25-8399_Bid_Schedule.xlsx

This is a bid schedule for Collier County's Fleet Management Division in Florida, submitted through Invitation to Bid (ITB) No. 25-8399 for Original Equipment Manufacturer (OEM) Ford and Motorcraft Parts, Fluids, and Supplies. The procurement is organized into three primary categories: OEM Ford and Motorcraft Parts, Fluids, and Supplies; Ford and Rotunda OEM Service and Diagnostic Tools; and Ford and Motorcraft Accessories. The bid schedule contains 44 sample line items across these categories, including filters, brake pads, sensors, diagnostic tools, and truck accessories, with part numbers and descriptions provided for evaluation purposes. Vendors are required to submit their bids by October 15, 2025, at 3:00 PM. The contract is initially set for three years with options to renew for two additional one-year periods. The county intends to award multiple vendors (primary and secondary) based on their ability to meet comprehensive requirements, including strict delivery timelines: stock orders within 48 hours, emergency parts within 24 hours, and back orders within five business days.

Pricing is based on percentage discounts off current published list prices, with vendors required to provide discount percentages for each of the three categories, and the total bid amount serving as the basis for award determination. All parts must include a minimum twelve-month or 12,000-mile warranty. Historically, Collier County departments spend approximately $1.6 million annually on parts, with the Fleet Management Department specifically spending around $632,000 annually on Ford and Motorcraft OEM parts, fluids, and supplies. Vendors must submit required documentation including a Vendor Declaration Statement, Conflict of Interest Certification, Immigration Affidavit Certification, Local Vendor Preference Certification, business tax receipt, references, and a W-9 form. Comprehensive insurance requirements are mandated, including Worker's Compensation, Commercial General Liability, and Automobile Liability coverage, with Performance and Payment Bonds required for contracts exceeding $200,000. Vendors must also demonstrate E-Verify enrollment and compliance with immigration laws. The county reserves the right to purchase from secondary vendors if primary vendors cannot meet delivery times or if quality and warranty considerations warrant such action.