25-8426_Vendor_Checklist.pdf
PDF 202 KB Posted
- Attached to
- Collection Agency Services
- Solicitation number
- 25-8426
- Issued by
- Collier County, Florida
About this file
This vendor checklist document is issued by the Collier County Board of County Commissioners Procurement Services Division in conjunction with RFP 25-8426 for Collection Agency Services. The RFP seeks qualified collection agencies to manage delinquent and non-deliverable accounts receivable for the Emergency Medical Services Division, with an estimated annual volume of approximately 10,500 uncollectible accounts totaling approximately $8.8 million in receivables, with monthly placements ranging from $550,000 to $1,418,000. The County intends to award to a single awardee for an initial three-year term with two optional one-year renewal periods. Proposals must be submitted electronically through the Collier County Procurement Services Division Online Bidding System by March 12, 2026, at 3:00 PM EST, with proposals remaining valid for 180 days from submission.
The checklist requires vendors to submit 18 mandatory compliance documents and acknowledgments, including proof of Florida Division of Corporations registration, E-Verify enrollment verification, a valid Florida Certificate of Authority, completed certifications (Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification, and Reference Questionnaire), and a W-9 Form. Insurance requirements include Worker's Compensation at statutory limits, Commercial General Liability of $1,000,000 single limit per occurrence with $2,000,000 aggregate, Automobile Liability of $500,000, Employers' Liability of $100,000, and Cyber Liability and Crime/Employee Dishonesty coverage. For contracts exceeding $200,000, vendors must provide Performance and Payment Bonds written for 100% of the contract award amount and a Bid Bond equal to 5% of the cost proposal. Pricing will remain firm during the initial contract term with future price adjustments limited to no more than 3% annually or the Consumer Price Index for all Urban Consumers for the Miami-Fort Lauderdale area, whichever is less. The County historically has spent approximately $940,000 annually on collection agency services. All documents must be submitted electronically through OpenGov, and failure to provide applicable documents may result in the vendor being deemed non-responsive or non-responsible.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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