Workers' Compensation and Employer's Liability Insurance in the following limits, such insurance to cover each and every employee who is or may be engaged in work under the Contract:

Workers' Compensation. . . . Statutory

Employer's Liability

Bodily Injury by Accident/Disease $1,000,000 each accident Bodily Injury by Accident/Disease $1,000,000 each employee Bodily Injury by Accident/Disease $1,000,000 policy limit

C. Comprehensive General Liability Insurance: The Contractor shall procure and shall maintain during the life of the Contract Agreement, such Comprehensive General Liability and Broad Form Property Damage Insurance as shall protect Contractor and any subcontractor performing Work covered by this Contract from claims for damages for bodily injury, including accidental death, as well as from claims for property damages, which may arise from operations under the Contract Agreement, whether such operations are by the Contractor or by any subcontractor or by anyone directly or indirectly employed by wither of them. The amount of insurance shall not be less than the following:

General Aggregate for each annual period $2,000,000.00 Products Comp/Ops Aggregate for each annual period* $2,000,000.00 Personal and Advertising Injury $1,000,000.00 Each Occurrence $1,000,000.00 Fire Damage (Any one fire) $ 500,000.00 Medical Expenses (Any one person) $ 10,000.00

*Completed Operations coverage extending for not less than three years after the completion of Work and Acceptance by the Owner.

The insurance shall include coverage of the following hazards:

Underground Explosion/Collapse

NOTE: For the purpose of insurance coverage, each detonation of blasting is a single occurrence.

Contractor may provide General Liability, Automobile Liability, and Employer’s Liability with lower limits provided that the Umbrella/Excess Liability Insurance Limits are increased such that the total of the basic limits and umbrella/excess limits remain the same or higher.

D. Owner’s Protective Liability: The Contractor shall procure and shall maintain during the life of the Contract Agreement, Owner’s Protective Liability Insurance with the same limits as the Comprehensive General Liability.

E. Excess Liability: Provide Excess Liability or Umbrella insurance providing protection for at least the hazards insured under the primary liability policies with the following limits:

General Aggregate $5,000,000.00 Each Occurrence $2,000,000.00

F. Automobile Liability: The Contractor shall procure and maintain during the life of the Contract Agreement, Comprehensive Automobile Liability Insurance. The insurance shall include coverage for owned, non-owned and hired vehicles. Amounts shall not be less than the following:

Comprehensive Single Limits (CSL) $1,000,000.00

G. Materials and Equipment Floater: The Contractor shall procure and shall maintain during the life of the Contract Agreement Materials and Equipment Floater Insurance to protect the interests of the Owner, the Contractor, and subcontractors against loss by vandalism, malicious mischief, and all hazards included in a standard All Risk Endorsement. The amount of the insurance shall at all times equal or exceed the full amount of the Contract. The policies shall be in the names of the Owner and the Contractor.

H. Property Insurance: The Contractor shall obtain “All Risk” Property Insurance for the Contractor’s tools, personal property, or equipment (including rail or conveyor systems, ventilation systems, office trailers, and other equipment that will not become part of the final completed work and is not covered in another insurance policy required for this project) whether owned, rented, or leased.

I. Pollution Liability: Contractor shall obtain Pollution Liability coverage with limits of not less than

$1,000,000 each incident and in the aggregate, covering third party bodily injury and property damage.

J. Deductibles and Self-Insured Retention: Any deductibles or self-insured retentions will be borne by the Contractor. All deductibles or self-insured retentions must be declared to and approved by the Owner. At the option of the Owner, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Owner, its officers, officials, and employees; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses. The costs of implementation of such option will be addressed by a change order.

K. The Contractor is responsible for losses within the deductible limits.

10. Performance and Payment Bond Requirements

Contractor shall furnish performance and payment bonds, each in an amount at least equal to the Contract Price as security for the faithful performance and payment of all of Contractor’s obligations under the Contract Documents. These bonds shall remain in effect until one year after the date when final payment is made by the Owner or until completion of the correction period specified in the Project Manual under General Conditions, Paragraph 13.07 (below), whichever is later, except as provided otherwise by Laws or Regulations or by the Contract Documents. Contractor shall also furnish such other bonds as are required by the Contract Documents.

C. TECHNICAL PROJECT INFORMATION

1. Overall Project Scope The work consists of furnishing all superintendence, skilled and unskilled labor, materials, equipment, services and all other necessary items for work of asphalt pavement rehabilitation and preventive maintenance including work of pavement patching, crack sealing, chip seal, crack preventive layering, milling, resurfacing and striping of approximately 285 roadway segments roads totaling approximately 72 lane miles.

2. Schedule/Time for Completion

We anticipate issuing the Notice to Proceed April 14, 2025.

Substantial Completion: Work of this Project shall commence within ten (10) calendar days of the date of Notice to Proceed. Substantial Completion of all the Work within the Project shall be achieved by November 1, 2025.

Final Completion: Final completion of all work of this Project including corrective work shall be achieved within 30 calendar days from Certified Substantial Completion.

3. Schedule Control – Liquidated Damages

a. Substantial Completion - Accordingly, instead of requiring any such proof, Owner and Contractor agree that in the event that the work to be done under this Contract is not substantially completed within the time specified (and such additional extension of time as the Owner may have granted), the Owner will retain from the compensation otherwise to be paid to the Contractor, including progress payments, the sum of $500.00 for each additional day required to bring the work to substantial completion.

b. Final Completion – Accordingly, instead of requiring any such proof, Owner and Contractor agree that if Contractor shall neglect, refuse, or fail to complete the remaining Work within the time specified for Final Completion or any proper extension thereof granted by Owner, the Owner will retain from the compensation otherwise to be paid to the Contractor, including progress payments, the sum of $250.00 for each additional day that expires after the time specified for Final Completion.

Basis of Payment and Retainage: Payment shall be made on the basis of prices given in the bid.

Lump sum prices shall be paid on the percent complete based upon a breakdown of lump sum items in the Bid and materials delivered to the job site. Unit prices will be applied to the actual quantities furnished and installed, as specified, in order to determine payment. For each application of payment, the owner shall retain a sum equal to (5%) five percent of total earned amount.

Liquidated Damages: Contractor and Owner recognize that time is of the essence and is an essential element of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified above, plus any extensions thereof allowed in accordance with the General Conditions. The parties also recognize the delays, expense, and difficulties involved in legally proving the true value of the damages which the Owner will sustain by failure of the Contractor to complete the Work on time.

4. Special Conditions – Special Times and Work Restrictions

Bidder is to pay special attention to the Special Times and Work Restrictions contained in the Contract Documents.

1. Normal work hours of the Project are between the hours of 8:00 A.M to 7:00 P.M. Eastern Standard Time Monday through Friday. The roadway must be open to unrestricted two-way traffic by end of workday or no later than 7:00 P.M. Eastern Standard Time. These conditions shall apply to all work performed during the course of the project.

2. Lane Closures in close proximity to school zones shall not be installed or maintained without prior written authorization by the Project Manager.

3. No lane closures will be permitted on Friday after 12:00 PM or on Saturday the week of a UGA home football game or Graduation.

4. All work performed in association with Bid Alternate No. 2 on Epps Bridge Parkway shall be performed between the hours of 9:00 P.M. to 6:00 A.M. Eastern Standard Time Sunday through Thursday. – This requirement shall be removed as part of Addendum #1

5. No work shall be performed outside the above established hours without 48 hours prior written notice and approval by the Project Manager.

5. General Notes

The following is a list of General Notes that warrant special attention:

1. The contractor shall notify the Project Manager 10 days before beginning work on the project, and before any changes in traffic configurations.

6. Questions and Addenda:

Questions from bidders will be taken via email and responded to immediately when possible.

Questions that require additional research will be recorded and answers published with the meeting minutes (and in an addendum if applicable).

Question No. 1 (Received via email on January 23, 2025 at 6:54 pm):

Please clarify what item # 2 Unpaved Shoulders will be used for.

Response to Question No. 1: Item Code 216-1000 Unpaved Shoulder shall be utilized for shoulder construction on roadways which do not currently have curb & gutter and or as specified by the Project Manager.

Question No. 2 (Received via email on January 23, 2025 at 6:54 pm):

What are the locations for the Unpaved Shoulders?

Response to Question No. 2: ACC shall provide a list of roadways which may require Unpaved Shoulder Construction. (See attachment # 1)

Question No. 3 (Received via email on January 23, 2025 at 6:54 pm):

Can a Typical Detail be supplied for the Unpaved Shoulders?

Response to Question No. 3: ACC provides Sheet 1-010 Local Roads Typical Sections as found in the ACC Technical Standards dated December 2023. (See attachment # 2)

Question No. 4 (Received via email on January 23, 2025 at 6:54 pm):

What will item # 3 GAB be used for?

Response to Question No. 4: Item Code 310-1101 Gr. Aggr. Base Crs. Incl. Matl. shall be utilized for stabilization under patching and/or resurfacing at the direction of the Project Manager.

Question No. 5 (Received via email on January 23, 2025 at 6:54 pm):

Is this item for material only or should it include labor, equipment, etc.?

Response to Question No. 5: Item Code 310-1101 Gr. Aggr. Base Crs. Incl. Matl. shall include material, delivery, as well as labor and equipment for installation.

Question No. 6 (Received via email on January 23, 2025 at 6:54 pm):

What are the locations for the use of Item # 3 GAB?

Response to Question No. 6: The need for the installation of Item Code 310-1101 Gr.

Aggr. Base Crs. Incl, Matl. will be at the direction of the Project Manager on a case by case basis based for currently unforeseen conditions.

Question No. 7 (Received via email on January 23, 2025 at 6:54 pm):

It is assumed that the Patching at 3 Inches with 12.5 mm will be used for the Patch Only roads – is this correct?

Response to Question No. 7: Yes, Item Code 402-1802 Asph. Conc. Patching 3 IN, Thick; Incl. Rec. Asph. Conc. 12.5mm, Bitum Matl, Hyd. Lime & Tack shall be utilized for the Patch Only roads. (See attachment # 3 for clarification of treatment related to 12.5mm and 19mm patching. Addendum # 1 shall provide revised quantities.)

Question No. 8 (Received via email on January 23, 2025 at 6:54 pm):

Can Item # 5 Patching at 3 Inches with 12.5 mm be placed in (1) lift or will the contractor be required to place the 12.5 mm in (2) lifts for this work?

Response to Question No. 8: Yes, Item Code 402-1802 Asph. Conc. Patching 3 IN, Thick; Incl. Rec. Asph. Conc. 12.5mm, Bitum Matl, Hyd. Lime & Tack shall be installed in single lift as detailed in Specifications/Special Provisions.

Question No. 9 (Received via email on January 23, 2025 at 6:54 pm):

Can Athens-Clarke County provide tons of Patching on each road for the Patching at 3 Inches with 19 mm and Patching at 3 Inches with 12.5 mm items?

Response to Question No. 9: No, this work shall be performed as directed by the Project Manager. Areas to be patched will be marked prior to the contractor’s mobilization.

Question No. 10 (Received via email on January 23, 2025 at 6:54 pm):

Would Athens-Clarke County consider changing the pay item for the Patching at 3 Inches with 19 mm and Patching at 3 Inches with 12.5 mm to Tons instead of square yards?

Response to Question No. 10: No, these pay items shall be performed as detailed in the Specifications and comply with the Special Provision.

Question No. 11 (Received via email on January 23, 2025 at 6:54 pm):

What are the locations and depth of the Leveling – 100 Tons?

Response to Question No. 11: No locations shall be provided as this work will be performed at the directions of the Project Manager.

Question No. 12 (Received via email on January 23, 2025 at 6:54 pm):

On Section 00402-8 to 00402-10 the Treatment column states Post Resurfacing Crack Sealing.

Can this treatment be clarified?

Response to Question No. 12: The treatment for Section 00402-8 through 00402-13 shall be Post Resurfacing Crack Seal under Item Code 407-0010 Asphalt-Rubber Joint and Crack Seal, TP M.

Question No. 13 (Received via email on January 23, 2025 at 6:54 pm):

What roads will receive the Single Surface Treatment?

Response to Question No. 13: Only roads which are detailed on Section 00402-2 through 00402-4 for resurfacing will receive Single Surface Treatment under Item Code 424-5089 Single Surface Treatment, Stn. Size # 89, W/Latex Mod Emul CRS-2L. Areas to receive Single Treatment will be marked prior to the contractor’s mobilization.

Question No. 14 (Received via email on January 23, 2025 at 6:54 pm):

What roads will receive the Curb Milling?

Response to Question No. 14: All roads currently shown on Section 00402-2 through 00402-4 may receive Curb Milling; however, this work shall be performed at the direction of the Project Manager. Areas to be receive Curb Milling will be marked prior to the contractor’s mobilization.

Question No. 15 (Received via email on January 23, 2025 at 6:54 pm):

How wide is the Curb Milling?

Response to Question No. 15: Curb Milling shall be performed at a minimum of 6’ wide; however, the Project Manager may provide direction to perform Curb Milling at lane width when needed to correct travel lane cross slope and/or curb reveal.

Question No. 16 (Received via email on January 23, 2025 at 6:54 pm):

Is the Curb Milling to include the side roads?

Response to Question No. 16: Curb Milling is not intended to include side roads;

however, the Project Manager shall have the authority to add any Curb Milling needed to obtain positive drainage on any side roads.

Question No. 17 (Received via email on January 23, 2025 at 6:54 pm):

What roads will receive the Variable Depth Milling?

Response to Question No. 17: All roads currently shown on Section 00402-2 through 00402-4 may receive Variable Depth Milling; however, this work shall be performed at the direction of the Project Manager. Areas to receive Variable Depth Milling will be marked prior to the contractor’s mobilization.

Question No. 18 (Received via email on January 23, 2025 at 6:54 pm):

Is the Variable Depth Milling including the full width of the road, side roads, and turn lanes?

Response to Question No. 18: All Variable Depth Milling shall be performed at the direction of the Project Manager. Areas to receive Variable Depth Milling will be marked prior to the contractor’s mobilization.

Question No. 19 (Received via email on January 23, 2025 at 6:54 pm):

Should the finished asphalt be flush with the lip of the curb and gutter?

Response to Question No. 19: This shall be determined by the Project Manager on a road by road basis prior to the contractor’s mobilization.

Question No. 20 (Received via email on January 23, 2025 at 6:54 pm):

What are the locations for the Asphalt Speed Humps?

Response to Question No. 20: Item Code ACC-0001 Asphalt Concrete Speed Hump is planned for Ramble Hills Drive (Segment ID 154).

Question No. 21 (Received via email on January 23, 2025 at 6:54 pm):

How long can the milled surfaces remain without being paved?

Response to Question No. 21: The milled surfaces shall be paved within 24 hours of initial milling.

Question No. 22 (Received via email on January 23, 2025 at 6:54 pm):

Will the contractor be required to post mount the Advanced Warning Signs on this project or can these be placed on tripod stands?

Response to Question No. 22: Contractor’s shall be allowed to utilize either post Post mounted or tripod stands for Advanced Warning Signs.

Question No. 23 (Received via email on January 23, 2025 at 6:54 pm):

Will the contractor be required to mill and pave into any driveways?

Response to Question No. 23: This work shall be performed at the direction of the Project Manager and determined on a case-by-case basis.

Question No. 24 (Received via email on January 23, 2025 at 6:54 pm):

What will be the depth of the 9.5mm, TP 1?

Response to Question No. 24: Item Code 402-3100 Recycled Asph. Conc. 9.5 mm Superpave, Type 1, GP 1 or Blend 1, Incl. Bitum Matl & H Lime shall be installed at a depth of 1.5 inches or (165 lbs/sy).

Question No. 25 (Received via email on January 23, 2025 at 6:54 pm):

Is the work on Epps Bridge Parkway the only work that can be performed at night between 9:00 pm to 6:00 am on Sunday through Thursday?

Response to Question No. 25: The patching shown on Epps Bridge Parkway shall be performed within the Normal work hours of the project as detailed in the Special Conditions, Article 2.2.5 Special Times and Work Restrictions. (Addendum # 1 shall eliminate Special Times and Work Restrictions 2.5.4. which references Epps Bridge Parkway.)

Question No. 26 (Received via email on January 23, 2025 at 6:54 pm):

Will any asphalt compaction test be required on this project?

Response to Question No. 26: Asphalt compaction testing will be performed at the direction of the Project Manager with the cost of testing covered by ACC.

Question No. 27 (Received via email on January 23, 2025 at 6:54 pm):

Will the contractor be required to supply any DBE for this project?

Response to Question No. 27: All contractors shall comply with the Athens-Clarke County Business Inclusion Policy and submit Attachment H Mandatory Submittal with their bid.

Question No. 28 (Received via email on January 23, 2025 at 6:54 pm):

Will the bidding contractor be required to submit any DBE paperwork with the Bid?

Response to Question No. 28: All contractors shall comply with the Athens-Clarke County Business Inclusion Policy and submit Attachment H Mandatory Submittal with their bid.

Question No. 29 (Received via email on January 23, 2025 at 6:54 pm):

Is the LM of Curb Milling based on centerline mile or curb mile?

Response to Question No. 29: Curb Milling is based on Linear Mile measured along the curb.

Question No. 30 (Received via email on January 24, 2025 at 11:08 am):

Is there a DBE/W/MBE percentage goal for this project?

Response to Question No. 30: There is no required percentage; however, All contractors shall comply with the Athens-Clarke County Business Inclusion Policy and submit Attachment H Mandatory Submittal with their bid.

Question No. 31 (Received via email on January 24, 2025 at 11:08 am):

Is the contractor to log every DBE/W.MBE that we solicit? If yes, can the contractor substitute the provided form with same/similar format in a spreadsheet instead of writing?

Response to Question No. 31: All contractors shall comply with the Athens-Clarke County Business Inclusion Policy and submit Attachment H Mandatory Submittal with their bid.

Question No. 32 (Received via email on January 24, 2025 at 11:08 am):

Will ACC provide their own approved list of DBE/W/MBE or are we to use GDOT DBE/W/MBE approved List?

Response to Question No. 32: The contractors shall utilize the current GDOT DBE/W/MBE Approved List.

Question No. 33 (Received via email on January 24, 2025 at 11:08 am):

Can ACC please remove Asphalt Cement Price Adjustment items since the project completion date is less than a year? GDOT spec does not require this adjustment for projects with less than a year completion. There should not be any issues with this from the Contractor.

Response to Question No. 33: The Asphalt Cement Price Adjustment items shall remain as advertised.

Section 00400 - 1

BID

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21 – 00400 - 1

ADDENDUM No. 1 Attachment 2 of 5

ATTACHMENT A

MANDATORY SUBMITTAL

TSPLOST 2023 PROJECT # 21

BID # 25026

FROM:

Company Name/Contact Name:

Address:

Phone: Fax:

Email:

TO:

The Unified Government of Athens-Clarke County Finance Department/Purchasing Division 375 Satula Avenue Athens, GA 30601

GENTLEMEN/LADIES:

In compliance with your Advertisement for Bids, the Bidder hereby proposes and agrees to perform and furnish all work for the construction of the project known as “BID # 25026 – CY 2025 PAVEMENT MAINTENANCE PROJECT, TSPLOST 2023 PROJECT # 21”, in strict accordance with the Contract Documents, within the time set forth therein, and at the prices stated below.

By submission of this Bid, the Bidder certifies, and in the case of a joint Bid, each party thereto certifies as to its own organization that:

1. The Undersigned Bidder proposes to furnish all services, labor and materials required by them in according with said documents, for the sum of __________________________________________________ Dollars

($_________________________), which sum is hereinafter called the "Total Bid Amount.”

2. The Bidder has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect the cost, progress, performance, and furnishing of the Work.

3. The Bidder assumes the responsibility for the accurate location of all underground facilities at or contiguous to the site, which may affect the cost, progress, performance or furnishing of the work.

4. The Bidder has given the Project Manager written notice of all conflicts, errors, ambiguities, or discrepancies that the Bidder has discovered in the Contract Documents, and the written resolution hereof by the Project Manager is acceptable to the Bidder.

Section 00400 - 2

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21 – 00400 - 2

ADDENDUM No. 1 Attachment 2 of 5

ATTACHMENT A

MANDATORY SUBMITTAL

5. The Contract Documents are sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

6. This Bid is genuine and not made in the interest of or on behalf of an undisclosed person, firm, or corporation and is not submitted in conformity with any agreement of rules of any group, association, organization or corporation; the Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; the Bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and the Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over the Owner.

7. In case the bidder is notified in writing by mail, facsimile or delivery of the acceptance of this proposal within 90 days after the time set for the opening of bids, the Bidder agrees to execute within ten days, a contract for the Work for the above-stated compensation and furnish and deliver to the Owner, a Performance Bond and Payment Bond, both in an amount equal to one hundred percent of the Contract sum.

8. Enclosed herewith is an original Bid Bond (Certified checks and/or cash not acceptable), in the amount of

________________________________________________________________________________Dollars ($________________________) being not less than 5% of the Base Bid and according to the conditions of “Invitation for Bid Overview and Procedures.”

9. If this proposal is accepted within 90 days after the date set for the opening of bids and the undersigned fails to execute the contract within 10 days after notice of such acceptance or if he fails to furnish both performance and Payment Bond, the obligation of the Bid Bond will remain in full force and effect and the money payable thereon shall be paid into the funds of the Owner for such fair use; otherwise obligation of the bond will be null and void.

10. The successful Bidder will furnish a Certificate of Insurance to the owner prior to execution of the Contract by the Owner.

11. TIME FOR COMPLETION: The Contractor shall commence actual physical work on the Project within ten (10) calendar days of the date of the Notice to Proceed. The Contractor shall complete the work of each project ready for use not later than the number of calendar days as set forth below.

Substantial Completion: Work of Project shall commence within ten (10) calendar days of the date of Notice to Proceed. Substantial Completion of all the Work shall be achieved by November 1, 2025.

Final Completion: Final completion of all work of Project including corrective work shall be achieved within 30 calendar days from Certified Substantial Completion of Project.

12. LIQUIDATED DAMAGES. Contractor and Owner recognize that time is of the essence and is an essential element of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified above, plus any extensions thereof allowed in accordance with the General Conditions. The

Section 00400 - 3

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21 – 00400 - 3

ADDENDUM No. 1 Attachment 2 of 5

ATTACHMENT A

MANDATORY SUBMITTAL

parties also recognize the delays, expense, and difficulties involved in legally proving the true value of the damages which the Owner will sustain by failure of the Contractor to complete the Work on time.

A. Substantial Completion – Accordingly, instead of requiring any such proof, Owner and Contractor agree that in the event that the work to be done under this Contract is not substantially completed within the time specified (and such additional extension of time as the Owner may have granted), the Owner will retain from the compensation otherwise to be paid to the Contractor, including progress payments, the sum of $500.00 for each additional day required to bring the work to substantial completion.

1. Substantial completion is achieved when all items of work are completed in accordance with the

Contract Documents, so that the project can be safely, conveniently and beneficially utilized for the purposes for which it is intended.

B. Final Completion – After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times or any proper extension thereof granted by Owner, the Owner will retain from the compensation otherwise to be paid to the Contractor, including progress payments, the sum of $250.00 for each additional day required to bring the work to Final Completion.

1. Final Completion is achieved when all corrective or punch list work is complete and the project is totally and completely capable of being utilized for the purposes for which is intended.

These fixed liquidated damages, as stated above, are established not as a penalty but are calculated and agreed upon in advance by the Owner and the Contractor due to the uncertainty and impossibility of making a determination as to the actual and consequential damages incurred by the Owner as a result of the failure on the part of the Contractor to complete the Work on time. The parties agree that the stipulated sum is a reasonable estimate of the probable loss by Owner. Such liquidated damages referred to herein are intended to be and are cumulative and shall be in addition to every other remedy now or hereafter enforceable at law, in equity, by statute, or under the Contract.

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Section 00400 - 4

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21 – 00400 - 4

ADDENDUM No. 1 Attachment 2 of 5

Company Name:

13. The bidder agrees to perform all the Work described in the Contract Documents for the following unit prices:

ATHENS-CLARKE COUNTY

TSPLOST 2023 PROJECT # 21

CONTRACT BID SCHEDULE

*Quantity changed per Addendum No 1

Bid # 25026

ITEM

NO.

ITEM

CODE ITEM UNIT QTY

UNIT

COST TOTAL

1 150-1000 Traffic Control, Base Bid LS 1

2 216- 1000

Unpaved Shoulders LM 0.50

3 310-1101 Gr Aggr Base Crs, Incl. Matl TN 100

* 4

402-1802

Asph. Conc. Patching 3 IN. Thick;

Incl. Rec Asph. Conc. 19mm, Bitum Matl, Hyd. Lime & Tack SY 44693

*5 402-1802

Asph. Conc. Patching 3 IN. Thick;

Incl. Rec Asph. Conc. 12.5mm, Bitum Matl, Hyd. Lime & Tack SY 872

6 402-1802

Asph. Conc. Patching, Add. Depth;

Incl. Rec Asph Conc.19mm/25mm, Bitum Matl, Hyd. Lime & Tack CY 930

7 402-1812 Recycled Asph Conc. Leveling, Incl. Bitum Material & H Lime TN 100

8 402-3100

Recycled Asph Conc 9.5 mm Superpave, Type I, GP 1 or Blend 1, Incl. Bitum Matl & H Lime TN 9,200

9 407-0010 Asphalt-Rubber Joint and Crack Seal, TP M LB 37,270

10 413-0005

Asphalt Cement Price Adjustment (For Item Code 402-1802, 402-1812, & 402-3100) *$*

XXXX

masond Polygon

Section 00400 - 5

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21 – 00400 - 5

ADDENDUM No. 1 Attachment 2 of 5

ATTACHMENT A

MANDATORY SUBMITTAL

CY 2025 PAVEMENT MAINTENANCE PROJECT (CONTINUED)

ITEM

NO.

ITEM

CODE ITEM UNIT QTY

UNIT

COST TOTAL

413-0750 Tack Coat

GL

6,690

12 413-0005

Asphalt Cement Price Adjustment, (For Item Code 413-0750) *$*

13 424-5089

Single Surface Treatment, Stn. Size # 89, W/Latex Mod Emul CRS-2L SY 33,450

14 413-0005

Asphalt Cement Price Adjustment, (For Item Code 424-5089) *$* XXXX XXXX

*15 432-5010 Mill Asph Conc PVMT, Curb Mill, Varialbe Depth, 1.25 IN - 2.0 IN LM 5.361

16 432-5010 Mill Asph Conc PVMT, Variable

Depth, 1 IN - 2.5 IN SY 6,490

17 611-8050 Adjust Manhole to Grade EA 50

18 611-8050 Adjust Manhole to Grade with Riser EA 10

19 611-8140 Adjust Water Valve to Grade EA 20

20 653-0120 Thermoplastic PVMT Marking, Arrow, TP2 EA 4

21 653-1704 Thermoplastic Solid Traffic Stripe, 24 IN, White LF 461

22 653-1804 Thermoplastic Solid Traffic Stripe, 8

IN, White LF 160

23 654-1001 Raised Pavement Marker TP1, Blue EA 28

24 ACC-0001 Asphalt Concrete Speed Hump LS 1

25 ACC-0002

Extra Work Contingency Allowance

– Unanticipated Work Contingency Allowance

$300,000.00

TOTAL BASE BID AMOUNT, LINES 1-24 INCLUSIVE IN THE AMOUNT OF $

Dollars

TOTAL CONTINGENCY ALLOWANCE,

LINE 25 INCLUSIVE IN THE AMOUNT OF $300,000.00 Three Hundred Thousand Dollars

Section 00400 - 6

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21 – 00400 - 6

ADDENDUM No. 1 Attachment 2 of 5

14. The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.

15. Athens-Clarke County reserves the right to add or delete pay items and/or pay item quantities, and to perform any amount of the contracted work using in-house or other contracted labor, as deemed practicable.

16. BASIS FOR BID AND CONTRACT. The Owner shall have the right to accept a Base Bid and/ or

Alternate(s) in any order or combination, and to determine the low bidder on the basis of the sum of the Base Bid. This sum shall be considered the Total Contract Amount. The price basis for bids and for the contract shall be the Total Contract Amount for all of the work under the contract complete in place, tested, approved, and ready for service including any owner approved Substitutions as proposed by Bidder on the Substitution Listing submitted with bid. The Owner shall pay no additional amount unless it is extra work approved and authorized by change order all as described in the General Conditions.

17. The Bidder acknowledges that the quantities shown for unit price items are subject to either increase or decrease, and that should the quantities of any of the items of Work be increased, the Bidder proposes to do the additional Work at the unit prices stated herein; and should the quantities be decreased, the Bidder also understands that payment will be made on the basis of actual quantities at the unit price bid and will make no claim for additional costs or anticipated profits for any decrease in quantities; and that actual quantities will be determined upon completion of Work, at which time adjustment will be made to the Contract amount by direct increase or decrease.

In case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply and the totals shall be corrected to agree with the unit prices. In case of discrepancies between written amounts and figures, written amounts shall take precedence over figures and the sum of all Bid extensions (of unit prices) plus lump sum items shall take precedence over TOTAL BID AMOUNT

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Section 00400 - 7

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST 2023 PROJECT # 21 – 00400 - 7

ADDENDUM No. 1 Attachment 2 of 5

Note: Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a notary.

Note: If the Bidder is a corporation, the Bid shall be signed by an officer of the corporation; if a partnership, it shall be signed by a partner. If signed by others, authority for signature shall be attached.

END OF BID SECTION

18. The full names and addresses of persons or parties interested in the foregoing Bid, as principals, are as follows:

Name Address

We agree to abide by all conditions of this bid.

BIDDER:

(name of company)

By:

(name signed)

Title:

(name printed or typed)

Date:

Address

Phone:

Attest:

(name signed)

(name printed or typed)

Title:

Date:

(SEAL)

Attachment 3 of 5 Section 00800 - 1

SPECIAL CONDITIONS

CY 2025 PAVEMENT MAINTENANCE PROJECT

TSPLOST…