25-8399_Bid_Schedule.xlsx

This is a bid schedule for Invitation to Bid No. 25-8399 issued by Collier County's Fleet Management Division in Florida for the procurement of Original Equipment Manufacturer (OEM) Ford and Motorcraft Parts, Fluids, and Supplies. The procurement encompasses three primary categories: OEM Ford and Motorcraft Parts, Fluids, and Supplies; Ford and Rotunda OEM Service and Diagnostic Tools; and Ford and Motorcraft Accessories. The bid schedule requires vendors to provide percentage discounts off current published list prices for the three categories, with sample pricing provided for 44 line items ranging from cabin filters and brake pads to transmission fluid and diagnostic tools. The bid is due October 15, 2025, at 3:00 PM. The contract will be awarded initially for three years with options to renew for two additional one-year periods. Collier County intends to award multiple vendors (primary and secondary) based on their ability to meet delivery requirements, which include stock order delivery within 48 hours, emergency parts within 24 hours, and back orders filled within five business days.

Vendors must submit bids based on the total bid amount calculated from the sample line items with applied percentage discounts, which will serve as the basis for award determination. All parts must include a minimum twelve-month or 12,000-mile warranty. Historical spending data indicates the Fleet Management department spends approximately $632,000 annually on Ford and Motorcraft OEM parts, fluids, and supplies. Vendors must complete extensive compliance documentation, including a Vendor Declaration Statement, Conflict of Interest Certification Affidavit, Immigration Affidavit Certification, Local Vendor Preference Business Tax Receipt, References, W-9 form, and Sun Biz E-Verify enrollment. Insurance requirements include Worker's Compensation, Commercial General Liability, and Automobile Liability coverage, with Performance and Payment Bonds required for projects exceeding $200,000. The county reserves the right to utilize secondary vendors if primary vendors cannot meet delivery times or if quality and warranty considerations outweigh cost considerations.