25.07.30_Centenial Park Gazebo Renovation_REQUEST FOR SEALED BID LETTER.pdf
PDF 211 KB Posted
- Attached to
- Centennial Park gazebo refurbishment
- Solicitation number
- DDA2025-3
- Issued by
- Calhoun County, Michigan
About this file
The document is a Request for Sealed Bids issued by Designhaus Architecture for the Village of Oxford, Michigan, seeking contractors for the Centennial Park Gazebo Renovation project located in downtown Oxford. The project will be completed in two phases: Phase One involves gazebo renovation and repair, including replacement of damaged railings, cupola repair, electrical system updates, and surface cleaning and painting; Phase Two focuses on constructing an ADA-compliant access ramp. Bidders may submit proposals for either or both phases, with the bid submission deadline set for August 20, 2025 at 10:00 AM. An optional site walkthrough is available, and interested contractors can obtain bid documents through BidNet Direct or by contacting Designhaus Architecture.
The bid requires itemized cost estimates, project timeline, construction schedule, and proof of licensing, bonding, and insurance. The selection process will include a public bid opening on August 20 at the Village of Oxford Offices, followed by bidder interviews from August 20-28. The Village reserves the right to award contracts separately or jointly based on best value, contractor qualifications, and availability. All bid-related questions should be directed to Joe Latozas at Designhaus Architecture via email, with contact information and specific submission requirements clearly outlined in the document.
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Text version
Centennial Park Gazebo Renovation
OXFORD, MI 48371
REQUEST FOR SEALED BIDS
Date: 07.30.2025
Dear Prospective Bidder, You are invited to submit a sealed bid for the renovation and repair of the existing gazebo located in Centennial Park, in downtown Oxford, Michigan (ZIP: 48371). This project will be completed in two distinct phases.
Project Location:
Centennial Park
Downtown Oxford, MI 48371
Project Scope:
Phase One – Gazebo Renovation and Repair
This phase includes general restoration work to preserve and enhance the existing structure. Work will include:
• - Replacement of damaged or deteriorated railings and decorative trim
• - Repair or full replacement of the cupola
• - Replacement of existing lighting fixtures and exterior electrical outlets
• - Inspection and required repairs to the existing electrical system to meet current code
• - Cleaning and painting of all exposed wood surfaces
• - Cleaning and restoration of existing brick masonry surfaces
Phase Two – ADA Ramp Construction
This phase involves the design and construction of a new ADA-compliant access ramp for the gazebo. The ramp must meet all applicable accessibility standards and seamlessly integrate with the existing landscape and structure.
Bidders may submit proposals for either one or both phases of the project. Contractors are encouraged to bid on the phase(s) that align with their expertise and capabilities. While submitting a comprehensive proposal for both phases is welcomed, it is not required for consideration. The Village reserves the right to award contracts separately or jointly based on the best value, qualifications, and availability of the contractors.
Bid Submission Requirements:
All proposals must include:
• - Itemized cost estimates for each phase of work
• - Estimated project timeline and construction schedule
• - Proof of appropriate licensing, bonding, and insurance
The attached BID form includes a formal Request for Information (RFI) Document that should be used for all requests for additional information or clarification. All bid-related questions or RFI should be sent to Designhaus Architecture, care of Joe Latozas, via email at joe@designhaus.com.
Optional Site Walkthrough:
An optional site walkthrough will be scheduled for all interested bidders. To register your interest or to receive additional documentation, please contact:
Joe Latozas
Designhaus Architecture
248-601-4422 joe@designhaus.com
The Bid Instruction and documents will be posted on https://www.bidnetdirect.com/ and may also be requested through Designhaus, via email at info@designhaus.com.
All bid-related questions or RFI should be sent to Designhaus Architecture, care of Joe
Latozas, via email at joe@designhaus.com.
The Selection Process will be conducted as follows:
• - July 30: Start of Bidding Period
• - August 20: 10:00 AM deadline to submit sealed bids
• - August 20: Public Bid Opening at the Village of Oxford Offices, 22 W Burdick Street, Oxford, MI 48371, at 10:00 AM
• - August 20 to August 28: Interview with bidders and selection of winning bidder
• - TBD: Start of Construction.
Sealed Bids must be submitted to the Village of Oxford, 22 W Burdick Street, Oxford, MI
48371, no later than 10:00 AM on August 20. Bid opening to follow immediately after.
Regards, Joe Latozas – Senior Vice President
Designhaus Architecture
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