25-8402_Solicitation.pdf

Procurement Services Division

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

GRANT FUNDED REQUEST FOR PROFESSIONAL SERVICES (RPS)

In accordance with Florida Statute §287.055 Consultants’ Competitive Negotiation Act

FOR

METROPOLITAN PLANNING ORGANIZATION

GENERAL PLANNING SERVICES

RPS NO.: 25-8402

OLIVIA PUGA, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-4286

Olivia.Puga@colliercountyfl.gov (Email)

Any alterations to this document made by the Consultant may be grounds for the rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

SOLICITATION PUBLIC NOTICE

REQUEST FOR PROFESSIONAL

SERVICES (RPS) NUMBER:

25-8402

PROJECT TITLE: METROPOLITAN PLANNING SERVICES

RPS OPENING DAY/DATE/TIME: SEPTEMBER 10, 2025 AT 3:00PM (EST)

PLACE OF RPS OPENING: Procurement Services Division 3295 Tamiami Trail East, Bldg. C-2 Naples, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Collier County Metropolitan Organization (hereinafter, the “MPO”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Professional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultants, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

The purpose of this solicitation is to acquire multiple-qualified firms to provide as-needed Metropolitan Planning Organization General Planning Services. Historically, the MPO has spent approximately $934,404 over the previous 5-year period; however, this may not be indicative of future buying patterns.

BACKGROUND

The Collier County Board of County Commissioners, in compliance with Florida Statute §287.055, Consultants’ Competitive Negotiation Act, is seeking proposals from qualified and experienced engineering firms to perform continuing professional services, for Metropolitan Planning Organization General Planning Services.

All work awarded under the resultant contract will be for projects, within the thresholds allowable in Florida Statute §287.055, Consultants’ Competitive Negotiation Act, in which the estimated construction cost of each individual project does not exceed $7.5 million, and professional services for each individual project do not exceed $500,000. All work will be performed in accordance with industry standards and will comply with applicable laws and regulations.

TERM OF CONTRACT

The contract term, if awards are made, is intended to be for a one (1) five (5) year term with a single one (1) year renewal option, at the sole discretion of the County.

The County reserves the right to modify this scope during negotiations for budgetary reasons. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

https://procurement.opengov.com/portal/collier-county-fl https://procurement.opengov.com/portal/collier-county-fl

DETAILED SCOPE OF WORK

Firms shall be required to work in close cooperation/coordination with Collier County staff. Work orders will be assigned on an as-needed basis and may include, but not be limited to, the following types of professional services in the Metropolitan Planning Organization services field:

• Safety and Security Planning

• Policy Planning

• Systems Planning

• Sub-Area / Corridor Planning

• Transportation Statistics, including traffic statistics and traffic data collection

• Transit Planning

• Transportation Disadvantaged Planning

• Short and Long Range Planning

• Assistance with various surface transportation plans and programs, including highway, transit, transportation disadvantaged, congestion management, pedestrian, and bicycle facilities.

Specific work tasks or scopes of work may be issued for:

• Community Impact Assessment

• Safety And Security Planning

• Preparation of Corridor Studies

• Traffic Modeling

• Traffic Data Collection Services

• Access Management Studies

• Environmental Data Collection and Analysis

• Data Collection and Analysis

• Traffic Operations Analysis Studies

• Preparation of Long-Range Transportation Plan

• Preparation of Public Participation Plan Updates

• Freight Planning

• Regional Planning, including hosting regional summits

• Preparation of Annual Report

• Level of Service Analysis and Mapping

• Long Range Transportation Planning to include modeling assistance

• Mapping and Graphics Production

• Preparation of PowerPoint and Video Presentations

• Transit Planning

• Bicycle / Pedestrian Facilities Planning and Design, including preparation of updates to the Bicycle and

Pedestrian Master Plan

• Congestion Management Analysis, including Project Identification, Monitoring and Evaluation, Preparation of

Congestion Management Process Updates

• Transportation Safety Planning, Data Gathering, and Analysis

• Support Staff at Public Meetings and prepare meeting minutes

• Public involvement assistance including website development, preparation of hard copy and electronic newsletters, online surveys, interactive maps, informational videos, Public Service Announcements, and other educational and informational materials, as necessary

• Develop project information, including community impacts and input into the Efficient Transportation Decision Making (ETDM) process

• Evaluate potential Transportation Regional Incentive Program (TRIP) applications

• Review of Project Development & Environment studies

• Developing Project Cost Estimates

• Provide administrative support to the MPO

• Transportation Disadvantaged Planning

• Project Management Oversight

• GIS services

• Reporting, analysis, and planning related to Automated, Connected, Autonomous Vehicles and Ride-Hailing

Services

• Reporting, analysis, mapping, and planning related to climate change, sea level rise, coastal resiliency, extreme weather phenomena and transportation infrastructure resiliency

• Analysis and reporting on socio-economic data and trends, and travel behavior

• Origin/Destination studies

• Reporting and compliance with Federal Performance measures, including project review, analysis, and monitoring

DISTRIBUTION OF WORK

Professional Services Library Rotation

1. Work assignments within each service category are awarded on a rotational basis by County’s Administrative Agent within the MPO.

2. The MPO will place qualifying firms Professional Services in the order they are ranked, with the highest scoring firm placed in the first position in the rotation.

3. As each work assignment is identified, the next firm in the rotation will be offered the opportunity to negotiate that work assignment with the County’s Administrative Agent.

4. Should a firm decline a work assignment or be unable to reach a satisfactory fee negotiation with the County within a reasonable time frame, the County will contact the next firm on the list until the work assignment is successfully negotiated.

5. Firms will have the option of rejecting one work assignment within each service category within a twelve (12) month period without penalty. A second work assignment rejection within any twelve (12) month period will cause the firm to be skipped in the rotation. A firm that rejects three (3) work assignments (or is unable to satisfactorily negotiate 3 work assignments) in any twelve (12) month period may be removed at the direction of the MPO Director or designee.

6. Firms wishing to reject a work assignment for any reason must complete a Work Assignment Rejection Notification Form.

A copy of this completed form must be provided to the County’s Administrative Agent.

7. Once a full rotation through all firms in a service category is complete, a method that attempts to impart an equitable distribution of work among selected firms will be based on prior dollars awarded, with the firm having received the least amount of dollars being considered for the next work assignment.

Professional Services Library - Direct Selection

For work assignments requiring unique experience or knowledge, including past experience on another phase of the project, the County project manager may formally request permission to forego the rotation and select a specific firm. This request will require the completion of a Work Assignment Direct Select Form, which requires the approval by the County’s Administrative Agent and MPO Director. Firms that are directly selected for a work assignment as a result of this process shall be passed on to their next scheduled turn in the rotation.

RESPONSE FORMAT AND SCORING CRITERIA FOR DEVELOPMENT OF SHORTLIST:

Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive

Evaluation Criteria

Maximum Points

1. Ability of Professional Personnel 25 Points

2. Past Performance 25 Points

3. Project Approach, Willingness to Meet Time and Budget Requirements 25 Points

4. Recent, Current, and Projected Workloads of the Firm 25 Points

TOTAL POSSIBLE POINTS 100 Points

For complete explanation of each evaluation criteria, please see the file titled “RPS Instructions” included with this advertisement. Note any references in the instructions to Board of County Commissioners shall mean Board of Collier

Metropolitan Planning Organization.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***