25-8399_-_Authorization_to_Advertise.pdf

This is an Authorization to Advertise document issued by Collier County, Florida's Procurement Services Division for Solicitation No. 25-8399, which seeks qualified vendors to supply Original Equipment Manufacturer (OEM) Ford and Motorcraft Parts, Fluids, and Supplies to the Fleet Management Division. The solicitation is divided into three primary categories: Ford and Motorcraft OEM Parts, Fluids, and Supplies; Ford and Rotunda OEM Service and Diagnostic Tools; and Ford and Motorcraft Accessories. Vendors must provide percentage discounts on current published price lists, with all parts carrying a minimum twelve-month or 12,000-mile warranty. Delivery requirements are stringent, mandating stock orders be delivered within 48 hours, emergency parts within 24 hours, and back orders fulfilled within five business days. The bid submission deadline is September 24, 2025, at 3:00 PM, with the contract initially set for three years and options to renew for two additional one-year periods. The document was authorized for advertisement on August 14, 2025, and includes signatures from the Design Professional, Project Manager, Division Director, Procurement Strategist, and Procurement Director, confirming that budgetary resources have been identified and the solicitation approach is acceptable.

The county intends to award multiple vendors (primary and secondary) based on lowest total bid and comprehensive requirement capabilities. Collier County departments historically spent approximately $1.6 million annually on parts, with the Fleet Management department specifically spending around $632,000 annually on Ford and Motorcraft OEM parts, fluids, and supplies. Vendors must meet compliance requirements including E-Verify enrollment, immigration law compliance, and submission of multiple certifications including Immigration Certification, Conflict of Interest Certification, and Local Vendor Preference Certification. Comprehensive insurance requirements include Worker's Compensation, Commercial General Liability, and Automobile Liability, with Performance and Payment Bonds required for projects exceeding $200,000. The county reserves the right to purchase from secondary vendors if primary vendors cannot meet delivery times or if quality and warranty considerations outweigh cost considerations. The procurement includes a Local Vendor Preference option and does not appear to have specific set-aside designations for disadvantaged enterprises.