Procurement Services Division

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR PROFESSIONAL SERVICES (RPS)

In accordance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act

FOR

CONSTRUCTION ENGINEERING AND INSPECTION (CEI)

SERVICES FOR IMMOKALEE RECYCLING DROP-OFF

CENTER AND SCALEHOUSE & CONTROL CENTER

RPS NO.: 25-8462

ZACHARY SCHEID, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-1291

Zachary.scheid@collier.gov (Email)

Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County

Government.

SOLICITATION PUBLIC NOTICE

REQUEST FOR PROFESSIONAL

SERVICES (RPS) NUMBER:

25-8462

PROJECT TITLE: CEI Services for Immokalee Recycling Drop-off Center and Scale House & Control Center

PRE-PROPOSAL CONFERENCE: N/A

LOCATION: N/A

RPS OPENING DAY/DATE/TIME: January 22nd, 2025 at 3:00pm

PLACE OF RPS OPENING: Procurement Services Division

3295 Tamiami Trail East, Bldg. C-2 Naples, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl

INTRODUCTION

As requested by the Solid Waste Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Professional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. Full time Construction Engineering and Inspection (CEI) services are being requested for the Immokalee Recycling Drop-off Center and Scale House & Control Center Project. The CEI work involves providing project oversight for the County, ensuring that the Construction Team constructs the project in reasonable conformity with the plans, specifications, and Supplemental Specifications for the Construction Contract. The CEI firm is the liaison between the County and the Construction Team to observe the construction work and to determine the progress and quality of the work. The CEI Consultant identifies discrepancies and reports significant discrepancies to the County.

BACKGROUND

Collier County operates several Recycling Drop-Off Centers to provide services and programs that sustainable manage the County’s waste. These facilities promote environmentally responsible disposal and recycling. These facilities are open to residents and provide designated drop-off locations for materials such as cardboard, electronics, metals, and other recyclable or hazardous items requiring safe handling.

The County currently manages four primary Recycling Drop-Off Centers:

1. North Collier Recycling Drop-Off Center (NCRC) located at 9950 Goodlette Frank Rd N, Naples, FL

2. Naples Recycling Drop-Off Center (NRC) located at 2640 Corporate Flight Dr, Naples, FL

3. Marco Island Recycling Drop-Off Center (MRC) located at 990 Chalmer Dr, Marco Island, FL

4. Tim Nance Recycling Drop-Off Center (TNRC) located at 825 39th Ave N.E., Naples, FL

For a complete list of acceptable materials at these facilities, please visit: www.colliercountyfl.gov/government/public-utilities/solid-hazardous-waste/facilities

To expand service capacity, improve recycling and enhance solid waste operations, the Collier County Solid Waste Division, part of the Public Utilities Department (PUD), is moving forward with the development of a new facility: the Immokalee Recycling Drop- Off Center, including a Scale house and Control Center. The new center will be located at 700 Stockade Road, Immokalee, Florida, within the County’s existing Immokalee Solid Waste property.

Construction will take place within an active transfer station and scalehouse, which must remain fully operational and accessible to the public for the duration of the project. Additionally, existing waste mounds on the site must remain undisturbed throughout all construction activities.

The County is currently collaborating with Jones Edmunds and Associates, who are responsible for the design of the new facility and will also provide Construction Administration (CA) services during the construction phase.

The County seeks Construction Engineering and Inspection (CEI) Services for this project. The selected CEI firm will be required to work closely with County staff, Jones Edmunds, and the Construction Team to ensure construction is completed efficiently, safely, and in accordance with project specifications and operational constraints.

https://procurement.opengov.com/portal/collier-county-fl http://www.colliercountyfl.gov/government/public-utilities/solid-hazardous-waste/facilities http://www.colliercountyfl.gov/government/public-utilities/solid-hazardous-waste/facilities

TERM OF CONTRACT

County reserves the right to modify this scope during negotiations for budgetary reasons.

The contract term, if an award is made, will commence on the date of the Notice to Proceed and end upon acceptance and approval of the final payment.

Prices shall remain firm for the term of the awarded contract.

Surcharges will not be accepted in conjunction with the awarded contract, and such charges should be incorporated into subsequent pricing structures.

A firm, or its affiliate, that is the Engineer of Record (EOR) on any of the projects listed herein shall not be considered eligible to compete as a consultant, CEI.

The Firm selected to perform the PMO duties shall be excluded from serving as a Consultant for all future design, construction engineering inspection and construction projects under the Northeast Service Area Program and the critically linked projects.

DETAILED SCOPE OF WORK

PUD is interested in contracting with a qualified consultant team to provide Construction Engineering and Inspection Services (CEI) including, but not limited to, the following tasks:

Task 1.0 – Construction Observation and Documentation Task 2.0 – Construction Inspector and Project Oversight Task 3.0 – Additional Services Task 4.0 – Miscellaneous Reimbursable expenses

Task 1.0 – Construction Observation and Documentation

The Consultant’s Construction Inspector (or activity observer) will provide the services outlined below.

1.1– Construction and Testing Observation – The Construction Inspector will conduct on-site observations and inspections of all construction and testing activities, including night work on the project on a full-time basis unless directed otherwise by the Project Manager to ensure that all work is completed in accordance with the Contract Documents. There will be at least one full-time inspector for this project. The Construction Inspector will inform the Project Manager and the on-site superintendent and material testing contractor of any concerns related to conformance of the work with the Contract Documents (a concern or an Issue) as an attempt to resolve any concern or issue on-site. If the concern or issue is not immediately resolved in the field, the Construction Inspector shall inform the Project Manager, engineer of record, and construction contractor, as applicable, in writing about the concern or issue within eight (8) business hours, but not more than one (1) business day after the discovery of any concern or issue. The Construction Contractor Project Manager and Construction Inspector will be informed through a written directive from the Collier County Project Manager and will be responsible for investigating the concern or issue and resolving the problem. The Construction Team (CT) is made up of the Engineer of Record, and the Construction Contractor Project Manager. This protocol will be initiated any time the Construction Inspector becomes aware of any construction that is unsatisfactory, faulty or defective, does not conform to the Contract Documents, does not meet the requirements of any inspections, tests or approval required to be made, or has been damaged before final payment. The Construction Inspector will prepare and maintain a separate Issue Resolution Log documenting any issue or concern that is conveyed in writing to the CT, including the written directive resolving the issue or concern. Issue Resolution Log shall be emailed weekly to the CT to be added as a discussion item at the weekly progress project meetings.

1.2 - Log and Construction Documentation – Each Construction Inspector will prepare a daily log recording activities and details related to the work on a form approved in advance by the COUNTY. Information will be recorded in the daily log on each day construction activities does or does not occur. The daily log entries will record all aspects of the construction during that day including, but not limited to, construction crew (labor) details, equipment used, materials used, compliance testing and inspection performed, site conditions, trench conditions, backfill material used, dewatering methods, compaction methods, location of the work, work directives issued to the CT by the Collier County Project Manager, and all relevant details related to the work. The Daily Log will reference the digital photographs and or video taken with appropriate file names and file locations. All daily tasks completed by the CT will be photographed by the Construction Inspector. In addition to the construction details, the daily log will contain information related to: time and hours on the job site, weather conditions, data pertaining to questions of quantities of materials used, extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, observations in general and specific observations in more detail as in observing test procedures, conformance inspection of materials and fitting, name plate data for equipment and material installed, and other information requested by the COUNTY. The daily log, photograph files and other construction documentation will be provided to the COUNTY by the CEI daily in an electronic file. Daily Reports shall be distributed to the project team no later than 24 hours after the end of each day.

1.3 – Safety – The Construction Inspection shall immediately notify the construction superintendent of any safety related issues that are identified. If the safety issue is not resolved in a timely manner, the Construction Inspector shall immediately inform the Collier County Project Manager and CT of any instances where construction activities are not following the proper safety procedures.

1.4 - Photographic and Video Record – Each Construction Inspector will provide a comprehensive digital photographic record of all construction activities related to the project. The digital file names will be referenced in the daily log along with a brief description of the photograph with the location, the date and time of the photograph and the name of the photographer. The digital files will be transferred electronically and submitted daily to the COUNTY along with the construction documentation. If requested by the Collier County Project Manager, the photographs will be printed in high resolution color, two captioned photos per 8 ½” x 11” sheet, printed one side only. If requested by the Collier County Project Manager, video or parts of the video will be provided in digital format and by e-mail.

1.5 - General Coordination – The Construction Inspector will coordinate all activities related to the Project between the CT and the Collier County Project Manager and County staff. The Construction inspector will oversee substantial and final completion inspections, and prepare and maintain the punch list, including follow-up inspections to ensure that punch list items are corrected and/or completed. The Construction Inspector will also coordinate, as directed by the Collier County Project Manager, with residents, business owners, and the public. The County reserves the right to remove any Construction Inspectors from a project at any time for failure to adhere to County policies and procedures.

1.6 - Observe Regulatory Agency Inspections – The Construction Inspector will accompany visiting inspectors representing any regulatory agencies having jurisdiction over the project and will record all discussions and the outcome of these regulatory inspections in the daily logs.

1.7 - Preparation of Monthly Report – CEI will work with the CT to prepare the monthly reports for this project.

1.8 - Construction Progress Meetings – The CEI will attend weekly progress meetings with the CT and the COUNTY to review project status and identify issues that may affect the project.

1.9 – Change Management – Working with the ENGINEER and the Collier County Project Manager, the CEI shall review all Change Order proposals, proposed Work Directive Changes, Cost Reasonableness analysis and letters, and proposed Design Change Notices during the project and provide the Collier County Project Manager with feedback regarding the need and quality of the documents. A log of all change management will be maintained and provided at every project progress meeting.

1.10 - Substantial Completion Inspections – The Construction Inspector will conduct substantial completion inspections when requested by the Collier County Project Manager when the CT notifies the County that the work is sufficiently complete to warrant a substantial completion inspection. During the substantial completion inspection, the Construction Inspector will take pictures of all items requiring completion or correction and send them to the CT and the Collier County Project Manager.

The Construction Inspector will be responsible for inspecting the work required in the punch list. Once the punch list is completed, the CEI will coordinate and participate in the final walk-through to ensure that the punch-list items are completed to the satisfaction of the Collier County Project Manager and County staff.

1.11 – Final Completion Inspection - Upon the request of the CT and concurrence from the Project Manager, the Construction Inspector will conduct final inspections of portions of the project, as they are finished to determine if construction has been completed in accordance with the Contract Documents and the CT has fulfilled all obligations therein. Based on the results of the final inspection, the Collier County Project Manager, and the Construction Inspector will judge the work complete or not complete. If the work is judged complete, the Construction Inspector will issue a “notice of final acceptance and recommendation for final payment”. If the work is judged not complete, the Construction Inspector will issue written instructions to the CT identifying the work judged not complete. Upon provision of the CT evidence or assurance that the deficiencies noted above have been corrected or completed, a second final inspection will be scheduled to verify that the outstanding issues have been resolved and the Construction Inspector can issue a “notice of final acceptance and recommendation for final payment”. All services related to the Final Completion Inspection shall be provided to the Collier County Project Manager of the project.

TASK 2.0 – Construction Inspector and Project Oversight

2.1 - General Management and Oversight – The CEI will provide support services customarily related to the construction observation and inspection of similar projects including, but not limited to:

a. Attend and participate in the pre-construction coordination meeting.

b. Attend and participate in weekly meetings with CT and the COUNTY to review project status and identify issues that may affect the project.

c. Participate in other meetings as described or implied herein or as requested by the County.

d. Prepare and submit monthly construction summary reports to the CT and the COUNTY to be incorporated into the monthly report that the CT will prepare.

e. Review the monthly applications for payment and Construction redline as-builts and accompanying data and recommend approval of payments due to the CT. The CEI’s recommendation of any payment requested in an application for payment shall constitute a representation by the CEI to the Collier County Project Manager as an experienced and qualified professional, that based on CEI’s onsite observations and inspections of construction in progress; that the construction quantities in the applications for payment accurately reflects the progress of the work and that the work is constructed in accordance with the Contract Documents. The CEI will review pay requests in accordance with the Florida Prompt Payment Act.

f. The CEI will review monthly updates to the construction schedule prepared by the CT. Provide review comments to the Collier County Project Manager.

g. The CEI will provide such field testing and verification that all materials, equipment and supplies installed or utilized on the Project are in full accordance with the Contract Documents and approved Shop Drawings provided by the CT.

2.2 – Coordination of Shop Drawings, Contract Interpretations and Clarifications – The CEI will coordinate with the CT regarding the issuance of interpretations and clarifications of Contract Documents including shop drawings during construction. The CEI shall coordinate the County’s decisions and responses with the CT.

2.3 - Monitor Project Records – The CEI shall monitor all required project records, including but not limited to delivery schedules, inventories, County provided material tracking if applicable, and construction reports.

2.4 – As Constructed Field Drawings – Each Construction Inspector shall maintain red pencil “mark-up” notations and sketches on full size construction plans that reflect the actual details of constructed facilities. These Constructed Field Drawings will be used by the CEI to validate the “As Built” documentation provided by the CT. The CEI will notify the CT and the County of any differences in the documents maintained. Within one week after CT notifies the Collier County Project Manager that the Work on the project is substantially complete in accordance with the Contract Documents, the Construction inspector will provide their red line construction plans to the County and CT.

2.5 – Start-up and Commissioning Support – The CEI will assist the Collier County Project Manager and the CT during start-up of each segment designated for Beneficial Use by the COUNTY, including but not limited to signing off on regulatory permits and general coordination between, COUNTY and CT.

2.6 – Working Hours - Inspectors are expected to be on the project site from 7:00am through 7:00pm Monday through Saturday. This schedule can be modified to match the CT’s schedule. Any modifications should be approved by the Collier County Project Manager in writing. Construction Engineering and Inspection work will be paid straight time hourly rate with no overtime pay.

Task 3.0 – Additional Services

Additional Services - As authorized in writing – In accordance with Article 2 of the Agreement, in the event that other services related to the project or surrounding areas which may arise during the course of this project; CEI shall submit a proposal to perform Additional Services prior to the performance of the work. The proposal shall include the specific services to be performed, time to complete, compensation, and an explanation as to why the services were not previously envisioned as part of the scope of work. The proposed Additional Services must be approved by the COUNTY’s Project Manager in writing in advance of performance of said Additional Services. Failure to notify the COUNTY in writing of Additional Services shall be deemed a waiver of any claim by the CEI that such services were Additional Services. Written authorization from the COUNTY will be required for any charges that exceed the predetermined upper limit. When applicable, the staff hourly rates established in the contract shall be utilized for fee determination.

Task 4.0 – Miscellaneous Reimbursable expenses

The provisions of the awarded agreement apply. The Firm shall obtain the prior written approval of the County before incurring any reimbursable expenses, and absent such prior approval, no expenses incurred by the Firm will be deemed to be a reimbursable expense. No markup will be allowed on reimbursable expenses. Travel expenses (travel, lodging, and meal expenses outside Collier County when pre-approved by the County) shall be reimbursed as per Section 112.061, Florida Statutes. Reimbursable items other than travel expenses shall be limited to the following: photocopying charges, exhibits, transcription service charges, charges for government information requests, postage, delivery services, licenses to third-party software or proprietary data for specific projects. Reimbursable items will be paid only after the Vendor has provided all receipts. The Vendor shall be responsible for all other costs and expenses associated with activities and solicitations undertaken pursuant to this Agreement.

RESPONSE FORMAT AND SCORING CRITERIA FOR DEVELOPMENT OF SHORTLIST:

Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive

Evaluation Criteria Maximum Points

1. Ability of Professional Personnel 20 Points

2. Certified Minority Business Enterprise 5 Points

3. Past Performance 25 Points

4. Project Approach, Willingness to Meet Time and Budget Requirements 20 Points

5. Location 10 Points

6. Recent, Current, and Projected Workloads of the Firm 20 Points

TOTAL POSSIBLE POINTS 100 Points

For complete explanation of each evaluation criteria, please see the file titled “RPS Instructions” included with this advertisement.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)****